RFQ_5433_Inventory_parts.pdf

REQUEST FOR QUOTATION

RFQ 5433

RFQ 5433 INVENTORY PARTS

Southwest Ohio Regional Transit Authority

525 Vine Street

Cincinnati, OH 45202

RELEASE DATE: August 28, 2026

RESPONSE DEADLINE: August 31, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/go-metro https://secure.procurenow.com/portal/%7bproject.government.code%7d

Southwest Ohio Regional Transit Authority

REQUEST FOR QUOTATION

RFQ 5433 Inventory parts

I. Inventory RFQ

II. Instructions to Bidders

III. Bid Pricing Form

IV. Vendor Questionnaire

Request For Quotation #RFQ 5433

Title: RFQ 5433 Inventory parts

1. Inventory RFQ

1.1. Summary

RFQ Bid Form Instructions

BIDS NOT SUBMITTED THROUGH E-PROCUREMENT PORTAL WILL BE CONSIDERED NON-

RESPONSIVE

PLEASE CONTACT THE BUYER DIRECTLY WITH ANY QUESTIONS OR PROBLEMS

WITH A BID

• All suppliers shall utilize the pricing table within the E-procurement portal. Bids received in other formats may be considered non-responsive.

• Items of Importance:

1. All quotes must have the freight included in the price.

2. Lead time: L/T must be noted in the NOTES column in the bid table. This is the lead-time required to fulfill the entire delivered qty on the RFQ. Lead-time should be in days only and reflect the number of days required to fulfill the entire delivered qty on the RFQ.

3. "Stock" quotes are subjective and will still require a L/T in days for us to fairly evaluate bids.

4. If the part is not OEM or the specific part # requested, please put the following format in the lead time notes with the specific part # you are quoting. (RM#######)

5. Enter any Core fee in the NOTES field located in the pricing table

6. If you do not carry a part, please select "no bid."

1.2. Contact Information

David Drummonds supply chain coordinator 1401 bank st Cincinnati, OH 45214 Email: ddrummonds@go-metro.com Phone: (513) 632-7548

Department:

Inventory

1.3. Timeline

Release Project Date August 28, 2026

Proposal Submission Deadline August 31, 2026, 11:00am mailto:ddrummonds@go-metro.com tel:(513)632-7548

2. Instructions to Bidders

2.1. RFQ Bid Preparation

The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form:

Bid Pricing Form

The Bidder shall complete the Bid Pricing Form including submittal of pricing in the spaces provided.

Use of any other form or format shall disqualify the bidder.

The prices submitted within the Bid Pricing Form shall include everything necessary to complete the project in accordance with the Scope of Work and the General Terms and Conditions set forth in this

RFQ.

2.2. Submission of Bids

Bid package must be received by SORTA via the e-Procurement Portal website

(https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA), will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation.

2.3. Late Bids

Any bid that is received after the exact time specified is “late” and will not be considered, unless:

1. It was not received or properly allocated by the e-Procurement Portal due to circumstances beyond the control of the Bidder.

2. An emergency or unanticipated event interrupts normal processes, so that bids cannot be received for receipt by the exact time specified in the solicitation and urgent SORTA requirements preclude amendment of the solicitation closing date, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which the receiving office is open to the Bidders.

Notwithstanding the above, a late modification, of an otherwise successful bid that makes its terms more favorable to SORTA will be considered at any time it is received and may be accepted.

2.4. Award

The Bidder’s compliance with contract terms; The Contract will be awarded to the responsible Bidder submitting the lowest responsive price. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

https://procurement.opengov.com/portal/go-metro https://procurement.opengov.com/portal/go-metro

A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:

1. The character, integrity, reputation, judgment, and efficiency of the bidder;

2. The bidder is neither debarred nor suspended from Federal, State or local programs;

3. The bidder is in compliance with the Common Grant Rules’ affirmative action and FTA’s

Disadvantaged Business Enterprise requirements or another State or local programs as they apply;

4. The bidder is in compliance with the public policies of the Federal Government, as required by 49

U.S.C. Section 5325(j)(2)(B) or other State or local policies as they apply;

5. The bidder has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D) or as required in the Work Scope to perform the service or work;

6. The bidder is in compliance with applicable licensing and tax laws and regulations;

7. The bidder has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D);

8. The bidder has, or can obtain, the necessary production, construction, and technical equipment and facilities,

9. The bidder is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments, and;

10. The bidder is able to provide a:

A. Satisfactory current performance record, and

B. Satisfactory past performance record in view of its records of long-time performance or performance with a predecessor entity, including:

▪ Sufficient Resources. Key personnel with adequate experience, a parent firm with adequate resources and experience, and key subcontractors with adequate experience and past performance,

▪ Adequate Past Experience. Past experience in carrying out similar work with particular attention to management approach, staffing, timeliness, technical success, budgetary controls, and other specialized considerations as described in the recipient’s solicitation, and

▪ Any Past Deficiencies Not the Fault of the Bidder. A prospective bidder that is or recently has been seriously deficient in contract performance is presumed to be non-responsible, unless SORTA determines that the circumstances were properly beyond the bidder’s control, or unless the bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity, perseverance, and effort to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of a contract is a significant factor to consider in determining satisfactory performance.

11. The Bidder’s compliance with contract terms;

12. Such other information as may be secured having a bearing on whether the bidder is responsible and has submitted a responsive bid.

3. Bid Pricing Form

RFQ BID FORM

Line

Item Item

Number Description Model Number Catalog Number Quantity Unit

Cost Total No

Bid Notes -

Lead

Time/Core

Fee

1 195678 SWITCH, PUSH

BUTTON (SAME

AS 167700)

51-00100-000 51-00100-000 2

2 163690 TOWER 2 WAY

WEATH.PACK

12015792*PACKARD 12015792*PACKARD 50

3 319756 REAR START

BUTTON COVER

51-10141-000 51-10141-000 2

4 323490 TENSIONER, ISL

A/C BELT (USE

R)

53-26278-000 01-54765N000 1

5 332138 VALVE, 24V

BRAKE

INTERLOCK

SOLENOID

04-51319-000 04-51319-000 2

6 339021 FOAM/GX/22"M

BACK (1601-

1622.)

331P2003-GN, 82-

54002-021

331P2003-GN, 82-

54002-021

7 339049 VALVE, DRAIN

1/4 NPT (1201-

1245)

82-59617-008 82-59617-008 1

8 339096 CABLE ASSY,

SOLENOID

EXTENSION

82-81265-000 331-1443 4

9 339283 VALVE AUTO

AIR TANK

DRAIN (1801-

1934)

04-49389-000/

6479795 04-49389-000 3

10 339557 STRAP ASM, DEF

TANK MTG

(1301-1310 1321-

1343 1501-1532

1533-1537 1601-

1622)

32-65985-000 32-65985-000 1

11 339763 SENSOR,

PARTICULATE

5461556RX 82-80659-004 1

12 340209 SENSOR, ALARM

FILM

82-66155-000 9906-000064-009 4

Line

Item Item

Number Description Model Number Catalog Number Quantity Unit

Cost Total No

Bid Notes -

Lead

Time/Core

Fee

13 340828 HARNESS IUM

SCR

50-73576-000 50-73576-000 2

14 341118 EXHAUST

RECIRCULATION

VALVE KIT

5633583 5633583 1

15 341157 AMEREX FIRE

BOX BATTERY

82-57688-000 82-57688-000 1

16 341178 TORQUE ROD

REAR SUSP

LOWER 80KSI

11-81892-006 11-84915-001 6

17 341263 HOSE ASSY,

DEF, PRESSURE,

24V DC, 110"

LONG

46-82571-001 46-82571-001 2

18 341616 CUSHION,

DRIVER SEAT

(1600-2000)

82-64108-000 82-64108-000 8

19 342244 PLUNGER,

BRAKE E-8

82-44773-007 82-44773-007 1

20 342248 SET, DPF & DOC

FILTERS (1300-

2200)(2311-

2325)(2401-2412)

K-11002 (C0252-SA

& C0267-ID) / ABC-

17957

K-11002 (C0252-SA

& C0267-ID) / ABC-

17957

21 342319 WHEELS, ALCOA

DURABRITE

(1800's-2400's)

12-36846-007 12-36846-007 6

22 338801 O-RING S391 A/C

(407C) 33-4545 33-4545 4

23 342993 WIRE ROPE

ASSEMBLY 12"

LONG

151-9060 151-9060 2

24 7756 WASHER, FRONT

HUB BEARING

ADJUSTABLE

LOCK NUT

694780 694780 6

25 332848 O-RING, BRAKE

SPIDER

82-03501-000 82-03501-000 6

Item

Number Description Model Number Catalog Number Quantity Unit

Cost Total No

Bid Notes -

Lead

Time/Core

Fee

26 333295 SIGN, REAR LED

ROUTE (USE V)

(SAME AS

334297)

450441 16-50251V000 SS 16-

68695V000

27 333856 ROD ASSM, TIE

W/ ENDS (USE R)

(LF GILLIG)

A13102R4438 82-19512-000 1

28 333892 FILTER, 2010 ISL

CRANKCASE

BREATHER

(FLEETGUARD

ONLY)

CV50628

(FLEETGUARD)

CV50628

(FLEETGUARD)

29 334867 GASKET

CONNECTION

4932615 4932615 12

30 334939 WIRE, FIRE 20

FT.

145399 145399 1

31 335136 PULLEY, WATER

PUMP (ISL)

4991240 4991240 2

32 335211 INDICATOR, AIR

RESTRICTION

GAUGE

8111553 8111553 1

33 335258 THERMOSTAT,

ISL

5273379 5273379 4

34 335293 PIVOT ASSM,

EXIT DOOR

(6001-6039)

82-22168-000 82-22168-000 1

35 335429 CAP, DEF TANK

(1201-1245) 82-67099-001 82-67099-001 4

36 335894 BOLT, UPPER

FRONT SHOCK

MOUNT

54-11359-016 54-11359-016 5

37 335952 ABSORBER,

REAR SHOCK

(GILLIG LF)

(KONI ONLY)

99B 3203 11-73703-000 6

38 335979 GASKET,

SPHERICAL

MARMON 5"

(SAME AS

336272)

388064 01-65356-000 /

2880215

Item

Number Description Model Number Catalog Number Quantity Unit

Cost Total No

Bid Notes -

Lead

Time/Core

Fee

39 336156 SHAFT / CORE

(NIEHOFF C803D)

A7-436 A7-436 2

40 336489 VALVE, ABS

PMV (1301-1310)

400850622 04-62198-000 1

41 336890 WHEELS, ALCOA

DURABRITE

(1200's -1600's)

53-25570-004 53-25570-004 6

42 336999 GASKET,

MARMON

SPHERICAL 4"

388062 2880214 2

43 337002 CLAMP, V BAND

(DPF / DOC)

6392138 OR CUM

#2871862 82-61509-000

(GILLIG)

44 337044 C.E. HOUSING,

REAR

ALTERNATOR

(NIEHOFF C803)

A5-343 A5-343 1

45 337055 HOUSING,

RECTIFIER

(NIEHOFF C803D)

A5-558 A5-558 1

46 337268 CLAMP, BREEZE

.81-1.5 DIA

045384 53-18882-019 12

47 337383 DIPSTICK

(CM2250-

CM2350)

3974288 3974288 3

48 337483 S-391 O-RING,

VALVE / SPACER

ORDER TK ONLY

33-4615 33-4615 4

49 337484 THROTTLE ASSY 82-52817-000 SS

8309577-001

82-52817-000 SS

8309577-001

50 337596 VALVE, COIL 41-5213 82-37401-002 2

51 337758 HOSE, HUMP, HI

TEMP SILICONE

3x6.0 (1201-1245)

56-18875-013 56-18875-013 4

52 337932 SENSOR,

TEMPERATURE

(EXHAUST GAS)

5461615 5461615 4

53 338128 CONTROLLER,

DOOR

53-72721-007 OR

51650548-00

53-72721-007 OR

51650548-00

Item

Number Description Model Number Catalog Number Quantity Unit

Cost Total No

Bid Notes -

Lead

Time/Core

Fee

TOTAL

4. Vendor Questionnaire

4.1. Pricing is all inclusive*

Any and all fees, including shipping charges, are included in pricing

☐ Please confirm

*Response required

4.2. Quote valid for 30 days*

☐ Please confirm

*Response required

4.3. Lead time has been noted *

Enter lead time in days in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required

4.4. Core Fee been added as necessary *

Enter any Core fee in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required