RFQ_5432_Inventory_parts.pdf

REQUEST FOR QUOTATION

RFQ 5432

RFQ 5432 INVENTORY PARTS

Southwest Ohio Regional Transit Authority

525 Vine Street

Cincinnati, OH 45202

RELEASE DATE: August 26, 2026

RESPONSE DEADLINE: August 27, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/go-metro https://secure.procurenow.com/portal/%7bproject.government.code%7d

Southwest Ohio Regional Transit Authority

REQUEST FOR QUOTATION

RFQ 5432 Inventory parts

I. Inventory RFQ

II. Instructions to Bidders

III. Bid Pricing Form

IV. Vendor Questionnaire

Request For Quotation #RFQ 5432

Title: RFQ 5432 Inventory parts

1. Inventory RFQ

1.1. Summary

RFQ Bid Form Instructions

BIDS NOT SUBMITTED THROUGH E-PROCUREMENT PORTAL WILL BE CONSIDERED NON-

RESPONSIVE

PLEASE CONTACT THE BUYER DIRECTLY WITH ANY QUESTIONS OR PROBLEMS

WITH A BID

• All suppliers shall utilize the pricing table within the E-procurement portal. Bids received in other formats may be considered non-responsive.

• Items of Importance:

1. All quotes must have the freight included in the price.

2. Lead time: L/T must be noted in the NOTES column in the bid table. This is the lead-time required to fulfill the entire delivered qty on the RFQ. Lead-time should be in days only and reflect the number of days required to fulfill the entire delivered qty on the RFQ.

3. "Stock" quotes are subjective and will still require a L/T in days for us to fairly evaluate bids.

4. If the part is not OEM or the specific part # requested, please put the following format in the lead time notes with the specific part # you are quoting. (RM#######)

5. Enter any Core fee in the NOTES field located in the pricing table

6. If you do not carry a part, please select "no bid."

1.2. Contact Information

David Drummonds supply chain coordinator 1401 bank st Cincinnati, OH 45214 Email: ddrummonds@go-metro.com Phone: (513) 632-7548

Department:

Inventory

1.3. Timeline

Release Project Date August 26, 2026

Proposal Submission Deadline August 27, 2026, 11:00am mailto:ddrummonds@go-metro.com tel:(513)632-7548

2. Instructions to Bidders

2.1. RFQ Bid Preparation

The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form:

Bid Pricing Form

The Bidder shall complete the Bid Pricing Form including submittal of pricing in the spaces provided.

Use of any other form or format shall disqualify the bidder.

The prices submitted within the Bid Pricing Form shall include everything necessary to complete the project in accordance with the Scope of Work and the General Terms and Conditions set forth in this

RFQ.

2.2. Submission of Bids

Bid package must be received by SORTA via the e-Procurement Portal website

(https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA), will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation.

2.3. Late Bids

Any bid that is received after the exact time specified is “late” and will not be considered, unless:

1. It was not received or properly allocated by the e-Procurement Portal due to circumstances beyond the control of the Bidder.

2. An emergency or unanticipated event interrupts normal processes, so that bids cannot be received for receipt by the exact time specified in the solicitation and urgent SORTA requirements preclude amendment of the solicitation closing date, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which the receiving office is open to the Bidders.

Notwithstanding the above, a late modification, of an otherwise successful bid that makes its terms more favorable to SORTA will be considered at any time it is received and may be accepted.

2.4. Award

The Bidder’s compliance with contract terms; The Contract will be awarded to the responsible Bidder submitting the lowest responsive price. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

https://procurement.opengov.com/portal/go-metro https://procurement.opengov.com/portal/go-metro

A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:

1. The character, integrity, reputation, judgment, and efficiency of the bidder;

2. The bidder is neither debarred nor suspended from Federal, State or local programs;

3. The bidder is in compliance with the Common Grant Rules’ affirmative action and FTA’s

Disadvantaged Business Enterprise requirements or another State or local programs as they apply;

4. The bidder is in compliance with the public policies of the Federal Government, as required by 49

U.S.C. Section 5325(j)(2)(B) or other State or local policies as they apply;

5. The bidder has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D) or as required in the Work Scope to perform the service or work;

6. The bidder is in compliance with applicable licensing and tax laws and regulations;

7. The bidder has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D);

8. The bidder has, or can obtain, the necessary production, construction, and technical equipment and facilities,

9. The bidder is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments, and;

10. The bidder is able to provide a:

A. Satisfactory current performance record, and

B. Satisfactory past performance record in view of its records of long-time performance or performance with a predecessor entity, including:

▪ Sufficient Resources. Key personnel with adequate experience, a parent firm with adequate resources and experience, and key subcontractors with adequate experience and past performance,

▪ Adequate Past Experience. Past experience in carrying out similar work with particular attention to management approach, staffing, timeliness, technical success, budgetary controls, and other specialized considerations as described in the recipient’s solicitation, and

▪ Any Past Deficiencies Not the Fault of the Bidder. A prospective bidder that is or recently has been seriously deficient in contract performance is presumed to be non-responsible, unless SORTA determines that the circumstances were properly beyond the bidder’s control, or unless the bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity, perseverance, and effort to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of a contract is a significant factor to consider in determining satisfactory performance.

11. The Bidder’s compliance with contract terms;

12. Such other information as may be secured having a bearing on whether the bidder is responsible and has submitted a responsive bid.

3. Bid Pricing Form

RFQ BID FORM

Line

Item Item

Number Description Model

Number Catalog Number Quantity Unit

Cost Total No

Bid Notes -

Lead

Time/Core

Fee

1 334212 SENSOR, PRESSURE TEMP 5698456 2897334 4

2 334579 COOLER, ISL EGR 4352253 SS

5566887 5566887 3

3 334992 TAPE, SOFT ALUMINUM (180FT ROLLS) 6481678 6481678 1

4 335218 REGULATOR, VOLTAGE (NIEHOFF

803D) A2-336 82-74385-000 3

5 335224 REAR LOWER DOOR GLASS (GILLIG LF

8-3/8 x 27-3/8) 44% GRAY 20-61107-

20-61107-002 1

6 335251 A-POST, LH/RS FRONT (6001-6039,1201-

1622) 14-45237-

001L 14-45237-001L 2

7 335348 GLAZING, UPPER SAFETY GLASS 44%

GRAY

20-61107-

20-61107-001 1

8 335355 MIRROR DD LARGE MTR 504 504 20

9 338266 TUBE, COMPRESSOR WATER INLET 5297947 5297947 2

10 338967 ABSORBER, SHOCK FRONT CS 08-73702-

08-73702-001 4

11 339102 COVER,LATCH REAR (1526 - 1537) 82-76571-

775-0508 10

12 339147 G4 MAIN BUS CONTROLLER / MBC

(SAME AS 341411)

13-41361-

107 SS 13-

41361-108

13-41361-107 SS

13-41361-108

13 339993 BOLT, SHOCK MOUNTING, 1-14 x 6.5 54-71605-

54-71605-000 6

14 340782 BACKSHELL/G2M/3PT/REINFORCED/LH 338P0009-

82-65747-002 15

15 333627 SENSOR, ENGINE POS 5594275 5594275NX 4

16 333673 PLUG, EXPANSION 156075 156075 8

Line

Item Item

Number Description Model

Number Catalog Number Quantity Unit

Cost Total No

Bid Notes -

Lead

Time/Core

Fee

17 342062 PANEL, SKIRT RH/CS, W/ FUEL DOOR

CUTOUT (NEW BRANDING)

20-

63665M001 20-63665M001 1

18 327584 PLATE ASSM, DL2 PIVOT (STANDARD) 53-

54193N000 100252 4

19 328422 CLAMP, 7.5" T-BOLT 53-16126-

53-16126-002 1

20 333482 PLUG, EXSPANSION - ISL 5362092 5362092 3

21 341366 SWITCHBOX/RH/G2A/INJ 82-65970-

3302A004-23 8

22 341486 DOSER, INJECTOR 5508582

OR

5508582

83-07044-000/

5508582

23 336353 WASHER, SEALING(CHARGE EACH

SEAL)

4934278 4934278 12

24 336569 KIT, EGR VALVE 5473296RX 5473296RX 4

25 336603 TUBE, CPR WATER OUTLET 4991808 4991808 2

26 336662 ELECTRONIC LIFT PUMP (PRE 1800's) 5260634 5260634 1

27 336834 KIT, ISL WATER PUMP 6410398 5579023 4

28 336922 SST BLIND RIVET, DOME HD, 3/16",

.376-.500 GRIP (1201-1245)

82-30949-

440-0003 12

29 337025 SENSOR, THERMISTER 41-3827 41-3827 1

30 337268 CLAMP, BREEZE .81-1.5 DIA 045384 53-18882-019 12

31 337464 CLAMP, CT 17-32 MM 11/16"-1.25" 6371897 53-18882-009 4

32 337570 SENSOR, POSITION 5594276 SS

5594276NX

5594276 SS

5594276NX

33 337590 SENSOR,TEMPERATURE 2872858 2872858 2

34 337779 BEARING, CONNECTING ROD ISL 3966244 3966244 6

35 337782 SET, LOWER ENGINE GASKET ISL 4089759 4089759 1

Item

Number Description Model

Number Catalog Number Quantity Unit

Cost Total No

Bid Notes -

Lead

Time/Core

Fee

36 337784 HEAD, CYLINDER ISL CM 2250, CM

5529501RX 5529501RX 2

37 337916 TUBE, FUEL SUPPLY ISL 3966128 3966128 2

38 337917 FUEL SUPPLY TUBE ISL 4988666 4988666 2

39 337955 HARNESS, INJECTOR ISL 4934545 4934545 6

40 199216 CLAMP, 3/4" CUSHIONED 97-4182-9 55-55535-012 12

41 300278 REFLECTOR, REAR LAMP RED 51-09325-

000 OR

6333236NF

51-09325-000 15

42 309538 HOSE, 2.5 SILICONE (BUY 1-3FT AND

CUT TO 3-1FT) (MUNCI ONLY)

282301 282301 / 5515-

250 Flexfab

43 133678 GREASE, ELECT ANTI-CORROS TRUCK

LITE 97940

TRUCK LITE

97940

44 163716 SHROUD 2 WAY WEATHER PACK 615-12014 12010973 60

45 194956 GEAR ASSM, STEERING 05-54963-

05-54963-000 1

46 319316 TENSIONER, ISL WATER PUMP (USE R) 3976831/

5259022 3976831/5259022 2

47 323378 HYDRAULIC, FLUID LEVEL SENSOR

(4000 -1622) 53-71691-

53-71691-009 2

48 332399 SEAL, RETANGULAR RING 5272819 5272819 3

49 332588 TORQUE ROD, GILLIG LH & RH LOWER 83-07741-

83-07741-000 4

50 332662 DOOR CONTROLLER 20-

53886N000

SS TO 53-

21754-035

20-53886N000

SS TO 53-21754-

51 332718 PLUG EXP ISL 143066 143066 6

52 332719 PLUG EXP ISL 3004258 3004258 8

53 332720 PLUG EXP ISL 3900956 3900956 6

Item

Number Description Model

Number Catalog Number Quantity Unit

Cost Total No

Bid Notes -

Lead

Time/Core

Fee

54 332721 PLUG EXP ISL 3905401 3905401 6

55 332722 PLUG EXP ISL 3901969 3901969 3

56 332801 RACK, BLACK DL2 BIKE (USE R)

(GILLIG STANDARD)

82-34959-

100352 3

57 332895 GLASS, GILLIG FRONT DESTINATION

SIGN

16-37749-

16-37749-001 1

58 333074 SENSOR,ISL EXHAUST PRESSURE 4928594 4928594 4

59 333117 CONNECTING ROD BEARINGS 3950661 3950661 16

TOTAL

4. Vendor Questionnaire

4.1. Pricing is all inclusive*

Any and all fees, including shipping charges, are included in pricing

☐ Please confirm

*Response required

4.2. Quote valid for 30 days*

☐ Please confirm

*Response required

4.3. Lead time has been noted *

Enter lead time in days in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required

4.4. Core Fee been added as necessary *

Enter any Core fee in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required