RFQ_5428_Inventory_parts.pdf

REQUEST FOR QUOTATION

RFQ 5428

RFQ 5428 INVENTORY PARTS

Southwest Ohio Regional Transit Authority

525 Vine Street

Cincinnati, OH 45202

RELEASE DATE: August 20, 2026

RESPONSE DEADLINE: August 21, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/go-metro https://secure.procurenow.com/portal/%7bproject.government.code%7d

Southwest Ohio Regional Transit Authority

REQUEST FOR QUOTATION

RFQ 5428 Inventory parts

I. Inventory RFQ

II. Instructions to Bidders

III. Bid Pricing Form

IV. Vendor Questionnaire

Request For Quotation #RFQ 5428

Title: RFQ 5428 Inventory parts

1. Inventory RFQ

1.1. Summary

RFQ Bid Form Instructions

BIDS NOT SUBMITTED THROUGH E-PROCUREMENT PORTAL WILL BE CONSIDERED NON-

RESPONSIVE

PLEASE CONTACT THE BUYER DIRECTLY WITH ANY QUESTIONS OR PROBLEMS

WITH A BID

• All suppliers shall utilize the pricing table within the E-procurement portal. Bids received in other formats may be considered non-responsive.

• Items of Importance:

1. All quotes must have the freight included in the price.

2. Lead time: L/T must be noted in the NOTES column in the bid table. This is the lead-time required to fulfill the entire delivered qty on the RFQ. Lead-time should be in days only and reflect the number of days required to fulfill the entire delivered qty on the RFQ.

3. "Stock" quotes are subjective and will still require a L/T in days for us to fairly evaluate bids.

4. If the part is not OEM or the specific part # requested, please put the following format in the lead time notes with the specific part # you are quoting. (RM#######)

5. Enter any Core fee in the NOTES field located in the pricing table

6. If you do not carry a part, please select "no bid."

1.2. Contact Information

David Drummonds supply chain coordinator 1401 bank st Cincinnati, OH 45214 Email: ddrummonds@go-metro.com Phone: (513) 632-7548

Department:

Inventory

1.3. Timeline

Release Project Date August 20, 2026

Proposal Submission Deadline August 21, 2026, 11:00am mailto:ddrummonds@go-metro.com tel:(513)632-7548

2. Instructions to Bidders

2.1. RFQ Bid Preparation

The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form:

Bid Pricing Form

The Bidder shall complete the Bid Pricing Form including submittal of pricing in the spaces provided.

Use of any other form or format shall disqualify the bidder.

The prices submitted within the Bid Pricing Form shall include everything necessary to complete the project in accordance with the Scope of Work and the General Terms and Conditions set forth in this

RFQ.

2.2. Submission of Bids

Bid package must be received by SORTA via the e-Procurement Portal website

(https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA), will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation.

2.3. Late Bids

Any bid that is received after the exact time specified is “late” and will not be considered, unless:

1. It was not received or properly allocated by the e-Procurement Portal due to circumstances beyond the control of the Bidder.

2. An emergency or unanticipated event interrupts normal processes, so that bids cannot be received for receipt by the exact time specified in the solicitation and urgent SORTA requirements preclude amendment of the solicitation closing date, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which the receiving office is open to the Bidders.

Notwithstanding the above, a late modification, of an otherwise successful bid that makes its terms more favorable to SORTA will be considered at any time it is received and may be accepted.

2.4. Award

The Bidder’s compliance with contract terms; The Contract will be awarded to the responsible Bidder submitting the lowest responsive price. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

https://procurement.opengov.com/portal/go-metro https://procurement.opengov.com/portal/go-metro

A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:

1. The character, integrity, reputation, judgment, and efficiency of the bidder;

2. The bidder is neither debarred nor suspended from Federal, State or local programs;

3. The bidder is in compliance with the Common Grant Rules’ affirmative action and FTA’s

Disadvantaged Business Enterprise requirements or another State or local programs as they apply;

4. The bidder is in compliance with the public policies of the Federal Government, as required by 49

U.S.C. Section 5325(j)(2)(B) or other State or local policies as they apply;

5. The bidder has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D) or as required in the Work Scope to perform the service or work;

6. The bidder is in compliance with applicable licensing and tax laws and regulations;

7. The bidder has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D);

8. The bidder has, or can obtain, the necessary production, construction, and technical equipment and facilities,

9. The bidder is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments, and;

10. The bidder is able to provide a:

A. Satisfactory current performance record, and

B. Satisfactory past performance record in view of its records of long-time performance or performance with a predecessor entity, including:

▪ Sufficient Resources. Key personnel with adequate experience, a parent firm with adequate resources and experience, and key subcontractors with adequate experience and past performance,

▪ Adequate Past Experience. Past experience in carrying out similar work with particular attention to management approach, staffing, timeliness, technical success, budgetary controls, and other specialized considerations as described in the recipient’s solicitation, and

▪ Any Past Deficiencies Not the Fault of the Bidder. A prospective bidder that is or recently has been seriously deficient in contract performance is presumed to be non-responsible, unless SORTA determines that the circumstances were properly beyond the bidder’s control, or unless the bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity, perseverance, and effort to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of a contract is a significant factor to consider in determining satisfactory performance.

11. The Bidder’s compliance with contract terms;

12. Such other information as may be secured having a bearing on whether the bidder is responsible and has submitted a responsive bid.

3. Bid Pricing Form

RFQ BID FORM

Line

Item Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

1 338414 TUBE, FORMED

MULTIPLE (OUTER)

(1501-1525)

5289960 5289960 5

2 338488 INJECTOR, ISL CM 2350 5579409PX 5579409PX 12

3 338622 TUBE, INJECTOR FUEL

SUPPLY (SAME AS

339469)

5525526 5525526 3

4 338626 CAP, OIL FILL,

NONVENTED (1300,

1500s, 1600s)

01-71583-000 01-71583-000 1

5 338668 FUEL RAIL (1300-1542) 5594271 5594271 2

6 198838 PLUG, OIL DRAIN-

WORLD TRANS

29534362 29534362 2

7 302438 SPACER, LOCK PLATE 40-00445-003 40-00445-003 50

8 310822 SEAL, SMALL TURBO O-

RING

3922794 3922794 4

9 316644 BOLT, HEX HD -

METRIC BELT

TENSIONER FASTENER

3904446

CUMMINS

3904446

CUMMINS

10 334071 SCREW, ISL BANJO

CONNECTOR

3924725 3924725 2

11 334579 COOLER, ISL EGR 4352253 SS

5566887 5566887 3

12 334825 WINDSHIELD WASHER

PUMP (SAME AS 338380)

227257 13-73161-000 4

13 334955 SENSOR, CRANKCASE

PRESSURE

5462277 SS

5462277NX

5462277 SS

5462277NX

14 335224 REAR LOWER DOOR

GLASS (GILLIG LF 8-3/8

x 27-3/8) 44% GRAY

20-61107-002 20-61107-002 1

15 335354 CONNECTION ADAPTER 3969822 3969822 2

Line

Item Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

16 335429 CAP, DEF TANK (1201-

1245) 82-67099-001 82-67099-001 2

17 335781 TUBE, LUBE OIL DRAIN 5255737 5255737 2

18 335937 ELBOW, 90 DEGREE

(1201-1245) 4942580 4942580 1

19 318290 LAMP ASM, SIDE

TURN/MARKER

13-46071-000 13-46071-000 5

20 318578 CIRCUIT BREAKER 10

AMP

13-62184-003 13-62184-003 2

21 325178 SENSOR,

TEMPERATURE

(COOLANT, OIL, FUEL,

RADIATOR) (SAME AS

335778)

4954905CUM 4954905CUM 3

22 328422 CLAMP, 7.5" T-BOLT 53-16126-002 53-16126-002 1

23 328656 O-RING 3678603 3678603 4

24 328778 SEAL, O-RING 3046201 3046201 8

25 332304 SCREW (FOR HARNESS

332303) 3913638 3913638 12

26 332614 SENSOR, OIL PRESSURE 4921517 4921517 5

27 332678 WINDSHIELD, LH/RS

(GILLIG LF)

26-45747-

001L

6348641NFA 5

28 332688 SCREW, HEX FLANGE

HEADCAP (EXHAUST

MANIFOLD ISL)

3944593 3944593 24

29 332717 BUSHING CAMSHAFT

ISL

5283368 5283368 14

30 332725 REAR SEAL WEAR

SLEEVE KIT (SAME AS

328890)

3926126 3926126 2

31 332850 S-CAM, GILLIG LOW

FLOOR, RH FRONT

(MERITOR ONLY)

82-19651-003 2210Y8397 4

Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

32 332873 SLACK ADJUSTER,

LH/RS REAR (LOW

FLOOR) (HALDEX

ONLY)

300-10174 09-49738-000 3

33 332874 SLACK ADJUSTER,

RH/CS REAR (LOW

FLOOR) (HALDEX

ONLY)

300-10175 09-49738-001 2

34 333074 SENSOR,ISL EXHAUST

PRESSURE

4928594 4928594 4

35 333088 GUSSET LARGE 54-43618-000 54-43618-000 6

36 333365 STUD, TURBO

MOUNTING EXHAUST

MANIFOLD BOLT

5286984 5286984 12

37 333483 CLAMP, EGR V-BAND

(USE 339184 NUT IF

MISSING)

3683144 3683144 2

38 333856 ROD ASSM, TIE W/

ENDS (USE R) (LF

GILLIG)

82-19512-000 82-19512-000 1

39 336569 KIT, EGR VALVE 5473296RX 5473296RX 4

40 336603 TUBE, CPR WATER

OUTLET

4991808 4991808 2

41 336662 ELECTRONIC LIFT

PUMP (PRE 1800's) 5260634 5260634 2

42 336834 KIT, ISL WATER PUMP 6410398 5579023 4

43 336995 SENSOR, 24V NOX

OUTLET (1201-1245)

2894940 SS

5462436 2894940 2

44 337079 SCREW, BANJO 3903035 3903035 12

45 337199 CONVERSION KIT, EGR

COOLER FOR (1201-

1343)

4352363 4352363 2

46 337203 TUBE, EXHAUST CLEAR

WATER INLET (FOR

EGR CONVERSION KIT)

5319449 5319449 2

Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

47 337273 COMPRESSOR, AIR

(1201-1600s) 4938827 4938827 2

48 337363 KIT, ISL VGT

ACTUATOR

5603776RX

OR

5603456HX

5603776RX 4

49 337364 ROLLER, LATCH ASSM

(1201-1343) (LIFT-U)

82-73888-000 745-0381 20

50 337380 BELT KIT, SEAT

W/SWITCH (AM80)

18-73666-000 30873707E 1

51 337536 TUBE, INJECTOR FUEL

SUPPLY #2

5525525 5525525 3

52 337538 TUBE, INJECTOR FUEL

SUPPLY #4 (SAME AS

339466)

4937934 SS

TO 5481951

4937934 SS

TO 5481951

53 337539 TUBE, INJECTOR FUEL

SUPPLY #5 9ISL9 -

CM2350)

5481949 5481949 3

54 337570 SENSOR, POSITION 5594276 SS

5594276NX

5594276 SS

5594276NX

55 337590 SENSOR,TEMPERATURE 2872858 2872858 2

56 337766 TURBOCHARGER 5324121 5324121 2

57 337776 HARNESS,ETR CNT

MDL WRG (1300-1537)

5590369 5399554 2

58 337778 KIT, LINER ISL 5527862 5527862 12

59 337784 HEAD, CYLINDER ISL

CM 2250, CM 2350

5529501RX 5529501RX 2

60 337876 PUMP, LUBRICATING

OIL ISL

5449240 5449240 2

61 337916 TUBE, FUEL SUPPLY ISL 3966128 3966128 2

62 337917 FUEL SUPPLY TUBE ISL 4988666 4988666 2

63 337932 SENSOR,

TEMPERATURE

(EXHAUST GAS)

5461615 5461615 4

Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

64 337955 HARNESS, INJECTOR

ISL

4934545 4934545 6

65 338001 CLIP, 38" DEF SUCTION

LINE (BLACK)

82-61698-000 82-61698-000 5

66 338140 TUBE, FUEL DRAIN 4936022 4936022 3

67 338217 PUMP, ISL FUEL (1201-

1245) (SAME AS 336258

& 339655)

4307021 4307021 2

68 338258 TUBE, OIL GAUGE

(1201-2031) 3969058 3969058 2

69 338266 TUBE, COMPRESSOR

WATER INLET

5297947 5297947 2

70 343379 END CAP, LOWER SEAT

RAIL MTG

15-40925-

000R 15-40925-

000R

71 340527 UPFIT KIT, EGR

COOLER

5473158 5473158 2

72 340289 RIVET, BLACK PLASTIC 82-41107-000 82-41107-000 100

73 342997 CLAMP, COVER END 15-

71794C001B 15-

71794C001B

74 343127 TUBE, TRANS OIL

DIPSTICK

02-66629-000 02-66629-000 1

75 343320 CONTROLLER ASSY

REAR DOOR

13-77544-001 13-77544-001 3

76 338874 KIT, ENGINE PISTON

CM2350

4309527 4309527 12

77 338878 SET, UPPER ENGINE

GASKET (1300s) 5579344 5579344 2

78 338903 HOSE, PLAIN 5264459 5264459 2

79 339045 THERMOSTAT, 350

MINATURE (1800 &

1900)

53-28158-033 53-28158-033 2

80 339134 FLEXIBLE HOSE 5333139 5333139 2

Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

81 339186 FUEL DRAIN TUBE (1500

ENGINE BLOCK)

4937992 4937992 2

82 339187 FUEL SUPPLY LINE

(ECM) (1500 ENGINE

BLOCK)

4935040 4935040 2

83 339188 FUEL SUPPLY LINE

(ECM) (1500 ENGINE

BLOCK )

3966320 3966320 3

84 339189 COOLANT SUPPLY

TUBE, TURBO

5288307 SS

5564587 5288307 2

85 339190 OIL SUPPLY TUBE,

TURBO (1500 ENGINE

BLOCK)

5286692 5286692 2

86 339435 CHECK VALVE, ECM

COOLER PLATE

(CUMMINS ISL CM2350

4933571 4933571 2

87 339476 FUEL BLOCK

CONNECTION (LONG

BLOCK) ISL9 - CM2350

3966656 3966656 2

88 339478 TRANSFER PUMP BRKT

(LONG BLOCK) ISL9 -

CM2350

3955110 3955110 4

89 339480 ELECTRONIC CONTROL

COOLER (LONG BLOCK)

ISL9 - CM2350

4997021 4997021 2

90 339715 TUBE, BRACE 5262493 5262493 2

91 339723 MALE ADAPTER UNION 3095295 3095295 3

92 339763 SENSOR, PARTICULATE 5461556RX 82-80659-004 1

93 340256 DIPSTICK, TRANS OIL 02-44651-001 02-44651-001 2

94 341157 AMEREX FIRE BOX

BATTERY

82-57688-000 82-57688-000 1

95 341311 CLAMP, 4" V-BAND 01-63586-000 2880482 2

96 341525 ANGLE, BATTERY BUS

BAR, 1.5 X 1.5 X 1.12 X

.125

13-57848-000 13-57848-000 1

Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

97 341667 MAIN BEARING SET ISL 5633523 4309347 SS

5633523

98 341668 WATER INLET

CONNECTION

5290458 5290458 2

99 341669 LOWER ENGINE

GASKET KIT

5472966 5472966 2

100 341670 CONNECTING ROD

BEARING

5579381 4309346 SS

5579381

101 342126 Flange head cap screw M10

X 1.5 30 3903112 3903112 4

TOTAL

4. Vendor Questionnaire

4.1. Pricing is all inclusive*

Any and all fees, including shipping charges, are included in pricing

☐ Please confirm

*Response required

4.2. Quote valid for 30 days*

☐ Please confirm

*Response required

4.3. Lead time has been noted *

Enter lead time in days in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required

4.4. Core Fee been added as necessary *

Enter any Core fee in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required