RFQ_5427_Inventory_parts.pdf

REQUEST FOR QUOTATION

RFQ 5427

RFQ 5427 INVENTORY PARTS

Southwest Ohio Regional Transit Authority

525 Vine Street

Cincinnati, OH 45202

RELEASE DATE: August 19, 2026

RESPONSE DEADLINE: August 20, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/go-metro https://secure.procurenow.com/portal/%7bproject.government.code%7d

Southwest Ohio Regional Transit Authority

REQUEST FOR QUOTATION

RFQ 5427 Inventory parts

I. Inventory RFQ

II. Instructions to Bidders

III. Bid Pricing Form

IV. Vendor Questionnaire

Request For Quotation #RFQ 5427

Title: RFQ 5427 Inventory parts

1. Inventory RFQ

1.1. Summary

RFQ Bid Form Instructions

BIDS NOT SUBMITTED THROUGH E-PROCUREMENT PORTAL WILL BE CONSIDERED NON-

RESPONSIVE

PLEASE CONTACT THE BUYER DIRECTLY WITH ANY QUESTIONS OR PROBLEMS

WITH A BID

• All suppliers shall utilize the pricing table within the E-procurement portal. Bids received in other formats may be considered non-responsive.

• Items of Importance:

1. All quotes must have the freight included in the price.

2. Lead time: L/T must be noted in the NOTES column in the bid table. This is the lead-time required to fulfill the entire delivered qty on the RFQ. Lead-time should be in days only and reflect the number of days required to fulfill the entire delivered qty on the RFQ.

3. "Stock" quotes are subjective and will still require a L/T in days for us to fairly evaluate bids.

4. If the part is not OEM or the specific part # requested, please put the following format in the lead time notes with the specific part # you are quoting. (RM#######)

5. Enter any Core fee in the NOTES field located in the pricing table

6. If you do not carry a part, please select "no bid."

1.2. Contact Information

David Drummonds supply chain coordinator 1401 bank st Cincinnati, OH 45214 Email: ddrummonds@go-metro.com Phone: (513) 632-7548

Department:

Inventory

1.3. Timeline

Release Project Date August 19, 2026

Proposal Submission Deadline August 20, 2026, 11:00am mailto:ddrummonds@go-metro.com tel:(513)632-7548

2. Instructions to Bidders

2.1. RFQ Bid Preparation

The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form:

Bid Pricing Form

The Bidder shall complete the Bid Pricing Form including submittal of pricing in the spaces provided.

Use of any other form or format shall disqualify the bidder.

The prices submitted within the Bid Pricing Form shall include everything necessary to complete the project in accordance with the Scope of Work and the General Terms and Conditions set forth in this

RFQ.

2.2. Submission of Bids

Bid package must be received by SORTA via the e-Procurement Portal website

(https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA), will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation.

2.3. Late Bids

Any bid that is received after the exact time specified is “late” and will not be considered, unless:

1. It was not received or properly allocated by the e-Procurement Portal due to circumstances beyond the control of the Bidder.

2. An emergency or unanticipated event interrupts normal processes, so that bids cannot be received for receipt by the exact time specified in the solicitation and urgent SORTA requirements preclude amendment of the solicitation closing date, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which the receiving office is open to the Bidders.

Notwithstanding the above, a late modification, of an otherwise successful bid that makes its terms more favorable to SORTA will be considered at any time it is received and may be accepted.

2.4. Award

The Bidder’s compliance with contract terms; The Contract will be awarded to the responsible Bidder submitting the lowest responsive price. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

https://procurement.opengov.com/portal/go-metro https://procurement.opengov.com/portal/go-metro

A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:

1. The character, integrity, reputation, judgment, and efficiency of the bidder;

2. The bidder is neither debarred nor suspended from Federal, State or local programs;

3. The bidder is in compliance with the Common Grant Rules’ affirmative action and FTA’s

Disadvantaged Business Enterprise requirements or another State or local programs as they apply;

4. The bidder is in compliance with the public policies of the Federal Government, as required by 49

U.S.C. Section 5325(j)(2)(B) or other State or local policies as they apply;

5. The bidder has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D) or as required in the Work Scope to perform the service or work;

6. The bidder is in compliance with applicable licensing and tax laws and regulations;

7. The bidder has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D);

8. The bidder has, or can obtain, the necessary production, construction, and technical equipment and facilities,

9. The bidder is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments, and;

10. The bidder is able to provide a:

A. Satisfactory current performance record, and

B. Satisfactory past performance record in view of its records of long-time performance or performance with a predecessor entity, including:

▪ Sufficient Resources. Key personnel with adequate experience, a parent firm with adequate resources and experience, and key subcontractors with adequate experience and past performance,

▪ Adequate Past Experience. Past experience in carrying out similar work with particular attention to management approach, staffing, timeliness, technical success, budgetary controls, and other specialized considerations as described in the recipient’s solicitation, and

▪ Any Past Deficiencies Not the Fault of the Bidder. A prospective bidder that is or recently has been seriously deficient in contract performance is presumed to be non-responsible, unless SORTA determines that the circumstances were properly beyond the bidder’s control, or unless the bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity, perseverance, and effort to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of a contract is a significant factor to consider in determining satisfactory performance.

11. The Bidder’s compliance with contract terms;

12. Such other information as may be secured having a bearing on whether the bidder is responsible and has submitted a responsive bid.

3. Bid Pricing Form

RFQ BID FORM

Line Item Item

Number Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

1 336555 HEAD SCREW,

HEX FLANGE

HEAD CAP

3960043 3960043 6

2 337125 TRACK KIT,

LEFT AND

RIGHT 280MM

(SAME AS

333090)

(RECARO

ERGO)

30874007/

82-42004-

30874007/

82-42004-

3 337464 CLAMP, CT 17-

32 MM 11/16"-

1.25"

6371897 53-18882-

4 337801 VALVE, DEF

COOLANT

TANK

SOLENOID

21-64658-

21-64658-

5 338128 CONTROLLER,

DOOR

53-72721-

007 OR

51650548-00

53-72721-

007 OR

51650548-00

6 338266 TUBE,

COMPRESSOR

WATER INLET

5297947 5297947 2

7 338626 CAP, OIL FILL,

NONVENTED

(1300, 1500s, 1600s)

01-71583-

01-71583-

8 339170 IMS

SOLENOID,

INTERNAL

MAGNETIC

SWITCH (1500-

1900)

10511415 82-74744-

9 339278 DEF SENSOR,

LEVEL KIT

(1600 AND UP)

83-00262-

000 SS 83-

09237-00

83-00262-

10 339623 8X15 TOP,

HEATED FLAT

GLASS

334-2MLR 82-74624-

Line Item Item

Number Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

11 339624 LOWER GLASS

HEATED

CONVEX 8X15

335-2SLR 82-26403-

12 340052 BYPASS PLUG 3940116 3940116 2

13 183016 INSULATOR,

KIT - 42MT

(DELCO ONLY)

10504018 10504018 3

14 198378 HOSE ASM,

FRONT BRAKE

46-08I8186-

46-08I8186-

15 199216 CLAMP, 3/4"

CUSHIONED

97-4182-9 55-55535-

16 305862 SOLENOID -

42MT (DELCO

ONLY)

1115673 1115673 10

17 333475 VALVE,

FRONT

SUSPENSION

HEIGHT

CONTROL

(GILLIG LF)

04-43073-

04-43073-

18 335871 PANEL,

CURBSIDE

(1201-1245)

(GILLIG ONLY)

20-

45484M013 20-

45484M013

19 335983 CLAMP, 5" V-

BAND

5290118 01-63586-

20 336017 DOSER VALVE

ADAPTOR, 3/8

QUICK

FITTING (1201-

1245)

54-13118-

54-13118-

21 336074 CLAMP, 4.75"

V-BAND (1201-

1245)

53-28193-

53-28193-

22 334207 ABSORBER,

FRONT SHOCK

W/ MTG

HARDWARE

(GILLIG LF)

08-73701-

08-73701-

Line Item Item

Number Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

23 334223 CAP, 10 PSI

SURGE TANK

PRESSURE

072758 072758 2

24 334390 VALVE, REAR

SUSPENSION

HEIGHT

CONTROL

(GILLIG LF)

04-43073-

228742 4

25 335107 CIRCUIT

BREAKER

HOLDER 1

WAY

13-62184-

13-62184-

26 335228 PANEL, SKIRT

RH/CS, W/

FUEL DOOR

CUTOUT (OLD

BRANDING)

20-

63665M001 20-

63665M001

27 335782 TUBE, ISL

BREATHER

5255736 5255736 1

28 335819 SENSOR,

DIFFERENTIAL

PRESSURE

4358939 4358939 4

29 341421 BRACKET

MUDFLAP

INNER

06-45380-

000 SS TO

0645380-001

06-45380-

000 SS TO

0645380-001

30 343282 SWITCH,

ROCKER

PEDAL ADJ

51-76166-

51-76166-

31 343376 CAP, RUBRAIL

END

15-39967-

000R 15-39967-

000R

32 340512 TOWER,

STREETSIDE

AIR SPRING

MOUNTING

08-

40992M002L 08-

40992M002L

TOTAL

4. Vendor Questionnaire

4.1. Pricing is all inclusive*

Any and all fees, including shipping charges, are included in pricing

☐ Please confirm

*Response required

4.2. Quote valid for 30 days*

☐ Please confirm

*Response required

4.3. Lead time has been noted *

Enter lead time in days in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required

4.4. Core Fee been added as necessary *

Enter any Core fee in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required