RFQ_5426_Inventory_parts.pdf

REQUEST FOR QUOTATION

RFQ 5426

RFQ 5426 INVENTORY PARTS

Southwest Ohio Regional Transit Authority

525 Vine Street

Cincinnati, OH 45202

RELEASE DATE: August 18, 2026

RESPONSE DEADLINE: August 19, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/go-metro https://secure.procurenow.com/portal/%7bproject.government.code%7d

Southwest Ohio Regional Transit Authority

REQUEST FOR QUOTATION

RFQ 5426 Inventory parts

I. Inventory RFQ

II. Instructions to Bidders

III. Bid Pricing Form

IV. Vendor Questionnaire

Request For Quotation #RFQ 5426

Title: RFQ 5426 Inventory parts

1. Inventory RFQ

1.1. Summary

RFQ Bid Form Instructions

BIDS NOT SUBMITTED THROUGH E-PROCUREMENT PORTAL WILL BE CONSIDERED NON-

RESPONSIVE

PLEASE CONTACT THE BUYER DIRECTLY WITH ANY QUESTIONS OR PROBLEMS

WITH A BID

• All suppliers shall utilize the pricing table within the E-procurement portal. Bids received in other formats may be considered non-responsive.

• Items of Importance:

1. All quotes must have the freight included in the price.

2. Lead time: L/T must be noted in the NOTES column in the bid table. This is the lead-time required to fulfill the entire delivered qty on the RFQ. Lead-time should be in days only and reflect the number of days required to fulfill the entire delivered qty on the RFQ.

3. "Stock" quotes are subjective and will still require a L/T in days for us to fairly evaluate bids.

4. If the part is not OEM or the specific part # requested, please put the following format in the lead time notes with the specific part # you are quoting. (RM#######)

5. Enter any Core fee in the NOTES field located in the pricing table

6. If you do not carry a part, please select "no bid."

1.2. Contact Information

David Drummonds supply chain coordinator 1401 bank st Cincinnati, OH 45214 Email: ddrummonds@go-metro.com Phone: (513) 632-7548

Department:

Inventory

1.3. Timeline

Release Project Date August 18, 2026

Proposal Submission Deadline August 19, 2026, 11:00am mailto:ddrummonds@go-metro.com tel:(513)632-7548

2. Instructions to Bidders

2.1. RFQ Bid Preparation

The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form:

Bid Pricing Form

The Bidder shall complete the Bid Pricing Form including submittal of pricing in the spaces provided.

Use of any other form or format shall disqualify the bidder.

The prices submitted within the Bid Pricing Form shall include everything necessary to complete the project in accordance with the Scope of Work and the General Terms and Conditions set forth in this

RFQ.

2.2. Submission of Bids

Bid package must be received by SORTA via the e-Procurement Portal website

(https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA), will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation.

2.3. Late Bids

Any bid that is received after the exact time specified is “late” and will not be considered, unless:

1. It was not received or properly allocated by the e-Procurement Portal due to circumstances beyond the control of the Bidder.

2. An emergency or unanticipated event interrupts normal processes, so that bids cannot be received for receipt by the exact time specified in the solicitation and urgent SORTA requirements preclude amendment of the solicitation closing date, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which the receiving office is open to the Bidders.

Notwithstanding the above, a late modification, of an otherwise successful bid that makes its terms more favorable to SORTA will be considered at any time it is received and may be accepted.

2.4. Award

The Bidder’s compliance with contract terms; The Contract will be awarded to the responsible Bidder submitting the lowest responsive price. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

https://procurement.opengov.com/portal/go-metro https://procurement.opengov.com/portal/go-metro

A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:

1. The character, integrity, reputation, judgment, and efficiency of the bidder;

2. The bidder is neither debarred nor suspended from Federal, State or local programs;

3. The bidder is in compliance with the Common Grant Rules’ affirmative action and FTA’s

Disadvantaged Business Enterprise requirements or another State or local programs as they apply;

4. The bidder is in compliance with the public policies of the Federal Government, as required by 49

U.S.C. Section 5325(j)(2)(B) or other State or local policies as they apply;

5. The bidder has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D) or as required in the Work Scope to perform the service or work;

6. The bidder is in compliance with applicable licensing and tax laws and regulations;

7. The bidder has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D);

8. The bidder has, or can obtain, the necessary production, construction, and technical equipment and facilities,

9. The bidder is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments, and;

10. The bidder is able to provide a:

A. Satisfactory current performance record, and

B. Satisfactory past performance record in view of its records of long-time performance or performance with a predecessor entity, including:

▪ Sufficient Resources. Key personnel with adequate experience, a parent firm with adequate resources and experience, and key subcontractors with adequate experience and past performance,

▪ Adequate Past Experience. Past experience in carrying out similar work with particular attention to management approach, staffing, timeliness, technical success, budgetary controls, and other specialized considerations as described in the recipient’s solicitation, and

▪ Any Past Deficiencies Not the Fault of the Bidder. A prospective bidder that is or recently has been seriously deficient in contract performance is presumed to be non-responsible, unless SORTA determines that the circumstances were properly beyond the bidder’s control, or unless the bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity, perseverance, and effort to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of a contract is a significant factor to consider in determining satisfactory performance.

11. The Bidder’s compliance with contract terms;

12. Such other information as may be secured having a bearing on whether the bidder is responsible and has submitted a responsive bid.

3. Bid Pricing Form

RFQ BID FORM

Line

Item Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

1 301262 DOWEL, AXLE-

WITHOUT SLOT,

(MERITOR ONLY)

1246U1165 82-03450-000 100

2 341263 HOSE ASSY, DEF,

PRESSURE, 24V DC,

110" LONG

46-82571-

46-82571-001 1

3 341302 SCREW, SPACER 55-9731 82-37398-007 6

4 341352 HEAD UNIT

MULTIFUCNTIONAL

SENSOR (SAME AS

341425)

82-89733-

000 OR 83-

09262-000

OR 82-

78348-000

82-89733-000

OR 83-09262-

000 OR 82-

78348-000

5 341818 CHASE, WIRE 82-38743-

82-38743-002 10

6 340209 SENSOR, ALARM

FILM

82-66155-

9906-000064-

7 340828 HARNESS IUM SCR 50-73576-

50-73576-000 1

8 342716 PANEL, CURBSIDE

(1201 THRU 1934)

20-

59396M001 20-

59396M001

9 343007 PLATE, AIR SPRING

MOUNTING LEFT

08-71534-

000L 08-71534-

000L

10 70184 WIRE,SOFT-

ANNEALED(BLACK)

(18GUAGE)

900-10014

OR BK

7701055

NOE82023761

OR BK

7701055

11 332663 BRACKET,FRONT

BUMPER, RS/LH

20-37166-

000L 20-37166-

000L

12 332858 ASSM, HUB CAP

(STEMCO&MERITOR

ONLY)

82-26911-

A3262A1353 10

13 333321 ADHESIVE, BUTYL

BLACK

061837 061837 20

14 333458 DECAL RAMP LOW

FLOOR

59-

39859F000 59-39859F000 1

Line

Item Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

15 172162 LOCK ASSM, 5/16"

SQ KEY 1/4 TURN

UNIVERSAL (SAME

AS 336749)

AA5020257 50-00019-000 50

16 17462 KIT,OIL SEAL-8/89

(MERITOR ONLY)

ISSUE BY PER SEAL

A1205K687 82-02221-000 12

17 333967 GROMMET, C/S

MIRROR WIRE

6334592 6334592 45

18 334122 RETAINER, SPIRAL

RING (SAME AS

332752) (NIEHOFF

C703)

A3-406 A3-406 2

19 334939 WIRE, FIRE 20 FT. 145399 145399 1

20 334988 HOSE, HUMP 2.50"

ID

034528 034528 2

21 335578 WINDOW ASSM, RS

46" (3,4) (GILLIG LF)

82-24953-

402SS/

AROW 82-

50920-402

82-24953-

402SS/

AROW 82-

50920-402

22 335832 PANEL, ROADSIDE

REAR SKIRT (1200s, 1300s, 1500s, 1600s)

20-

65056M001L 20-

65056M001L

23 335985 SPRING ASSM, GAS

(1201-1245) 53-02231-

53-02231-021 3

24 337880 VALVE, AIR FUEL

THROTTLE

5314216 5314216 3

25 338110 CATYLIST, SCR 4354062 4354062 1

26 338407 ROD, TORQUE

UPPER (GILLIG LOW

FLOOR)

6345095 08-56201-000 4

27 339278 DEF SENSOR, LEVEL

KIT (1600 AND UP)

83-00262-

000 SS 83-

09237-00

83-00262-000 2

28 339280 SPRING, AIR BAG

FRONT SUSP (1801-

1934)

08-70861-

08-70861-000 2

Line

Item Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

29 339557 STRAP ASM, DEF

TANK MTG (1301-

1310 1321-1343 1501-

1532 1533-1537 1601-

1622)

32-65985-

32-65985-000 1

30 339933 FILTER, SUCTION,

40 MICRON

82-78348-

82-78348-001 2

31 336153 FAN (NIEHOFF

C803D) A3-003 A3-003 1

32 336154 DE HOUSING

(NIEHOFF C803D)

A5-554 A5-554 1

33 336159 DE STATOR

(NIEHOFF C803D)

A7-656 A7-656 2

34 336160 FIELD COIL

(NIEHOFF C803D)

A7-244 A7-244 3

35 336161 ADE STATOR

(NIEHOFF C803D)

A7-657 A7-657 2

36 336163 HARNESS ASSM,

REGULATOR

(NIEHOFF C803D)

A9-479 82-47683-000 4

37 336169 SWITCH ASSM,

THERMAL (NIEHOFF

C803D)

A9-464 A9-464 6

38 336170 PC BOARD

(NIEHOFF C803D)

A2-602 A2-602 20

39 336449 FAN ASSM, 24V

ELECTRIC (1301-

1310)

15-

53175N000 15-53175N000 1

TOTAL

4. Vendor Questionnaire

4.1. Pricing is all inclusive*

Any and all fees, including shipping charges, are included in pricing

☐ Please confirm

*Response required

4.2. Quote valid for 30 days*

☐ Please confirm

*Response required

4.3. Lead time has been noted *

Enter lead time in days in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required

4.4. Core Fee been added as necessary *

Enter any Core fee in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required