RFQ_5416_Inventory_parts.pdf

REQUEST FOR QUOTATION

RFQ 5416

RFQ 5416 INVENTORY PARTS

Southwest Ohio Regional Transit Authority

525 Vine Street

Cincinnati, OH 45202

RELEASE DATE: August 6, 2026

RESPONSE DEADLINE: August 7, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/go-metro https://secure.procurenow.com/portal/%7bproject.government.code%7d

Southwest Ohio Regional Transit Authority

REQUEST FOR QUOTATION

RFQ 5416 Inventory parts

I. Inventory RFQ

II. Instructions to Bidders

III. Bid Pricing Form

IV. Vendor Questionnaire

Request For Quotation #RFQ 5416

Title: RFQ 5416 Inventory parts

1. Inventory RFQ

1.1. Summary

RFQ Bid Form Instructions

BIDS NOT SUBMITTED THROUGH E-PROCUREMENT PORTAL WILL BE CONSIDERED NON-

RESPONSIVE

PLEASE CONTACT THE BUYER DIRECTLY WITH ANY QUESTIONS OR PROBLEMS

WITH A BID

• All suppliers shall utilize the pricing table within the E-procurement portal. Bids received in other formats may be considered non-responsive.

• Items of Importance:

1. All quotes must have the freight included in the price.

2. Lead time: L/T must be noted in the NOTES column in the bid table. This is the lead-time required to fulfill the entire delivered qty on the RFQ. Lead-time should be in days only and reflect the number of days required to fulfill the entire delivered qty on the RFQ.

3. "Stock" quotes are subjective and will still require a L/T in days for us to fairly evaluate bids.

4. If the part is not OEM or the specific part # requested, please put the following format in the lead time notes with the specific part # you are quoting. (RM#######)

5. Enter any Core fee in the NOTES field located in the pricing table

6. If you do not carry a part, please select "no bid."

1.2. Contact Information

David Drummonds supply chain coordinator 1401 bank st Cincinnati, OH 45214 Email: ddrummonds@go-metro.com Phone: (513) 632-7548

Department:

Inventory

1.3. Timeline

Release Project Date August 6, 2026

Proposal Submission Deadline August 7, 2026, 11:00am mailto:ddrummonds@go-metro.com tel:(513)632-7548

2. Instructions to Bidders

2.1. RFQ Bid Preparation

The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form:

Bid Pricing Form

The Bidder shall complete the Bid Pricing Form including submittal of pricing in the spaces provided.

Use of any other form or format shall disqualify the bidder.

The prices submitted within the Bid Pricing Form shall include everything necessary to complete the project in accordance with the Scope of Work and the General Terms and Conditions set forth in this

RFQ.

2.2. Submission of Bids

Bid package must be received by SORTA via the e-Procurement Portal website

(https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA), will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation.

2.3. Late Bids

Any bid that is received after the exact time specified is “late” and will not be considered, unless:

1. It was not received or properly allocated by the e-Procurement Portal due to circumstances beyond the control of the Bidder.

2. An emergency or unanticipated event interrupts normal processes, so that bids cannot be received for receipt by the exact time specified in the solicitation and urgent SORTA requirements preclude amendment of the solicitation closing date, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which the receiving office is open to the Bidders.

Notwithstanding the above, a late modification, of an otherwise successful bid that makes its terms more favorable to SORTA will be considered at any time it is received and may be accepted.

2.4. Award

The Bidder’s compliance with contract terms; The Contract will be awarded to the responsible Bidder submitting the lowest responsive price. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

https://procurement.opengov.com/portal/go-metro https://procurement.opengov.com/portal/go-metro

A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:

1. The character, integrity, reputation, judgment, and efficiency of the bidder;

2. The bidder is neither debarred nor suspended from Federal, State or local programs;

3. The bidder is in compliance with the Common Grant Rules’ affirmative action and FTA’s

Disadvantaged Business Enterprise requirements or another State or local programs as they apply;

4. The bidder is in compliance with the public policies of the Federal Government, as required by 49

U.S.C. Section 5325(j)(2)(B) or other State or local policies as they apply;

5. The bidder has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D) or as required in the Work Scope to perform the service or work;

6. The bidder is in compliance with applicable licensing and tax laws and regulations;

7. The bidder has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D);

8. The bidder has, or can obtain, the necessary production, construction, and technical equipment and facilities,

9. The bidder is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments, and;

10. The bidder is able to provide a:

A. Satisfactory current performance record, and

B. Satisfactory past performance record in view of its records of long-time performance or performance with a predecessor entity, including:

▪ Sufficient Resources. Key personnel with adequate experience, a parent firm with adequate resources and experience, and key subcontractors with adequate experience and past performance,

▪ Adequate Past Experience. Past experience in carrying out similar work with particular attention to management approach, staffing, timeliness, technical success, budgetary controls, and other specialized considerations as described in the recipient’s solicitation, and

▪ Any Past Deficiencies Not the Fault of the Bidder. A prospective bidder that is or recently has been seriously deficient in contract performance is presumed to be non-responsible, unless SORTA determines that the circumstances were properly beyond the bidder’s control, or unless the bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity, perseverance, and effort to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of a contract is a significant factor to consider in determining satisfactory performance.

11. The Bidder’s compliance with contract terms;

12. Such other information as may be secured having a bearing on whether the bidder is responsible and has submitted a responsive bid.

3. Bid Pricing Form

RFQ BID FORM

Line

Item Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

1 318200 SPLASH SHIELD

CENTER REAR

56-32650-000 56-32650-000 1

2 322816 VALVE, R-12DC-ABS,

5.5 PSI BRAKE

RELAY

BW800627 BW800627 1

3 332183 SWITCH, HPCO (M82

& M94) 41-4486 6339383 1

4 19416 WIPER,ASSY INNER

RR AXLE

(ROCKWELL ONLY)

1244Q1473 1244Q1473 10

5 332895 GLASS, GILLIG

FRONT

DESTINATION SIGN

16-37749-001 16-37749-001 1

6 332951 BOLT, BATTERY

HOLD DOWN

(GILLIG)

54-13113-128 54-13113-128 5

7 333458 DECAL RAMP LOW

FLOOR

59-

39859F000 59-

39859F000

8 333485 TORQUE ROD,

FRONT LOWER

(6001-1537)

08-56201-001 08-56201-001 4

9 333702 SOCKET END, DRAG

LINK LH THREAD

(GILLIG LF)

82-20994-000 82-20994-000 10

10 334207 ABSORBER, FRONT

SHOCK W/ MTG

HARDWARE (GILLIG

LF)

08-73701-000 08-73701-000 6

11 334313 SPRING ASM, GAS -

STROKE 7.88 X

67.4LBS (GILLIG LF)

53-20347-007 53-20347-007 2

12 335157 CONTROLLER,

DESTINATION SIGN

(ODK 4)

555577 13-49297-103 1

13 335429 CAP, DEF TANK

(1201-1245) 82-67099-001 82-67099-001 2

Line

Item Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

14 335534 VALVE ASSM, 12VDC

DEFROSTER (GILLIG)

82-75964-000 82-75964-000

/ 26-2108

BCC

15 336155 ROTOR (NIEHOFF

C803D) A7-321 A7-321 10

16 336156 SHAFT / CORE

(NIEHOFF C803D)

A7-436 A7-436 2

17 336603 TUBE, CPR WATER

OUTLET

4991808 4991808 2

18 337078 WASHER, SEALING 3684342 3684342 10

19 338198 COVER, GAP HIDER 82-21096-000 82-21096-000 1

20 338215 STOP, AXLE (LH/RS)

BAG SPRING, FRONT

AIR (6001-6039 &

1201-1245)

08-54448-

000L 08-54448-

000L

21 338765 PANEL, CURBSIDE

FRONT WHEEL

FENDER (1201-

1245)(1321-1343)

(EXCEPT IBP BID

TEST)

20-

45483M013 20-

45483M013

22 338824 BOLT, M14 x 1.50 x 60 3914118 3914118 5

23 339045 THERMOSTAT, 350

MINATURE (1800 &

1900)

53-28158-033 53-28158-033 1

24 339170 IMS SOLENOID,

INTERNAL

MAGNETIC SWITCH

(1500-1900)

10511415 82-74744-000 2

25 339278 DEF SENSOR, LEVEL

KIT (1600 AND UP)

83-00262-000

SS 83-09237-

83-00262-000 2

26 339482 VISCOUS

VIBRATION DAMPER

(LONG BLOCK) ISL9 -

CM2350

3967014 3967014 1

Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

27 339484 CRANKSHAFT

PULLEY (LONG

BLOCK) ISL9 -

CM2350

5268168 5268168 1

28 337364 ROLLER, LATCH

ASSM (1201-1343)

(LIFT-U)

82-73888-000 745-0381 10

29 337599 O-RING,

VALVE/SPACER 1.875

ID

33-230 33-230 4

30 340204 OIL SEAL, WHEEL A 1205 L

82-42443-000 12

31 340300 GASKET, CURB

LAMP, SKIRT

20-73157-001 20-73157-001 2

32 340504 INSERT, WELLNUT

#8 56-13593-004 56-13593-004 25

33 340689 GRAY SIKAFLEX 221 6327219 221 GRAY -

90892

34 335224 REAR LOWER DOOR

GLASS (GILLIG LF 8-

3/8 x 27-3/8) 44%

GRAY

20-61107-002 20-61107-002 1

35 199216 CLAMP, 3/4"

CUSHIONED

97-4182-9 55-55535-012 6

36 199222 CLAMP, 5/8"

CUSHIONED

55-55535-010 55-55535-010 10

37 20722 WIPER, OUTER

(ROCKWELL ONLY)

A1199-H-

RWA1199-H-

38 339615 KEY-SHAFT SCREW

COMPRESSOR

55-9032 55-9032 3

39 339774 RETAINER,MUDFLAP

(1201-1245) 40-35904-000 40-35904-000 1

40 342658 SPACEER SERVICE

VALVE

101TK618322 101TK618322 1

41 343099 HOSE, FC300 #20 X

027.0 46-20B1014-

46-20B1014-

Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

42 343304 BOLT, CAP SOCKET

HEAD (VALVE)

51-3359 51-3359 4

43 343305 WASHER ZINC

PLATED (VALVE)

55-0402 55-0402 4

44 341539 LOW BEAM

HEADLIGHT,

DIALIGHT LED

HLC-434C-

B12

(Dialight)

51-68875-002 10

TOTAL

4. Vendor Questionnaire

4.1. Pricing is all inclusive*

Any and all fees, including shipping charges, are included in pricing

☐ Please confirm

*Response required

4.2. Quote valid for 30 days*

☐ Please confirm

*Response required

4.3. Lead time has been noted *

Enter lead time in days in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required

4.4. Core Fee been added as necessary *

Enter any Core fee in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required