RFQ_5415_Inventory_parts.pdf

REQUEST FOR QUOTATION

RFQ 5415

RFQ 5415 INVENTORY PARTS

Southwest Ohio Regional Transit Authority

525 Vine Street

Cincinnati, OH 45202

RELEASE DATE: August 5, 2026

RESPONSE DEADLINE: August 6, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/go-metro https://secure.procurenow.com/portal/%7bproject.government.code%7d

Southwest Ohio Regional Transit Authority

REQUEST FOR QUOTATION

RFQ 5415 Inventory parts

I. Inventory RFQ

II. Instructions to Bidders

III. Bid Pricing Form

IV. Vendor Questionnaire

Request For Quotation #RFQ 5415

Title: RFQ 5415 Inventory parts

1. Inventory RFQ

1.1. Summary

RFQ Bid Form Instructions

BIDS NOT SUBMITTED THROUGH E-PROCUREMENT PORTAL WILL BE CONSIDERED NON-

RESPONSIVE

PLEASE CONTACT THE BUYER DIRECTLY WITH ANY QUESTIONS OR PROBLEMS

WITH A BID

• All suppliers shall utilize the pricing table within the E-procurement portal. Bids received in other formats may be considered non-responsive.

• Items of Importance:

1. All quotes must have the freight included in the price.

2. Lead time: L/T must be noted in the NOTES column in the bid table. This is the lead-time required to fulfill the entire delivered qty on the RFQ. Lead-time should be in days only and reflect the number of days required to fulfill the entire delivered qty on the RFQ.

3. "Stock" quotes are subjective and will still require a L/T in days for us to fairly evaluate bids.

4. If the part is not OEM or the specific part # requested, please put the following format in the lead time notes with the specific part # you are quoting. (RM#######)

5. Enter any Core fee in the NOTES field located in the pricing table

6. If you do not carry a part, please select "no bid."

1.2. Contact Information

David Drummonds supply chain coordinator 1401 bank st Cincinnati, OH 45214 Email: ddrummonds@go-metro.com Phone: (513) 632-7548

Department:

Inventory

1.3. Timeline

Release Project Date August 5, 2026

Proposal Submission Deadline August 6, 2026, 11:00am mailto:ddrummonds@go-metro.com tel:(513)632-7548

2. Instructions to Bidders

2.1. RFQ Bid Preparation

The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form:

Bid Pricing Form

The Bidder shall complete the Bid Pricing Form including submittal of pricing in the spaces provided.

Use of any other form or format shall disqualify the bidder.

The prices submitted within the Bid Pricing Form shall include everything necessary to complete the project in accordance with the Scope of Work and the General Terms and Conditions set forth in this

RFQ.

2.2. Submission of Bids

Bid package must be received by SORTA via the e-Procurement Portal website

(https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA), will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation.

2.3. Late Bids

Any bid that is received after the exact time specified is “late” and will not be considered, unless:

1. It was not received or properly allocated by the e-Procurement Portal due to circumstances beyond the control of the Bidder.

2. An emergency or unanticipated event interrupts normal processes, so that bids cannot be received for receipt by the exact time specified in the solicitation and urgent SORTA requirements preclude amendment of the solicitation closing date, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which the receiving office is open to the Bidders.

Notwithstanding the above, a late modification, of an otherwise successful bid that makes its terms more favorable to SORTA will be considered at any time it is received and may be accepted.

2.4. Award

The Bidder’s compliance with contract terms; The Contract will be awarded to the responsible Bidder submitting the lowest responsive price. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

https://procurement.opengov.com/portal/go-metro https://procurement.opengov.com/portal/go-metro

A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:

1. The character, integrity, reputation, judgment, and efficiency of the bidder;

2. The bidder is neither debarred nor suspended from Federal, State or local programs;

3. The bidder is in compliance with the Common Grant Rules’ affirmative action and FTA’s

Disadvantaged Business Enterprise requirements or another State or local programs as they apply;

4. The bidder is in compliance with the public policies of the Federal Government, as required by 49

U.S.C. Section 5325(j)(2)(B) or other State or local policies as they apply;

5. The bidder has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D) or as required in the Work Scope to perform the service or work;

6. The bidder is in compliance with applicable licensing and tax laws and regulations;

7. The bidder has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D);

8. The bidder has, or can obtain, the necessary production, construction, and technical equipment and facilities,

9. The bidder is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments, and;

10. The bidder is able to provide a:

A. Satisfactory current performance record, and

B. Satisfactory past performance record in view of its records of long-time performance or performance with a predecessor entity, including:

▪ Sufficient Resources. Key personnel with adequate experience, a parent firm with adequate resources and experience, and key subcontractors with adequate experience and past performance,

▪ Adequate Past Experience. Past experience in carrying out similar work with particular attention to management approach, staffing, timeliness, technical success, budgetary controls, and other specialized considerations as described in the recipient’s solicitation, and

▪ Any Past Deficiencies Not the Fault of the Bidder. A prospective bidder that is or recently has been seriously deficient in contract performance is presumed to be non-responsible, unless SORTA determines that the circumstances were properly beyond the bidder’s control, or unless the bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity, perseverance, and effort to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of a contract is a significant factor to consider in determining satisfactory performance.

11. The Bidder’s compliance with contract terms;

12. Such other information as may be secured having a bearing on whether the bidder is responsible and has submitted a responsive bid.

3. Bid Pricing Form

RFQ BID FORM

Line Item Item

Number Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

1 341965 M8X1.25X20 HEX

FLANGE HEAD

CAP SCREW

3093730 3093730 12

2 342248 SET, DPF & DOC

FILTERS (1300-

2200)(2311-

2325)(2401-2412)

K-11002

(C0252-SA

& C0267-

ID) / ABC-

17957

K-11002

(C0252-SA &

C0267-ID) /

ABC-17957

3 332536 HINGE, FUEL

DOOR

20-39494-

20-39494-000 2

4 332663 BRACKET,FRONT

BUMPER, RS/LH

20-37166-

000L 20-37166-

000L

5 332664 BRACKET,

FRONT BUMPER,

CS/RH

20-37166-

000R 20-37166-

000R

6 332851 S-CAM, GILLIG

LOW FLOOR, LH

FRONT

(MERITOR ONLY)

2210Z8398 82-19640-003 4

7 333322 GLUE,

WINDSHIELD

SEAL

244383 244383 1

8 334212 SENSOR,

PRESSURE TEMP

5698456 2897334 4

9 300744 CLAMP, #80

HOSE

54-00025-

5280 5

10 112762 SEAL ASSM,

REAR COM

(ROCKWELL

ONLY)

82-02241-

A1205V1556 10

11 165178 CAP,FUEL FILL 5922048 AB0110035 1

12 194622 MOUNT, CENTER

BONDED

RADIATOR

(GILLIG)

53-28088-

53-28088-000 20

Line Item Item

Number Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

13 194962 VALVE, DOOR

AIR DUMP

(GILLIG)

53-17469-

53-17469-000 1

14 336383 HOSE, 2.5" x 6.0"

HUMP (1201-1245)

56-09125-

56-09125-004 6

15 336451 GLAZING, DOOR

GLASS @ 28% G,

8 3/8 X 44 1/8

(GILLIG LF)

20-61107-

20-61107-004 1

16 336957 SENSOR, DPF

PRESSURE (SCR

SYSTEMS)

2871960 2871960 5

17 336999 GASKET,

MARMON

SPHERICAL 4"

388062 2880214 2

18 337383 DIPSTICK

(CM2250-CM2350)

3974288 3974288 3

19 337463 PULLEY, A/C

IDLER (1201-1245)

22-68534-

22-68534-000 1

20 337538 TUBE, INJECTOR

FUEL SUPPLY #4

(SAME AS

339466)

4937934 SS

TO 5481951

4937934 SS

TO 5481951

21 337932 SENSOR,

TEMPERATURE

(EXHAUST GAS)

5461615 5461615 4

22 338029 SHAFT, IDLER 3935229 6356989 2

23 338030 SHIELD 3921533 6356988 4

24 335136 PULLEY, WATER

PUMP (ISL)

4991240 4991240 2

25 335224 REAR LOWER

DOOR GLASS

(GILLIG LF 8-3/8 x

27-3/8) 44% GRAY

20-61107-

20-61107-002 1

26 335258 THERMOSTAT,

ISL

5273379 5273379 4

Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

27 328144 PUMP, ISL

WATER (SAME

AS 327778)

5625962 SS

6410399

5625962 SS

6410399

28 335980 CLAMP,

SPHERICAL

2880213

CUMMINS

01-65361-

000/64599087

29 336078 COATING, DOW

CORNING 3140

RTV

900-20022 900-20022 2

30 336166 DIODE MODULE

(NIEHOFF C803D)

A9-926 A9-926 20

31 336170 PC BOARD

(NIEHOFF C803D)

A2-602 A2-602 20

32 338356 BRACKET,

SLIDE-IN STAND

OFF BIKE RACK

(11.18")

53-

54194N000 53-

54194N000

33 338413 TUBE, FORMED

MULTIPLE

(INNER) (1501-

1525)

2888090 2888090 5

34 338414 TUBE, FORMED

MULTIPLE

(OUTER) (1501-

1525)

5289960 5289960 5

35 338999 HOSE ASM.

HYDRAULIC

SUCTION

46-36823-

025.00 46-36823-

025.00

36 339037 V BAND CLAMP

(1501 - 1537) 3972681 3972681 3

37 339614 BREATHER CAP

W/DIPSTICK

82-67328-

82-67328-000 1

38 339763 SENSOR,

PARTICULATE

5461556RX 82-80659-004 2

39 332055 ELBOW, UPPER

RADIATOR HOSE

GILLIG

53-27653-

53-27653-006 3

40 340959 EGR COOLANT

OUTLET O RING

SEAL

3075658 3075658 8

Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

41 342721 HOSE, FRONT

BRAKE

46-08I8186-

46-08I8186-

TOTAL

4. Vendor Questionnaire

4.1. Pricing is all inclusive*

Any and all fees, including shipping charges, are included in pricing

☐ Please confirm

*Response required

4.2. Quote valid for 30 days*

☐ Please confirm

*Response required

4.3. Lead time has been noted *

Enter lead time in days in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required

4.4. Core Fee been added as necessary *

Enter any Core fee in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required