RFQ_5405_Inventory_parts.pdf

REQUEST FOR QUOTATION

RFQ 5405

RFQ 5405 INVENTORY PARTS

Southwest Ohio Regional Transit Authority

525 Vine Street

Cincinnati, OH 45202

RELEASE DATE: July 22, 2026

RESPONSE DEADLINE: July 23, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/go-metro https://secure.procurenow.com/portal/%7bproject.government.code%7d

Southwest Ohio Regional Transit Authority

REQUEST FOR QUOTATION

RFQ 5405 Inventory parts

I. Inventory RFQ

II. Instructions to Bidders

III. Bid Pricing Form

IV. Vendor Questionnaire

Request For Quotation #RFQ 5405

Title: RFQ 5405 Inventory parts

1. Inventory RFQ

1.1. Summary

RFQ Bid Form Instructions

BIDS NOT SUBMITTED THROUGH E-PROCUREMENT PORTAL WILL BE CONSIDERED NON-

RESPONSIVE

PLEASE CONTACT THE BUYER DIRECTLY WITH ANY QUESTIONS OR PROBLEMS

WITH A BID

• All suppliers shall utilize the pricing table within the E-procurement portal. Bids received in other formats may be considered non-responsive.

• Items of Importance:

1. All quotes must have the freight included in the price.

2. Lead time: L/T must be noted in the NOTES column in the bid table. This is the lead-time required to fulfill the entire delivered qty on the RFQ. Lead-time should be in days only and reflect the number of days required to fulfill the entire delivered qty on the RFQ.

3. "Stock" quotes are subjective and will still require a L/T in days for us to fairly evaluate bids.

4. If the part is not OEM or the specific part # requested, please put the following format in the lead time notes with the specific part # you are quoting. (RM#######)

5. Enter any Core fee in the NOTES field located in the pricing table

6. If you do not carry a part, please select "no bid."

1.2. Contact Information

David Drummonds supply chain coordinator 1401 bank st Cincinnati, OH 45214 Email: ddrummonds@go-metro.com Phone: (513) 632-7548

Department:

Inventory

1.3. Timeline

Release Project Date July 22, 2026

Proposal Submission Deadline July 23, 2026, 11:00am mailto:ddrummonds@go-metro.com tel:(513)632-7548

2. Instructions to Bidders

2.1. RFQ Bid Preparation

The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form:

Bid Pricing Form

The Bidder shall complete the Bid Pricing Form including submittal of pricing in the spaces provided.

Use of any other form or format shall disqualify the bidder.

The prices submitted within the Bid Pricing Form shall include everything necessary to complete the project in accordance with the Scope of Work and the General Terms and Conditions set forth in this

RFQ.

2.2. Submission of Bids

Bid package must be received by SORTA via the e-Procurement Portal website

(https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA), will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation.

2.3. Late Bids

Any bid that is received after the exact time specified is “late” and will not be considered, unless:

1. It was not received or properly allocated by the e-Procurement Portal due to circumstances beyond the control of the Bidder.

2. An emergency or unanticipated event interrupts normal processes, so that bids cannot be received for receipt by the exact time specified in the solicitation and urgent SORTA requirements preclude amendment of the solicitation closing date, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which the receiving office is open to the Bidders.

Notwithstanding the above, a late modification, of an otherwise successful bid that makes its terms more favorable to SORTA will be considered at any time it is received and may be accepted.

2.4. Award

The Bidder’s compliance with contract terms; The Contract will be awarded to the responsible Bidder submitting the lowest responsive price. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

https://procurement.opengov.com/portal/go-metro https://procurement.opengov.com/portal/go-metro

A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:

1. The character, integrity, reputation, judgment, and efficiency of the bidder;

2. The bidder is neither debarred nor suspended from Federal, State or local programs;

3. The bidder is in compliance with the Common Grant Rules’ affirmative action and FTA’s

Disadvantaged Business Enterprise requirements or another State or local programs as they apply;

4. The bidder is in compliance with the public policies of the Federal Government, as required by 49

U.S.C. Section 5325(j)(2)(B) or other State or local policies as they apply;

5. The bidder has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D) or as required in the Work Scope to perform the service or work;

6. The bidder is in compliance with applicable licensing and tax laws and regulations;

7. The bidder has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D);

8. The bidder has, or can obtain, the necessary production, construction, and technical equipment and facilities,

9. The bidder is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments, and;

10. The bidder is able to provide a:

A. Satisfactory current performance record, and

B. Satisfactory past performance record in view of its records of long-time performance or performance with a predecessor entity, including:

▪ Sufficient Resources. Key personnel with adequate experience, a parent firm with adequate resources and experience, and key subcontractors with adequate experience and past performance,

▪ Adequate Past Experience. Past experience in carrying out similar work with particular attention to management approach, staffing, timeliness, technical success, budgetary controls, and other specialized considerations as described in the recipient’s solicitation, and

▪ Any Past Deficiencies Not the Fault of the Bidder. A prospective bidder that is or recently has been seriously deficient in contract performance is presumed to be non-responsible, unless SORTA determines that the circumstances were properly beyond the bidder’s control, or unless the bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity, perseverance, and effort to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of a contract is a significant factor to consider in determining satisfactory performance.

11. The Bidder’s compliance with contract terms;

12. Such other information as may be secured having a bearing on whether the bidder is responsible and has submitted a responsive bid.

3. Bid Pricing Form

RFQ BID FORM

Line

Item Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

1 96590 CAP, FILLER SURGE

TANK

498794 AA0301035 4

2 199216 CLAMP, 3/4"

CUSHIONED

97-4182-9 55-55535-012 6

3 310338 CLAMP, CONSTANT

TORQUE HOSE

3922846 3922846 2

4 310822 SEAL, SMALL TURBO O-

RING

3922794 3922794 2

5 314122 WASHER, RADIATOR 41-00035-011 41-00035-011 10

6 318290 LAMP ASM, SIDE

TURN/MARKER

13-46071-000 13-46071-000 5

7 323490 TENSIONER, ISL A/C

BELT (USE R)

53-26278-000 01-

54765N000

8 336022 ELBOW, COOLANT

HOSE

4930889 4930889 2

9 336263 VALVE, PSI RELIEF 4307376 SS

5462312

4307376 SS

5462312

10 340299 HOUSING, CURB LAMP,

SKIRT WHITE

20-73157-000 20-73157-000 1

11 340531 DOOR, DEF BLUE (OLD

BRANDING)

20-

48985M000 20-

48985M000

12 341667 MAIN BEARING SET ISL 5633523 4309347 SS

5633523

13 341669 LOWER ENGINE

GASKET KIT

5472966 5472966 2

14 341670 CONNECTING ROD

BEARING

5579381 4309346 SS

5579381

15 341898 AIR FUEL THORTTLE

VALVE

5714004 5714004 /

5524168

16 341902 Flexible Hose 5530532 5530532 1

Line

Item Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

17 342212 SPRING, REAR AIR

(1500s - 2000s)(USE

ONLY SAF Holland)

90557435

SAF Holland 90557435

SAF Holland

18 342413 BREATHER (DRIVE

AXLE HOUSING)

82-44848-002 82-44848-002 3

19 342725 QUICK DISCONNECT

CONNECTOR

5560130 5560130 1

21 325178 SENSOR,

TEMPERATURE

(COOLANT, OIL, FUEL,

RADIATOR) (SAME AS

335778)

4954905CUM 4954905CUM 3

22 328456 NUT, LOCK NYLON HEX

HD 1/2"-13 GR8

40N08000 54-12541-009 30

23 328656 O-RING 3678603 3678603 4

24 332536 HINGE, FUEL DOOR 20-39494-000 20-39494-000 4

25 332614 SENSOR, OIL PRESSURE 4921517 4921517 5

26 332688 SCREW, HEX FLANGE

HEADCAP (EXHAUST

MANIFOLD ISL)

3944593 3944593 24

27 332689 SPACER, MOUNTING

(EXHAUST MANIFOLD

ISL)

3945252 3945252 16

28 332717 BUSHING CAMSHAFT

ISL

5283368 5283368 14

29 332718 PLUG EXP ISL 143066 143066 6

30 332720 PLUG EXP ISL 3900956 3900956 6

31 332723 MAIN BEARING SET ISL 3945917 3945917 2

32 332725 REAR SEAL WEAR

SLEEVE KIT (SAME AS

328890)

3926126 3926126 1

33 332895 GLASS, GILLIG FRONT

DESTINATION SIGN

16-37749-001 16-37749-001 1

Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

34 333000 REAR FENDER FLARE

(LOW FLOOR)

50-35475-004 50-35475-004 2

35 333074 SENSOR,ISL EXHAUST

PRESSURE

4928594 4928594 4

36 333088 GUSSET LARGE 54-43618-000 54-43618-000 3

37 333365 STUD, TURBO

MOUNTING EXHAUST

MANIFOLD BOLT

5286984 5286984 12

38 333627 SENSOR, ENGINE POS 5594275 5594275NX 4

39 334071 SCREW, ISL BANJO

CONNECTOR

3924725 3924725 2

40 334212 SENSOR, PRESSURE

TEMP

5698456 2897334 4

41 334579 COOLER, ISL EGR 4352253 SS

5566887 5566887 3

42 334887 GASKET SET, UPPER 5473339 5473339 2

43 334955 SENSOR, CRANKCASE

PRESSURE

5462277 SS

5462277NX

5462277 SS

5462277NX

44 335354 CONNECTION ADAPTER 3969822 3969822 2

45 335781 TUBE, LUBE OIL DRAIN 5255737 5255737 2

46 338488 INJECTOR, ISL CM 2350 5579409PX 5579409PX 12

47 338622 TUBE, INJECTOR FUEL

SUPPLY (SAME AS

339469)

5525526 5525526 3

48 338668 FUEL RAIL (1300-1542) 5594271 5594271 2

49 338874 KIT, ENGINE PISTON

CM2350

4309527 4309527 12

50 338878 SET, UPPER ENGINE

GASKET (1300s) 5579344 5579344 2

51 339127 SHIM, 2 DEGREE,

MIRROR BACKPLATE

(1601-1622)

82-38699-003 82-38699-003 4

Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

52 339134 FLEXIBLE HOSE 5333139 5333139 2

53 339186 FUEL DRAIN TUBE (1500

ENGINE BLOCK)

4937992 4937992 2

54 339187 FUEL SUPPLY LINE

(ECM) (1500 ENGINE

BLOCK)

4935040 4935040 2

55 339188 FUEL SUPPLY LINE

(ECM) (1500 ENGINE

BLOCK )

3966320 3966320 3

56 339278 DEF SENSOR, LEVEL

KIT (1600 AND UP)

83-00262-000

SS 83-09237-

83-00262-000 2

57 339435 CHECK VALVE, ECM

COOLER PLATE

(CUMMINS ISL CM2350

4933571 4933571 2

58 339476 FUEL BLOCK

CONNECTION (LONG

BLOCK) ISL9 - CM2350

3966656 3966656 2

59 339478 TRANSFER PUMP BRKT

(LONG BLOCK) ISL9 -

CM2350

3955110 3955110 4

60 339480 ELECTRONIC CONTROL

COOLER (LONG BLOCK)

ISL9 - CM2350

4997021 4997021 2

61 339604 FUEL, LINE 3968427 3968427 3

62 336603 TUBE, CPR WATER

OUTLET

4991808 4991808 2

63 336662 ELECTRONIC LIFT

PUMP (PRE 1800's) 5260634 5260634 2

64 336789 HARNESS, ETR

CONTROL MODELING

WIRING

5263085 5263085 2

65 337079 SCREW, BANJO 3903035 3903035 12

66 337199 CONVERSION KIT, EGR

COOLER FOR (1201-

1343)

4352363 4352363 1

Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

67 337253 PUMP, POWER

STEERING (1201-1245)

05-68510-003 05-68510-003 1

68 337292 PLATE,NUT REAR

BUMPER MTG

06-60915-000 06-60915-000 6

70 337421 INJECTOR, ISL CM 2250 5579405 5579405 12

71 337538 TUBE, INJECTOR FUEL

SUPPLY #4 (SAME AS

339466)

4937934 SS

TO 5481951

4937934 SS

TO 5481951

72 337540 TUBE, INJECTOR FUEL

SUPPLY #6 ISL9 -

CM2350

5481948 5481948 3

73 337570 SENSOR, POSITION 5594276 SS

5594276NX

5594276 SS

5594276NX

74 337590 SENSOR,TEMPERATURE 2872858 2872858 2

75 337776 HARNESS,ETR CNT

MDL WRG (1300-1537)

5590369 5399554 2

76 337777 TENSIONER, BELT ISL 3973819 SS

5683521

CUM

3973819 SS

5683521

CUM

77 337778 KIT, LINER ISL 5527862 5527862 12

78 337779 BEARING,

CONNECTING ROD ISL

3966244 3966244 6

79 337782 SET, LOWER ENGINE

GASKET ISL

4089759 4089759 1

80 337784 HEAD, CYLINDER ISL

CM 2250, CM 2350

5529501RX 5529501RX 2

81 337852 GASKET, AIR INTAKE

CONNECTION

4933235 4933235 2

82 337876 PUMP, LUBRICATING

OIL ISL

5449240 5449240 2

83 337879 PISTON KIT, ISL 4955530 4955530 6

84 337916 TUBE, FUEL SUPPLY ISL 3966128 3966128 2

Item

Number Description Model

Number Catalog

Number Quantity Unit

Cost Total No Bid Notes -

Lead

Time/Core

Fee

85 337917 FUEL SUPPLY TUBE ISL 4988666 4988666 2

86 337932 SENSOR,

TEMPERATURE

(EXHAUST GAS)

5461615 5461615 4

87 337948 KIT, ISL EGR COOLER 5566888 4376528 2

88 337955 HARNESS, INJECTOR

ISL

4934545 4934545 6

89 338035 TUBE, WATER INLET

ISL

5364526 5364526 1

90 338140 TUBE, FUEL DRAIN 4936022 4936022 3

91 338217 PUMP, ISL FUEL (1201-

1245) (SAME AS 336258

& 339655)

4307021 4307021 2

92 338218 ELBOW (1201-1245) 3917394 3917394 3

93 338224 TUBE (1201-1245) 4937212 4937212 1

94 338266 TUBE, COMPRESSOR

WATER INLET

5297947 5297947 2

95 338404 LAMP ASSY , AMBER

MARKER / CLEARENCE

(1500-1600)

51-71007-000 51-71007-000 12

TOTAL

4. Vendor Questionnaire

4.1. Pricing is all inclusive*

Any and all fees, including shipping charges, are included in pricing

☐ Please confirm

*Response required

4.2. Quote valid for 30 days*

☐ Please confirm

*Response required

4.3. Lead time has been noted *

Enter lead time in days in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required

4.4. Core Fee been added as necessary *

Enter any Core fee in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required