RFQ_5402_Inventory_parts.pdf

REQUEST FOR QUOTATION

RFQ 5402

RFQ 5402 INVENTORY PARTS

Southwest Ohio Regional Transit Authority

525 Vine Street

Cincinnati, OH 45202

RELEASE DATE: July 17, 2026

RESPONSE DEADLINE: July 20, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/go-metro https://secure.procurenow.com/portal/%7bproject.government.code%7d

Southwest Ohio Regional Transit Authority

REQUEST FOR QUOTATION

RFQ 5402 Inventory parts

I. Inventory RFQ

II. Instructions to Bidders

III. Bid Pricing Form

IV. Vendor Questionnaire

Request For Quotation #RFQ 5402

Title: RFQ 5402 Inventory parts

1. Inventory RFQ

1.1. Summary

RFQ Bid Form Instructions

BIDS NOT SUBMITTED THROUGH E-PROCUREMENT PORTAL WILL BE CONSIDERED NON-

RESPONSIVE

PLEASE CONTACT THE BUYER DIRECTLY WITH ANY QUESTIONS OR PROBLEMS

WITH A BID

• All suppliers shall utilize the pricing table within the E-procurement portal. Bids received in other formats may be considered non-responsive.

• Items of Importance:

1. All quotes must have the freight included in the price.

2. Lead time: L/T must be noted in the NOTES column in the bid table. This is the lead-time required to fulfill the entire delivered qty on the RFQ. Lead-time should be in days only and reflect the number of days required to fulfill the entire delivered qty on the RFQ.

3. "Stock" quotes are subjective and will still require a L/T in days for us to fairly evaluate bids.

4. If the part is not OEM or the specific part # requested, please put the following format in the lead time notes with the specific part # you are quoting. (RM#######)

5. Enter any Core fee in the NOTES field located in the pricing table

6. If you do not carry a part, please select "no bid."

1.2. Contact Information

David Drummonds supply chain coordinator 1401 bank st Cincinnati, OH 45214 Email: ddrummonds@go-metro.com Phone: (513) 632-7548

Department:

Inventory

1.3. Timeline

Release Project Date July 17, 2026

Proposal Submission Deadline July 20, 2026, 11:00am mailto:ddrummonds@go-metro.com tel:(513)632-7548

2. Instructions to Bidders

2.1. RFQ Bid Preparation

The complete bid package for this solicitation consists of an electronically completed Bid Pricing Form:

Bid Pricing Form

The Bidder shall complete the Bid Pricing Form including submittal of pricing in the spaces provided.

Use of any other form or format shall disqualify the bidder.

The prices submitted within the Bid Pricing Form shall include everything necessary to complete the project in accordance with the Scope of Work and the General Terms and Conditions set forth in this

RFQ.

2.2. Submission of Bids

Bid package must be received by SORTA via the e-Procurement Portal website

(https://procurement.opengov.com/portal/go-metro) no later than the bid submission due date and time specified in the Introduction section or as amended.

The Southwest Ohio Regional Transit Authority (SORTA), will accept only electronic submittals through the e-Procurement Portal at https://procurement.opengov.com/portal/go-metro in response to this solicitation.

2.3. Late Bids

Any bid that is received after the exact time specified is “late” and will not be considered, unless:

1. It was not received or properly allocated by the e-Procurement Portal due to circumstances beyond the control of the Bidder.

2. An emergency or unanticipated event interrupts normal processes, so that bids cannot be received for receipt by the exact time specified in the solicitation and urgent SORTA requirements preclude amendment of the solicitation closing date, the time specified for receipt of bids will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which the receiving office is open to the Bidders.

Notwithstanding the above, a late modification, of an otherwise successful bid that makes its terms more favorable to SORTA will be considered at any time it is received and may be accepted.

2.4. Award

The Bidder’s compliance with contract terms; The Contract will be awarded to the responsible Bidder submitting the lowest responsive price. SORTA reserves the right to accept or reject any or all bids in their entirety or in part, to waive informalities and minor irregularities and to contract as the best interest of SORTA may require.

https://procurement.opengov.com/portal/go-metro https://procurement.opengov.com/portal/go-metro

A responsive bid conforms, in all material respects, to the requirements of the solicitation. Bids will be evaluated to determine the responsible bidder submitting the lowest responsive bid. In determining responsibility, the following elements shall be given consideration in addition to price:

1. The character, integrity, reputation, judgment, and efficiency of the bidder;

2. The bidder is neither debarred nor suspended from Federal, State or local programs;

3. The bidder is in compliance with the Common Grant Rules’ affirmative action and FTA’s

Disadvantaged Business Enterprise requirements or another State or local programs as they apply;

4. The bidder is in compliance with the public policies of the Federal Government, as required by 49

U.S.C. Section 5325(j)(2)(B) or other State or local policies as they apply;

5. The bidder has the necessary organization, experience, accounting, and operational controls, and technical skills, or the ability to obtain them, in compliance with 49 U.S.C. Section 5325(j)(2)(D) or as required in the Work Scope to perform the service or work;

6. The bidder is in compliance with applicable licensing and tax laws and regulations;

7. The bidder has, or can obtain, sufficient financial resources to perform the contract, as required by 49 U.S.C. Section 5325(j)(2)(D);

8. The bidder has, or can obtain, the necessary production, construction, and technical equipment and facilities,

9. The bidder is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments, and;

10. The bidder is able to provide a:

A. Satisfactory current performance record, and

B. Satisfactory past performance record in view of its records of long-time performance or performance with a predecessor entity, including:

▪ Sufficient Resources. Key personnel with adequate experience, a parent firm with adequate resources and experience, and key subcontractors with adequate experience and past performance,

▪ Adequate Past Experience. Past experience in carrying out similar work with particular attention to management approach, staffing, timeliness, technical success, budgetary controls, and other specialized considerations as described in the recipient’s solicitation, and

▪ Any Past Deficiencies Not the Fault of the Bidder. A prospective bidder that is or recently has been seriously deficient in contract performance is presumed to be non-responsible, unless SORTA determines that the circumstances were properly beyond the bidder’s control, or unless the bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity, perseverance, and effort to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of a contract is a significant factor to consider in determining satisfactory performance.

11. The Bidder’s compliance with contract terms;

12. Such other information as may be secured having a bearing on whether the bidder is responsible and has submitted a responsive bid.

3. Bid Pricing Form

RFQ BID FORM

Line Item Item

Number Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

1 322816 VALVE, R-12DC-

ABS, 5.5 PSI BRAKE

RELAY

BW800627 BW800627 1

2 324190 CONTROL PANEL

(FIRE BOX)

53-27543-

413410-14 2

3 326190 MODULE,

RESISTOR 10K

OHMS (KIDDIE

ONLY) (SAME AS

334940)

420241

KIDDIE

420241

KIDDIE

4 330478 VOITH, U-JOINT

KIT (SPICER ONLY)

5-280X 82-11427-

5 333454 ADHESIVE, SIKA

252 WHITE (SAME

AS 334447)

055699 055699 12

6 334315 BRACKET, GAS

SPRING MTG

(GILLIG LF)

20-38567-

20-38567-

7 338413 TUBE, FORMED

MULTIPLE (INNER)

(1501-1525)

2888090 2888090 5

8 338640 SUNSHADE,

DRIVER'S SIDE

WINDOW

18-66556-

18-66556-

9 338849 HEX FLANGE

SCREW (GILLIG

1100s,1201-1235)

3900635 3900635 2

10 339147 G4 MAIN BUS

CONTROLLER /

MBC (SAME AS

341411)

13-41361-

107 SS 13-

41361-108

13-41361-

107 SS 13-

41361-108

11 339244 HINGE, ACCESS

DOOR (1201 - 1245)

20-39494-

20-39494-

12 335136 PULLEY, WATER

PUMP (ISL)

4991240 4991240 2

Line Item Item

Number Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

13 335267 HOUSING,

CRANKCASE

BREATHER W/

FILTER

5263986 5263986 4

14 335979 GASKET,

SPHERICAL

MARMON 5" (SAME

AS 336272)

388064 01-65356-

000 /

2880215

15 336038 INJECTOR, DOSER 444043033 /

BOSCH

2888173NX 10

16 336163 HARNESS ASSM,

REGULATOR

(NIEHOFF C803D)

A9-479 82-47683-

17 336489 VALVE, ABS PMV

(1301-1310) 400850622 04-62198-

18 336494 VALVE, RELAY R-

04-56340-

04-11-6002 1

19 336750 STOP, 10.75"

ACCESS DOOR

(1201-1245)

41-10761-

41-10761-

20 336957 SENSOR, DPF

PRESSURE (SCR

SYSTEMS)

2871960 2871960 5

21 336962 CLAMP, DPF

MOUNTING BAND

01-64524-

01-64524-

22 336964 TUBE, DPF

MOUNTING

SPACER

01-64551-

01-64551-

23 337002 CLAMP, V BAND

(DPF / DOC)

6392138

OR CUM

#2871862

82-61509-

(GILLIG)

24 337222 SCREW, FLANGE

HEAD

3900631 3900631 2

25 337414 CYLINDER,

LOCKING REAR

SEAT PRESSURE

(1201-1245)

82-76465-

000 OR 82-

71110-000

82-76465-

000 OR 82-

71110-000

26 337645 AFTERTREATMENT

DECOMPOSITION

TUBE

32-70329-

000 OR

5271591

32-70329-

000 OR

5271591

Line Item Item

Number Description Model

Number Catalog

Number Quantity Unit Cost Total No Bid Notes -

Lead

Time/Core

Fee

27 337675 EVAP MOTOR AND

BLOWER (CW)

(1200-1537)

THERMO KING

ONLY

41-9387

(CW)

MOTOR

ONLY OR

82-64570-

41-9387

(CW)

MOTOR

ONLY OR

82-64570-

28 337705 GASKET, DOSER

INJECTOR (2013

EMISSIONS) (1300-

1500)

4329681 4329681 12

29 337741 SENSOR,

TEMPERATURE

(1201-1245)

2897539 2897539 1

30 337742 SENSOR,

TEMPERATURE

(BLUE)

2872468 82-63953-

31 338029 SHAFT, IDLER 3935229 6356989 1

32 338030 SHIELD 3921533 6356988 1

33 342126 Flange head cap screw

M10 X 1.5 30 3903112 3903112 4

34 316644 BOLT, HEX HD -

METRIC BELT

TENSIONER

FASTENER

3904446

CUMMINS

3904446

CUMMINS

35 340878 #8 PARKER 293

HOSE ASM

46-08I8186-

46-08I8186-

36 151990 CLIP NUT, 1/4-20 82-16025 P424-4451 20

37 194456 COMPLETE

CHAMBER, REAR

BRAKE TYPE 36/36

(SAME AS 335931)

(MGM ONLY)

343-6051

MGM /

A103276J36

MERITOR

82-32816-

38 194956 GEAR ASSM,

STEERING

05-54963-

05-54963-

39 198384 HOSE ASSY REAR -

16" 46-08I8186-

46-08I8186-

TOTAL

4. Vendor Questionnaire

4.1. Pricing is all inclusive*

Any and all fees, including shipping charges, are included in pricing

☐ Please confirm

*Response required

4.2. Quote valid for 30 days*

☐ Please confirm

*Response required

4.3. Lead time has been noted *

Enter lead time in days in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required

4.4. Core Fee been added as necessary *

Enter any Core fee in the NOTES field located in the pricing table

☐ Yes

☐ No

*Response required