RFQ# 432530 - Hydrogen Fuel Supply and Dispensing Services.pdf

RFQ HYDROGEN FUEL AND DISPENSING SERVICES

OFFICE OF THE CITY ADMINISTRATOR

Elizabeth Lake, Interim City Administrator

REQUEST FOR QUOTATIONS (RFQ)

For

HYDROGEN FUEL AND DISPENSING SERVICES

RFQ # 432530

Questions Due: Friday, October 2, 2026, by 2:00 PM by email to the Procurement Buyer. It is the Contractor’s responsibility to ensure that the email has been received. Any addendum that materially changes the RFQ solicitation shall be issued no less than 72 hours before the proposal deadline unless the deadline is extended by said addendum.

Bid Proposals Due: Wednesday, October 7, 2026, by 2:00 PM. Bid Proposals not transmitted or received by the Office of the City Clerk by the deadline will be returned unopened. iSupplier will not allow late submittals and therefore please allow time to log in, create a response, and upload your Proposal. Email submittals will not be accepted. Questions regarding online submittal through iSupplier must be directed to isupplier@oaklandca.gov to the attention of Purchasing Administrator.

mailto:isupplier@oaklandca.gov

RFQ Specifications:

PURPOSE

The City of Oakland Equipment Services Division seeks qualified vendors to provide compressed hydrogen fuel, fueling services, electronic transaction reporting, and fleet account management for hydrogen-powered fleet vehicles.

Contract Length / Option Years:

Base period of 5 years

Estimated Contract Value: $250,000 divided between qualified and approved vendors

Scope of Work (SOW):

Scope of Services

• Provide retail or dedicated hydrogen fueling services for City fleet vehicles.

• Supply hydrogen meeting applicable SAE J2719, ISO 14687, and all applicable federal and

California requirements.

• Provide safe dispensing equipment and trained personnel.

• Maintain station availability and promptly notify the city of outages.

• Offer emergency fueling or alternate fueling arrangements when feasible.

Locations/Facilities:

• Heavy Equipment Shop 5050 Coliseum Way, Oakland, Ca. 94601

• Light Equipment Shop 7101 Edgewater Drive Bldg.5, Oakland, CA 94621

Technical Specification:

Vendor Qualifications

• Minimum three years of experience providing hydrogen fuel.

• Demonstrated experience serving public agencies or commercial fleets.

• Compliance with all environmental, fire, and safety regulations.

• Ability to provide references.

Fleet Payment Requirements

• Accept the City's existing fleet payment system or another City-approved electronic fleet payment solution.

• Capture vehicle ID, driver ID (if required), date/time, kilograms dispensed, unit price, and total transaction amount.

• Provide downloadable electronic transaction reports.

Pricing

• Bid pricing shall include price per kilogram of hydrogen, any markup methodology, transaction fees, account fees, emergency fueling fees, and any optional services.

Performance Standards

• Target station availability of at least 98%.

• Customer support during normal business hours with emergency contact after hours.

• Quarterly performance review upon request.

Insurance and Compliance

• Maintain insurance required by the City.

• Comply with OSHA, Cal/OSHA, NFPA, and applicable California regulations.

Evaluation Criteria

• Technical qualifications and experience.

• Pricing.

• Station accessibility and reliability.

• Reporting capabilities.

• References and past performance.

Pricing Schedule

Item Unit Vendor Price Hydrogen Fuel $/kg Emergency Fueling $/event Mobile Fuel Delivery (Optional)

$/trip

Monthly Account Fee $/month Fleet Card Transaction Fee $/transaction Other Fees Describe

TERMS AND CONDITIONS

This procurement shall comply with the City of Oakland’s purchasing policies and Oakland Award may be awarded to one or multiple vendors

The City reserves the right to reject any or all quotations

RFQ Documents:

Contractors who wish to participate in the RFP/RFQ process are asked to register in iSupplier to receive addenda(s), updates, announcements, and notifications of contracting opportunities. We recommend updating your firm’s primary email address regularly and periodically confirming that the “Products and Services” section fully represents the scope of products and services provided.

If you have any questions, please email isupplier@oaklandca.gov.

For further information and detailed iSupplier registration instructions, please visit the following link: https://www.oaklandca.gov/services/register-with-isupplier. Free copies of the RFP/RFQ documents and Addenda are available in iSupplier. Hardcopies will NOT be available for purchase from the City.

1. iSupplier Registration/Login mailto:isupplier@oaklandca.gov https://www.oaklandca.gov/services/register-with-isupplier https://www.oaklandca.gov/services/register-with-isupplier. New registrants can email isupplier@oaklandca.gov for registration instructions. Allow 3 working days for approval to access bid documents through iSupplier. Additional Opportunities may be found at:

https://www.oaklandca.gov/resources/citys-contracting-opportunities.

2. iSupplier user guides: https://www.oaklandca.gov/documents/isupplier-user-guides

3. iSupplier Plan Holders List:

https://www.oaklandca.gov/services/active-closed-opportunities

It is the responsibility of each prospective proposer to download and print all RFP/RFQ documents, including any addenda, and to verify the completeness of their printed documents before submitting a proposal. The City does not warrant, represent, or guarantee the accuracy or completeness of any bid documents and/or information retrieved from other sources. The City is not responsible for any loss or damage including, but not limited to, time, money, or goodwill arising from errors, inaccuracies, or omissions in any RFP/RFQ documents and/or information obtained from other sources. It is each prospective proposer’s responsibility to check the site for submittal deadline and for any applicable addenda or updates.

Contact Information:

Procurement Buyer: John Lansangan at jlansangan@oaklandca.gov, 510-238-6745

Office of the City Clerk: Nai Phan, Administrative Analyst One Frank H. Ogawa Plaza, 1st Floor Oakland, CA 94612 510-238-6833 https://www.oaklandca.gov/services/register-with-isupplier mailto:isupplier@oaklandca.gov https://www.oaklandca.gov/resources/citys-contracting-opportunities https://www.oaklandca.gov/documents/isupplier-user-guides https://www.oaklandca.gov/services/active-closed-opportunities mailto:jlansangan@oaklandca.gov,