RFQ 426546-2 MOVING AND RELOCATION SERVICES.pdf

MOVING AND RELOCATION SERVICES – RFQ 426546-2

OFFICE OF THE CITY ADMINISTRATOR

Elizabeth Lake, Interim City Administrator

REQUEST FOR QUOTATIONS (RFQ)

For

MOVING AND RELOCATION SERVICES

RFQ #426546-2

Questions Due: Tuesday, August 11, 2026, by 2:00 PM by email to the Procurement Buyer. It is the Contractor’s responsibility to ensure that the email has been received. Any addendum that materially changes the RFQ solicitation shall be issued no less than 72 hours before the proposal deadline unless the deadline is extended by said addendum.

Bid Proposals Due: Thursday, August 13, 2026, by 2:00 PM. Bid Proposals not transmitted or received by the Office of the City Clerk by the deadline will be returned unopened. iSupplier will not allow late submittals and therefore please allow time to log in, create a response, and upload your Proposal. Email submittals will not be accepted. Questions regarding online submittal through iSupplier must be directed to isupplier@oaklandca.gov to the attention of Purchasing

Administrator.

mailto:isupplier@oaklandca.gov

RFQ Specifications:

To provide the City of Oakland's Human Services Department with moving and relocation services for seniors within Alameda County. The required services shall include, but are not limited to, the proper boxing and packing of household goods; the disassembly and reassembly of bed frames and hospital beds; and the provision of boxes and all necessary packing materials.

The contractor must possess all adequate tools and equipment to complete each move and relocation in a timely manner. Moving personnel must be available during regular business hours and for on-call services.

Proposal must include hourly labor rate, overtime labor rate, travel time charges, fuel surcharges, pricing for boxes, packing materials and other supplies, as well as any additional or miscellaneous charges. The awarded contractor must include in all their quotes, pro-forma invoices, and final invoices a breakdown of all the charges and material charges must reflect current market rate pricing.

The award resulting from this RFQ will be for a three-year (3) period with an option to extend an additional one (1), one-year period.

Requirements:

• Household Mover Permit

• Temporary local parking permit (when applicable)

• Active City of Oakland Business Tax License Certificate

• Meet all City of Oakland’s insurance requirements (see Schedule Q document)

• Complete all required Schedules

Documents:

Contractors who wish to participate in the RFP/RFQ process are asked to register in iSupplier to receive addenda(s), updates, announcements, and notifications of contracting opportunities. We recommend updating your firm’s primary email address regularly and periodically confirming that the “Products and Services” section fully represents the scope of products and services provided.

If you have any questions, please email isupplier@oaklandca.gov.

For further information and detailed iSupplier registration instructions, please visit the following link: https://www.oaklandca.gov/services/register-with-isupplier. Free copies of the RFP/RFQ documents and Addenda are available in iSupplier. Hardcopies will NOT be available for purchase from the City.

1. iSupplier Registration/Login:

https://www.oaklandca.gov/services/register-with-isupplier. New registrants can email isupplier@oaklandca.gov for registration instructions. Allow 3 working days for approval mailto:isupplier@oaklandca.gov https://www.oaklandca.gov/services/register-with-isupplier https://www.oaklandca.gov/services/register-with-isupplier mailto:isupplier@oaklandca.gov to access bid documents through iSupplier. Additional Opportunities may be found at:

https://www.oaklandca.gov/resources/citys-contracting-opportunities.

2. iSupplier user guides: https://www.oaklandca.gov/documents/isupplier-user-guides

3. iSupplier Plan Holders List:

https://www.oaklandca.gov/services/active-closed-opportunities

It is the responsibility of each prospective proposer to download and print all RFP/RFQ documents, including any addenda, and to verify the completeness of their printed documents before submitting a proposal. The City does not warrant, represent, or guarantee the accuracy or completeness of any bid documents and/or information retrieved from other sources. The City is not responsible for any loss or damage including, but not limited to, time, money, or goodwill arising from errors, inaccuracies, or omissions in any RFP/RFQ documents and/or information obtained from other sources. It is each prospective proposer’s responsibility to check the site for submittal deadline and for any applicable addenda or updates.

Contact Information:

Procurement Buyer: Santiago Nocito at snocito@oaklandca.gov, 510-238-7563

Office of the City Clerk: Nai Phan, Administrative Analyst

One Frank H. Ogawa Plaza, 1st Floor

Oakland, CA 94612

510-238-6833 https://www.oaklandca.gov/resources/citys-contracting-opportunities https://www.oaklandca.gov/documents/isupplier-user-guides https://www.oaklandca.gov/services/active-closed-opportunities