RFQ 426541 BOARD-UP AND SECURING PROPERTY SERVICES.pdf

BOARD-UP AND SECURING PROPERTY SERVICES – RFQ 426541

OFFICE OF THE CITY ADMINISTRATOR

Elizabeth Lake, Interim City Administrator

REQUEST FOR QUOTATIONS (RFQ)

For

BOARD-UP AND SECURING PROPERTY SERVICES

RFQ #426541

Questions Due: Tuesday, July 28, 2026, by 2:00 PM by email to the Procurement Buyer. It is the Contractor’s responsibility to ensure that the email has been received. Any addendum that materially changes the RFQ solicitation shall be issued no less than 72 hours before the proposal deadline unless the deadline is extended by said addendum.

Bid Proposals Due: Thursday, July 30, 2026, by 2:00 PM. Bid Proposals not transmitted or received by the Office of the City Clerk by the deadline will be returned unopened. iSupplier will not allow late submittals and therefore please allow time to log in, create a response, and upload your Proposal. Email submittals will not be accepted. Questions regarding online submittal through iSupplier must be directed to isupplier@oaklandca.gov to the attention of Purchasing

Administrator.

mailto:isupplier@oaklandca.gov

RFQ Specifications:

To provide the City of Oakland with board-up and property securing services for damaged and unsecured buildings, facilities, and residential homes. Contractor must perform property securing activities as soon as possible and be available for scheduled and non-scheduled (on-call) requests during regular business hours and after hours, weekdays and weekends. Responding crews must be onsite within 60 minutes of being notified. If a requested response cannot commence within 60 minutes, contractor shall notify requesting party of anticipated ETA.

These services may be requested by the City of Oakland’s general staff, the Police Department, the Fire Department, the Public Works Department, and the Oakland Planning and Building

Department. Service requests may be routed by the City of Oakland staff through a third-party dispatch service such as Daupler.

The award resulting from this RFQ will be for a one-year (1) period with an option to extend an additional one, one-year period.

Requirements:

• General Building (B) Contractor License

• Active City of Oakland Business License

• Meet the City of Oakland insurance requirements (see Schedule Q document)

• Complete all required Schedules

Account Structure and Billing Requirements:

Vendor is required to create individual accounts and invoice separately for Oakland Police

Department, Oakland Fire Department, Oakland Public Works, and Oakland Planning and

Building Department.

Scope of Work & Minimum Standards:

Property Board-Up:

Plywood cover-up of openings such as doors, windows, garage doors, store front, vent holes, and fire openings to protect and secure property. Doors may include but not be limited to store fronts, rollups, expanding gates, swing out and overhead garage doors, etc. Shall meet the City's minimum standards for securing abandoned or damaged buildings.

Windows and doors shall be covered with cut-to-fit plywood of a minimum thickness of ½ inch.

Carriage bolts shall be employed. 2-inch by 4-inch interior bracing material shall be cut 8 inches wider than the opening and shall be placed on the inside of the opening approximately 6 inches from the top and bottom of the window opening. The framing and boarding shall be installed and secured.

Floors above the first story that are rendered inaccessible need not be secured. All work shall be done in a neat and workman like fashion and consistent with industry standards.

If an entry door is specifically requested, it shall be constructed of ¾ inch nominal structural wood panel entry door structural wood panel shall be fitted to the door casing with a minimum

1/8-inch clearance on all sides. The structural wood panel shall be double hinged from the inside with a hasp and padlock for securing. The installation shall be such that all exposed bolts cannot be removed. The installation shall be non-interfering with the building door and should open and close freely from other obstructions.

Sheet material shall be ½ inch nominal structural wood panels (plywood), with the exception of entry door material which shall be ¾ inch nominal structural plywood.

Framing material shall be nominal 2-inch by 4-inch solid sawn lumber.

Fasteners shall be a minimum 3/8-inch diameter carriage or lag bolts of such a length as required to penetrate the assembly to appropriately secure the wood panel.

Fence repairs:

Temporary repairs to secure breaches and collapses in chain link and wooden structure fences.

Remove damaged materials to restore clear passage in right of way. Replace and secure fallen sections as needed.

Breaches in chain links fences shall be stitched with twisted wires. Missing sections may be patched with smaller sections of chain link fence secured by twisted wire ties.

Gates:

Securing broken or damaged gates with chain and locks. Two keys to be provided to requesting

City official before departing the scene.

Unsecured swing gates and expanding gates shall be secured with 3/8-inch case hardened chain and new commercial grade 3-inch hasp padlock (such as Master-3NKA, 2 keys). Requestor shall be provided 2 keys.

Roof Coverings:

Plastic and tarp cover-up of roof and ceiling openings to prevent inclement weather damage.

Clean Up:

Contractor should clean up debris related to unsecured properties as required, from adjacent streets, sidewalks, driveways, and public right of way such as broken glass, construction material, fire residue, etc.

Pricing:

Proposal must include pricing for the following property securing response categories:

UNSCHEDULED (after-hours and weekends)

Property board-up, response and rate for single door (rate)

Property board-up, response and rate for single window (rate)

Property board-up, already on-scene each additional door to be billed at hourly rate

Property board-up, already on-scene each additional window to be billed at hourly rate

Property board-up, response and rate for garage or rollup door (rate)

Property board-up, already on-scene each additional garage or rollup door to be billed at hourly rate

Property board-up, response and rate for store front panel (rate)

Property board-up, already on-scene each additional store front panel to be billed at hourly rate

Secure/repair gate (rate + material)

Secure/repair fences (rate + material)

Hourly rate for general work (rate)

Cancellation for callouts cancelled before crew arrival onsite (rate)

SCHEDULED (calendared in advance, typically MON-FRI during business hours)

Property board-up, for single door (rate)

Property board-up, window (rate)

Property board-up, each additional door to be billed at hourly rate

Property board-up, additional window to be billed at hourly rate

Property board-up, for garage or rollup door (rate)

Property board-up, each additional garage or rollup door to be billed at hourly rate

Property board-up, rate for store front panel (rate)

Property board-up, each additional store front panel to be billed at hourly rate

Secure/repair gate (rate + material)

Secure/repair fences (rate + material)

Hourly rate for general work (rate)

RFQ Documents:

Contractors who wish to participate in the RFP/RFQ process are asked to register in iSupplier to receive addenda(s), updates, announcements, and notifications of contracting opportunities. We recommend updating your firm’s primary email address regularly and periodically confirming that the “Products and Services” section fully represents the scope of products and services provided.

If you have any questions, please email isupplier@oaklandca.gov.

For further information and detailed iSupplier registration instructions, please visit the following link: https://www.oaklandca.gov/services/register-with-isupplier. Free copies of the RFP/RFQ documents and Addenda are available in iSupplier. Hardcopies will NOT be available for purchase from the City.

1. iSupplier Registration/Login:

https://www.oaklandca.gov/services/register-with-isupplier https://www.oaklandca.gov/services/register-with-isupplier. New registrants can email isupplier@oaklandca.gov for registration instructions. Allow 3 working days for approval to access bid documents through iSupplier. Additional Opportunities may be found at:

https://www.oaklandca.gov/resources/citys-contracting-opportunities.

2. iSupplier user guides: https://www.oaklandca.gov/documents/isupplier-user-guides

3. iSupplier Plan Holders List:

https://www.oaklandca.gov/services/active-closed-opportunities

It is the responsibility of each prospective proposer to download and print all RFP/RFQ documents, including any addenda, and to verify the completeness of their printed documents before submitting a proposal. The City does not warrant, represent, or guarantee the accuracy or completeness of any bid documents and/or information retrieved from other sources. The City is not responsible for any loss or damage including, but not limited to, time, money, or goodwill arising from errors, inaccuracies, or omissions in any RFP/RFQ documents and/or information obtained from other sources. It is each prospective proposer’s responsibility to check the site for submittal deadline and for any applicable addenda or updates.

Contact Information:

Procurement Buyer: Santiago Nocito at snocito@oaklandca.gov, 510-238-7563

Office of the City Clerk: Nai Phan, Administrative Analyst

One Frank H. Ogawa Plaza, 1st Floor

Oakland, CA 94612

510-238-6833 https://www.oaklandca.gov/services/register-with-isupplier https://www.oaklandca.gov/resources/citys-contracting-opportunities https://www.oaklandca.gov/documents/isupplier-user-guides https://www.oaklandca.gov/services/active-closed-opportunities