RFQ 36C24926Q0177.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

626-26-2-4192-0059

36C24926Q0177

6. SOLICITATION ISSUE

DATE

4-02-2026

Scott Dickey 615.225.6454 04-16-2026 11:00am CDT

Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

X 100

X

238220

$19 Million

NET 30 N/A

X

Department of Veterans Affairs Nashville (TVHS) VA Medical Center 1310 24th Avenue South

Nashville TN 37212

90C

Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 204 Murfreesboro TN 37129

90C

FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135

See CONTINUATION Page

Tennessee Valley Healthcare System (TVHS), Request for Quote (RFQ) IAW FAR Part 12 to provide Refurbishment of Air Handler Units as outlined in the Statement of Work. Comparative evaluations of quotes will be performed as a best value based on price and other factors. (See E.9 Evaluation of Quotes).

This requirement is 100% set aside for Service-Disabled Veteran Owned Small Business (SDVOSB)contractors.

This RFQ will result in a single award purchase order with a Period of Performance of July 15, 2026 to July 14, 2027.

Wage Determination 2015-4647, Rev 30, Dated 12/03/2025 is Applicable during the POP above.

Please have all quotes submitted by 11am CST on 04/16/2026.

Please email questions by 11am CST on 04/09/2026.

SDVOSB contractors must be verified in Small Business Search https://search.certifications.sba.gov/

See CONTINUATION Page

626-3660162-4192-850000-2580 0100C1AX2

X X

Scott Dickey Contracting Officer

36C24926Q0177

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3. STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2023)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...30

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (OCT 2025) (DEVIATION FEB 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)

E.2 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (NOV 2025) (DEVIATION)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.9 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION

FEB 2025)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer Scott Dickey, 36C249 Department of Veterans Affairs Network Contracting Office 9 (90C) NCO 9 1639 Medical Center Parkway, Suite 204 Murfreesboro, TN 37129

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon Inspection and Acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1.00 EA __________________ __________________

AHU-39 Fan Replacement Humidifier Replacement New Valves for Chilled Water Coil and Hot Water Coils Contract Period: Base POP Begin: 07-15-2026 POP End: 07-14-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

LOCAL STOCK NUMBER: AHU 39

0002 1.00 EA __________________ __________________

AHU-40 Fan Replacement Humidifier Replacement New Valves for Chilled Water Coil and Hot Water Coils Contract Period: Base POP Begin: 07-15-2026 POP End: 07-14-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

LOCAL STOCK NUMBER: AHU 40

0003 1.00 EA __________________ __________________

AHU-41 Fan Replacement Humidifier Replacement New Valves for Chilled Water Coil and Hot Water Coils Contract Period: Base POP Begin: 07-15-2026 POP End: 07-14-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

LOCAL STOCK NUMBER: AHU 41

0004 1.00 EA __________________ __________________

AHU-4 Full Replacement Air Handler Contract Period: Base POP Begin: 07-15-2026 POP End: 07-14-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

LOCAL STOCK NUMBER: AHU 4

0005 1.00 EA __________________ __________________

AHU 24 All Replacement Coils Remove coil and replace with 2 piece due to space Contract Period: Base POP Begin: 07-15-2026 POP End: 07-14-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

LOCAL STOCK NUMBER: AHU 24

0006 1.00 EA __________________ __________________

If paying with a credit or purchase card a 3% fee Contract Period: Base POP Begin: 07-15-2026 POP End: 07-14-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

GRAND TOTAL __________________

B.3. STATEMENT OF WORK

VAMC Nashville Air Handler Refurbishment

The Contractor will “refurbish” Air Handler(s) as identified in the “Equipment List” and “Contractor Requirements” section below. The basic elements of this work include but are not limited to: coil replacement, drain work, valve replacement, fan motor/assembly replacement.

1. General Overview

The Contractor will refurbish Air Handler(s) as identified in the “Equipment List” and “Specific Contractor Requirements” sections herein. The basic intent of the work is conducting replacements and repairs of specific air handler components while leaving the existing air handler chassis in place. As such, this scope provides a cost-effective method of extending the usable life of existing aging air handlers. This work is at an active, heavily populated healthcare institution so Contractors will be required to conduct work appropriately to avoid any significant impact to medical center operations including but not limited to, providing temporary HVAC for elements of the work as identified herein. All work will be in accordance with the Specifications provided in Attachment “Refurbish Air Handling Units – Abridged Specifications”.

2. Definitions and Acronyms

a. AHU – Air Handling Unit

b. CO – Contracting Officer

c. COR – Contracting Officer’s Representative

d. DDC – Direct Digital Control

e. HVAC – Heating, Ventilating, Air Conditioning

f. TVHS – Tennessee Valley Healthcare System

g. VA – Veterans Affairs [Dept of]

h. VAMC – Veterans Affairs Medical Center

3. Place of Performance Services will be performed at TVHS Nashville VAMC.

1310 24th Avenue South Nashville, TN 37212

4. Period of Performance and Schedule

a. The period of performance for this work is 365 calendar days from the date of award.

b. All HVAC downtime (and any other utility downtime) shall be scheduled and requested in advance via the COR and subject to his/her approval. Climate conditions may affect approval of HVAC shutdowns.

c. Unless otherwise noted herein HVAC outages (and any other outages) shall be extremely brief and utilized only for connection/disconnection to/from required temporary equipment. Only in specific circumstances for less critical HVAC systems may the Contractor be approved for equipment downtime without temporary HVAC. Typically, work on these systems will be relegated to either weekends or late nights/early mornings and the HVAC system must be restored to functionality before the start of the workday each workday. This work shall be performed only in mild weather conditions during hours where the outside temperature is between 55 and 65 degrees.

d. All work not specifically required to be nights/weekends, shall be performed during normal business hours, 7AM to 3:30PM Monday through Friday unless otherwise approved by the COR/CO. On-site work time shall be managed to minimize the effect on medical center operations.

e. No Work on Federal Holidays unless explicitly approved by COR.

f. Contractor to submit schedule for review/approval to COR within 21 days of award.

5. Equipment List

a. AHU-41

i. Make: Trane

ii. Model: MCCA050GAV0ASA000M0EEA00C0BC00AAC000A00000000 (Fan Chamber)

iii. Location: Fan Room 15 (Mech Penthouse on North Side of Roof of Main Building above 4th Floor)

iv. Serial: K98M19526M

b. AHU-40

i. Make: Carrier

ii. Model: 39TH49DA----QGU-B (Fan Chamber)

iii. Location: Fan Room 15 (Mech Penthouse on North Side of Roof of Main Building above 4th Floor)

iv. Serial: 0597F51312

c. AHU-39

i. Make: Carrier

ii. Model: 39TH74DA----QEW-B (Fan Chamber)

iii. Location: Fan Room 15 (Mech Penthouse on North Side of Roof of Main Building above 4th Floor)

iv. Serial: 0597F51305 (Fan Chamber)

d. AHU-24

i. Make: Carrier

ii. Model: 39ED90

iii. Location: Fan Room 6 (Mech Penthouse on West Side of Roof of West/Clinical Addition side of building)

iv. Serial: 3691T33023

e. AHU-4

i. Make: York

ii. Model: XTI-033X042-AAAA0*A

iii. Location: Fan Room 11 (Ground level mechanical room north side of building off ambulance drive)

iv. Serial: AFAMXT0169

6. Specific Contractor Requirements

a. AHU-41 Refurbishment (located in Fan Room 15)

i. Provide any and all labor, material, equipment, and other miscellaneous costs to perform all work and provide complete, functional system after completion.

ii. All work will be in accordance with the Specifications provided in Attachment “Refurbish Air Handling Units – Abridged Specifications”.

iii. Provide temporary HVAC for all times when AHU-41 is not functional as a result of this work including:

1. Submit temporary HVAC equipment to COR for review/approval as well as plan for temporary ducting and utilities.

2. Contractor to provide Licensed Engineer stamped certification that roof will support temporary equipment and include any and all studies/analysis required to so determine.

3. Temporary equipment should be installed in a manner to eliminate or severely limit and destruction of walls, piping, electrical, or any other existing infrastructure. This may include using existing doorways and/or mechanical room exhaust louvers as pass throughs for temporary air ducts.

iv. Remove and dispose of existing chilled water coil(s), chilled water valve(s), steam heating coil(s), steam heating valve(s), steam humidifier and associated valve(s)/components, existing fan assembly(ies) and fan support structure.

v. Provide, deliver, and install new chilled water coil(s) and steam heating coil(s) to replace existing. Contractor responsible for ensuring that new coils have the same (or reasonably similar) physical dimensions, fin density, air side pressure drop, water side pressure drop, and cooling/heating capacity. Replace strainer for chilled water coil with new. Also provide new condensate drain pan.

vi. Remove existing and provide, deliver, and install new UV lighting system inside air handler including ballast and bulbs.

vii. Provide, deliver, and install new chilled water control valve(s) and steam heating control valve(s). New valves to include entire assembly (valve body, actuator, etc). New valves shall be DDC. Contractor to include any and all work to reconnect valves to existing Siemens DDC System including but not limited to wiring, programming, etc.

viii. Provide, deliver, and install new humidifier(s) package to replace existing including humidifier with operator, distribution manifold(s), Y strainer, steam trap, and drain pan.

ix. Provide any ancillary costs for coil replacement and valve work including but not limited to pipework and controls rework required to perform work.

x. Provide new pipe insulation for any insulation damaged/removed as part of this scope of work.

xi. Provide, deliver, and install new fan assembly(ies) and fan supports/isolators.

Work to include fan shroud/cage, motor, supports, isolators, springs, bearings and any other directly associated components of fan system.

xii. New fan motor shall be severe duty IEEE 841.

xiii. Provide fan alignment and balancing.

xiv. Remove existing and provide, deliver, and install new Variable Frequency Drives (VFDs) for both Supply and Return fans for this air handler. VFDs are to be Danfoss (standard at this facility). Include any and all associated electrical and controls work to make fully functional.

xv. Remove existing and provide and install new Low Temperature Detection/Freezestat with new and test functionality. Ensure properly installed across coil. Reconnect any associated controls/wiring.

xvi. Include repair of any broken or non-functional air handler access door hardware and replace all door seals. Plug all TAB holes (existing and new) in air handler with properly designed plugs.

xvii. Include full cleaning with non-corrosive processes of interior of all air handler chambers and return fan plenum. Protect all upstream and downstream ducts and devices properly during cleaning.

xviii. Clean up, removal, and proper disposal of any and all associated debris created by this scope of work.

xix. Contractor to include complete, properly performed, and documented Test and Balance of affected Air Handler(s) BOTH BEFORE AND AFTER WORK IS PERFORMED. Test and Balance shall include readjusting supply, return, and outside air flow stations to calibrated, measured flows.

b. AHU-40 Refurbishment (located in Fan Room 15)

i. Provide any and all labor, material, equipment, and other miscellaneous costs to perform all work and provide complete, functional system after completion.

ii. All work will be in accordance with the Specifications provided in Attachment “Refurbish Air Handling Units – Abridged Specifications”.

iii. Provide temporary HVAC for all times when AHU-40 is not functional as a result of this work including:

1. Submit temporary HVAC equipment to COR for review/approval as well as plan for temporary ducting and utilities.

2. Contractor to provide Licensed Engineer stamped certification that roof will support temporary equipment and include any and all studies/analysis required to so determine.

3. Temporary equipment should be installed in a manner to eliminate or severely limit and destruction of walls, piping, electrical, or any other existing infrastructure. This may include using existing doorways and/or mechanical room exhaust louvers as pass throughs for temporary air ducts.

iv. Remove and dispose of existing chilled water coil(s), chilled water valve(s), steam heating coil(s), steam heating valve(s), steam humidifier and associated valve(s)/components.

v. Provide, deliver, and install new chilled water coil(s) and steam heating coil(s) to replace existing. Contractor responsible for ensuring that new coils have the same (or reasonably similar) physical dimensions, fin density, air side pressure drop, water side pressure drop, and cooling/heating capacity. Replace strainer for chilled water coil with new. Also provide new condensate drain pan.

vi. Remove existing and provide, deliver, and install new UV lighting system inside air handler including ballast and bulbs.

vii. Provide, deliver, and install new chilled water control valve(s) and steam heating control valve(s). New valves to include entire assembly (valve body, actuator, etc). New valves shall be DDC. Contractor to include any and all work to reconnect valves to existing Siemens DDC System including but not limited to wiring, programming, etc.

viii. Provide, deliver, and install new humidifier(s) package to replace existing including humidifier with operator, distribution manifold(s), Y strainer, steam trap, and drain pan.

ix. Provide any ancillary costs for coil replacement and valve work including but not limited to pipework and controls rework required to perform work.

x. Provide new pipe insulation for any insulation damaged/removed as part of this scope of work.

xi. Remove existing and provide, deliver, and install new Variable Frequency Drives (VFDs) for both Supply and Return fans for this air handler. VFDs are to be Danfoss (standard at this facility). Include any and all associated electrical and controls work to make fully functional.

xii. Remove existing and provide and install new Low Temperature Detection/Freezestat with new and test functionality. Ensure properly installed across coil. Reconnect any associated controls/wiring.

xiii. Include repair of any broken or non-functional air handler access door hardware and replace all door seals. Plug all TAB holes (existing and new) in air handler with properly designed plugs.

xiv. Include full cleaning with non-corrosive processes of interior of all air handler chambers and return fan plenum. Protect all upstream and downstream ducts and devices properly during cleaning.

xv. Clean up, removal, and proper disposal of any and all associated debris created by this scope of work.

xvi. Contractor to include complete, properly performed, and documented Test and Balance of affected Air Handler(s) BOTH BEFORE AND AFTER WORK IS PERFORMED. Test and Balance shall include readjusting supply, return, and outside air flow stations to calibrated, measured flows.

c. AHU-39 Refurbishment (located in Fan Room 15)

i. Provide any and all labor, material, equipment, and other miscellaneous costs to perform all work and provide complete, functional system after completion.

ii. All work will be in accordance with the Specifications provided in Attachment “Refurbish Air Handling Units – Abridged Specifications”.

iii. Provide temporary HVAC for all times when AHU-39 is not functional as a result of this work including:

1. Submit temporary HVAC equipment to COR for review/approval as well as plan for temporary ducting and utilities.

2. Contractor to provide Licensed Engineer stamped certification that roof will support temporary equipment and include any and all studies/analysis required to so determine.

3. Temporary equipment should be installed in a manner to eliminate or severely limit and destruction of walls, piping, electrical, or any other existing infrastructure. This may include using existing doorways and/or mechanical room exhaust louvers as pass throughs for temporary air ducts.

iv. Remove and dispose of existing chilled water coil(s), chilled water valve(s), steam heating coil(s), steam heating valve(s), steam humidifier and associated valve(s)/components.

v. Provide, deliver, and install new chilled water coil(s) and steam heating coil(s) to replace existing. Contractor responsible for ensuring that new coils have the same (or reasonably similar) physical dimensions, fin density, air side pressure drop, water side pressure drop, and cooling/heating capacity. Replace strainer for chilled water coil with new. Also provide new condensate drain pan.

vi. Remove existing and provide, deliver, and install new UV lighting system inside air handler including ballast and bulbs.

vii. Provide, deliver, and install new chilled water control valve(s) and steam heating control valve(s). New valves to include entire assembly (valve body, actuator, etc). New valves shall be DDC. Contractor to include any and all work to reconnect valves to existing Siemens DDC System including but not limited to wiring, programming, etc.

viii. Provide, deliver, and install new humidifier(s) package to replace existing including humidifier with operator, distribution manifold(s), Y strainer, steam trap, and drain pan.

ix. Provide any ancillary costs for coil replacement and valve work including but not limited to pipework and controls rework required to perform work.

x. Provide new pipe insulation for any insulation damaged/removed as part of this scope of work.

xi. Remove existing and provide, deliver, and install new Variable Frequency Drives (VFDs) for both Supply and Return fans for this air handler. VFDs are to be Danfoss (standard at this facility). Include any and all associated electrical and controls work to make fully functional.

xii. Remove existing and provide and install new Low Temperature Detection/Freezestat with new and test functionality. Ensure properly installed across coil. Reconnect any associated controls/wiring.

xiii. Include repair of any broken or non-functional air handler access door hardware and replace all door seals. Plug all TAB holes (existing and new) in air handler with properly designed plugs.

xiv. Include full cleaning with non-corrosive processes of interior of all air handler chambers and return fan plenum. Protect all upstream and downstream ducts and devices properly during cleaning.

xv. Clean up, removal, and proper disposal of any and all associated debris created by this scope of work.

xvi. Contractor to include complete, properly performed, and documented Test and Balance of affected Air Handler(s) BOTH BEFORE AND AFTER WORK IS PERFORMED. Test and Balance shall include readjusting supply, return, and outside air flow stations to calibrated, measured flows.

d. AHU-24 Refurbishment (located in Fan Room 6)

i. Provide any and all labor, material, equipment, and other miscellaneous costs to perform all work and provide complete, functional system after completion.

ii. All work will be in accordance with the Specifications provided in Attachment “Refurbish Air Handling Units – Abridged Specifications”.

iii. Temporary HVAC is not required for work associated with AHU-24 since this unit does not serve in-patient rooms as long as work is relegated to after hours work on this unit and the unit can be restored to operation before normal work hours begin again. This would typically mean start work Friday night, work through Saturday and Sunday, and restore unit to service no later than early Monday morning (typically before 6AM).

iv. Remove and dispose of existing chilled water coil(s), chilled water valve(s).

v. Provide, deliver, and install new chilled water coil(s) to replace existing.

Contractor responsible for ensuring that new coils have the same (or reasonably similar) physical dimensions, fin density, air side pressure drop, water side pressure drop, and cooling/heating capacity. Replace strainer for chilled water coil with new. Also provide new condensate drain pan.

vi. Provide, deliver, and install new chilled water control valve(s). New valves to include entire assembly (valve body, actuator, etc). New valves shall be DDC.

Contractor to include any and all work to reconnect valves to existing Siemens DDC System including but not limited to wiring, programming, etc.

vii. Provide any ancillary costs for coil replacement and valve work including but not limited to pipework and controls rework required to perform work.

viii. Provide new pipe insulation for any insulation damaged/removed as part of this scope of work.

ix. Remove existing and provide, deliver, and install new Variable Frequency Drives (VFDs) for both Supply and Return fans for this air handler. VFDs are to be Danfoss (standard at this facility). Include any and all associated electrical and controls work to make fully functional.

x. Remove existing and provide and install new Low Temperature Detection/Freezestat with new and test functionality. Ensure properly installed across coil. Reconnect any associated controls/wiring.

xi. Include repair of any broken or non-functional air handler access door hardware and replace all door seals. Plug all TAB holes (existing and new) in air handler with properly designed plugs.

xii. Include full cleaning with non-corrosive processes of interior of all air handler chambers and return fan plenum. Protect all upstream and downstream ducts and devices properly during cleaning.

xiii. Clean up, removal, and proper disposal of any and all associated debris created by this scope of work.

xiv. Contractor to include complete, properly performed, and documented Test and Balance of affected Air Handler(s) BOTH BEFORE AND AFTER WORK IS PERFORMED. Test and Balance shall include readjusting supply, return, and outside air flow stations to calibrated, measured flows.

e. AHU-4 Replacement (located in Fan Room 11)

i. Provide any and all labor, material, equipment, and other miscellaneous costs to perform all work and provide complete, functional system after completion.

ii. All work will be in accordance with the Specifications provided in Attachment “Refurbish Air Handling Units – Abridged Specifications”.

iii. Temporary HVAC is not required for work associated with AHU-4 since this unit does not serve in-patient rooms as long as work is relegated to after hours work on this unit and the unit can be restored to operation before normal work hours begin again. This would typically mean start work Friday night, work through Saturday and Sunday, and restore unit to service no later than early Monday morning (typically before 6AM).

iv. Remove and dispose of existing air handling unit and associated chilled water valve(s), steam heating valve(s), and other associated components.

v. Provide, deliver, and install new air handling unit to match existing including all existing components and functionalities. Contractor responsible for ensuring that new unit has the same (or reasonably similar) physical dimensions, cooling, heating, airflow capacities and pressure drops. Also provide new condensate drain pan.

vi. Provide, deliver, and install new chilled water control valve(s) and steam heating control valve(s). New valves to include entire assembly (valve body, actuator, etc). New valves shall be DDC. Contractor to include any and all work to reconnect valves to existing Siemens DDC System including but not limited to wiring, programming, etc.

vii. Provide any ancillary costs for coil replacement and valve work including but not limited to pipework and controls rework required to perform work.

viii. Replace all chilled water piping, steam piping, steam condensate piping, drain piping within the room. Utility piping should be replaced to within 12 inches of floor/wall penetration. Drains lines all new, properly sloped.

ix. Provide new pipe insulation for any insulation damaged/removed as part of this scope of work.

x. Remove existing and provide, deliver, and install new Variable Frequency Drives (VFDs) for Supply Fan for this unit. VFDs are to be Danfoss (standard at this facility). Include any and all associated electrical and controls work to make fully functional.

xi. Include all rework and reconnection of electrical to make unit fully and properly operational.

xii. Include any and all controls work to provide new controls that match existing controls for this unit. All controls must be Siemens (standard for this facility). All new control devices are required for AHU-4, no re-use of existing devices allowed. Re-use of main control panel (and wiring, systems upstream) is permitted. All wiring from local control panel to new devices to be all new.

xiii. Clean up, removal, and proper disposal of any and all associated debris created by this scope of work.

xiv. Contractor to include complete, properly performed, and documented Test and Balance of affected Air Handler(s) BOTH BEFORE AND AFTER WORK IS PERFORMED. Test and Balance shall include readjusting supply, return, and outside air flow stations to calibrated, measured flows.

7. Reporting Requirements

a. Both pre-work and post-work TAB report for air handler and coil (including water side) performance.

b. Both pre-work and post-work photos of all affected air handlers, coils, humidifiers, drain pans, and fan assemblies/motors.

c. Post-work TAB report for air handler and coil (including water side) performance.

8. Applicable Documents

a. In the performance of the tasks associated with this contract, the Contractor shall comply with the following requirements.

i. Attachment “Refurbish Air Handling Units – Abridged Specifications”

9. General Requirements

a. Initial Meeting

The contractor shall not commence the performance on the tasks herein until a Kickoff Meeting has been conducted with the COR or been advised by the COR that the Kickoff Meeting is waived.

b. Contractor Employees

i. Contractor will identify which employees will be working under the awarded contract including all associated employees, subcontractors, subcontractor employees, suppliers and delivery personnel that will be on VA property as part of the performance of this work.

ii. The Contractor is fully responsible for any and all personnel, directly employed or subcontracted, directed by Contractor to perform the work herein. The contractor is completely responsible for all actions and conduct of their employees and subcontractors and all must conduct themselves in a socially acceptable manner appropriate for an office work environment; Loudness, vulgarity, rudeness, smoking, or other similar offensive conduct by a contractor employee or subcontractor may be grounds for denying the employee further access to VA premises.

iii. The Contractor’s employees utilized in the performance of the work herein must be knowledgeable of any applicable standards and must be qualified for the specific for the specific work element they are performing. Identification of Key Contractor Personnel and/or Subcontractors personnel performing the work and proof of competency/training thereof may be requested to be submitted to the Government.

iv. It shall be understood that, throughout performance of the contract, the Contractor’s personnel, while on VA property, shall adhere to all requirements and regulations that govern the VA Health Care System and its property.

v. Among all other requirements, the VA Health Care System and its property is now entirely smoke-free.

vi. Contractor employees must not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract.

vii. All contractor personnel must be in professional attire and must not wear offensive clothing.

viii. All contractor employees and those of any associated subcontractors must be clearly identified as contractors (not VA employees) when performing services under this contract. This includes visual (appearance), verbal (phone), and electronic (email). The contractor must provide all employees and subcontractors with a contractor identification (ID) badge at the contractor’s expense prior to performing work under this contract. Contractor employees are always required to display this badge when performing services under this contract. All must display badges visibly at all times while on VA property.

ix. Employees or subcontractors released from service by the contractor must have their badge collected by the contractor. All badges must contain an expiration date and photograph of the employee.

c. Performance Requirements

i. Contractor and all associated subcontractors shall be licensed to perform this work in the State of Tennessee and any and all applicable local jurisdictions in manner standard with work at any major hospital in the local area.

ii. Contractor is to provide all design, supervision, labor and materials to complete all requirements described in this SOW in accordance with any and all applicable regulations and industry standards.

iii. Contractor will obtain all necessary licenses and/or permits as required to perform this work.

iv. Contractor will take all precautions necessary to protect persons and property from injury and/or damage during performance of this contract.

v. The Contractor will take adequate precautions to protect all adjacent equipment, concrete pads, and walkways in the work are from spills, drips, runs, and damage.

vi. Contractor will ensure that all areas affected by this work are left in clean, neat, and orderly condition.

vii. The Contractor shall always keep the work area and stored materials/equipment areas free from the accumulation of waste materials. The Contractor shall remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government. This includes the area around dumpsters/connex. Messy work areas are dangerous; the COR has the authority to request that the site be cleaned in lieu of proceeding with work.

d. Safety

i. The contractor will be fully responsible for compliance with all VA, local, state, and Federal occupational safety laws, rules, and regulations.

ii. The contractor will follow life and safety codes and take necessary actions to avoid conditions that may be hazardous to the health and safety of hospital personnel and patients.

iii. Burn permits are required at this facility on a daily basis. Neglecting to use the form may result in the removal of violators from the campus.

iv. Safety is no accident; OSHA standards are to be met at this facility by the Contractor. Periodic safety reviews are made of the site weekly. Violations may result in the removal of violators from the campus and repeat violations may result in additional enforcement from OSHA.

e. Parking/Traffic Regulations

The Contractor will be provided with two parking spaces for the on-site garage (vehicle clearance limits apply, Contractor to field verify) via assigned permit.

Contractor can also park in designated work areas if available, but additional parking is not the responsibility of the Government. Drivers should be particularly concerned with pedestrian traffic and yield to pedestrians. Seat belt use is mandatory on VA property. Any parking violations or traffic violations are the sole responsibility of the contractor.

f. Staging/Delivery

i. Due to space limitations, the Contractor will only be provided with one very small location for staging (estimated size to accommodate one small conex). For equipment/material that is no longer needed and/or waste, the Contractor is responsible for their proper and daily removal. Staging location will be determined by the COR. No material is to be stored outside or in any non-approved location. If material is found to be stored outside the COR can request that the material be replaced with new material.

ii. No warehouse or loading dock delivery will be accepted.

g. Materials/Equipment Used

Materials and Equipment (building service equipment and systems) shall be provided by nationally recognized manufacturers that have produced and distributed mechanical products across the United States for over 5 years.

Manufacturers must have local vendor representation. Materials for this project must be sourced from the USA, materials submitted from other countries will not be accepted.

h. Submittals

The following documents are to be submitted by the Contractor to the COR for review and approval within 21 calendar days of award.

i. Equipment cutsheets for the following:

a. Chilled Water Coil(s)

b. Steam Heating Coil(s)

c. Fan Motor(s)

d. Fan Assembly(s)

e. Humidifier(s)

f. Control Valve(s)

g. Drain Pain Materials

h. AHU-04

ii. Work Schedule to include but not necessarily be limited to:

a. Submittal Submission

b. Government Review of Submittals (10 calendar days)

c. Pre-Work Air/Water Testing

d. AHU Refurbishment Work per AHU

e. Interim Walk-thru with COR

f. Post-Work Test and Balance

g. Punchlist Walk-thru with COR and Punchlist Completion

h. Final Government Acceptance Walkthrough

i. Warranty All work, including materials, shall have a one-year warranty.

j. Work Coordination

i. The Contractor will coordinate all work in advance with VA COR through an assigned, qualified, and responsible Superintendent.

ii. The Contractor superintendent will always be on-site during the performance of the work associated with this contract. At all times during the performance of the work, the Contractor Superintendent will be available by cellular phone and empowered to direct work and address any emergent issues.

iii. Contractor must provide daily attendance to COR of all employees, subcontractors, and other personnel on site in performance of this work.

k. Utility Shutdown

The COR must be notified prior to lockout/tagout of any utility system or when a utility or system shutdown is required. The COR must also be notified if a utility or system failure occurs and before restarting a system.

l. Other

i. When “furnish”, “provide”, “install”, or similar term is used regarding all labor, materials, and equipment to perform the job, it shall mean a complete installation that is ready for use.

ii. The Contractor shall visit the job site to thoroughly familiarize themselves with all the details of this work and working conditions. The Contractor shall also verify all dimensions in the field and shall advise the CO and COR of any discrepancy that affects the work before work begins. The Contractor shall be responsible for the coordination and proper relation of his work to the building, structure, phasing, ensuring the safety of employees, and workmen.

iii. When fixtures/devices are being removed, remove all appurtenances related or connected to the items being removed or demolished. Utilities shall be removed back to the source or active main/branch. Do not leave any abandoned utilities/lines or dead-end lines. Final verification required by COR before “covering” up connection.

iv. This facility uses Siemens Building Automation Infrastructure. Any work must be compatible with this existing Siemens infrastructure.

m. Final Inspection

There is only one final project inspection, and it will take place at the end of the project. The Contractor shall request a final inspection two weeks after providing a certified inspection report(s) (in writing), and a copy of their completed and corrected QA inspection. At the time of the request there shall be no incomplete work. There are additional inspections required while the work progresses but only one final inspection.

n. Confidentiality and Nondisclosure

i. All associated working papers, and other material deemed relevant by the VA which have been generated by the contractor in the performance of this contract, are the exclusive property of the Government and will be submitted to the CO at the conclusion of the contract.

ii. The CO will be the sole authorized official to release, verbally or in writing, any data, deliverables, or any other written or printed materials pertaining to this contract. No information will be released by the contractor. Any requests for information related to this contract, presented to the contractor, shall be submitted to the CO for response.

iii. Press releases, marketing material, or any other printed or electronic documentation related to this project, will not be publicized without the written approval of the CO.

iv. Absolutely no photography (still or video) is permitted on site without specific permission from the COR or CO.

10. Limitations on Subcontracting

a. By submission of an offer and execution of a contract, the Offeror/Contractor agrees in performance of the contract, in the case of a contract for Services, it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count toward the 50 percent subcontract amount that cannot be exceeded.

b. An independent contractor shall be considered a subcontractor.

11. Gray Market Prevention Language

a. Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for a services contract for maintenance of medical equipment for VA Health Care Systems. No remanufactures or gray market items will be acceptable.

b. The Contractor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed medical supplies, medical equipment, and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

c. The delivery of gray market items to the VA in the fulfillment of an order/award/contract constitutes a breach of contract. Accordingly, VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at VA’s election, allowing the Contractor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA Health Care System upon discovery of such items.

12. National Archives and Records Administration (NARA) Records Management Language for Contracts

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government ‘IT’ equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference.