RFQ 36C24821Q1731.docx

36C24821Q1731

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

09-21-2021 Clarelle De Sylvain 813-975-7589 10-01-2021 05:00 pm 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Suite 525 Tampa FL 33637 x x

238220 $16.5 Million

NET 30

N/A X

Department of Veterans Affairs James A. Haley Veterans Hospital (90C) 13000 Bruce B. Downs Blvd

Tampa FL 33612 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

See CONTINUATION Page

Quoters are to e-mail complete quotes to Clarelle De Sylvain via email Clarelle.sylvain@va.gov no later than 5:00 PM eastern stand time October 1st , 2021.

Highly encouraged site visit will be conducted prior to quote

Submission. The site visit will be conducted on September 27 And 28 at 9 am. Meeting location will be in building 39 Central Energy Plant.

To comply with social distancing guideline due to COVID, each site visit will be conducted with one representative from each Company with a minimum of 5 Companies per site visit date.

All precautionary COVID-19 measure will be in full effect.

Vendors will be required to wear a mask and Temperatures will be checked prior to entering building 39.

All Vendors MUST send site visit request via e-mail to

Clarelle.sylvain@va.gov. A confirmation e-mail will follow.

See CONTINUATION Page

Clarelle De Sylvain Contracting Officer

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

Contracting Officer 36C248 Department of Veterans Affairs Network Contracting Office 8 (NCO 8) 8875 Hidden River Pkwy Suite 525

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall maintain referenced chillers and ancillary equipment, including oil pumps, oil heaters, oil pressure transducers, and oil temperature, in good operating condition in accordance with manufacture's recommendations IAW to the SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Base POP Begin: 10-15-2021 POP End: 10-14-2022

Contractor shall perform annual preventative maintenance procedures and oil analysis on each referenced in accordance with manufacture's recommendations IAW to the SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Base

Contractor shall perform three (3) Eddy Currents per year alternating between even and odd numbered chillers every other year on both evaporator and condenser in accordance with manufacture's recommendations and the SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Base

Contractor shall perform 10-year tear downs maintenance procedures on chiller 2 in accordance with manufacture's recommendations and SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Base

Contractor shall maintain referenced chillers and ancillary equipment, including oil pumps, oil heaters, oil pressure transducers, and oil temperature, in good operating condition in accordance with manufacture's recommendations IAW to the SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Option 1 POP Begin: 10-15-2022 POP End: 10-14-2023

Contractor shall perform annual preventative maintenance procedures and) oil analysis on each referenced in accordance with manufacture's recommendations IAW to the SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Option 1

Contractor shall perform three (3) Eddy Currents per year alternating between even and odd numbered chillers every other year on both evaporator and condenser in accordance with manufacture's recommendations and the SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Option 1

Contractor shall perform 10-year tear downs maintenance procedures on chiller 1 on in accordance with manufacture's recommendations and the SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Option 1

Contractor shall maintain referenced chillers and ancillary equipment, including oil pumps, oil heaters, oil pressure transducers, and oil temperature, in good operating condition in accordance with manufacture's recommendations IAW to the SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Option 2 POP Begin: 10-15-2023 POP End: 10-14-2024

Contractor shall perform annual preventative maintenance procedures and) oil analysis on each referenced in accordance with manufacture's recommendations IAW to the SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Option 2

Contractor shall perform three (3) Eddy Currents per year alternating between even and odd numbered chillers every other year on both evaporator and condenser in accordance with manufacture's recommendations and the SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Option 2

Contractor shall perform 10-year tear downs maintenance procedures on chiller 3 in accordance with manufacture's recommendations and the SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Option 2

Contractor shall maintain referenced chillers and ancillary equipment, including oil pumps, oil heaters, oil pressure transducers, and oil temperature, in good operating condition in accordance with manufacture's recommendations IAW to the SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Option 3 POP Begin: 10-15-2024 POP End: 10-14-2025

Contractor shall perform annual preventative maintenance procedures and) oil analysis on each referenced in accordance with manufacture's recommendations IAW to the SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Option 3

Contractor shall perform three (3) Eddy Currents per year alternating between even and odd numbered chillers every other year on both evaporator and condenser in accordance with manufacture's recommendations and the SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Option 3

Contractor shall perform 10-year tear downs maintenance procedures on chiller 4 in accordance with manufacture's recommendations and the SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Option 3

Contractor shall maintain referenced chillers and ancillary equipment, including oil pumps, oil heaters, oil pressure transducers, and oil temperature, in good operating condition in accordance with manufacture's recommendations IAW to the SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Option 4 POP Begin: 10-15-2025 POP End: 10-14-2026

Contractor shall perform annual preventative maintenance procedures and) oil analysis on each referenced in accordance with manufacture's recommendations IAW to the SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Option 4

Contractor shall perform three (3) Eddy Currents per year alternating between even and odd numbered chillers every other year on both evaporator and condenser in accordance with manufacture's recommendations and the SOW.

J065 - Maintenance, Repair and Rebuilding of Equipment: Medical, Dental, and Veterinary Equipment and Supplies Contract Period: Option 4

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B.3 PERFORMANCE WORK STATEMENT (PWS)

James A. Haley Veterans Hospital Chiller Preventative Maintenance

I. INTRODUCTION:

The James A. Haley Veterans Hospital (JAHVH) has a requirement to ensure/maintain on site chillers for occupied mission critical facilities. The Contractor shall furnish all labor, parts, travel, and equipment to provide preventative maintenance services on/of 17 identified water/air cooled chiller systems at the below locations covered in this Performance Work Statement (PWS):

LIST OF CHILLER EQUIPMENT LOCATED IN JAHVH HOSPITAL

Building 1 Operation Room (O.R.)

· Carrier model number 30RBA250

· Carrier Booster Chiller model number 30RAN022H-611QK serial number 2806Q05923

PACU

· York Chiller one model number YLAA0080SE46XAASDTXA serial number SEVM-324850

· York Chiller two model number YLAA0080SE46XAASDTXA serial number SEVM-324900

SPS

· Trane Chiller Model Number ACSA1602EVAAXUXAXNB2XLNWSMEX1HBB Serial Number U21E00851

Building 30

· York Air Cooled Chiller one model number YCIV0247SA46VAB serial number SETM-988280

· York Air Cooled Chiller two model number YCIV0247SA46VAB serial number SFVM-325300

Building 32

· Daikin Chiller model number AGZ060EDSEPNN00 serial number STNU18100002

Building 39

· Carrier Centrifugal Chiller one model number 19XR-385CQH68 serial number 3498J58356

· Carrier Centrifugal Chiller two model number 19XR-565EJS68 serial number 339J58357

· Carrier Centrifugal Chiller three model number 19XR-565EJS68 serial number 3498J58358

· Carrier Centrifugal Chiller four model number 19XR-565EJ568 serial number 3498J58359

· Carrier Centrifugal Chiller five model number 19XR-555EKS68 serial number 2305Q71464

· Carrier Centrifugal Chiller six model number 19XR-8686574EHH685 serial number 2807Q74389

Building 100

· York Centrifugal Chiller one model number YKHCFXP8-ESG Serial Number SBHM-487370 York Variable Speed Drive model number LVD0503GXN01KC30806LZ-46A SN11552A01384246

· York Centrifugal Chiller one model number YKHCFXP8-ESG Serial Number SBHM-487840 York Variable Speed Drive model number LVD0503GXN01KC30806LZ-46A SN11552A01979967

· York Centrifugal Chiller one model number YKHCFXP8-ESG Serial Number SBHM-487600 York Variable Speed Drive model number LVD0503GXN01KC30806LZ-46A SN11552A01384245

Note that chillers are subject to replacement. Equipment designations listed here may be transferred to replacement chillers.

The requirements above are hereafter referenced as “Maintenance”. The Contractor shall perform to the standards in this contract. This Performance Work Statement (PWS) requires the work to be performed by qualified Contract Professionals, and they will hereafter be referred to as “Contractors.” The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved service personnel for each model the Contractor services at the JAHVH to the Contracting Officer and/or the COR within 10 days after contract award. Contractor shall make revisions to this documentation whenever service personnel are assigned or re-assigned to the JAHVH. The Contracting Officer or COR reserve the right to request authentication of factory training certificates or credentials from the Contractor at any time for any personnel who are servicing JAHVH equipment. The contractor will not require access to VA sensitive information, therefore the “Certification and Accreditation” (C&A) requirement in accordance with (IAW) VA Handbook 6500.6 Contract Security does not apply.

Definitions/Acronyms/Abbreviations:

a) Central Utility Plant (CEP) - Maintains the VA utility infrastructure: Steam distribution piping/Chilled water distribution piping/Utilities/Electrical Substations/Electrical distribution system/Power Generation.

b) Center for Devices and Radiological Health (CDRH)

c) Contracting Officer (CO) – VA official with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

d) Contracting Officer's Representative (COR) – VA official responsible for providing contract oversight and technical guidance to the Contracting Officer. Responsibilities include certification of invoices, placing orders for service, providing technical guidance, overseeing technical aspects of the contract. All administrative functions remain with the Contracting Officer.

e) Contractor –refers to both the prime Contractor and his/her employees, and any sub-contractor and their employees.

f) FSE – Field service engineer

g) Fixed-price contract- is a type of contract that provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract.

h) NICET – National Institute for Certification in Engineering Technology

i) National Fire Protection Association (NFPA) - is a United States trade association, albeit with some international members, that creates and maintains private, copyrighted standards and codes for usage and adoption by local governments.

j) Out-Patient Clinic (OPC) - the part of our VA hospital system designed for the treatment of veteran’s outpatients with health problems who visit the VA for diagnosis or treatment out in their local community.

k) Quality Assurance Surveillance Plan (QASP) – an organized written document used for quality assurance surveillance. The document contains specific methods for performing surveillance of the Contractors continuous performance.

l) Quality Control and Quality Control Plan (QCP) – Those actions taken by the Contractor to control the production of goods or services so they will meet the requirements of the contract.

m) Performance Work Statement (PWS) - is a statement of work for performance-based acquisitions that describes the required results in clear, specific, and objective terms with measurable outcomes.

n) Weekends, Holidays, Evenings and Nights Hours – WHEN

o) JAMES A. HALEY Veterans Hospital - (JAHVH)

References:

a) NFPA 70, National Electric Code

b) NFPA 70E, Standard for Electrical Safety in the Workplace

c) NFPA 99, Health Care Facilities Code, Latest Edition

d) NFPA 101, Life Safety Code, Latest Edition

e) The Joint Commission Accreditation Manual for Hospitals, Latest Edition.

f) OSHA Standard 29 CFR Part 1910, Subparts: I, J, P, Q & S.

g) OSHA - Safety and Health Regulations for Construction Part 1926 Subpart K - Electrical

h) Inter-National Electrical Testing Association (NETA) – Maintenance & Testing Specifications

i) Operating/Maintenance manuals and specifications of all components of identified Chiller systems. The JAHVH will not provide service manuals or service diagnostic software to the contractor. The Contractor shall obtain, have on file, and make available to its FSE all operational and technical documentation (such as: OEM Preventative Maintenance check lists, operational and service manuals, schematics, and parts lists), which are necessary to meet the performance requirements of this contract.

II. SCOPE

Due to COVID -19 all contractors will be required to be pre-screened at the VA and wear arm bands and mask given during screening prior to entry to the Central Energy Plant (CEP). This PPE is always required to be properly worn while inside the CEP, no exceptions. Contractor shall maintain the referenced chillers and ancillary equipment, including oil pumps, oil heaters, oil pressure transducers, and electrical components in good operating condition in accordance with manufacture's recommendations. Contractor shall supply all labor, test equipment, tools, materials, replacement parts, oil, lubricants, supplies, software, transportation, supervision, and any other items and services necessary to accomplish 17 quarterly preventative maintenance and running inspections, eight (8) EDDY currents per year on water-cooled chillers, alternating between even and odd numbered chillers every other year on both evaporator and condenser, there shall be 17 oil analysis preformed on each chiller annually, and there will be four (4) 10 year tear downs maintenance procedures. The 10-year tear downs are required on chiller 1, 2, 3, & 4 this maintenance cycle, one per year to be performed from January 1st to March 31st. Any required repairs discovered during routine inspections or emergency, outside of the PM schedule will be quoted to the CO/COR at the time of discovery.

Upon completion of preventive maintenance (PM) inspection the Contractor shall leave a copy of the service report with the using service and submit to the same location as designated above a service report annotating what service, calibration, etc., were performed and whether preventive maintenance was done. Each service report shall include the name of the contractor, name of Field Service Engineer (FSE), date, time (starting and ending), equipment downtime, hours of labor including costs (when emergency service is authorized outside of normal working hours), the parts utilized including costs, the nature of the problem, the nomenclature of the item replaced (serial number & VA inventory number), and the room number where equipment is located. The service designee and the FSE attesting that the equipment is in satisfactory working order and is functioning at an acceptable level of performance shall sign this report. The contractor shall sign out at the designated location before leaving. NOTE: Failure to furnish a service report or obtain a signed copy of the service report could result in delay of payment or non-payment. The COR or alternate COR in the using service has the authority to approve/request a service call from the contractor.

Preventive maintenance (PM):

A. Provide running inspections of the 17 chillers in the following months: October, November, December, January, February, March, April, May, June, July, August, and September.

B. Provide once-a-year factory Cooling Season Start-up Preparation and Inspection under Chiller Service, on the 17 chillers during the November–February timeframe.

C. Performance Standard: Contractor shall ensure that the equipment functions in conformance with the latest published edition of OSHA, NFPA, EPA, NEC, CDRH and the original equipment manufacturer (OEM) specifications.

D. The contractor shall furnish/replace all parts, equipment, and materials to meet identified Original Equipment Manufacturer (OEM) PM specifications. All materials shall be provided as part of this contract at the vendor’s cost. The contractor shall have ready access to all replacement parts. The contractor shall maintain enough stock of all parts needed for maintenance of the equipment or be able to secure needed parts within three (3) calendar days. The contract does not cover operating supplies that are consumed during normal operation of the covered equipment. The contractor shall use new parts only. If requested, the contractor shall provide the JAHVH with a letter from the manufacturer of the equipment specifying that all parts for the equipment will be sold to the contractor. All replacement parts provided under this contract shall be warranted for a period of one (1) year for replacement of same including all applicable costs, e.g., travel, labor, etc. If published or issued by the equipment manufacturer, field service software/hardware updates/upgrades will be provided at no additional cost (to include parts and labor) during the contract period.

Chiller Service A maximum of one chiller at a time will be removed from service for maintenance/repairs. All work on the chillers shall be completed and accepted before work on the next chiller is started. All work shall be coordinated with Contracting Officer Representatives.

1. Chiller Service: The contractor shall perform preventative maintenance (PM) service to ensure the equipment listed above is in accordance with the (OEM) equipment’s performance standards, as per equipment manuals, with paper and/or electronic copies on site that can be provided to the COR. The contractor shall provide and utilize procedures and checklists with worksheet originals indicating work performed and actual values obtained. They will provide these to the Contracting Officers Representative (COR) at the completion of the inspections, emergency repairs and PM. PM services will include but not limited to:

Cooling Season Start-up Preparation and Inspection:

a) Make complete operating log and record proper operating temperatures, pressures, voltages, and amperages.

b) Check refrigerant and oil levels.

c) Check oil sump, oil heaters and temperatures.

d) Check and test all operating and safety controls.

e) Check starter operation.

f) Start the chiller water pump.

g) Start the condenser water pump.

h) Start the chiller and calibrate controls.

i) Check operating log with Operator, discuss operation of the machine.

j) Check operation of control circuit.

k) Check water flow of condenser and evaporator.

l) Check operation of motors and starters.

m) Check/PM purge unit for proper operation.

n) Report any incorrect deficiencies to COR/Alt COR.

o) Run and test chillers for proper refrigerant charge and make recommendations.

Preventative Maintenance:

a) Each water-cooled chiller to be serviced four time each year, once each quarter. Chillers 1, 2, 3, and 4 need to be scheduled for their 10-year inspections over the next 5 years.

b) No more than one unit to be serviced at one time unless weather permits. Additional units can be serviced, subject to the approval by the COR/Alt COR.

c) Service to include for each unit, leak check with a leak detector, review and evaluation of log readings, sample, and analysis of refrigerant and oil.

d) Provide the following preventive maintenance procedures as a part of this contract.

· Check of general machine operation, controls, safety devices, gauges, indicators, piping, and wiring.

· Replace batteries in control panels on all chillers.

· Log chill water and condensing water in and out temperatures, flow and pump delta-p, cooler (refrigerant temperatures, pressure, leaving temperature differences), condenser (water in and out temperatures, water flow and delta-p, approach temperature, refrigerant and sub cooler temperatures, and leaving temperature differences), oil (level, pump current, sump pressure and temperature, bearing temperature and supply pressure), refrigerant dry cycle indicator status.

· Calibrate cooler transducer, condenser transducer, oil pressure transducer, condenser high pressure cut out, oil low pressure cut out, operating controls, flow switches, motor amperage and voltage, and KW meter. Contractor must provide test sheets with all calibrated points listed including system operational set points tolerances and safety devices set point tolerances per unit.

· Perform oil analysis twice annually on each chiller.

· Compressor oil changes shall be performed on an as needed basis, as determined through the Spectro-analysis results or per chiller manufacturer timeframe. Replace oil reclaim filters and airside filters on all units once a year. Remove all waste oil from the facility.

· Annual visual inspection of condenser tubes including removal of heads, annual brush cleaning of condenser tubes, annual chemical cleaning of condenser coils on air cooled chillers, replace belts on equipment equipped with belts, and all materials and supplies required to carry out these procedures. Perform Eddy Current testing on water-cooled chillers during evaporator cleaning.

· The evaporator tubes shall be cleaned every other year starting with 2, 4, and 6 the first year of the contract on water-cooled equipment.

· Disposal of all used refrigerant they remove from equipment.

· Required to submit written reports on all repairs and preventive maintenance completed and refrigerant recovered or disposed of within 30 days of completion of service.

· Required to conduct refrigerant leak checks during each PM visit on all chillers and submit a loss report within 30 days when there has been any leak repair.

Centrifugal Chillers refer to item above (1. PM a-c). The annual inspection will also consist of leak testing, Meg the compressor motor and oil pump motor, clean the oil strainer, replace the filter and gaskets where required, test vent piping of all relief valves, tighten oil heater leads, check the operation of vane positioners, change compressor oil as indicated by analysis, check condition of chiller starter contacts, and inspect overloads, mechanical trips, and verify settings on electronics, replace batteries in control panel on all chillers. Remove condenser tube sheet cover, clean and brush condenser tubes yearly on all chillers. Remove evaporator tube sheet cover, clean and brush evaporator tubes every two years (alternating years, three chillers per year) starting with the even number chillers in year one of the contract.

· There will be three scheduled maintenance performed during operation consisting of inspecting operating and safety controls, check the operation control circuit, log temperatures, voltage and amperage, check entire lube oil system, check motor and starter operation, check refrigerant and oil levels, check shift logs and discuss the operation of the equipment with the supervisor.

Air Cooled Chillers will have one annual inspection consisting checking machine general safety, record run hours. Check the compressor oil level, condenser fan operation, compressor sump oil temperatures, perform visual check for oil leaks, check water pressure drop across the evaporator, perform inspection for refrigerant leaks, check evaporator water difference, refrigerant temperature, mechanical and electrical interlocks, water flow switches, evaporator pressure, volts and amperage, meg compressor motors, tighten motor lugs, check mechanical and electrical interlocks, calibrate water flow switches, evaporator pressure, discharge pressure, chemically clean coils, and check for any unusual vibration or noises, test operate and check operational sequencing.

· There will be three inspections performed during operation to include inspecting safety controls, review operating logs, check refrigerant charge, check for oil and refrigerant leaks, check flow switches, complete operating log temperatures, pressures, voltages, and amperage, check refrigerant filter temp and drop at full load, and check oil filter pressure drop.

10 Year Inspection (Water-cooled chillers only) The compressor refurbishment includes disassembly of the compressor, inspection of all rotating parts, and replacement of the complete high speed thrust assembly, transmission bearings, labyrinth seals and motor bearings.

a) Lock out and tag electrical circuits.

b) Leak test entire unit.

c) Recover refrigerant following EPA guidelines.

d) Remove compressor oil and filter.

e) Perform meg ohm test on motor terminals.

f) Perform compressor slide back.

g) Remove impeller and high speed thrust assembly.

h) Remove compressor motor transmission.

i) Disassemble transmission, inspect gears, replace, and pull pinion gear bearings.

j) Reassemble transmission.

k) Replace demister.

l) Re-install motor.

m) Re-install transmission assembly.

n) Replace motor shaft bearing.

o) Provide and install factory new high speed thrust assembly and labyrinth seal.

p) Re-install impeller.

q) Re-install compressor to vane assembly flange replacing all disturbed gasket and O-rings.

r) Remove oil pump, disassembly, and check for wearing.

s) Re-assemble oil pump assembly, re-install oil pump.

t) Replace refrigerant, oil, and oil return filters.

u) Perform system leak test.

v) Install new compressor oil.

w) Perform dehydration vacuum and standing vacuum test.

x) Charge with existing refrigerant.

y) Perform system start up.

z) Provide one (1) year material and workmanship warranty.

aa) Additional refrigerant, if required for trim charge, is not included.

ab) Any additional repairs or components that need replacing, other than those identified above, are not included.

ac) All work shall be performed as per manufacturer guidelines and shall be approved by the CO/COR.

Remove refrigerant to a reclaim cylinder. Get a weight on the refrigerant removed, prepare, and file a loss report if needed re-certify and return refrigerant to the machine if it meets specs. Perform a complete teardown to the maximum extent possible, of the chiller compressor including diffuser, high speed assembly, and transmission; inspect all interior and exterior components for wear and report all indications of possible failures, any replacement parts not covered by the tear down list to the CEP/HVAC supervisor for replacement; replace all seals, gaskets, O-rings, bearings and other normal wear items. Check chiller stator motor for damage, including motor windings and bearings; re-assemble chiller compressor assembly; perform all additional maintenance requirements as listed by Carrier recommendations; charge chiller with refrigerant.

a) Electrical safety inspections will be completed at the time of the PM and results will be documented and provided to the COR. Assemblies such as batteries which will be replaced as needed during inspection/test and analysis which would indicate that useful life has been exceeded

b) The Contractor shall notify the COR in writing (report form) any uncorrected deficiencies. Contractor shall provide a quote for all deficiencies not covered by PM. Written notification shall include the type of deficiency noted, dated, and initialed. Contractor shall immediately notify the COR of any deficiencies, which are a hazard. It shall be the responsibility of the James A Haley VA to take the necessary actions to initiate any Interim Life Safety Measures (ILSM).

Unscheduled and Emergency Service:

c) All PM will be performed during the normal VA business hours (7:00 - 16:30) Monday through Friday, except Federal holidays, unless otherwise specified. Contractor may work outside normal business hours by arrangement with the COR if such services are provided without additional charge to the Government. Any overtime charges must be approved by the CO/COR or designee prior to the initiation of overtime work.

d) A technical maintenance representative shall respond by telephone to the VA within one (1) hour of the original service call. The contractor shall arrive on-site for maintenance within two (2) business hours from the original service call. The equipment and all sub-systems shall be restored to fully operational status within twenty-four (24) business hours (three days) of the original call. All on site visits will be authorized by the COR only.

A. CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this PWS until the CO has conducted a Kickoff meeting or advised the contractor that a kickoff meeting is waived.

B. PERIOD OF PERFORMANCE

This shall be a firm-fixed price contract. Period of performance will be from the date of award through twelve (12) months, with four (4) - option year periods. Option year periods will be date of award through one year. All options are exercised at the discretion of the government.

C. CHANGES TO THE PERFORMANCE WORK STATEMENT (PWS)

Any changes to this PWS shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder with all other products of the project. Costs incurred by the contractor through the actions of parties other than CO shall be borne by the contractor.

D. Performance Requirements:

1. Contractor shall provide the necessary personnel and equipment to meet or exceed required service. Contractor shall have the following responsibilities:

a) Provide licensed and trained personnel to perform the project in the State of Florida.

b) Provide all supervision, labor, and materials to complete all requirements described in this PWS.

c) The contractor must have experience working on the high voltage electrical gear for the chillers.

d) The contractor shall be reachable 24 hours a day seven days a week and be able to respond to emergencies within two hours.

e) The contractor must provide documentation that they can perform the 10-year tear down on the Carrier centrifugal chillers.

f) Contractor shall obtain all necessary licenses and permits required to perform this work required by this PWS, with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour Construction Outreach Training or General Industry Outreach Training.

g) Contractor shall insure that all areas where equipment is serviced under this contract are left in a clean, neat, and orderly condition.

h) Contractors shall have technical training and evident track records of working experience in Maintenance and Testing of manufacture specified chillers (York, Carrier, Daikin) all identified in the PWS and related components in healthcare, industrial, educational, or commercial facilities for a minimum of five (5) years.

i) Contractors shall possess and utilize all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform all work safely, effectively, and timely (i.e., vendor uniform, face mask, steel toe boots and safety glasses). Tools, equipment, and PPE shall comply with OSHA Standard 29 CFR 1910, (Subpart I), and NFPA 70E. Prior to initiating work, the Contractor shall provide documentation demonstrating that all instruments, test equipment, tools, and PPE possess current calibration and safety inspections. Dated calibration and safety inspection labels shall be visible on all equipment as applicable

j) Contractors shall maintain project schedule agreed upon in the purchase order documents.

k) Contractors shall ensure employees shall have background checks completed.

2. Contractor’s Minimum Requirement

a) The contractor shall provide a dedicated Account Manager to supervise all delivery of services per scope.

b) The contractor shall always be escorted by a VA employee when conducting maintenance at all facilities.

E. DELIVERABLES

The Contractor shall perform the services necessary to complete the tasks in accordance with the procedures described in a timely and professional manner, consistent with industry standards, at the location, place and time that the VA has set aside, and all in accordance with the PWS.

Contactor shall provide a copy of the inspection document used (field report) on the day of each performed inspection.

G. PERFORMANCE HOURS

Normal workdays are Monday through Friday, First Shift: 8:00am to 17:00pm to include weekends and Federal Holidays. Contractor shall perform all work during first & second shifts to include weekends when possible, but shall perform any work that will affect patient care systems during times that will be the least disruptive (WHEN hours) when required by the COR. Contractor shall remove all parts and debris daily from the JAHVH Campuses work site, and contractor is responsible for a complete daily clean-up and debris removals until inspections are completed. Contractor shall submit a daily report of progress on the project to the COR or authorized personnel.

1. Government normal duty hours are from 0800-1700, Monday through Friday, excluding Federal holidays. There are ten Federal Holidays as follows:

2. If a holiday falls on Sunday, the following Monday will be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by the U.S. Government agencies. Also, included would be any day specifically declared by the President of the United States of America as a National Holiday.

3. All work that is to be completed during WHEN hours will be done at no extra cost to the government.

H. PERFORMANCE STANDARDS AND QUALITY MEASUREMENT:

The Government designee shall be responsible for monitoring the Contractor's performance. Performance deficiencies or poor performance identified during the term of the contract shall be documented by the Government and reported to the Contractor. Upon notification of deficiencies or poor performance, the Contractor shall be given 5 days’ time to take corrective action. If determined appropriate, the Contracting Officer and/or other VA staff members shall meet with representatives of the Contractor to review performance and resolve issues. All deficiencies or poor performance shall be documented and MUST be corrected within the timeframe specified by the Government. The Contractor shall notify the Contracting Officer when correction(s) have been made. If the appropriate correction is not made within the timeframe specified, the Government shall have the right to terminate the contract in it is entirety. Nothing in this section is intended to modify or waive the government’s rights outlined in 52.212-4.

PERFORMANCE REQUIREMENTS STANDARDS SUMMARY MATRIX

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of persons to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.