rfq-32-26-pw-pk-pool-pdb.pdf

Client Confidential

Request for Qualifications Progressive Design-Build Services

City of Kirkland Peter Kirk Pool Renovation

Release: August 27, 2026

Submittal Deadline

September 17, 2026, 3:00 PM PT

RFQ PDB Services – City of Kirkland August 27, 2026 Peter Kirk Pool Renovation Page 2 of 22

1.0 INTRODUCTION

1.1 Request for Qualifications:

The City of Kirkland (the “City”) is utilizing the Progressive Design-Build (PDB) alternative public works contracting procedures, as authorized under RCW 39.10, to select a Design- Build Team that can demonstrate a highly collaborative and integrated project delivery approach. The City seeks a partner capable of advancing innovative solutions, improving design and construction efficiencies, and delivering the Peter Kirk Pool Renovation Project (the “Project”) within established budget and schedule objectives while maximizing overall value for the community.

The Project was approved for use of (Progressive) Design-Build delivery by the Washington State Project Review Committee (PRC) on July 24, 2026.

1.2 Project Background:

Originally constructed in 1969, the City of Kirkland’s Peter Kirk Pool is a valued community asset that supports aquatic recreation, swimming instruction, youth programs, and community events. The Project consists of the renovation, expansion, and modernization of facilities and the implementation of priority deferred maintenance improvements as identified in the 2025 Peter Kirk Pool Facility Assessment and Feasibility Study (Linked).

The Project will extend the useful life of the facility while enhancing accessibility, safety, operational efficiency, and recreational opportunities for users of all ages and abilities.

1.3 Qualifications for Progressive Design-Build Team

The City is seeking a collaborative Design-Build partner with demonstrated experience delivering aquatic, recreation, civic, and community-focused facilities. The selected Design-Build Team will work closely with the City, stakeholders, user groups, and consultants to refine project requirements, evaluate alternatives, manage risks, and deliver a high-quality facility that meets the City’s long-term operational and community objectives.

With these goals established, the City is accepting Statements of Qualifications (SOQs) from qualified Design-Build Teams to:

Embrace an integrated project team approach, working collaboratively with the City, stakeholders, user groups, and owner-retained consultants to ensure the Project aligns with community priorities and operational needs. The selected Design-Build Team will actively participate in stakeholder engagement, design development, value analysis, and shared decision-making throughout the Project.

Provide comprehensive Validation Services and Phase One Design and Preconstruction Services, including but not limited to program validation, existing facility assessment, site evaluation, scheduling, phasing and operational continuity planning, cost estimating, budget management, constructability reviews, risk assessment, value engineering, permitting coordination, and development of a Guaranteed Maximum Price (GMP).

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Client Confidential

Deliver high-quality Phase Two Construction Services, ensuring the safe and efficient construction of all Project improvements while minimizing disruptions to pool operations, park users, and surrounding facilities. The Design-Build Team will be responsible for managing subcontractors, maintaining quality control, adhering to budget and schedule commitments, and delivering a completed project that supports long-term community use and resilience.

The City intends to award a Progressive Design-Build Contract (“Design-Build Contract”) to the most highly qualified proposer through a qualifications-based, multi-step selection process. Additional requirements for this solicitation are outlined herein.

1.4 Design-Build Delivery Goals and Objectives

The City selected PDB for this Project due to the specialized nature of the aquatic and mechanical systems, the need to integrate new systems into an aging existing facility, and the potential for unknown existing conditions. PDB will allow the Design-Builder to provide early constructability and technical input during design, collaboratively validate project scope and costs within the City's fixed funding envelope, and develop effective phasing strategies that support continued pool operations during the summer swim seasons. PDB delivery will also allow the City and Design-Builder to identify and advance early work and long-lead procurement opportunities, manage project risks as they are better understood, and integrate design, estimating, scheduling, and construction expertise throughout Project Validation and preconstruction. This collaborative approach is intended to improve cost certainty, constructability, schedule reliability, and overall project value while supporting the City's operational and community objectives.

The City is utilizing PDB to improve project outcomes, accelerate delivery, and foster a highly collaborative project environment. The City expects the selected Design-Build Team to demonstrate the following:

Team Integration and Collaboration

Maintain a consistent, committed team throughout design and construction.

Embrace a fully integrated, transparent, and collaborative approach with the City, Turner & Townsend Heery (TTH), and all project stakeholders.

Cost, Schedule, and Decision Support Provide reliable, transparent cost estimating and forecasting to inform scope, budget, and decision-making.

Actively manage scope, schedule, and cost through all phases to support on-time and on-budget delivery.

Design and Preconstruction Excellence Deliver coordinated, constructible, and permit-ready design solutions aligned with project goals and constraints.

Provide proactive preconstruction services including phasing, constructability analysis, and risk identification and mitigation.

Incorporate innovation and technology to improve efficiency, reduce waste, and minimize rework.

Construction Delivery and Safety

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Client Confidential

Implement robust quality control and assurance processes to ensure a high-quality finished product.

Maintain a proactive safety culture and comprehensive safety program with the goal of preventing incidents and injuries.

Procurement and Inclusion

Develop and implement effective subcontractor procurement strategies that promote competition, cost efficiency, and quality.

Actively support meaningful participation by local, small, minority-owned, and disadvantaged businesses. Project-specific MWBE participation goals will be developed in collaboration with the selected Design-Builder during the Project Validation Phase.

Project Systems and Closeout Utilize efficient project management systems and tools to support communication, document control, and workflow transparency.

Plan and execute a comprehensive project closeout process, including:

o Successful commissioning with minimal operational disruption o Clear documentation of operations and maintenance requirements o Training to ensure City staff are fully prepared to operate and maintain the facility

1.5 Pre-Submittal Meeting:

There will be a virtual, non-mandatory pre-submittal meeting for this project on Thursday, September 3, at 10:00 a.m. The meeting will be held on Teams, access using the details listed below.

https://teams.microsoft.com/meet/210743456252156?p=rw35gRpphQCqFgusq3 Meeting ID: 210 743 456 252 156 Passcode: r4mV2NC7

Or by phone:

+1 872-242-8893 Phone conference ID: 997 139 723#

Solicitation procedures and project details will be shared in this meeting. Questions are encouraged during the meeting, though verbal responses will not be binding. If clarifications made to the solicitation are deemed material by the City, an addendum will be issued formalizing such clarifications.

1.6 Expenses of Proposer and Payment of Honorarium:

All costs incurred by firms choosing to participate in this first step of the competitive solicitation process shall be the responsibility of the proposing firms.

In accordance with RCW 39.10.330, the City will pay an honorarium in the amount of two thousand dollars ($2,000) to the shortlisted firms who participate in the Request for Proposal (RFP) stage of this solicitation and who submit a responsive Proposal but are not awarded the Design-Build contract.

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1.7 Owner Team

The City has assembled a multidisciplinary team of stakeholders, technical advisors, and decision-makers to guide project development and delivery. Project delivery and day-to-day management will be provided by the City’s Public Works Department. The Project is sponsored by the City’s Parks and Community Services Department, which will serve as the primary owner stakeholder and future operator of the renovated facility.

Anneke Davis, Senior Project Engineer, will serve as the City’s Project Manager and primary point of contact for the Design-Build Team throughout procurement, design, and construction. I-Wen Yang, Senior Project Engineer, will provide additional project management, technical, and construction support. Mariah Gill, Park Planning and Development Manager, and John Lloyd, Deputy Parks and Community Services Director, will represent the owner stakeholder. Executive oversight will be provided by City leadership, including representatives from the City Manager’s Office, Public Works Department, and Parks and Community Services.

Turner & Townsend Heery will serve as the City’s Owner Advisor, providing support for procurement, project management, design-build implementation, risk management, and overall project delivery. The Owner Advisor team will work closely with City staff throughout the Project to support successful implementation of the PDB process and achievement of the City’s project objectives. Legal and procurement support for the PDB process will be provided by Pacifica Law Group.

Given the importance of Peter Kirk Pool as a community recreational asset, the City anticipates engagement with operations staff, user groups, and other stakeholders throughout Project Validation and design development. These stakeholders will help inform project priorities, operational requirements, phasing considerations, and long-term facility needs.

The City seeks a Design-Build Team that embraces collaboration, transparency, and integrated project delivery principles. The selected Design-Builder will be expected to actively participate in stakeholder workshops, design reviews, value analysis discussions, and risk management activities to support informed decision-making and successful project outcomes.

The Owner Team organization is illustrated in the chart on the next page.

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2.0 PROJECT DESCRIPTION

2.1 Project Scope:

The Project includes the renovation, expansion, and modernization of the City’s Peter Kirk Pool, an outdoor aquatic facility serving residents throughout the community. The selected Design-Build Team will work collaboratively with the City during Project Validation to confirm project requirements, evaluate alternatives, refine the scope, and establish a design, budget, and schedule that align with the City's project goals.

The Project is anticipated to include the following major components:

Restroom Building Renovation and Expansion: Renovation of the existing restroom and locker room building, including modernization of existing facilities and construction of a building addition. Improvements are anticipated to include family changing rooms, accessibility upgrades, enhanced patron amenities, and additional operational support space.

Lifeguard/Mechanical Building Renovation and Reconfiguration: Renovation and reconfiguration of the existing building to support pool operations and accommodate new mechanical equipment. The scope includes modification of the facility as necessary to support long-term operational and maintenance requirements while maintaining the current service windows at the pool entry.

Activity Pool Replacement: Removal of the existing wading pool and construction of a new, larger activity pool designed to better support youth swim lessons, recreation programming, and community use.

Pool Mechanical System Replacement: Replacement of the existing pool mechanical systems and associated infrastructure. Improvements will include separation of the recreational pool and wading/activity pool mechanical systems, new filtration, boiler replacement, circulation, treatment, pumping, and controls equipment, and all supporting utilities and infrastructure necessary to meet current code requirements, improve system reliability, and support efficient long-term operations.

Deferred Maintenance and Site Improvements: Implementation of priority deferred maintenance improvements identified in the 2025 Facility Assessment and Feasibility Study. This includes pool deck repair or replacement, site grading, utility improvements, drainage enhancements, accessibility upgrades, and other related site improvements.

Future Enclosure: The City may also direct the Design-Build team to advance planning, design, and cost estimating for a potential future pool enclosure that could support year-round aquatic operations. Advancement of the enclosure design is anticipated for planning purposes only and is not currently included in the construction

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Client Confidential scope. The primary purpose of this advancement is to ensure improvements associated with this project do not preclude the City’s ability to construct an enclosure when funding becomes available.

The scope will include all architectural, structural, civil, mechanical, electrical, plumbing, and landscape improvements necessary to deliver a safe, functional, and fully operational aquatic facility. The Design-Build Team will be responsible for evaluating existing conditions, validating project requirements, supporting permitting and agency coordination, and developing innovative solutions that maximize value while maintaining alignment with the City's budget and schedule objectives.

2.2 Project Goals:

The City has identified the following goals for the Project, which will guide Project Validation, design development, and construction:

Modernize and extend the useful life of Peter Kirk Pool by delivering a safe, accessible, high-quality aquatic facility that meets the City's recreational, operational, and community needs.

Replace and modernize pool mechanical and aquatic systems, including separation of the recreational and activity pool systems, to improve reliability, maintainability, operational flexibility, energy efficiency, and long-term performance while meeting current codes and operational requirements.

Modernize patron and operational facilities, including locker rooms, restrooms, family changing areas, and support spaces, to improve functionality, accessibility, and the user and staff experience.

Replace the existing wading pool with an expanded activity pool that better supports swim lessons, recreation programming, youth activities, and community use.

Address priority deferred maintenance and existing facility deficiencies identified in the 2025 Facility Assessment and Feasibility Study while improving facility systems and infrastructure to support current and future operational needs.

Improve accessibility throughout the site and facilities through code-compliant design and removal of existing barriers to access.

Maximize project value within the established Project budget by balancing program needs, operational requirements, first cost, lifecycle cost, energy efficiency, durability, maintainability, reliability, and long-term operational effectiveness.

Minimize impacts to pool operations and surrounding facilities through effective construction phasing, scheduling, site logistics, and implementation strategies that support safe and efficient project delivery.

Incorporate sustainable and energy-efficient solutions that reduce operational costs, improve system performance, and support long-term facility stewardship.

Deliver a fully tested, commissioned, and operationally ready facility, including operator training, systems documentation, startup support, and a successful transition to City operations.

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Client Confidential

2.3 Project Budget & Estimated GMP Value

The City has established a total project budget of $11,685,000 for delivery of the Peter Kirk Pool Renovation Project.

The estimated Design-Build Guaranteed Maximum Price (GMP) for the Project is $8,800,000, including design services, construction services, taxes, and associated design and construction contingencies. This estimate is based on the current understanding of the Project scope and will be further validated and refined in collaboration with the selected Design-Build Team during the Project Validation Phase.

In addition to the Design-Build GMP, the total project budget includes Owner costs such as project management and administration, professional services, permitting and regulatory costs, testing and inspections, owner contingency, furnishings and equipment, commissioning, and applicable taxes. These costs are summarized at a program level to provide transparency regarding overall project funding and budget constraints.

The City does not anticipate additional funding beyond the identified total project budget.

Accordingly, the selected Design-Build Team will be expected to work collaboratively with the City to continually evaluate scope, budget, schedule, and risk throughout the Project and to develop solutions that maximize value while maintaining alignment with available funding.

The City anticipates establishing the GMP during Phase One Services following completion of the Project Validation Phase and when the Project scope, design, schedule, and execution approach have been sufficiently developed and mutually agreed upon. The Design-Build Team will be expected to provide ongoing cost estimating, value analysis, cost modeling, and budget validation throughout design development to support informed decision-making and ensure the Project remains financially viable prior to GMP establishment.

2.4 Project Schedule

The City intends to maintain operation of Peter Kirk Pool during the 2027 swim season (June through September 2027) while advancing critical infrastructure improvements that support successful implementation of the overall renovation project. To achieve this objective, the City anticipates authorizing select Early Work activities following Project Validation, with completion of those activities prior to the start of the 2027 swim season.

Early Work is expected to focus on high-priority improvements necessary to maintain safe and reliable pool operations during the 2027 season, reduce project risks, and position the facility for efficient execution of the broader renovation effort. The specific scope of Early Work will be developed collaboratively with the selected Design-Build Team and may include procurement of long-lead equipment, utility and infrastructure improvements, mechanical system modifications, enabling work, and other critical activities identified during Project Validation.

The City currently anticipates maintaining pool operations throughout the 2027 season, with major construction activities commencing following seasonal closure in September 2027. The Design-Build Team will be expected to develop a construction and phasing approach that minimizes operational impacts while supporting efficient project delivery.

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Client Confidential

The Project is intended to be substantially complete and operationally ready prior to the opening of the 2028 swim season.

The following schedule represents the City's anticipated timeline for Project delivery and will be validated and refined in collaboration with the selected Design-Build Team during Phase One Services.

Activity Duration

Project Validation January 2027 – February 2027

Early Work March 2027 – May 2027

Design Completion March 2027 – August 2027

Construction September 2027 – May 2028

Final Commissioning/ Closeout June 2028 – August 2028

3.0 SCOPE OF PROGRESSIVE DESIGN-BUILD SERVICES

The City is seeking a highly qualified Design-Build Team with demonstrated experience delivering aquatic, recreation, and public facility projects. The selected Design-Build Team will serve as an integrated partner throughout validation, design, procurement, and construction, and commissioning, working collaboratively with the City to achieve the Project's budget, schedule, operational, and performance goals.

These and other services are described in more detail in the Contract Documents and shall include, at a minimum, the following:

3.1 Project Validation Phase Services

During the Project Validation Phase, the Design-Build Team will work collaboratively with the City and project stakeholders to confirm and align project scope, budget, and schedule:

Facilitation of and participation in regular project team coordination meetings.

Development and execution of the project validation plan and schedule.

Validation and refinement of project scope, program, budget, and schedule.

Coordination with City staff, operations personnel, user groups, and project stakeholders to align project scope, phasing, and facility improvements with operational and community needs.

Conceptual design development to support decision-making and scope confirmation.

Conceptual cost estimating and budget validation, including identification of cost drivers and opportunities for alignment with available funding.

Identification, evaluation, and management of project risks to inform contingency planning and decision-making.

Evaluation of existing facility conditions, deferred maintenance needs, and opportunities to modernize facility and aquatic systems infrastructure.

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Development and evaluation of construction phasing strategies to maintain operations during the 2027 swim season and support efficient implementation of the overall renovation project.

Development of procurement and phasing strategies, including identification of early work packages and long-lead items.

3.2 Design and Preconstruction Services (Phase 1)

Following completion of Validation, the Design-Build Team shall advance the design and prepare for construction:

Evaluation and development of aquatic facility systems, including modernization and replacement of pool mechanical, treatment, filtration, circulation, controls, and associated infrastructure systems.

Development of construction phasing, shutdown, startup, and commissioning plans to support seasonal operations and successful reopening for the 2028 swim season.

Identification and procurement of long-lead aquatic and mechanical equipment as appropriate.

Continued facilitation of and participation in regular project team coordination meetings.

Design services, including planning and programming; development of coordinated, comprehensive design solutions responsive to City and stakeholder requirements; and preparation of construction documents.

Preparation of permit drawings and coordination of the permitting process.

Conceptual and detailed cost estimating, including target value design, budget management, and continuous cost monitoring.

Development and maintenance of an integrated project schedule covering all project phases.

Analysis of alternative design solutions, including value analysis, life-cycle cost analysis, and constructability review.

Evaluation of labor conditions, construction methods, and strategies for phasing and sequencing the work.

Development of subcontracting and procurement strategies, including preparation of bid packages and support of competitive procurement processes.

Coordination of and/or participation in site investigations as required, including collaboration with Owner-retained consultants.

Planning and execution of early procurement and early work packages, as appropriate.

Development of plans to support safe site access and coordination with adjacent uses.

3.3 Construction Services (Phase 2)

During the Construction phase, the Design-Build services shall include, at a minimum, the following:

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Client Confidential

Facilitation of and participation in regular project team meetings.

Administration of design services during construction.

Subcontract administration and coordination.

Development, maintenance, and reporting of the Critical Path Method (CPM) schedule.

Subcontractor claims management and impact analysis.

Ongoing time and cost control, including proactive claims mitigation.

Implementation of quality control and quality assurance processes.

Maintenance of cost transparency and financial reporting.

Ongoing risk management.

Implementation and enforcement of project safety programs.

Coordination and management of all construction activities.

Procurement and payment of all materials, labor, and equipment.

Preparation of project documentation and reporting, including daily, weekly, and monthly reports covering progress, cost, quality, risk, and schedule status.

Startup, testing, commissioning, and operational readiness activities for building systems, aquatic systems, and related infrastructure.

Preparation of record documents such as as-builts, operations and maintenance manuals, assembly of warranties and guarantees, assembly of approved submittal documents, and testing and commissioning documents.

Training of City operations and maintenance staff and provision of operations manuals, maintenance documentation, and closeout materials.

Maintenance of complete project records through completion.

4.0 SELECTION AND AWARD PROCESS

The City will procure PDB services in accordance with Chapter 39.10 RCW utilizing a two-step, qualifications-based selection process to identify the Design-Builder with the most qualified team and best overall approach to the Project.

Selection will be based on a combination of Qualifications (SOQ), Interactive Meetings, Management Plan, and Design-Builder’s Fee Proposal, as more fully described in this RFQ and the subsequent RFP. The final selection will be based on the combined scoring of the RFQ and RFP stages.

The procurement process will be as follows:

4.1 Request for Qualifications (RFQ) – Step 1

The RFQ stage invites Design-Build Teams to submit a Statement of Qualifications (SOQ) in accordance with the requirements outlined in this RFQ.

SOQs will be evaluated by the Selection Committee using the criteria identified herein.

Based on this evaluation, the City will shortlist the most highly qualified firms. The City anticipates shortlisting three (3) Design-Build Teams to advance to the RFP stage.

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4.2 Request for Proposals (RFP) – Step 2

Shortlisted firms will be invited to participate in the Request for Proposals (RFP) stage.

The RFP will include detailed requirements and evaluation criteria for the following components:

Interactive Meeting: Interactive Meetings will be conducted with each shortlisted firm prior to proposal submittal. The purpose of the Interactive Meetings is to:

o Provide an opportunity for shortlisted firms to gain clarity regarding project requirements o Inform development of the Management Plan o Allow the City to become acquainted with the proposed team and key personnel

Management Plan: The Management Plan will demonstrate the proposed Design- Build Team’s approach to delivering PDB services in alignment with the Project’s budget, schedule, and goals.

The Management Plan is expected to address key elements including, but not limited to:

o Approach to Project Validation o Cost estimating and budget management o Team integration and project coordination o Inclusion of small, disadvantaged, and local businesses

Design-Builder’s Fee Proposal: The Fee Proposal will consist of the Design-

Builder’s Fee Percentage applied to the Cost of the Work, as defined in the Design- Build Contract.

Detailed requirements and evaluation criteria for all components of the RFP will be set forth in the RFP, including the use of a normalized scoring method for evaluation of fee proposals.

4.3 Selection

The City intends to select the Design-Build Team that represents the best value to the City, based on evaluation of qualifications, proposal components, and fee. The Design- Builder will be selected based on the evaluation criteria identified in the solicitation and determination of best value to the City.

If the City is unable to successfully negotiate a contract with the highest-ranked proposer, the City may suspend negotiations and proceed to negotiate with the next highest-ranked proposer. This process may continue until a contract is executed or the procurement is terminated.

Final contract award will be subject to approval by City Council in accordance with applicable requirements.

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4.4 Post-Award and Contract Structure

The City anticipates executing the Design-Build Contract, to be implemented in phases beginning with an initial Project Validation Phase.

Following successful completion and City acceptance of the Validation Phase Deliverables, the Design-Build Contract will be amended to authorize Design and Preconstruction (Phase 1) services, which will conclude with Guaranteed Maximum Price (GMP) negotiation. Following successful GMP negotiation, the Design-Build Contract will be amended to authorize Construction (Phase 2) services. The City may elect to authorize certain Early Work activities concurrent with Phase 1.

If the City and the Design-Builder are unable to reach agreement on a GMP that the City determines to be acceptable and within the available project budget, the City reserves the right to terminate negotiations and pursue other project delivery options. The City may use design and other work product developed during Validation and Phase 1 in accordance with the terms of the Design-Build Contract.

5.0 SOLICITATION SCHEDULE

Activity Date

RFQ Advertisement #1 August 27, 2026 RFQ Advertisement #2 Sept. 2, 2026 Non-Mandatory Pre-Submittal Meeting; Virtual at 10:00 AM Sept. 3, 2026 Last day for RFQ Questions; Due by 5:00 PM Sept. 10, 2026 Statement of Qualifications; Due by 3:00 PM Sept. 17, 2026 Shortlisted Firms announced Sept. 28, 2026 RFP Distributed to Shortlisted Firms Oct. 5, 2026 Interactive Meetings Oct. 12-13, 2026 Last day RFP Questions & Contract Comments; Due by 5:00 PM Oct. 16, 2026 Management Plan and Fee Proposals; Due by 3:00 PM Oct. 22, 2026 Highest Scoring Firm Announced Nov. 2, 2026 Notice to Proceed December 2026

*Dates are approximate and subject to change.

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6.0 EVALUATION CRITERIA

All SOQs and Proposals received will be evaluated by the Selection Committee assembled by the City in accordance with the criteria and scoring defined below:

Statement of Qualifications

Letter of Interest 0 points Proposed Team 40 points Relevant Project Experience & Performance 30 points Progressive Design-Build Capability 20 points Past Performance MWBE/Small Business 10 points Payment and Performance Bond P/F

Subtotal SOQ Points Possible: 100 Points

RFP Response

Management Plan 40 points Interactive Meetings 45 points Design-Builder Fee Proposal 15 points

Subtotal RFP Points Possible: 100 Points

Total Points Possible (SOQ + RFP Response): 200 Points

6.1 Selection Committee

Anticipated members of the Selection Committee are:

Julie Underwood, Director, Public Works Department Anneke Davis, Senior Project Engineer, Public Works Department I-Wen Yang, Senior Project Engineer, Public Works Department John Lloyd, Deputy Director, Parks and Community Services Mariah Gill, Development Manager, Parks and Community Services Rob Martinson, Operation Supervisor, Parks and Community Services

7.0 STATEMENT OF QUALIFICATIONS (SOQ) REQUIREMENTS

Respond to each of the items set forth below in a clear and concise manner, utilizing one voice as the Design-Build Team. Submittals shall be organized to enable the Selection Committee to efficiently evaluate the qualifications of the proposed team.

The City is not requesting and does not wish to receive conceptual design solutions or renderings as part of the SOQ. Submission of design concepts, graphics, or other design-related materials beyond what is specifically requested may be considered non-responsive and may negatively impact scoring.

All costs incurred in preparation of SOQs shall be the responsibility of the Proposer.

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7.1 Proposed Team

Provide a clear description of the proposed Design-Build Team, including organization, key personnel, and approach to staffing the Project and their ability to successfully deliver the Project.

The City is requesting only the Architect and Contractor team at this time. Additional design and engineering sub-consultant and subcontractor team members will be selected following contract award in collaboration with the Owner team.

Include the following:

Organization and Structure - An organization chart identifying firms, key personnel, reporting relationships, and roles for all phases of the Project.

Key Personnel (Limit 7) - Identify individuals responsible for:

o Overall Design-Build project management o Design leadership and design management o Preconstruction and construction management o Cost estimating and budget management o Scheduling and field operations

Clearly identify the City’s primary day-to-day point of contact.

Team Integration and Staffing Approach - Describe how the team is structured to deliver PDB, including:

o Experience working together (if applicable) o Approach to collaboration and integration o Staffing approach across project phases

Staff Availability and Commitment - Provide a summary of anticipated staff involvement across project phases. Provide a percentage value commitment to the project based on a 40 hour work week.

Self-Performed Work and Current Workload - Provide a brief summary of:

o The scope of work the Design-Builder proposes to self-perform and the team’s capability to perform that work, including how self-performed work will support project value o The firm’s recent, current, and anticipated workload and capacity to successfully deliver the Project

Key Personnel Qualifications - Provide resumes for key personnel, including relevant project experience. (Maximum 2 pages per resume).

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7.2 Relevant Project Experience & Performance

Demonstrate the Design-Build Team’s experience and past performance delivering projects of similar scope, scale, and complexity. Responses should clearly illustrate the relevance of the team’s experience and the outcomes achieved on comparable projects.

Project Examples - Provide up to four (4) representative project examples demonstrating the team’s experience and performance on similar projects. For each project, include:

o Project description and scope o Delivery method o Construction value o Schedule (start and completion) o Role of proposed team members o Owner reference (name, organization, contact information) Clearly identify the role of the proposing firm and the proposed team members on each referenced project. If experience is from an individual’s work while employed at another firm, identify the firm of record and the individual’s role on the project.

Experience and Performance - Through the project examples, demonstrate:

o Experience delivering aquatic, recreation, civic, or community facilities.

o Experience renovating and modernizing existing facilities and infrastructure.

o Experience replacing complex mechanical, electrical, and operational systems.

o Experience managing phased construction and maintaining operational continuity.

o Experience collaboratively developing project scope, budget, and schedule.

o Experience delivering projects using alternative or integrated delivery methods

(PDB, DB, GC/CM, or similar).

o Ability to deliver projects within established budget and schedule constraints.

o Quality of completed work and successful project outcomes.

o Effective coordination with owners, stakeholders, consultants, and project teams.

Projects demonstrating aquatic facilities, phased renovations, modernization of aging infrastructure, operational continuity, and complex building systems are particularly relevant.

Challenges and Lessons Learned - Describe significant challenges encountered on the projects presented and how the team addressed and resolved those challenges.

Include lessons learned and how that experience will inform delivery of this Project.

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Client Confidential

Reference Checks - The City may contact project references and other prior project owners to verify past performance. Feedback obtained during reference checks may be considered in the evaluation and scoring of SOQs.

7.3 Progressive Design-Build Capability

Describe the proposed Team’s past performance with PDB, or similar integrated projects where:

o The Team worked collaboratively with the owner and design team to develop project scope and budget within a fixed GMP.

o The Team provided early constructability input to inform design of complex phased improvements in existing facilities.

Discuss how the estimating and cost monitoring reporting process provided substantive and meaningful information to the owner. Provide examples of deliverables to the owner that will assist in understanding the GMP development process. Include a description of the tools and techniques used to develop the cost, scope, and schedule collaboratively with the owner.

Discuss a situation where the Proposer leveraged the PDB process, or other similarly integrated delivery model, resulting in a project that maximized the scope within a set budget.

Describe the most significant challenges and opportunities your team anticipates for the Peter Kirk Pool Renovation Project. For each, explain your proposed approach to managing risks, overcoming challenges, and leveraging opportunities to improve project outcomes, value, schedule, or operational performance.

7.4 MWBE / Small Business Utilization

Provide information demonstrating the Design-Build Team’s past performance in the utilization of minority-, women-, and small-owned businesses on relevant projects.

Past Performance - Describe the team’s track record of utilizing MWBE and small business firms, including:

o Participation goals and actual participation achieved (if available) o Types of work performed by MWBE and small business firms o Experience working with local or regional subcontractors and suppliers

Responses should be concise and focused on demonstrated outcomes.

Project Examples (if applicable) - Reference relevant projects that demonstrate successful MWBE and small business participation. Information may be included within project examples provided in Section 7.2 and does not need to be repeated in detail.

7.5 Payment and Performance Bond

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The Proposer must demonstrate a bonding capacity of not less than $8 million, and the ability to obtain a performance and payment bond. Any Proposer who fails to meet this mandatory minimum requirement will not be considered further in the selection process.

Provide a letter from a surety company or underwriter that is registered with the

Washington State Insurance Commissioner, appears on the current Authorized Insurance List in the State of Washington published by the Office of the Commissioner, and has a current rating of at least A-VII in A.M. Best’s Key Rating Guide or is included in the U.S. Department of the Treasury’s Listing of Approved Sureties (Circular 570) demonstrating the Proposer’s ability to bond this project.

8.0 SUBMITTAL REQUIREMENTS

8.1 Format and Length

SOQs shall be submitted electronically in searchable PDF format, not exceeding

36 MB.

The SOQ shall be limited to fifteen (15) pages total, excluding the cover letter, table of contents, divider pages, resumes, and required forms.

Pages shall be formatted for standard 8.5" x 11" paper.

Resumes shall be limited to a maximum of two (2) pages per individual and are excluded from the SOQ page limit.

A minimum font size of 11-point shall be used.

The City encourages concise, well-organized responses and reserves the right not to consider information exceeding the stated page limitations.

8.2 Organization

SOQs shall be organized in the order presented in Section 7.0 and shall clearly identify each section.

8.3 Submission Instructions

SOQs shall be submitted electronically via email to:

paccount@kirklandwa.gov and adavis@kirklandwa.gov Subject Line: 32-26-PW SOQ

8.4 Due Date and Time

SOQs must be received no later than:

September 17, 2026 at 3:00 PM PT

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Late submittals will not be accepted.

8.5 Contractor Verification

Firms shall complete Exhibit A, “Contractor Verification,” and include it with the SOQ submittal.

9.0 ADMINISTRATIVE REQUIREMENTS AND INFORMATION

9.1 Addenda

If the City modifies, revises, clarifies, or otherwise changes this RFQ, a written addendum will be issued. Addenda will be posted on the same website and location where the RFQ is made available.

Proposers are responsible for periodically checking the website for addenda and for ensuring that all addenda are reviewed. All addenda must be acknowledged in the Proposer’s SOQ.

9.2 Costs

All costs incurred in the preparation of SOQs shall be the responsibility of the Proposer.

9.3 Questions and Interpretation of the RFQ

All questions regarding this RFQ and subsequent RFP shall be directed to the individual identified below by the deadlines listed in the Procurement Schedule herein.

paccount@kirklandwa.gov and adavis@kirklandwa.gov Subject Line: 32-26-PW Question

The City will confirm receipt of the question, but questions will only be answered via addendum.

9.4 Rights of the City

The City reserves the following rights, which may be exercised at its sole discretion, with respect to this solicitation process:

To cancel the solicitation process and reject any or all SOQs or Proposals;

To waive minor informalities or irregularities in any submittal or in the procurement process;

To revise the solicitation documents, Selection Committee, or schedule by addendum;

To reject any Proposer that submits an incomplete, non-responsive, or otherwise inadequate submittal;

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Client Confidential

To request clarification of, or additional information regarding, any SOQ or Proposal and to require additional evidence of qualifications;

To conduct discussions or request clarifications with one or more Proposers at any time;

To contact references, including those not identified by the Proposer, and to investigate any statements or qualifications submitted;

To consider claims history and other performance-related information in the evaluation of Proposers;

To utilize information from any source in evaluating Proposers;

To approve or disapprove the use of identified consultants, subconsultants, subcontractors, Team Members, or Key Team Members, including any substitutions or changes, such approval not to be unreasonably withheld;

To take any action affecting the procurement process or the Project that is determined to be in the best interest of the City; and

To pursue alternative procurement methods as permitted by law.

9.5 Public Disclosure

All materials submitted to the City in response to this RFQ may be considered public records and may be subject to disclosure in accordance with the Washington Public Records Act (Chapter 42.56 RCW).

Proposers acknowledge that the City will not be responsible or liable for any loss or disclosure of materials submitted as part of a response to this RFQ.

Any material the Proposer considers confidential, proprietary, or exempt from disclosure must be clearly identified and readily separable from the remainder of the submittal. Such designation shall not be conclusive, and the Proposer may be required to justify why such material should not be disclosed under applicable law.

To the extent permitted by law, the City will endeavor to provide notice of a public records request for materials submitted in response to this RFQ. Proposers shall respond in writing with any objection to disclosure within two (2) business days of receipt of such notice.

9.6 Contractor’s Registration

All Proposers must be registered by the Washington State Department of Labor and Industries in accordance with RCW 18.27.020.

9.7 DBE/MWBE Outreach

The City encourages participation by small, minority, and women-owned business enterprises, including as prime proposers, subcontractors, and suppliers on the Project.

10.0 PROTEST PROCEDURES

A proposer may protest either: (a) the City’s selection of the shortlisted firms that will advance from the RFQ phase; or (b) the City’s selection of the successful Design-Builder following the RFP

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10.1 Time for Protest

A protest must be received by the City within four (4) business days after the protesting proposer is notified of the applicable selection decision.

The City will not advance to the RFP phase or execute the Design-Build Contract, as applicable, until the protest period has expired. If a timely protest is received, the City will not advance to the RFP phase or execute the Design-Build Contract until two (2) business days after the final protest decision is transmitted to the protester.

10.2 Form of Protest

Protests must be submitted in writing to the City contact identified in this RFQ and shall include:

Name, address, and contact information of the protesting firm or authorized representative

Identification of the project A detailed description of the grounds for the protest, including supporting documentation The specific ruling or relief requested

It is the responsibility of the protesting firm to provide all supporting information prior to a decision.

10.3 Determination of Protest

The City will review each timely protest and issue a written determination. The determination will constitute the City’s final administrative decision on the protest.

The City will not advance the selection process or execute the Design-Build Contract, as applicable, until two (2) business days after the final protest decision is transmitted to the protester.

11.0 ATTACHMENTS

EXHIBIT A – Contractor Verification EXHIBIT B – Design-Build Contract – Via Addendum

END OF SECTION

RFQ PDB Services – City of Kirkland Exhibit A Peter Kirk Pool Renovation

Client Confidential

EXHIBIT A

CONTRACTOR VERIFICATION

The party who submits the statement of qualification and to whom the contract may be awarded is, and notice of acceptance should be mailed or delivered to:

NAME: _______________________________________________________

Legal name of person, firm or corporation submitting bid/proposal/qualifications

Corporation ( ) Individual ( ) Partnership ( ) Sole Proprietor ( )

State of Washington, UBI Number Data Universal Numbering System, DUNS Number

ADDRESS: ___________________________________________________________

Street Address

City, State and Zip Code

PHONE:

FAX:

Not disqualified from proposing on any public works contract under RCW (Initial) 39.06.010 or 39.12.065(3) and Common Rule 68 FR 66533.

Can provide proof of Industrial Insurance (worker’s compensation) (Initial) coverage for firm’s employees working in Washington per RCW Title 51.

Can provide current Washington certification of registration as a contractor (Initial) in compliance with RCW 18.27.

Authorized Signature E-Mail Address

Name Printed or Typed Date

Title Contractor Registration Number

END OF DOCUMENT