REQUEST FOR QUALIFICATIONS

RFQ #27009

PLANNING AND ENVIRONMENTAL SERVICES

TASK ORDER CONTRACT FOR

ATHENS-BEN EPPS AIRPORT

THE UNIFIED GOVERNMENT OF

ATHENS-CLARKE COUNTY, GEORGIA

September 1, 2026

You are invited to submit a Request for Qualifications (RFQ) for RFQ #27009 Planning and Environmental Services Task Order Contract for Athens-Ben Epps Airport. The Unified Government of Athens-Clarke County desires to solicit vendors with experience in Planning and Environmental Services. This includes master planning, airport noise compatibility planning, environmental assessments and other related services as defined by the FAA in AC 150/5100-14E.

It is the intent of the Athens-Ben Epps Airport to enter into a Master Agreement with a consultant for the upcoming five (5) year period. The selected consultant will negotiate and enter into individual work authorizations/task orders for services based on the scope of work, with the Athens-Ben Epps Airport on an assignment-by-assignment basis during the term of the Master Agreement.

The services are limited to projects that the Athens-Ben Epps Airport expects to initiate within five (5) years of the effective date of the Master Agreement. The Athens-Ben Epps Airport reserves the right to initiate additional procurement actions for projects and work items included in the initial procurement.

Master Plan documents can be found on the Airport website at:

https://www.accgov.com/DocumentCenter/View/951/Airport-Master-Plan-PDF?bidId=. However not all projects included in this RFQ are addressed in the document. Conversely, the master plan includes projects not included in this RFQ.

Inquiries regarding proposals should be made to Rena Durie, Senior Buyer, email: accbids@accgov.com.

A mandatory pre-proposal conference to respond to all inquiries with regards to this project will be held at 10:00 AM ET, September 10, 2026 in the Ben Epps Flight Center Conference Room, located at 1010 Ben Epps Drive in Athens, Georgia. Potential offerors are required to attend.

ACCGov is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.

All questions that are to be given consideration must be received no later than Friday, September 18, 2026. The Unified Government of Athens-Clarke County will issue responses to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the submission due date. Offerors should not rely on any representations, statements or explanations other than those made in this RFQ or in any addendum to this RFQ. Where there appears to be a conflict between the RFQ and any addenda issued, the last addendum issued will prevail.

Request for additional information or clarifications must be made in writing no later than the date specified in the RFQ Timetable. The request must contain the offeror's name, address, phone number, and email address.

https://www.accgov.com/DocumentCenter/View/951/Airport-Master-Plan-PDF?bidId= mailto:accbids@accgov.com

Request for Qualifications (RFQ) RFQ #27009 Planning and Environmental Services Task Order Contract

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changed the Owner’s requirements

Offerors who obtain this Request for Qualifications from Georgia Procurement Registry or OpenGov Procurement or from other than the Purchasing Division are advised to re-visit the above websites to obtain any addenda which may be issued prior to the proposal closing date. The Unified Government of Athens-Clarke County assumes no responsibility for Offerors’ failure to acknowledge any addenda issued.

I. Anticipated Schedule

The anticipated schedule for the RFQ Pre-Qualification is as follows:

Proposal Documents Available………………...Tuesday, September 1, 2026

Pre-Proposal Conference and Site Visit .................... 10:00 A.M. ET, Thursday, September 10, 2026

Deadline for submission of questions ....................... 4:00 P.M. ET, Friday, September 18, 2026

Deadline for receipt of proposal……………….10:00 A.M. ET, Monday, October 5, 2026

II. General Requirements

A. Consultants must be currently prequalified by the Georgia Department of Transportation in Area Classes No. 2.09

Aviation.

B. The selection of the consultant will comply with 49 USC§ 47107(a) (17), 2 CFR §200.320, and FAA Advisory Circular 150/5100-14 Planning & Environmental Consultant Services for Airport Grant Projects, and applicable Georgia statutes and laws, as amended. Responding firms/teams must possess a current pre-qualification by the Georgia Department of Transportation in Area Class No. 1.08 Planning & Environmental (determined by project list).

C. The consultant and any subconsultants proposed shall not discriminate based on race, color, national origin, or sex in the performance of this contract. Disadvantaged Business Enterprise (DBE) utilization is required for federally funded projects over $250,000. The DBE Goal for FY25 – FY26 is 8.94%. Proposed DBE firms are to be certified by the Georgia Uniform Certification Program. The consultant shall conduct applicable requirements of 49 CFR Part 26 in the award and administration of all Federally assisted contracts. Failure by the Consultant to conform to these requirements is a material breach of the contract, which may result in the termination of the contract or such other remedy as the Athens-Ben Epps Airport deems appropriate.

D. The Athens-Ben Epps Airport reserves the right to reject any submissions to this RFQ, request clarification, or waive informalities/technicalities if they are deemed in the best interest of the Athens-Ben Epps Airport. The Athens-Ben Epps Airport is not liable for any costs incurred by the consultant in the preparation or presentation of a response to this request.

III. Scope of Services

The scope of work to be included in the Master Agreement (as applicable) may include, but is not limited to, the following:

1. Airport System / Master Planning

2. Airport Noise Compatibility Planning

3. Environmental Assessments

4. Airport Data Collection / Facility Inventories

5. Aviation Forecasts and Demand / Capacity Analyses

6. Facility Requirements Determination http://ssl.doas.state.ga.us/PRSapp/PR_index.jsp https://procurement.opengov.com/portal/accgov

Request for Pre-Qualification (RFQ)

7. Airfield Modeling for Capacity and Delay

8. Airport Layout and Terminal Area Plan Development

9. Compatible Land-Use Planning in the Vicinity of Airports

10. Airport Site Selection Studies

11. Airport Financial Planning and Benefit Cost Analysis

12. Airport Master Plan

13. Airport Development Schedules and Cost Estimates

14. Participation in the Public Information Programs and/or Public Hearing Relating to Airport Development and Planning Projects

Projects are limited to those in the project list and may be accomplished over multiple years, task orders, and Federal and State grants. Projects or work elements not included in this list or agreement may require additional procurement actions to ensure compliance with Federal and State requirements and to ensure qualification of staffing for specialized tasks. The addition of a similar project or work element without additional procurement action requires the Georgia Department of Transportation’s written approval of the Athens-Ben Epps Airport request and justification to forego a separate procurement action.

IV. Contractor’s Invoice

a. The Contractor shall prepare and submit invoices to the Finance Office’s address specified on individual orders. If the invoice does not comply with these requirements, the Finance Office will return it with the reasons why it is not a proper invoice. A proper invoice must include the items listed below.

(i) Name and address of the Contractor.

(ii) Invoice date and invoice number. (The Contractor should date invoices as close as possible to the date of the mailing or transmission).

(iii) Purchase order number for supplies delivered or services performed.

(iv) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed.

(v) Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms).

(vi) Name and address to whom payment is to be sent.

(vii) Name (where practicable), title, phone number, and mailing address of person to notify in the event of a defective invoice.

(viii) Any other information or documentation required by the contract (e.g., evidence of shipment).

b. In the event orders are made via monthly or period purchase orders, contractor may provide a summary invoice for all deliveries made during a billing period, identifying the delivery tickets covered therein, stating their total dollar value. A summary invoice shall be supported by receipt copies of the delivery tickets. Delivery tickets or sales slips shall contain:

(i) Name of Supplier

(ii) Purchase Order Number

(iii) Ship to Department and Address

(iv) Description, quantity, unit price, and extension of each item

(v) Date of delivery or shipment

V. Additional Requirements

INSURANCE: AVIATION GDOT AND ATHENS-CLARKE COUNTY REQUIREMENTS

Contractor shall procure and maintain insurance which shall protect the Contractor and ACCGov from any claims for bodily injury, property damage, or personal injury which may arise out of operations under the agreement. Contractor shall procure the insurance policies at the Contractor’s own expense and shall furnish ACCGov an insurance certificate listing ACCGov as certificate holder. The insurance certificate must document that the liability insurance coverage purchased by the Contractor includes contractual liability coverage to protect ACCGov. The insurance certificate must provide the following information:

1) Name and address of authorized agent

2) Name and address of insured

3) Name of insurance company (licensed to operate in Georgia)

4) Description of coverage in standard terminology

5) Policy period

6) Limits of liability

7) Name and address of certificate holder (ACCGov)

8) Acknowledgement of notice of cancellation to ACCGov

9) Signature of authorized agent

10) Telephone number of authorized agent

11) Details of policy exclusions in comments section of insurance certificate

12) Additional Insured Endorsement

Note: It is the intent of ACCGov that certificates of insurance should comply with the pertinent Rules of the Commissioner of Insurance, which are found in Chapter 120-2-103 of the Official Compilation of the Rules and Regulations of the State of Georgia.

Each policy shall contain a provision that coverage afforded under the policies will not be canceled (or not renewed or allowed to lapse for any reason) until at least thirty (30) days after Owner has received notice thereof as evidenced by return receipt of registered letter. All policies must be issued by an insurance company licensed to do business in the State of Georgia, with a minimum AM Best rating of A-, and signed by an authorized agent.

The Contractor must submit, along with insurance certificate(s), an additional insured endorsement for all coverages as allowed by statute naming the Unified Government of Athens Clarke County, and a notice of cancellation endorsement.

Coverages and Limits Required:

Workers Compensation (WC):

Workers Compensation Insurance (per Occurrence) in the amounts of the statutory limits established by the General Assembly of the State of Georgia (a self-insurer must submit a certificate from the Georgia Board of Works Compensation stating that the supplier qualifies to pay its own workers compensation claims). In addition, the supplier shall require all subcontractors occupying the premises or performing work under the contract to obtain an insurance certificate showing proof of Workers Compensation Coverage with the following minimum coverage:

• Bodily injury by accident – per employee $100,000

• Bodily injury by disease – per employee $100,000

• Bodily injury by disease – policy limit $500,000

Commercial General Liability (CGL):

• Each Occurrence Limit $1,000,000

• Personal & Advertising Injury Limit $1,000,000

• General Aggregate Limit $2,000,000

• Products/Completed Ops. Aggregate Limit $2,000,000

Automobile Liability:

• Combined Single Limit $1,000,000

Professional Liability: $1,000,000

Umbrella Liability: $2,000,000

Additional Insured: The Contractor shall add “the Unified Government of Athens-Clarke County, its officers, employees, and agents” as an additional insured under the commercial general liability, automobile, and umbrella liability policies.

The additional insured endorsement must be provided.

VI. Pre-Qualification Procedures and Contractor Requirements

Should any Applicant not be deemed pre-qualified by the Owner, the Applicant may respond within three business days of being notified of pre-qualification status to the Athens-Clarke County Department Director requesting reasons for not being deemed pre-qualified. The Applicant may then provide further written information in an attempt to correct such deficiencies within three business days of receiving reasons for not being deemed pre-qualified. This will be an informal appeals process.

For the purpose of this Application and its review, “project” shall be defined as a single project, including all associated change orders. The Project will require the Contractor to have at least one Superintendent, which meets the Pre-Qualification Technical Experience Criteria, in responsible charge of the Project during installation activities.

Due to the potential time length of this project, the Owner reserves the right to approve any personnel changes prior to assignment to this project.

VII. Evaluation Criteria

Based on the RFQ formats outlined in Item II General Requirements A-D the following selection criteria will be used as the basis for the evaluation of proposals. The criteria are listed in order of importance. In accordance with FAA regulations, costs will not be a selection criteria. Upon Engineer selection, costs will be negotiated between the Engineer and the Unified Government of Athens-Clarke County.

1. Capability of Engineer and proposed subcontractor(s) to perform all or most aspects of the projects such as drawings, reports, plans, engineering documents, specifications, FAA and GDOT Grant Applications, resident engineering services, and demonstrated capability to properly administer projects funded by the Federal Aviation Administration (references and examples). 10 PTS

2. Number of years Engineer and proposed subcontractors have had experience in airport construction type projects, recent experience in airport projects comparable to the proposed projects, and the quality of the projects previously undertaken.

10 PTS

3. Engineer’s and proposed subcontractor’s reputation for personal and professional integrity and competence based on past projects completed. 10 PTS

4. Key personnel’s professional background and successful relevant experience. 10 PTS

5. Demonstrated ability to meet schedules or deadlines, and to complete projects without having major cost escalations, overruns, or disputed claims. 10 PTS

6. Capability of a branch office which will do the work to perform independently of the home office, or conversely, its capability to obtain necessary support from the home office. 10 PTS

7. Familiarity with the geographic location of the airport and its surrounding areas, familiarity with medium traffic volume of a commercial airport, familiarity with and proximity to the geographic location of the project, and demonstrated understanding of the project’s potential problems and the sponsor’s special concerns. 10 PTS

8. Qualifications and experience of outside consultants regularly engaged by the consultant under consideration. 10 PTS

Christy Bailey These paragraphs need a header – it looks like it’s part of the insurance requirements.

9. Evidence that consultant has established and implemented a Disadvantaged Business Enterprise Program, and consultant has experience in DBE requirements associated with Federal grants. 10 PTS

10. Quality of projects previously undertaken. 10 PTS

Christy Bailey Make sure this should still be here – pretty sure the Feds required removal of all DBE references in their grants and such.

SECTION VII – PROPOSAL FORMS

ADDENDA ACKNOWLEDGEMENT

The Offeror has examined and carefully studied the Specifications and the following Addenda, Receipt of all of which is hereby acknowledged:

Addendum No.

dated

Acknowledgement

Initial

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contained information which substantively changes the Owner’s requirements.

MANDATORY SUBMITTAL

GEORGIA SECURITY & IMMIGRATION COMPLIANCE (GSIC) AFFIDAVIT

The Unified Government of Athens-Clarke County and Contractor agree that compliance with the requirements of O.C.G.A.

§ 13-10-91, as amended, are conditions of this Agreement for the physical performance of services.

If employing or contracting with any subcontractor(s) in connection with this Agreement, Contractor further agrees:

(1) To secure from the subcontractor(s) an affidavit attesting to the subcontractor’s compliance with by O.C.G.A.

§ 13-10-91(b), as amended; such affidavit being in a form similar to and containing the same information as the form attached hereto; and

(2) To obtain such subcontractor affidavit(s) when the subcontractor(s) is retained. Contractor shall have such forms available for inspection and submit to the Owner, if so requested by the Owner.

The failure of Contractor to supply the affidavit of compliance at the time of the bid will be cause for the bid being deemed non-responsive. Failure of Contractor to continue to satisfy the obligations of O.C.G.A. § 13-10-91, as amended throughout the entire contract period shall constitute a material breach of the contract. Upon notice of such breach, Contractor shall be entitled to cure the breach within ten days, upon providing satisfactory evidence of compliance with the terms of this Agreement and State law. Should the breach not be cured, Athens-Clarke County shall be entitled to all available remedies, including termination of the contract and damages.

SEE AFFIDAVITS ON FOLLOWING PAGES

CONTRACTOR AFFIDAVIT & AGREEMENT UNDER O.C.G.A. § 13-10-91(b)(1)

(effective July 1, 2013)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of The Unified Government of Athens-Clarke County, Georgia, has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the provisions and deadlines established in O.C.G.A. § 13- 10-91, as amended.

Furthermore, the undersigned will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor: _______________________________________________________________

Name of Project: __________________________________________________________________ Name of Public Employer: The Unified Government of Athens – Clarke County Georgia _

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____, ___________, 202___ in _______________________, _____________________.

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE

____ DAY OF ____________, 202_

Notary Public My Commission Expires:

DISCLOSURE AFFIDAVIT

The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the local public agency in verification of the recitals comprising this Application for Bidder's Pre-Qualification. I have read the Project Construction Experience and Corporate Criteria, and have provided documentation as outlined in this RFPQ. By this signature, the signer affirms that the information provided herein is true and correct to the best of his/her knowledge and belief.

Applicant:

By:

(name signed)

(name printed or typed) Title:

Date:

QUALIFICATION FORM

Technical Experience Project Information Form

Project Title: _____________________________________________________________________________

Project Description:

Applicant’s Office in Responsible Charge: __________________________________________________________________

Major Subcontractors:

Project Owner:

Owner Name: __________________________________________________ Contact Person: _________________________________________________ Phone Number: _________________________________________________

Design Firm:

Company Name: _________________________________________________ Contact Person: __________________________________________________ Phone Number: __________________________________________________

Installation Contract Administration Firm:

Company Name: __________________________________________________ Contact Person: __________________________________________________ Phone Number: ___________________________________________________

Project Time:

Initial: ___________________________________________________________ Final: ___________________________________________________________ Completion Date: ___________________________________________________