RFQ 2605 Standby Skilled Trade Services.pdf

City of Dunwoody, Georgia Request for Qualifications (RFQ) 26-05

Standby Skilled Trade Services

Issued By City of Dunwoody, Georgia Department Parks and Recreation RFQ Title Standby Skilled Trade Services RFQ Number RFQ 26-05 Issue Date July 31, 2026 Submission Deadline August 31, 2026 at 2pm Submission Location (1) Original, (1) Copy, and (1) Electronic PDF on a USB drive

Procurement Contact Purchasing Department City of Dunwoody 4800 Ashford Dunwoody Rd.

Dunwoody, GA 30338

1. Purpose The City of Dunwoody is soliciting Statements of Qualifications from qualified firms, contractors, and skilled trade professionals to provide standby skilled trade services on an as-needed basis for City-owned parks, buildings, recreational facilities, grounds, and related infrastructure.

The intent of this RFQ is to establish a pool of pre-qualified vendors capable of providing timely, professional, and cost-effective skilled trade services. Vendors may submit qualifications for one or more trades listed in this RFQ.

The City may award contracts to multiple vendors by trade category. Selection as a qualified vendor does not guarantee a specific volume of work or any minimum contract amount. The term of contract shall be for a multi-year period beginning January 1, 2027. The initial term of this Agreement shall be through December 31, 2027. This Agreement shall terminate absolutely and without further obligation on the part of the City on December 31 of each succeeding and renewed year, as required by O.C.G.A.

§36-60-13, as amended, unless terminated earlier in accordance with the termination provisions of this Agreement. This Agreement may be automatically renewed on an annual basis for two (2) additional twelve-month terms. This Agreement will terminate on December 31, 2029.

2. Background The City maintains public parks, facilities, structures, restrooms, pavilions, athletic fields, trails, water features, and related infrastructure. These assets periodically require maintenance, repair, renovation, replacement, emergency response, and specialized trade services.

3. Scope of Services

• Inspection and assessment

• Preventive maintenance

• Repairs

• Replacement

• Installation

• Renovation

• Emergency response

• Code-compliant upgrades

• Troubleshooting

• Written estimates

• Labor, materials, equipment, and disposal

• Coordination with City staff, inspectors, utility providers, or other contractors

All work shall be performed by properly licensed, trained, and qualified personnel where licensure or certification is required.

4. On-Call / Standby Contract Structure The City intends to establish one or more on-call contracts or a qualified vendor pool for standby skilled trade services. Services will be requested only as needed through written work orders, task orders, purchase orders, or other written authorization issued by the City. Qualification or contract award does not guarantee any minimum amount of work, compensation, or exclusive right to perform services.

5. Non-Exclusive Award Any resulting contract shall be non-exclusive. The City may use other contractors, cooperative contracts, separate solicitations, internal staff, or other lawful procurement methods when determined to be in the City’s best interest.

6. Trade Categories and Vendor Selection Form Please check each trade category for which your firm is submitting qualifications.

Select Trade Category License / Certification, if Applicable

☐ Carpenter / General Construction ________________ ☐ Sheetrock Installation and Repair ________________ ☐ Interior Finish Work ________________ ☐ Interior Demolition ________________ ☐ Debris Disposal ________________ ☐ Electricians ________________ ☐ Fire Protection Specialists ________________ ☐ Painter — Interior and Exterior ________________

☐ HVAC — Installation, Repair, Replacement, and Preventive Maintenance ________________

☐ Rain Gutters — Cleaning, Gutter Cover Installation, Replacement, and Repair ________________

☐ Window Cleaning ________________ ☐ Window Repair and Replacement ________________ ☐ Plumber ________________

☐ Flooring Installation, including but not limited to Carpet, Tile, and LVT ________________

☐ Door Hardware Specialist Capable of Creating Key Schedules ________________ ☐ Concrete Sealing, Repair, and Replacement ________________ ☐ Fence Repair and Installation ________________ ☐ Roof Repair and Replacement ________________ ☐ Masonry ________________ ☐ Siding Installation, Repair, and Replacement ________________

Water Feature Preventive Maintenance, Repair, and Replacement, Including Streams, Fountains, Ponds, and Similar Features

☐ Foundation Repair and Waterproofing ________________ ☐ Crawlspace Remediation ________________ ☐ Mold and Allergen Testing ________________ ☐ Surface Drainage / Water Runoff ________________ ☐ Artificial Turf Installation, Repair, and Replacement ________________

☐ Sports Netting Fabrication and Installation, Including Baseball Fields, Soccer Backstops, and Similar Applications ________________

☐ Septic Tank Pumping, Preventive Maintenance, Repair, Renovation, and Replacement ________________

☐ Grease Trap Pumping, Preventive Maintenance, Repair, Renovation, and Replacement ________________

☐ Backflow Testing, Repair, and Replacement ________________ ☐ Surface and Building Pressure Wash Cleaning ________________ ☐ Sand / Media Blasting ________________

7. Minimum Qualifications

• Experience providing the selected trade services.

• Ability to perform work for municipal, public-sector, commercial, institutional, or similar clients.

• Proper licenses, certifications, permits, or registrations required for the trade.

• Ability to comply with applicable building codes, fire codes, OSHA requirements, environmental regulations, and local ordinances.

• Capacity to respond to routine, urgent, and emergency service requests.

• Sufficient staffing, equipment, tools, vehicles, and materials access.

• Demonstrated record of quality workmanship, safety, reliability, and professionalism.

8. Contractor Licensing by Trade Respondents shall identify all licenses, certifications, registrations, and permits required for each trade category selected. Respondents shall provide license numbers, expiration dates, issuing authorities, and copies of current licenses or certifications where applicable. The vendor shall maintain all required licenses and certifications throughout the contract term.

9. Permitting, Inspections, and Utility Locates Unless otherwise directed by the City, the vendor shall be responsible for identifying, obtaining, and coordinating all required permits, inspections, approvals, and closeout documentation. Permit fees shall be addressed in the written work order or estimate.

For any work involving excavation, penetration of ground surfaces, trenching, post installation, boring, demolition, or similar activity, the vendor shall coordinate required utility locates before work begins and shall comply with applicable utility protection requirements.

10. Maximum Task Order Thresholds The City reserves the right to establish maximum dollar thresholds for individual work orders issued under this RFQ. Projects exceeding the City’s internal purchasing thresholds, budget authority, or applicable procurement requirements may be procured separately.

11. Work Assignment and Written Authorization No work shall begin until authorized in writing by the City through a purchase order, task order, notice to proceed, written work order, or other approved written authorization. The vendor shall not exceed authorized amounts without prior written approval from the City.

• Routine work orders

• Emergency or urgent services

• Small project assignments

• Rotational or best-fit assignments based on availability, expertise, response time, prior performance, cost reasonableness, and project complexity

12. Response Time Commitments Request Type Required Vendor Response

Emergency Acknowledge within ___ hours; on-site within ___ hours if requested Urgent Acknowledge within ___ business day; on-site within ___ business days Routine Acknowledge within ___ business days; schedule as agreed Estimate Request Provide written estimate within ___ business days unless otherwise approved

13. Emergency / After-Hours Contact Requirement Vendors qualified for emergency or urgent services shall provide a 24-hour contact number and designate personnel authorized to receive and respond to City service requests. Vendors shall notify the City promptly of any changes to emergency contact information.

14. Hourly Rate and Markup Schedule Rate Item Vendor to Provide

Standard hourly labor rate by trade/classification $_____ / _____% / N/A Supervisor/foreman hourly rate $_____ / _____% / N/A Emergency/after-hours rate $_____ / _____% / N/A Weekend/holiday rate $_____ / _____% / N/A Equipment rates $_____ / _____% / N/A Material markup percentage $_____ / _____% / N/A Subcontractor markup percentage $_____ / _____% / N/A Minimum service charge $_____ / _____% / N/A Trip charge, if any $_____ / _____% / N/A

15. Background Checks and Facility Access The City may require background checks for vendor personnel assigned to work in sensitive areas, occupied facilities, youth program locations, secured areas, or other locations designated by the City.

Vendor personnel may be required to wear identification and comply with City access-control procedures.

16. Worksite Conduct in Public Parks Vendor personnel shall conduct themselves professionally at all times while on City property. Vendors shall minimize disruption to park users, facility users, City staff, programs, rentals, athletic activities, and special events. The City may require temporary fencing, signage, cones, barricades, or other controls to protect the public.

17. Tree, Turf, Irrigation, and Landscape Protection Vendors shall protect existing trees, turf, landscaping, irrigation systems, hardscape, trails, athletic fields, playground surfacing, utilities, and park amenities. Damage caused by the vendor shall be repaired or replaced at the vendor’s expense to the satisfaction of the City.

18. Photos, Documentation, and Closeout Materials The City may require vendors to provide before, during, and after photographs, inspection reports, test results, service tickets, warranty documentation, material data, permits, and other closeout documents as a condition of payment.

19. Warranty Requirements Vendors shall warrant labor and workmanship for a minimum of ___ year from completion unless a longer period is required by law, manufacturer warranty, or the written work order. Materials and equipment shall carry applicable manufacturer warranties. Warranty information shall be provided to the City upon completion.

20. Insurance, Safety, and Indemnification Selected vendors shall provide certificates of insurance meeting the City’s standard requirements before performing work. Requirements may include Commercial General Liability, Automobile Liability, Workers’ Compensation, Employer’s Liability, Professional Liability, Pollution Liability, and Umbrella or Excess Liability, as applicable.

Vendors shall perform all work safely, comply with OSHA and applicable safety standards, secure work areas, protect the public, and promptly report incidents, hazards, damage, or unsafe conditions to the City.

Any award resulting from this RFQ shall be subject to the City’s standard insurance, indemnification, and risk management requirements.

21. Submission Requirements

• Cover letter

• Completed Vendor Trade Selection Form

• Firm profile

• Relevant experience by selected trade category

• At least three references

• Licenses, certifications, and qualifications

• Staffing and capacity

• Safety program summary

• Emergency response information, if applicable

• Hourly rate and markup schedule

• Insurance statement or certificate of insurance

• Required City forms

• Addenda acknowledgment

22. Addenda Acknowledgment Addendum No. Date Issued Vendor Initials

23. Evaluation Criteria Evaluation Category Weight

Experience 30% References 30% Qualifications 40%

Experience — 30% The City will evaluate similar municipal, public facility, parks, recreation, or commercial work; breadth and depth of experience in selected trades; ability to work in active public environments; timeliness;

project complexity; and demonstrated response capacity.

References — 30% The City will evaluate responsiveness, quality of workmanship, schedule and budget performance, communication, professionalism, and warranty or issue resolution.

Qualifications — 40% The City will evaluate required licenses and certifications, specialized credentials by trade, safety program, staffing depth, equipment and resources, and ability to meet permitting, inspection, and code requirements.

24. Evaluation and Selection Process The City will review all timely and responsive submissions. The City may select one or more vendors per trade category, shortlist respondents, request clarification, contact references, verify licenses and insurance, negotiate terms, reject any or all submissions, waive minor irregularities, or reopen the RFQ process to add vendors in the future.

25. Performance Removal Clause The City may suspend or remove a vendor from the qualified vendor list for poor performance, failure to respond, failure to maintain licenses or insurance, unsafe work practices, failure to meet schedule commitments, excessive pricing, unresolved warranty issues, or other conduct not in the City’s best interest.

26. City Standard Terms and Conditions Any award resulting from this RFQ shall be subject to the City’s standard contract terms and conditions, procurement policies, insurance requirements, and any applicable federal, state, or local requirements.

27. Questions and Submission Instructions Questions regarding this RFQ shall be submitted in writing to the Procurement Contact by the question deadline stated by the City. Responses to questions, clarifications, or changes to this RFQ will be issued by written addendum.

Respondents shall submit one complete Statement of Qualifications by the deadline listed in this RFQ.

Submissions received after the deadline may not be considered.

28. Reservation of Rights The City reserves the right to reject any or all submissions, cancel or reissue this RFQ, waive minor informalities, request additional information, select multiple vendors, select no vendors, negotiate with selected vendors, modify trade categories, issue separate solicitations for specific projects, and make awards in the best interest of the City.