RFP 2605 Brook Run Park Hillside Play Structure.pdf

CITY OF DUNWOODY, GEORGIA

REQUEST FOR PROPOSALS (RFP) RFP 26-05

Brook Run Park Multi-Use Field Hillside Play Structure Design, Procurement, And Installation

Project Name: Brook Run Park Multi-Use Field Hillside Play Structure Issue Date: May 27, 2026 Proposal Due Date: June 26, 2026 at 2pm Mandatory Site Visit: June 10, 11am Copies of Proposal Required: (1) Original, (1) Copy, and (1) Electronic PDF on a USB drive Proposal Submission Location: Purchasing Department

City of Dunwoody 4800 Ashford Dunwoody Rd.

Dunwoody, GA 30338

Questions Due By: June 12, 2026

1. Purpose

The City of Dunwoody is soliciting sealed proposals from qualified playground vendors/contractors to provide turnkey services for the design, procurement, furnishing, delivery, and installation of new playground equipment and associated site improvements for the hillside area adjacent to the multi-use fields at Brook Run Park, 4770 N. Peachtree Rd., Dunwoody, Georgia.

The purpose of this project is to obtain a complete, code-compliant, safe, durable, and maintainable playground solution appropriate for a hillside site and suitable for public use. The selected proposer shall provide all labor, supervision, materials, equipment, design services, construction-ready documents, permitting coordination as required, and installation necessary to deliver a complete and operational playground project.

The total available project budget is $40,000.

2. Project Background

Brook Run Park is a major public park facility serving residents and visitors of the City of Dunwoody and includes active recreation amenities that support frequent youth and family use. The project area is located adjacent to the multi-use fields, where families, players, and spectators regularly gather for games, practices, and other organized activities.

The City intends to improve the hillside area near the multi-use fields by adding new playground equipment and associated site improvements that are appropriate for the terrain, safe for public use, durable, maintainable, and compatible with the surrounding park setting.

A key purpose of this project is to create a play opportunity that supports family use of the park and activates the area around the athletic fields. The proposed playground should provide meaningful engagement for children who are at the park before, during, or after sports games and practices. The City also intends for the playground to serve siblings and other accompanying children who may not be participating directly in field activities but remain on site during games, practices, and related park visits.

The selected proposer should consider how the playground can function as a complementary amenity to the adjacent athletic complex by providing age-appropriate, visible, safe, and durable play opportunities that encourage short-duration and repeat use. The design should support casual family recreation, allow for easy supervision by parents and caregivers, and fit appropriately within the operational setting of an active multi-use field environment.

Because the playground will serve children in a field-adjacent setting, the City encourages design solutions that emphasize quick-access play value, visibility from spectator areas, ease of supervision, and durable components suitable for frequent short-interval use.

The selected playground vendor shall coordinate with the City’s Parks and Recreation project team throughout design, procurement, delivery, and installation to ensure all work is scheduled, phased, and completed in alignment with the overall construction schedule.

3. Site Location

Project Site Address: Brook Run Park, 4770 N. Peachtree Rd., Dunwoody, GA 30338.

The project area is the hillside adjacent to the existing multi-use fields within Brook Run Park.

Proposers shall field-verify all existing conditions, dimensions, grades, access constraints, and installation conditions prior to final design and construction.

The City will attach a site exhibit for reference as Exhibit A – Site Location Map and Existing Site Area.

4. Target Age Groups

The proposed playground shall primarily serve children ages 5–12 years.

Proposers may include limited integrated play value for children ages 2–5 years if achievable within the project budget and site constraints. If the proposer recommends a different age allocation based on site conditions, budget, safety clearances, or layout efficiency, the proposer shall clearly identify and justify that recommendation in the proposal.

5. Budget

The City’s total available project budget for this project is $40,000. This amount is intended to cover the full cost of design, renderings, construction-ready documents, procurement, delivery, installation, site preparation, cleanup, closeout, and all other work necessary for a complete project unless specifically excluded by the City in writing.

Base proposals shall provide a complete, functional playground project within this budget. Additive or deductive alternatives may be included separately.

6. Scope Of Services

The selected proposer shall provide turnkey services including, but not limited to, the following:

A. Site Verification and Project Initiation

• Attend one kickoff meeting with City staff.

• Visit the site and verify existing conditions.

• Review access, grades, drainage, utilities, tree impacts, erosion concerns, and constructability constraints associated with the hillside location.

• Identify opportunities and constraints affecting design and installation.

B. Design Services

• Prepare up to two design concepts for City review.

• Provide full-color top-down renderings for each concept.

• Provide full-color 3D renderings for each concept.

• Clearly depict all equipment footprints, use zones/fall zones, accessible routes, surfacing extents, borders, grading impacts, and any retaining or edge conditions.

• Identify intended age group(s), play activities, accessibility features, and supervision visibility considerations.

• Provide a preliminary opinion of probable cost for each concept.

• Revise one preferred concept based on City comments.

C. Construction-Ready Documents

• The selected proposer shall prepare a complete construction-ready package sufficient for City review, procurement administration, permitting coordination if required, and installation.

• At a minimum, documents shall include: site layout plan; dimensioned equipment layout; use zone/fall zone plan; accessible route layout; surfacing plan and limits; site preparation, grading, and edge restraint details; footing, anchoring, and installation details; drainage and erosion-control notes, as applicable; equipment schedule; product specifications and cut sheets; general notes and installation requirements; warranty summary; and any additional details required for complete installation.

• If any portion of the work requires sealed plans under applicable law, the proposer shall provide those services through properly licensed professionals.

D. Procurement and Furnishing

• Procure and furnish all playground equipment, hardware, anchors, footings, surfacing, borders, and related materials necessary for a complete installation.

• Coordinate manufacturing, lead times, delivery, staging, and supplier management.

E. Demolition, Site Preparation, and Installation

• Unless specifically excluded by the City in writing, the proposer shall be responsible for all work necessary to provide a complete installation, including removal and lawful disposal of any existing equipment or materials within the project footprint, if required; clearing and grubbing within the work area, as needed; minor grading and slope preparation; excavation, subgrade preparation, and compaction; drainage-related site preparation associated with the installation; installation of playground equipment, footings, anchors, surfacing, borders, and related improvements;

restoration and cleanup of disturbed areas; and final site cleanup and removal of debris.

• Any exclusions related to demolition, grading limits, utility relocation, unsuitable soils, rock excavation, drainage improvements beyond the immediate play area, or retaining walls must be clearly stated in the proposal.

F. Coordination

• The selected playground vendor shall coordinate closely with the City’s Parks and Recreation project team to ensure that equipment delivery, site readiness, and installation are properly sequenced and fully aligned with the overall project and construction schedule.

G. Closeout

• Conduct a final walkthrough with City staff.

• Provide maintenance data, warranties, product literature, and as-built markups or record drawings.

• Provide any required inspection, testing, or certification documentation associated with the installed equipment and surfacing.

7. Safety, Accessibility, And Technical Standards

A. Safety Standards. All proposed equipment, surfacing, and installation shall comply with the most current applicable editions of ASTM F1487, other applicable ASTM public playground and surfacing standards, and current U.S. Consumer Product Safety Commission guidance for public playgrounds.

B. ADA Accessibility. Play area design and surfacing shall comply with applicable Americans with Disabilities Act (ADA) requirements for play areas. Where required, accessible routes shall connect required ground-level and elevated play components. Accessible play opportunities and surfacing shall be incorporated as applicable to the proposed design.

C. Equipment Certification. All proposed public-use playground equipment shall be IPEMA-certified.

The proposer shall include proof of certification for all applicable equipment and surfacing systems proposed.

8. Equipment And Material Requirements

Proposers shall provide detailed specifications for all proposed equipment and materials, including manufacturer name and model information; materials of construction; metal type and gauge, where applicable; coating and finish systems; plastic or resin materials and UV resistance characteristics;

hardware type and corrosion resistance; color options; durability and expected service life;

recommended maintenance requirements; and surfacing type, thickness, fall-height compatibility, and accessibility characteristics.

All equipment shall be commercial-grade and designed for public-use playground applications.

9. Installer Qualifications

The proposer shall demonstrate qualifications to install public playground equipment on a hillside or similarly constrained site.

At a minimum, the proposal shall include proof of installer qualifications through NPCAI certification, Recreation Installation Specialist credential, manufacturer certification, or equivalent documented training/qualification; identification of the installation supervisor; and identification of at least one current Certified Playground Safety Inspector (CPSI) assigned to the project team, installation oversight, inspection, or final acceptance process.

The City reserves the right to determine whether proposed installer credentials constitute an acceptable equivalent.

10. Required Design Submittals

Each proposal shall include the following design information: full-color top-down rendering of the proposed playground; full-color 3D rendering(s) of the proposed playground; clearly delineated use zones/fall zones; equipment layout identifying age-appropriate play components; surfacing type and extent; accessible route and accessible play component information; proposed color palette;

description of materials and finishes; and preliminary cost proposal.

11. List Of Proposed Components

The proposer shall provide a complete itemized list of all components included in the proposed playground project. At a minimum, this list shall identify each major playground element, play feature, climber, slide, swing, panel, independent play event, surfacing type, border or edging material, shade element if proposed, site furnishing if proposed, and any associated installation or site components necessary for a complete project.

The component list shall include manufacturer and model information, where applicable, and shall clearly distinguish base proposal items from any alternates.

12. References

Proposers shall provide at least three references for substantially similar playground projects completed within the last five years. References shall include owner/entity name, project location, brief scope description, year completed, contact name, contact title, phone number, and email address.

13. Warranty Requirements

Proposers shall provide detailed warranty information for all major components, including structural components, metal components and finishes, plastic components, hardware, moving parts, posts, decks, clamps and connectors, surfacing, and installation/workmanship.

The proposal shall state warranty terms, exclusions, claim procedures, and whether manufacturer and installer warranties are separate or combined.

14. Proposal Submission Requirements

Each proposal shall include, at a minimum, the following: cover letter; firm qualifications; project team and installer qualifications; at least three references from similar projects completed within the last five years; proposed design concept with required renderings; equipment specifications and certification documents; accessibility approach; demolition/site preparation assumptions and exclusions; proposed project schedule; warranty information; lump-sum price proposal; alternates, if any; addendum acknowledgment; and any required compliance forms requested by the City.

15. Selection Criteria And Scoring

Selection Criteria Weight Design Creativity and Theme Integration 35% Play Value and Inclusivity 25% Quality and Durability of Equipment 20% Cost and Overall Value 20%

A. Design Creativity and Theme Integration – 35 Points. This criterion will evaluate the overall quality, creativity, and appropriateness of the proposed design for the hillside site and surrounding park setting. Consideration will include visual character, layout efficiency, supervision visibility, compatibility with project goals, and the quality of the proposed renderings and thematic integration.

B. Play Value and Inclusivity – 25 Points. This criterion will evaluate the variety and quality of play opportunities provided, including opportunities for climbing, exploration, social play, sensory engagement, and imaginative play. Consideration will also include accessibility, inclusive design features, and the extent to which the playground serves children and families of varying ages and abilities.

C. Quality and Durability of Equipment – 20 Points. This criterion will evaluate the quality of the proposed equipment and materials, including craftsmanship, structural integrity, safety, durability, maintenance needs, resistance to wear and weather, and compliance with applicable safety standards and certification requirements.

D. Cost and Overall Value – 20 Points. This criterion will evaluate the total cost of the proposal and the overall value offered to the City in relation to the proposed design, equipment quality, durability, warranty coverage, and completeness of the project.

The City reserves the right to award to the responsive and responsible proposer whose proposal is determined to be the most advantageous to the City, considering both qualitative factors and cost.

16. Mandatory Site Visit

A mandatory site visit/pre-proposal meeting will be held as follows:

Date: Wednesday, June 10 Time: 11am Location: Brook Run Park, 4770 N. Peachtree Rd., Dunwoody, GA 30338 Meeting Point: Multi-use fields, below concession stand Attendance at the mandatory site visit is required for a proposal to be considered responsive.

Proposers shall ensure that a representative of their firm signs the attendance sheet at the site visit.

The purpose of the site visit is to allow proposers to examine existing conditions, access constraints, topography, hillside conditions, and other factors that may affect design, pricing, procurement, and installation.

Failure to attend the mandatory site visit and sign the official attendance sheet may result in rejection of the proposal.

Contractors are responsible for conducting their own site investigation, taking all necessary measurements, and verifying the dimensions and existing conditions of the playground areas. The City makes no guarantee regarding field dimensions, and no additional compensation will be allowed for errors resulting from the contractor’s failure to verify site conditions.

17. Questions, Interpretations, And Addenda

All questions regarding this RFP must be submitted in writing to the City’s designated procurement contact no later than the question deadline stated in this solicitation. Questions received after that deadline may not be considered.

Questions arising from the mandatory site visit shall be submitted in writing in accordance with the RFP schedule. Any clarification, interpretation, or change resulting from site visit discussions shall be issued only by written addendum.

Responses to substantive questions, interpretations, corrections, or changes to the RFP will be issued by written addendum if the City determines such information is necessary. Addenda will be issued to all known plan holders or posted in the same location as the solicitation, as applicable.

Proposers are responsible for monitoring the solicitation for addenda and for acknowledging receipt of all addenda in their proposal. Oral interpretations or instructions shall not be binding.

18. Procurement Terms And Conditions

A. Reservation of Rights

• Reject any or all proposals.

• Waive informalities or minor irregularities in proposals received.

• Request clarification of proposal information.

• Request additional information from any proposer.

• Cancel, revise, or reissue this solicitation.

• Award in whole or in part.

• Negotiate scope, schedule, and price with the selected proposer.

• Determine in its sole discretion whether any proposal is responsive and responsible.

• Make an award determined to be in the best interest of the City.

B. Award Basis

• Award, if made, will be made to the responsive and responsible proposer whose proposal is determined to be most advantageous to the City, considering the evaluation criteria set forth in this

RFP.

C. Proposal Costs

• All costs incurred by proposers in preparing or submitting a proposal, attending meetings, interviews, or providing additional information shall be the sole responsibility of the proposer.

D. Ownership of Materials

• All materials submitted in response to this RFP shall become the property of the City and may be subject to disclosure in accordance with applicable law.

E. Contract Requirement

• The selected proposer will be required to enter into a contract with the City in a form acceptable to the City. No work shall begin until the contract is fully executed and any required insurance documents and compliance documents are received and approved.

F. Insurance

• The selected proposer shall maintain insurance in types and amounts acceptable to the City and shall provide certificates of insurance prior to commencement of work.

G. Compliance with Laws

• The selected proposer shall comply with all applicable federal, state, and local laws, ordinances, codes, regulations, and licensing requirements.

H. E-Verify / Contractor Compliance

• The selected proposer shall comply with all applicable Georgia contractor and immigration compliance requirements, including E-Verify requirements, if applicable.

I. Non-Collusion

• By submitting a proposal, the proposer certifies that its proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same services and is in all respects fair and without collusion or fraud.

19. Acknowledgment

The undersigned certifies that they are authorized to submit this proposal on behalf of the proposer and that the information contained in the proposal is true and correct.

Firm Name Authorized Signature Printed Name / Title Date

Exhibit A – Site Location Map and Existing Site Area