rfq-26043-HTW_Park_Multi-Use_Path_CEI_Specifications.pdf

CITY OF PENSACOLA

REQUEST FOR QUALIFICATIONS

RFQ NO.: 26-043

CONSTRUCTION MANAGEMENT ENGINEERING &

INSPECTION SERVICES FOR

HOLLICE T. WILLIAMS PARK MULTI USE PATH

FPN No. 451724-1AND 451724-2

FAIN #D324-032/027 B

The City of Pensacola is seeking civil engineering services relating to the construction engineering and inspection (CEI) of a concrete multi-use path for approximately 1.31 miles in Pensacola, Florida’s Hollice T. Williams Stormwater Park. This project is identified in the City’s Local Agency Participation contract with the Florida Department of Transportation (FDOT). Consideration will be given to only those firms that are qualified pursuant to law and that have been prequalified by FDOT to perform the indicated types of work. Work Types:10.1 – Roadway Construction Engineering Inspection.

Sealed and complete hardcopy statements of interest and qualifications with original or electronic signature, and six (6) additional copies, plus one (1) complete and identical electronic copy (PDF) on CD or flash drive, must be received no later than August 6, 2026 at 2:30 P.M. local time, at the following location.

City Hall (lobby) 222 West Main Street

Pensacola, Florida, 32502 Attention: Purchasing

The OUTER PACKAGING of the sealed submittal package shall identify the respondent, the RFQ title, and the RFQ number (whether hand-delivered, mailed, or via UPS/FedEx or other courier service). Submittals received after closing time will not be accepted. Multiple submittals from the same entity will not be accepted.

Alternatively, electronic responses may be submitted to Demandstar or Central Bidding.

Both sites require registration and varying fees for notifications and document downloads.

Those submittals received will be opened and publicly read the following business day (August 7, 2026 at 10:00 A.M. Central Time) via Microsoft Teams at the following link* Microsoft Teams RFQ opening.

Complete specifications, if not attached, may be obtained from the City of Pensacola website, www.cityofpensacola.com/bids.aspx. Any addendum issued will be posted to the City’s website. Respondents are responsible for obtaining addenda and are advised to check the website frequently.

At the conclusion of the selection process, a Notice of Intent to Award will be posted to the City’s website at www.cityofpensacola.com/bids.aspx. Respondents are advised to check the website frequently.

https://www.demandstar.com/app/buyers/dashboard https://www.centralauctionhouse.com/rfpc10737-city-of-pensacola.html https://teams.microsoft.com/l/meetup-join/19%3ameeting_NTgyZDU2ZDEtYTNjYS00M2E2LTg3MzgtZTM5NWI4ZjIzYmY4%40thread.v2/0?context=%7b%22Tid%22%3a%222c65e340-c270-42f3-85c0-f94ce72e1e36%22%2c%22Oid%22%3a%22ee43ac82-7f3f-4ee7-9087-c5d0dc949018%22%7d http://www.cityofpensacola.com/bids.aspx http://www.cityofpensacola.com/bids.aspx http://www.cityofpensacola.com/bids.aspx

SECURITY NOTICE

Visitors to City Hall are required to stay in the lobby unless otherwise directed.

Late submittals will not be accepted.

Any questions concerning the RFQ should be addressed and submitted in writing no later than July 24, 2026 at 10:00 A.M., local time, to:

Dedria Lunderman, Purchasing Manager City of Pensacola 222 W. Main Street

Pensacola, FL 32502 purchasing@cityofpensacola.com

The City of Pensacola adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to City services, programs, and activities. Please email ADACoordinator@cityofpensacola.com or call (850) 436- 5600. Requests must be made at least 48 hours in advance of the event in order to allow the City time to provide the requested services.

This project is federally funded with assistance from the FDOT and the Federal Highway Administration (FHWA). By submitting a letter of response, the Consultant certifies that they are in compliance with FDOT Procedure No. 375-030-006 (Restriction on Consultants Eligibility to Compete for Department Contracts) and that no principle is presently suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation on this transaction by any Federal Department or Agency. This procurement will be conducted in accordance with the Brooks Act (23 CFR 172 and Section 287.055, F.S.) and all applicable Federal and State requirements for federally funded CEI services.

The City reserves the right to accept or reject any or all submittals, to waive any submittal informalities and to re-advertise for submittals when deemed in the best interest of the City.

Attest: CITY OF PENSACOLA Ericka L. Burnett D. C. Reeves City Clerk Mayor

The City of Pensacola provides equal access in employment and public services.

*Participation in a Microsoft Teams meeting requires a microphone and speakers;

however, webcams are optional. Participants may join the meeting either via a PC or Smartphone. Please be sure to check the system requirements at the following link: Microsoft Teams System Requirements Check.)

mailto:purchasing@cityofpensacola.com mailto:ADACoordinator@cityofpensacola.com https://docs.microsoft.com/en-us/microsoftteams/hardware-requirements-for-the-teams-app

RFQ, SUBMITTAL AND EVALUATION SCHEDULE

(all dates subject to change)

Advertise RFQ July 8, 2026

Deadline for Questions July 24, 2026

Deadline Receipt of Submittals August 6, 2026

Opening of RFQ August 7, 2026

Selection Committee Meeting – Distribution of Materials August 12, 2026

Selection Committee Meeting – Shortlist August 20, 2026

Selection Committee Meeting – Oral Presentations (if required) September 9, 2026

Selection Submitted to FDOT Approval September 10, 2026

Rankings and Contract Presented to City Council October 8, 2026

Finalize and Execute Agreement October 20, 2026

Issue Notice to Proceed October 21, 2026

Duration of Construction November 2026- March 2027

All times are Central time.

GENERAL INSTRUCTIONS

A. Firms responding to the RFQ must be available for oral presentations to the Selection Committee. These oral presentations will be held in person at City Hall, 222 West Main Street.

B. Submittals should respond to each item noted in the Submittal Format and

Evaluation Criteria in the order noted. Identify responses with the same paragraph notation as this RFQ.

C. Submittals must be typed or printed. All corrections made by the proposer prior to the opening must be initialed and dated by the proposer. No changes or corrections will be allowed after submittals are opened.

D. Any addendum issued will be made available on the City's website at http://www.cityofpensacola.com/bids.aspx. Interested parties are advised to check the site frequently.

E. The City of Pensacola is not liable for any costs incurred by any interested party in responding to this RFQ.

BACKGROUND AND PURPOSE

The City of Pensacola is undertaking the comprehensive Construction Management Engineering & Inspection Services for the Hollice T. Williams Stormwater Park Multi Use Path. This project requires meticulous on-site management and CEI to ensure successful execution, adherence to design specifications, documentation and compliance with all grant requirements, and effective mitigation of impacts on the community.

The purpose of this Request for Qualifications (RFQ) is to solicit statements of qualification from highly experienced firms to provide dedicated construction management and field coordination services. The selected firm will serve as the City's on-site representative, providing essential oversight, technical compliance verification, and critical liaison functions throughout all phases of the project. The City seeks a partner with proven expertise in complex urban sidewalk projects, a strong commitment to quality control, and exceptional communication and conflict resolution skills to ensure the project's successful and harmonious completion.

PROJECT OVERVIEW

The Hollice T. Williams Multi Use Path will be a standalone construction phase associated with a larger park improvement initiative that will be a transformative landmark in the heart of the City to address flooding and water quality improvements, provide recreational, historical, and cultural experiences, and revitalize an urban corridor. Depending on timing, construction may occur simultaneously with the larger park project funded through another federal grant or immediately following it, therefore, the contractor shall be prepared to work within an active construction site. The contractor’s scope of work described herein is funded by the Florida Department of Transportation's Transportation Alternatives (TA) grant program and federally funded.

The funding is applied to two geographic areas within the park as indicated in the quantity sheet. They are: 1) East Jordan Street to East Blount Street and 2) East Blount Street to East Gonzalez Street.

Proposed Improvements

The proposed project improvements will include construction of a 12' wide concrete path for approximately 1.31 miles with thermoplastic striping and bicycle symbols, with associated sidewalks for pedestrian and bicycle use within Hollice T. Williams Park from Jordan Street to Gonzalez Street. The curvilinear paths will traverse through the park and connect in some instances to existing amenities like the parking lot, Cecil T Hunter pool and tennis courts, along with connections to adjacent streets for access to the park with associated ADA ramps and crosswalks.

It shall be the responsibility of the Consultant to administer, monitor, and inspect the Construction Contract such that the project is constructed in reasonable conformity with the plans, specifications, and special provisions for the Construction Contract. The Consultant shall monitor the Contractor's on-site construction activities and inspect materials entering into the work in accordance with the plans, specifications, and special provisions for the Construction Contract. The Consultant shall also maintain detailed accurate records of the Contractor's daily operations and of significant events that affect the work in order to determine the progress and quality of work and identify discrepancies.

The Consultant shall report significant discrepancies to the City, and direct the Contractor to correct such observed discrepancies.

Location Map

SCOPE OF SERVICES

The responsibilities of the Consultant on this project are:

1. Preconstruction Conferences: Conduct and schedule the Preconstruction Conference with the Owner, the City), contractor and any other pertinent personnel/company. Address and resolve all issues that arise at the meeting with appropriate offices, agencies and divisions. Prepare and distribute detailed minutes of the meeting. Provide Contractor a list of all forms and reports due, when they should be submitted and to whom.

2. Progress meetings: Prepare the agenda, attend, and conduct meetings with the

City personnel, contractor, sub-contractors, utility personnel and other agencies affected by the project. Be prepared to discuss recent progress, upcoming events in the schedule, and problems associated with the project. Record significant information revealed and discussed at the meeting and distribute written minutes to the appropriate agencies. Attend City meetings as necessary.

3. Project Administration: Provide project administration and coordinate with the assigned City Project Manager. Prepare for and attend, when requested, any periodic or in-depth FHWA or FDOT inspections that may be conducted on the project related to project work, progress or records. Prepare for, cooperate with, and assist auditors that may be assigned to review project records, payments, reports, etc. Provide ample inspectors and assistance to adequately oversee all work being done on the contract. Prior to starting work, submit to the City Department Project Manager a listing of personnel assigned to the project for review and approval. In addition, a list of persons with emergency phone numbers should always be supplied to the City Project Engineer and be available at any time in the case of an emergency on the project. The Project Administrator shall also obtain from the contractor a list of contractor’s personnel that will be responsible for any occurrence that may arise on the project for the life of the project.

4. Provide Construction Inspection: Provide effective and qualified inspection services. All CEI staff proposed for this project must meet the personnel requirements and qualifications listed in Section 19. Personnel of this Scope of Services.

5. On-site Inspection: The Consultant shall monitor the Contractor’s on-site construction activities and inspect materials entering into the work in accordance with the plans, specifications, and special provisions for the Construction Contract to determine that the projects are constructed in reasonable conformity with such documents. The Consultant shall keep detailed accurate records of the Contractor’s daily operations and of significant events that affect the work.

Consultant shall be responsible for monitoring and inspection of Contractor’s Work

Zone traffic control plan and review of modifications to the Work Zone Traffic Control Plan, including alternate Work Zone Traffic Control Plan, in accordance with FDOT procedures. Consultant employees performing such services shall be qualified in accordance with FDOT requirements and procedures.

6. Supplemental Agreements/Construction Change, Force Account, VECP:

Notify the City Project Manager of the necessity of any Supplemental Agreements/Construction Changes. Negotiate prices for additional pay items with the contractor while adhering to the “Average Unit Price” listing when possible.

Coordinate acceptance of prices with the City Project Manager. Any work that cannot be negotiated with the prime contractor will be pursued by Force Account as defined in the Standard Specifications and recorded on forms supplied by the FDOT. Submit Value Engineering Change Proposals to the City Project Manager for analysis and distribution to the appropriate division(s). Develop change orders as approved by the FDOT and present to the City for their approval.

7. Shop Drawings: Will review and sign off on all shop drawings prior to the

Contractor submitting them to the appropriate Vendor.

8. Reporting: It shall be the responsibility of the Consultant awarded this contract to ensure that any and all reporting required by the Florida Department of Transportation (FDOT) and the Federal Highway Administration (FHWA) for this project are met. This shall include but not be limited to GAP reporting. The firm shall ensure that all reporting required for 100% reimbursement to the City is properly completed and submit according to FHWA and FDOT guidelines.

9. Quality Assurance and Testing for Acceptance: The Consultant shall orchestrate sampling and testing of component materials and completed work in accordance with the Construction Contract documents. This sampling and testing shall be performed by an outside FDOT-certified geotechnical laboratory. The minimum sampling frequencies set out in the FDOT Materials Sampling, Testing and Reporting Guide shall be met. In complying with the aforementioned guide, the Consultant shall provide daily surveillance of the Contractor’s Quality Control activities at the project site and perform the sampling and testing of materials and completed work items that are normally done in the vicinity of the project for verification and acceptance.

The Consultant shall be specifically responsible for job control samples determining the acceptability of all materials and completed work items on the basis of either test results or verification of a certification, certified mill analysis, DOT label, DOT stamp, etc.

Sampling, testing and laboratory methods shall be as required by the FDOT’s Standard Specifications, Supplemental Specifications or as modified by the special provisions of the Construction Contract.

Documentation reports on sampling and testing shall be submitted to responsible parties during the same week that the construction work is done. The Consultant will input verification testing information and data into the FDOT database if required by FDOT.

10. Progress Payments: The Consultant will document and accurately estimate quantities for Monthly Progress Payments. Test reports will be on file prior to payment. FDOT Project Engineer must approve any waiver of testing documents prior to payment. Payments for stockpiled material may be made as defined in the Standard Specifications.

11. Revisions to the Contract Plans: Any revisions to the contract plans or cross sections will be submitted by the Consultant to the City Project Manager for processing.

12. Distribution of Correspondence: A copy of all correspondence between the

Consultant, contractor, subcontractors, or others concerning matters related to the project shall be maintained in an office file copy for submission with the project Final Records to the City.

13. Inspection of Work: Provide inspection services for conformance to Plans and Specifications for all roadway, structures, and specialty items that are being incorporated into the project. Observe, measure, and record all quantities for payment. These quantities and field measurements shall be recorded in the project records. The records will be recorded on a standard form (field book) approved by the City. Check traffic control daily, and additionally as required or requested. Notify the contractor of deficiencies or problems immediately. Document weekly (or as often as necessary) project traffic control on weekly approved forms. Inspect daily erosion control items for conformance to the plans as well as effectiveness in the field. Notify the contractor of deficiencies. Prepare to justify any and all pay quantities in the case of questions by the City or FDOT. Prepare an accurate daily diary, signed by the inspector, consisting of:

• A record of the contractors on the project

• Their personnel (number and classification)

• Equipment (number and type or size)

• Location and work performed by each contractor or subcontractor

• Events of note on the project

• Accidents on the project and any details surrounding the accident such as police report number, fatalities, causes, time, etc. Obtain a copy of the police report for the project records whenever possible.

• Weather, estimated amount of precipitation and average temperature. A total rain day schedule should be kept.

• Any other details that may be important later in the project life

14. Contractor’s Payrolls, Employee Interviews and Contract Compliance (EEO):

Receive and check the contractor’s payrolls for conformance to state wage rates as defined in the contract. Late payrolls (two weeks late) are justification to withhold progress payment. Notify the prime contractor of late payrolls and request immediate submission. Notify the City’s Project Manager and FDOT District 3 LAP Coordinator and FDOT District 3 Contract Compliance Manager prior to withholding payments. Conduct employee interviews on the forms approved by FDOT and compare to the submitted payrolls for accuracy. Notify the prime contractor of inaccuracies and resolve discrepancies. Adhere to Special Provisions concerning reports to be submitted to the Contract Compliance office.

15. Reports: There are numerous reports, documents, etc., that must be generated in the process of contract administration. A copy (electronic and paper) will be provided to the FDOT prior to construction, on a weekly basis or as needed. Any questions regarding the requirements can be forwarded to the FDOT District Lap Coordinator for clarification at any time.

16. Final Records: Submit a compilation of project records to the City and FDOT (if necessary) after project completion. Make corrections when/if notified and resubmit the records and a final estimate for the project at the appropriate time.

Submit all final forms (FHWA-47, CC3, etc.) with the final records.

17. Project Claims: Prepare documentation and assist in the defense of the City and FDOT, when requested, in preparation for Claims or possible Claims resulting in the execution of the contract.

18. Project Certification: Upon satisfactory completion of the project by the

Contractor and in compliance with the required submittals, testing and documentation, submit written certification of compliance to the FDOT on behalf of the City.

19. Compensation: Method of compensation is outlined in the professional services contract between the City of Pensacola and the Consultant

20. Utility Coordination and Conflict Resolution

• Identify conflicts between construction and existing utilities including gas, water, stormwater, sanitary sewer, telecom, electrical wiring, telephone, and cable TV lines.

• Coordinate field adjustments and relocations with the respective utility companies. Note: Major utility relocations will require prior approval from the City and relevant utility providers, as outlined in the engineering documents.

• Monitor vault installation, manhole resets, and inlet alignments.

• Ensure irrigation valves are not installed in roadways and are properly located within landscape planted areas, including verification of correct sleeving of irrigation lines under impervious surfaces (L9.06, L9.07).

• Oversee the preservation of existing ECUA meters and the proper installation of new ductile iron valve boxes and double check valve backflow prevention devices below grade per local codes (L9.06, L9.07).

• Monitor and approve asphalt pavement repair associated with utility work, ensuring adherence to FDOT approved base course and concrete specifications (L9.06).

REQUIRED QUALIFICATIONS

General Requirements:

Provide qualified personnel necessary to efficiently and effectively carry out its responsibilities under this Agreement. Method of compensation for personnel assigned to this project is outlined in the professional services contract between the City and the Consultant.

Unless otherwise agreed to by the City, the City will not compensate straight overtime or premium overtime for the positions of Senior Project Engineer, Project Administrator/Project Engineer, Contract Support Specialist and Assistant or Associate to any of these positions.

Personnel Qualifications:

Provide competent personnel qualified by experience and education.

Personnel identified in the Consultant technical proposal are to be assigned as proposed and are committed to performing services under this Agreement. Personnel changes will require written approval from the City. Staff that has been removed shall be replaced by the Consultant within one week of City notification.

Before the project begins, all project staff shall have a working knowledge of the current Construction Project Administration Manual (CPAM) and must possess all the necessary qualifications/certifications for fulfilling the duties of the position they hold. Cross training of the Consultant’s project staff is highly recommended to achieve a knowledgeable and versatile project inspection team but shall not be at any additional cost to the City and should occur as workload permits. Visit the training page on the State Construction Office website for training dates.

Minimum qualifications for the Consultant personnel are set forth as follows. Exceptions to these minimum qualifications will be considered on an individual basis. However, a Project Administrator working under the supervision and direction of a Senior Project Engineer or an Inspector working under the supervision and direction of a Senior Inspector shall have six months from the date of hire to obtain the necessary qualifications/certifications provided all other requirements for such positions are met and the Consultant submits a training plan detailing when such qualifications/certifications and other training relative to the FDOT’s procedures, Specifications and Design Standards will be obtained.

CEI SENIOR PROJECT ENGINEER - A Civil Engineering degree and registered in the State of Florida as a Professional Engineer (or if registered in another state, the ability to obtain registration in the State of Florida within six months) and six (6) years of engineering experience [(two (2) years of which are in major road or bridge construction)] or [(five (5) of which are in major bridge construction) - for Complex Bridge Projects with the exception of PTS projects which require two (2) years of major bridge construction], or for non-degreed personnel the aforementioned registration and ten (10) years of engineering experience (two (2) years of which are in major road or bridge construction).

Qualifications include the ability to communicate effectively in English (verbally and in writing); direct highly complex and specialized construction engineering administration and inspection program; plans and organizes the work of subordinate and staff members;

develops and/or reviews policies, methods, practices, and procedures; and reviews programs for conformance with FDOT standards. Also must have the following:

QUALIFICATIONS:

Attend the CTQP Quality Control Manager course and pass the examination.

CERTIFICATIONS:

FDOT Advanced MOT

OTHER:

A Master's Degree in Engineering may be substituted for one (1) year engineering experience.

CEI PROJECT ADMINISTRATOR/PROJECT ENGINEER - A Civil Engineering degree plus two (2) years of engineering experience in construction of major road or bridge structures, or for non-degreed personnel eight (8) years of responsible and related engineering experience, two (2) years of which involved construction of major road or bridge structures.

Receives general instructions regarding assignments and is expected to exercise initiative and independent judgment in the solution of work problems. Directs and assigns specific tasks to inspectors and assists in all phases of the construction project. Will be responsible for the progress and final estimates throughout the construction project duration. Must have the following:

CTQP Final Estimates Level II

CERTIFICATIONS:

FDOT Advanced MOT

OTHER:

Attend CTQP Quality Control Manager Course and pass the examination.

A Master's Degree in Engineering may be substituted for one (1) year of engineering experience

CEI ASSISTANT PROJECT ADMINISTRATOR/PROJECT ENGINEER – A Civil Engineering degree plus one (1) year of engineering experience in construction of major road or bridge structures, or for non-degreed personnel six (6) years of responsible and related engineering experience, two (2) years of which involved construction of major road or bridge structures.

FDOT Intermediate MOT

CEI CONTRACT SUPPORT SPECIALIST - A High School diploma or equivalent and four

(4) years of road & bridge construction engineering inspection (CEI) experience having performed/assisted in project related duties (i.e., Materials Acceptance and Certification (MAC) System, progress and final estimates, EEO compliance, processing Construction Contract changes, etc.) or a Civil Engineering Degree. Should exercise independent judgment in planning work details and making technical decisions related to the office aspects of the project. Should be familiar with the Department’s Procedures covering the project related duties as stated above and be proficient in the computer programs necessary to perform these duties. Shall become proficient in Multi-Line and Engineering Menu.

CEI ASSOCIATE CONTRACT SUPPORT SPECIALIST - High school graduate or equivalent plus three (3) years of secretarial and/or clerical experience including two (2) years’ experience in construction office management having performed project related duties (i.e., Materials Acceptance and Certification (MAC) System, progress and final estimates, EEO compliance, processing Construction Contract changes, etc.).

Experienced in the use of standard word processing software. Should exercise independent initiative to help relieve the supervisor of clerical detail. Assists the Project Administrator in office related duties (i.e., CQR, progress, and final estimates, EEO compliance, Processing Construction Contract changes, etc.). Project specific work under the general supervision of the Senior Project Engineer and staff.

CTQP Final Estimates Level I

CEI RESIDENT COMPLIANCE SPECIALIST - Graduation from an accredited high school or equivalent with one (1) year of experience as a resident compliance officer on a construction project or two (2) years of assisting the compliance officer in monitoring the project. Should have prior experience in both State funded and Federal Aid funded construction projects with FDOT and knowledge of EEO/AA laws and FDOT’s OJT programs. Ability to analyze, collect, evaluate data, and take appropriate action when necessary. Must attend all training workshops or meetings for Resident Compliance Specialists as determined necessary.

CEI SENIOR INSPECTOR/SENIOR ENGINEER INTERN – High school graduate or equivalent plus four (4) years of experience in construction inspection, two (2) years of which shall have been in bridge and/or roadway construction and one (1) year of road & bridge CEI experience with the ability to earn additional required qualifications within one year. (Note: Senior Engineer Intern classification requires one (1) year experience as an Engineer Intern.)

To be in primary control, a Senior Inspector must have supervised two or more inspectors and must have been directly responsible for all inspection requirements related to the construction operations assigned.

Must have the following as required by the scope of work for the project:

QUALIFICATIONS:

CTQP Concrete Field Technician Level I CTQP Concrete Field Inspector Level II (Bridges) CTQP Asphalt Roadway Level I CTQP Asphalt Roadway Level II CTQP Earthwork Construction Inspection Level I CTQP Earthwork Construction Inspection Level II CTQP Pile Driving Inspection CTQP Drilled Shaft Inspection (required for inspection of all drilled shafts including miscellaneous structures such as sign structures, lighting structures, and traffic signal structures) CTQP Grouting Technician Level I CTQP Post-Tensioning Technician Level I IMSA Traffic Signal Inspector Level I

Nuclear Radiation Safety

Responsible for performing highly complex technical assignments in field surveying and construction layout, making, and checking engineering computations, inspecting construction work, and conducting field tests and is responsible for coordinating and managing the lower level inspectors. Work is performed under the general supervision of the Project Administrator.

CEI INSPECTOR/ENGINEER INTERN - High school graduate or equivalent plus two (2) years’ experience in construction inspection, one (1) year of which shall have been in bridge and/or roadway construction inspection, or an Engineer Intern with a Civil

Engineering degree (requires certificate) having the ability to earn the required qualifications and certifications within one year, plus demonstrated knowledge in the following:

Must have the following as required by the scope of work of the project:

QUALIFICATIONS:

CTQP Concrete Field Inspector Level I CTQP Asphalt Roadway Level I CTQP Earthwork Construction Inspection Level I CTQP Pile Driving Inspection CTQP Drilled Shaft Inspection (required for inspection of all drilled shafts including miscellaneous structures such as sign structures, lighting structures, and traffic signal structures)

Nuclear Radiation Safety IMSA Traffic Signal Inspector Level I Florida Stormwater, Erosion, and Sedimentation Control Training and Certification Program for Inspectors and Contractors

Responsible for performing assignments in assisting Senior Inspector in the performance of their duties. Receive general supervision from the Senior Inspector who reviews work while in progress.

CEI INSPECTOR’S AIDE - High School graduate or equivalent and able to perform basic mathematical calculation and follow simple technical instructions. Duties are to assist higher-level inspectors. Must obtain FDOT Intermediate MOT within the first six months of the assignment.

CEI SURVEY PARTY CHIEF - High School graduate plus four years of experience in construction surveying (including two (2) years as Party Chief). Experienced in field engineering and construction layout, making and checking survey computations and supervising a survey party. Work is performed under general supervision of Project Administrator.

CEI INSTRUMENT PERSON - High school graduate plus three (3) years of experience in construction surveying one (1) year of which shall have been as instrument-man.

Responsible for performing assignments in assisting Party Chief in the performance of their duties. Receives general supervision from Party Chief who reviews work while in progress.

CEI ROD-MAN/CHAIN PERSON - High school graduate with some survey experience or training preferred. Receives supervision from and assists Party Chief who reviews work while in progress.

CEI SECRETARY/CLERK TYPIST- High school graduate or equivalent plus two (2) years of secretarial and/or clerical experience. Ability to type at a rate of 35 correct words per minute. Experienced in the use of standard word processing software. Should exercise independent initiative to help relieve the supervisor of clerical detail. Work under general supervision of the Senior Project Engineer and staff.

SUBMITTAL FORMAT

Submittals will include one (1) original, accompanied by six (6) complete copies plus one

(1) complete and identical electronic copy on flash drive or CD. All shall be submitted in one qualification package. The selection criteria and points that will be used in ranking the submittals are noted in the attached Evaluation Sheet. Submittals should be bound with spiral or GBC binders. Each section in the submittal should follow the format/organization noted in this section. The selection of the short-listed firms will be based on the information provided in the written submittal. An authorized representative of the firm shall sign the submittal. All information requested must be submitted. Failure to submit all information may result in a lowered evaluation score of the submittal. At its discretion, the City may reject submittals which are substantially incomplete or lack key information.

Submittals should include the following items along with other material to demonstrate firm’s expertise and capability:

Letter of Response:

• Letter of response prepared by a corporate officer or principal of the firm authorized to obligate the firm contractually should at a minimum include the following information:

o Project name/FDOT Financial Management Number o Consultant’s name and address o Proposed office responsible for Consultant o Contact person, phone number, and internet email address

• Description of EEO Capabilities (30 Points): Demonstrate past experience with federal funding (specifically Local Agency Program funding).Display expertise with certified payrolls, federally funded FDOT projects, GAP program, Contract Compliance Workbook, and the completion and submission of related paperwork as outlined in the Workbook. See Part II – Scope of Services for a complete list of items to be completed for EEO Capabilities.

• Description of Organization and Staffing (25 Points): Identify the roles and responsibilities of the proposed personnel. The project manager, EEO Compliance

Specialist, inspector and any other related personnel should be shown with each individual’s experience and qualifications. Identify subconsultant(s) that may be used for the project. Include resumes for each team member involved with the project. Construction Training and Qualification Program (CTQP) printouts may also be submitted.

• Description of Experience of the firm & References (30 Points): Demonstrate experience in other projects of similar scope of work and complexity (a minimum of 4 projects should be shown). A reference list for each project is required including the name of client contact familiar with the project, project name, telephone number and/or email address, brief description of the project, actual cost and project length. LAP projects should also be shown if possible.

• Description of Availability of workload & willingness to meet time requirement (15 Points): Ability of the firm to manage this project within the specified project time and within budget. Show current workload of available personnel and hours projected on this project. Provide a schedule of project progress beginning with pre-construction conference and ending with project closeout.

Other Statements, Forms, and Documentation to be included in RFQ Submittal

• Signature Sheet

• Payment Schedule

• Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion (FDOT Form #375-030-32)

• Certificates of Insurance as described under the INSURANCE section.

• Proof of Licenses/Certifications o Provide proof of proper State of Florida business licensure and professional certifications/registration(s) in the State of Florida. Provide proof of corporate registration to operate in the State of Florida by the Department of State, Division of Corporations. Information concerning certification with the Secretary of State can be obtained at:

http://ccfcorp.dos.state.fl.us/index.html

• E-Verify o The Consultant shall utilize the U.S. Department of Homeland Security’s E-

Verify system to verify the employment eligibility of all new employees hired by Agency during the term of the contract; and shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security’s E- Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term.

• Public Entity Crimes Statement

• FDOT Prequalification Letter: 10.1 – Roadway Construction Engineering Inspection

• Truth in Negotiation Certification (FDOT Form #375-030-30)

• Conflict of Interest Certification (FDOT Form #375-030-50)

• Certification of Disclosure of Lobbying Activities on Federal Aid Contracts (FDOT http://ccfcorp.dos.state.fl.us/index.html

Form #375-030-33 and if necessary #375-030-034)

Length of Service

The Consultant’s construction engineering and inspections services shall begin upon written Notice to Proceed (NTP) by the City. It is anticipated that the NTP will be issued by November 2026. It is projected that all work will be completed by March 2027.

EVALUATION OF SUBMITTAL

Submissions will be evaluated based on the following:

Evaluation Category Weight

EEO Capabilities 30

Organization and Staffing 25

Experience of the firm and References 30

Availability of workload and willingness to meet time requirements 15

TOTAL 100

REVIEW PROCESS

All submittals will be subject to review and an evaluation process. All Consultants responding to the Request for Qualifications (RFQ), who meet the requirements, will be ranked in accordance with the criteria established in these documents. The City will consider all responsive and responsible submittals received.

Submittals shall include all of the information solicited in the RFQ, and any additional data that the Respondent deems pertinent to the understanding and evaluation of the submittal. Each Respondent will be ranked based on the criteria herein addressed.

EVALUATION AND AWARD PROCESS

The selection committee will review, evaluate and rank the qualifications submitted by all responsive and responsible firms based on the criteria above, with one (1) being best, two

(2) being second-best, etc. If there is a tie during the shortlisting phase, the committee will proceed to oral presentations. If continuing to oral presentations, the firm with the lowest combined score will be determined the best firm. Should there be a tie between firms, the firm with the highest aggregate score from the written evaluation shall be determined the best firm. The committee will then recommend to the City Council award of the contract to the top ranked, best firm.

If the City Council concurs with the selection committee, the firm name along with the required selection documentation will be forwarded to FDOT for approval of the selected firm. Should FDOT concur with the City’s recommendation, contract price negotiations will begin between the selected firm and the City of Pensacola.

The City of Pensacola shall provide notice of a decision or intended decision concerning a solicitation, contract award, or exceptional purchase by posting. The notice shall contain the following statement: “Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.”

All prospective submitters are hereby cautioned not to contact any City Council member or any member of the Selection Committee after publication of the RFQ.

PUBLIC ENTITY CRIMES

Any person or affiliate who has been placed on the convicted Consultant list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, for the construction or repair of a public building or public work, may not submit bids on leases or real property to a public entity, may not be awarded or perform work as a Consultant, supplier, sub-Consultant, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 280.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted Consultant list.

INSURANCE AND INDEMNIFICATION

GENERAL

Before starting and until termination of work for, or on behalf of the City, the Consultant shall procure and maintain insurance of the types and to the limits specified.

The term CITY as used in this section of the Contract is defined to mean the City itself, any subsidiaries or affiliates, elected and appointed officials, employees, volunteers, representatives and agents.

The term FDOT as used in this section of the contract is defined to mean the State of Florida Department of Transportation, including the Department’s officers and employees.

WORKER'S COMPENSATION

The Consultant shall purchase and maintain Worker's Compensation Insurance Coverage for all Workers' Compensation obligations whether legally required or not.

Additionally, the policy, or separately obtained policy, must include Employers Liability Coverage of at least $100,000 each person -accident, $100,000 each person - disease, $500,000 aggregate - disease.

COMMERCIAL GENERAL, AUTOMOBILE, POLLUTION AND UMBRELLA LIABILITY

COVERAGES

The Consultant shall purchase coverage on forms no more restrictive than the latest editions of the Commercial General Liability and Business Auto policies filed by the Insurance Services Office. The CITY and FDOT shall be an Additional Insured on all coverages except workers’ compensation and such coverage shall be at least as broad as that provided to the Named Insured under the policy for the terms and conditions of this Contract. The CITY and FDOT shall not be considered liable for premium payment, entitled to any premium return or dividend and shall not be considered a member of any mutual or reciprocal company. Minimum limits of $1,000,000 per occurrence and $5,000,000 aggregate, and per accident, combined single limit for liability must be provided, with umbrella insurance coverage making up any difference between the policy limits of underlying policies coverage and the total amount of coverage required. If the required limits of liability afforded should become impaired by reason of any claim, then the Consultant agrees to have such limits of $1,000,000 per occurrence and $5,000,000 aggregate, reinstated under the policy.

Commercial General Liability coverage must be provided, including bodily injury and property damage liability for premises, operations, products and completed operations, contractual liability, damage from collapse and underground exposures (c, u), and independent Consultants. The coverage shall be written on occurrence-type basis.

Business Auto Policy coverage must be provided, including bodily injury and property damage arising out of operation, maintenance or use of owned, non-owned and hired automobiles and employee non-ownership use.

Consultant’s Pollution Liability coverage for bodily injury, property damage, fines, penalties, defense, and clean up must be included. Coverage must include both sudden/accidental and non-sudden/gradual.

Umbrella Liability Insurance coverage shall not be more restrictive than the underlying insurance policy coverages. The coverage shall be written on an occurrence-type basis.

CERTIFICATES OF INSURANCE

Required insurance shall be documented in the Certificates of Insurance that provide that the CITY and FDOT shall be notified at least thirty (30) days in advance of cancellation, nonrenewal or adverse change or restriction in coverage. The CITY and FDOT shall be named on each Certificate as an Additional Insured and this contract shall be listed. If required by the CITY, the Consultant shall furnish copies of the Consultant's insurance policies, forms, endorsements, jackets and other items forming a part of, or relating to such policies. Certificates shall be on the "Certificate of Insurance" form equal to, as determined by the CITY an ACORD 25. Any wording in a Certificate which would make notification of cancellation, adverse change or restriction in coverage to the CITY an option shall be deleted or crossed out by the insurance carrier or the insurance carrier's agent or employee. The Consultant shall replace any canceled, adversely changed, restricted or non-renewed policies with new policies acceptable to the CITY shall file with the CITY and FDOT Certificates of Insurance under the new policies prior to the effective date of such cancellation, adverse change or restriction. If any policy is not timely replaced, in a manner acceptable to the CITY, the Consultant shall, upon instructions of the CITY, cease all operations under the Contract until directed by the C I T Y , in writing, to resume operations. The "Certificate Holder" address should read: City of Pensacola, Department of Risk Management, Post Office Box 12910, Pensacola, FL 32521.

A separate certificate of insurance with “Certificate Holder” address should read: Florida Department of Transportation, Office of Comptroller, MS 24, 605 Suwannee Street, Tallahassee, FL 32399-0405.

INSURANCE OF THE CONSULTANT PRIMARY

The Consultant required coverage shall be considered primary, and all other insurance shall be considered as excess, over and above the Consultant's coverage. The Consultant's policies of coverage will be considered primary as relates to all provisions of the contract.

LOSS CONTROL AND SAFETY

The Consultant shall retain control over its employees, agents, servants and subConsultants, as well as control over its invitees, and its activities on and about the subject premises and the manner in which such activities shall be undertaken and to that end, the Consultant shall not be deemed to be an agent of the CITY and FDOT. Precaution shall be exercised at all times by the Consultant for the protection of all persons, including employees, and property. The Consultant shall make special effort to detect hazards and shall take prompt action where loss control/safety measures should reasonably be expected.

HOLD HARMLESS

To the extent provided by law, CONSULTANT shall indemnify, defend, and hold harmless the City, and the State of Florida, Department of Transportation, including the Department’s officers, agents, and employees, against any actions, claims, or damages arising out of, relating to, or resulting from negligent or wrongful act(s) of CONSULTANT, or any of its officers, agents, or employees, acting within the scope of their office or employment, in connection with the rights granted to or exercised by CONSULTANT The foregoing indemnification shall not constitute a waiver of the Department’s or City’s sovereign immunity beyond the limits set forth in Florida Statutes, Section 768.28. Nor shall the same be construed to constitute agreement by CONSULTANT to indemnify City for the negligent acts or omissions of the City its officers, agents, or employees, or third parties.

Nor shall the same be construed to constitute agreement by CONSULTANT to indemnify the Department for the negligent acts or omissions of the Department, its officers, agents, employees, or third parties. This indemnification shall survive the termination of this Agreement.

PAY ON BEHALF OF THE CITY

The Consultant agrees to pay on behalf of the CITY and FDOT, as well as provide a legal defense for the CITY and FDOT, both of which will be done only if and when requested by the CITY or FDOT, for all claims as described in the Hold Harmless paragraph. Such payment on the behalf of the CITY and FDOT shall be in addition to any and all other legal remedies available to the CITY and FDOT and shall not be considered to be the CITY’s and FDOT 's exclusive remedy.

PAYMENT TO CONSULTANT

The CITY shall pay to the CONSULTANT for services rendered an amount not to exceed the amount defined and approved by the CITY in each separate Service Authorization, which includes all direct charges, indirect charges and reimbursable expenses, if any. The CONSULTANT will bill the CITY on a monthly basis or as otherwise provided and at the amounts set forth for each Service Authorization toward the completion of the Scope of Services established in each Service Authorization. The amounts billed shall represent the approximate completion of services outlined in the Scope of Services contained in each Service Authorization. A determination of allowable costs in accordance with the Federal cost principles will be performed for services rendered under the contract.

PAYMENT OF INVOICES

Invoices received from the CONSULTANT pursuant to this contract will be reviewed and approved by the CITY, indicating that services have been…