RFQ 26-011.pdf

NYS OFFICE OF MENTAL HEALTH

REQUEST FOR QUOTE (RFQ) #: RFQ 26-011

KEY EVENTS

Receipt of Questions from Potential Offerors August 13th at 3:00PM Questions and Answers sent by OMH August 20th at 3:00PM Quote Submission Due Date: August 27th at 3:00PM

Issuing Office/Permissible Contacts: The issuing office, named below, is the sole point of contact in the State for matters related to this transaction. Pursuant to NY State Finance Law 139-j and 139-k, this transaction includes and imposes certain restrictions on communications between OMH and an offeror during the procurement process. Please reference Attachment J, Summary of OMH Procurement Lobbying Guidelines, included with this Request for Quote.

Attention: Nicholas Bucci Address: 75 New Scotland Ave, Albany NY 12208 Phone: (518)-549-1651 E-Mail: Nicholas.Bucci@omh.ny.gov

1. Introduction: OMH is seeking quotes for Catholic pastoral care and spiritual counseling to the Mohawk Valley Psychiatric Center’s Inpatient, Children’s Service consumers, and Outpatient consumers at locations to include MVPC’s Rome, Herkimer and York Street Clinics, State Operated Community Residences in Yorkville and Whitesboro, the Corner and Transitional Living Center.

2. Scope of work:

1. Standard times for Catholic services (actual length of time of service) include:

Spiritual/Pastoral Counseling – 1 hour per week Youth Services Children & Youth – 4 hours per month Bible study – 1 hour per week Adult Education – Groups to include various religious and spiritual topics –

3 hours per week Rosary Group- 1 hour per week Services described will be provided by a priest, minister, lay minister, ordained and commissioned, or other individuals credentialed by the appropriate authority to perform such services on its behalf.

2. The facility shall provide all supplies, materials and equipment and space required for these services.

The facility shall designate a liaison with the CONTRACTOR for the purpose of scheduling services, receiving materials, and providing access to space for religious events and for visitation of patients.

CONTRACTOR shall likewise designate a liaison regarding specified offerings.

3. Method of Award: As per NYS Finance Law and NYS Procurement Council Guidelines, as a discretionary transaction, selection will be based upon reasonableness of price and justification for vendor selection.

4. This RFQ will result in A Discretionary "T" contract. The contract boilerplate that contains the standard terms and conditions for OMH is attached with this RFQ.

5. Quote Submission:

The Quote Submission, Attachment D, must be submitted via email to Bids@omh.ny.gov no later than August 27th at 3:00PM

6. Quote Requirements:

A. The submission of a quote constitutes a binding offer. Such binding offer shall be firm and not revocable for a period of sixty (60) days after the deadline for a quote submission.

B. The quote is to be submitted via email only to Bids@omh.ny.gov on or before the date and time defined by this RFQ. No late submissions will be considered.

7. Procurement Lobbying Law Requirements: Does Not apply to this RFQ.

8. Consultant Disclosure Legislation: Does Not apply to this RFQ.

9. New York State Worker Compensation (WC) & Disability Benefits (DB) insurance Requirements:

Upon notification of selection, the awardee will be required to provide current WC and BD certificates or WC and DB Exemption certificate.

10. Liability Insurance Requirement:

Upon notification of selection, the awardee will be required to provide current general liability insurance certificate in a form that is acceptable to OMH.

11. Prevailing Wage: Does Not apply to this RFQ.

12. Minority and Women-owned Business Enterprise (MWBE) and Service Disabled Veteran-Owned Business (SDVOB) Requirements: Does Not apply to this RFQ.

13. Reserved Rights of New York State:

A. Withdraw the RFQ at any time, at its sole discretion;

B. Disqualify any offeror whose conduct and/or quote submission fails to conform to the requirement of the RFQ;

C. Seek clarifications of quote;

D. Use information obtained through site visits, management interviews and the State’s investigation of an offeror’s qualifications, experience, ability or financial standing, and any material or information submitted by the offeror in response to the OMH’s request for clarifying information in the course of evaluation and/or selection under this RFQ.

E. Amend RFQ specifications to correct errors or oversights, or to supply additional information as it becomes available;

F. Change any of the scheduled dates stated herein;

G. Adjust or correct cost or cost figures with concurrence of the offeror if mathematical or typographical errors exist;

14. Quote Confidentiality:

All quotes submitted for OMH’s consideration will be held in confidence. However, the resulting contract is subject to New York State Freedom of Information Law (FOIL). Therefore, if an offeror believes that any information in its quote constitutes a trade secret or should otherwise be treated as confidential and wishes such information not to be disclosed if requested, pursuant to FOIL. (Article 6 of the Public Officer’s Law), the offeror shall submit with its quote a separate letter specifically identifying the page number(s), line(s), or other appropriate designation(s) containing such information, explaining in detail why such information is a trade secret and formally requesting that such information be kept confidential. Failure by an offeror to submit such a letter with its bid identifying trade secrets will constitute a waver by the offeror of any rights it may have under Section 89(5) of the Public Officers’ Law relating to protection of trade secrets. The proprietary nature of the information designated confidential by the offeror may be subject to disclosure if ordered by a court of competent jurisdiction. A request that an entire quote be kept confidential is not advisable since a bid cannot reasonably consist of all data subject to FOIL proprietary status.

15. Contract Payment:

All contractors are required to participate in the Electronic Payment program offered by the NYS Office of the State Comptroller (OSC). Payment for invoices submitted by contractors will only be rendered electronically unless payment by paper check has been expressly authorized by OMH’s Office of Financial Management, at OMH’s sole discretion, due to extenuating circumstances. Electronic payments will be made in accordance with ordinary State procedures and practices. Contractors shall comply with the State Comptroller’s procedures to authorize electronic payments. For additional information and to apply for Electronic Payments, the CONTRACTOR is directed to the following web site:

http://www.osc.state.ny.us/epay/index.htm .

ATTACHMENT D

QUOTE SUBMISSION

RFQ #:26-011

Attention: Nicholas Bucci, Nicholas.Bucci@omh.ny.gov

Name of Firm: ______________________________________________________________________

Address: __________________________________________________________________________

Federal ID (FEIN) #: ______________________ NYS Vendor ID #: ____________________________

Please check all that apply:

NYS Minority-owned Business (MBE) Registration #:

NYS Women-owned Business (WBE) Registration #:

NYS Service Disabled Veteran-Owned Business

(SDVOB)

Registration #:

NYS Small Business (SB) Registration #:

NYS Disadvantaged Business Enterprise (DBE) Registration #:

None of the Above

Note: Offerors are not to change, delete, or make any additions to this form, and are to supply only the quote information that is required. If any changes, deletions, or additions are made by the bidder, or if all of the required information is not provided, then at OMH’s discretion, the quote may be disqualified.

Hourly Rate Hours Per Month # of Months Yearly Total 28 12

By offering a quote, vendor agrees to all terms of the RFQ; Quotes are not to include sales tax as New York State Agencies are tax-exempt.

Printed name: _____________________ Authorized signature: ____________________________

Date: ___________ E-mail address: ________________________ Phone #: ___________________