CITY OF SAN ANTONIO

REQUEST FOR QUALIFICATIONS (RFQ)

ON-CALL LANDSCAPE ARCHITECTURAL SERVICES

RFQ: 2026-100

Release Date: August 21, 2026 Proposals Due: October 6, 2026, at 2:00 PM Central Time (CT)

This solicitation has been identified as High-Profile.

PROHIBITED CAMPAIGN CONTRIBUTIONS

Prohibition against Campaign or Officeholder Contributions for Individuals and Entities Seeking High- Profile Contracts. Under Section 2-309 of the Municipal Campaign Finance Code, the following are prohibited from making a campaign or officeholder contribution to any member of City Council, candidate for City Council or political action committee that contributes to City Council elections beginning on the *10th business day after a contract solicitation has been released through the 30th calendar day following the approval by City Council (“blackout” period):

1. Any individual seeking a high-profile contract;

2. Any owner, officer, officer of board, executive committee member, and general board member of an entity seeking a high-profile contract;

3. The legal signatory of the high-profile contract;

4. Any attorney, lobbyist or consultant hired or retained to assist the individual or entity in seeking a high-profile contract;

5. Subcontractors hired or retained to provide services under the high-profile contract;

6. Any first-degree member of the household of any person listed in (1), (2), (3) or (5) of this subsection;

and

7. Any corporate political action committee (PAC) established or formed by the entity seeking a high-profile contract.

A high-profile contract cannot be awarded to the individual or entity if a prohibited contribution was made by any of these individuals during the “blackout” period.

*For this solicitation, the first day contributions are prohibited is SEPTEMBER 4, 2026.

The first day contributions may be made is the 31st day after the contract is approved at a City Council “A” Session.

RFQ: 2026-100 Page 2

RESTRICTIONS ON COMMUNICATIONS

In accordance with and as authorized by Section 2-61 of the City Code, the following restrictions on communications apply to this solicitation: Respondents are prohibited from contacting 1) City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the RFQ or proposal from the time the RFQ has been released until the contract is posted for consideration as an agenda item during a meeting designated as an “A” session; and 2) City employees from the time the RFQ has been released until the contract is approved at a City Council “A” session.

Restrictions extend to “thank you” letters, phone calls, emails and any contact that results in the direct or indirect discussion of the RFQ and/or proposal submitted by Respondent.

Violation of this provision by Respondent and/or its agent may lead to disqualification of Respondent’s proposal from consideration.

For additional information, see the section of this RFQ entitled “Restrictions on Communication”.

RFQ: 2026-100 Page 3

SUBMITTAL CHECKLIST AND TABLE OF CONTENTS

Section Section Name Page I. Background 4

II. Scope of Work, Project Objectives and General Requirements 4 III. Schedule of Events 6 IV. Pre-Submittal Conference 7 V. Proposal Document Requirements and Evaluation Criteria 7 VI. Submission Instructions 15 VII. Amendments to RFQ 16 VIII. Restrictions to RFQ 16 IX. Award of Contract and Reservation of Rights 18

Exhibit # RFQ Exhibits Exhibit A On-Call Contract Template - Exhibit B General Conditions - Exhibit C SBEDA Compliance Provisions - Exhibit D Insurance Requirements - Form # Required Forms Form 1 Submittal Checklist and Table of Contents - Form 2 Submittal Cover/Signature Sheet - Form 3 Contracts Disclosure Instructions Form - Form 4 Litigation Disclosure Form - Form 5 SBEDA Utilization Plan - Form 6 Veteran-Owned Small Business (VOSB) Form - Form 7 Local Preference Program (LPP) Form - Form 8 Heat Illness Prevention Acknowledgment Form - Form 9 Letter of Insurability From 10 Certificate of Interested Parties TEC Form 1295

RFQ: 2026-100 Page 4

ON-CALL LANDSCAPE ARCHITERCTUAL SERVICES

RFQ: 2026-100

I. BACKGROUND

The City of San Antonio (City), Capital Delivery Department (CDD) is issuing a Request for Qualifications (RFQ) seeking Statements of Qualifications (SOQ) from qualified firms (Respondents) to provide on-call Landscape Architecture services for City-owned facilities and site improvement projects.

These services will support both new construction and major renovations, with the goal of enhancing functionality, safety, accessibility, sustainability, and long-term performance of public landscapes.

Scope of work may include assessment and evaluation of existing site and landscape conditions;

preparation of planting, irrigation, hardscape, tree protection, and site layout design documents;

interdisciplinary coordination with architectural, civil, structural, and MEP teams; construction-phase support including site observations and submittal reviews; and project close-out and warranty follow-up services.

The City intends to award up to four (4) contracts as a result of this RFQ; however, the final number of awarded contracts will be determined by the number of proposals received and the outcome of evaluation process. The base contract term shall be an initial period of three (3) years. At City’s option, this Contract may be renewed annually under the same terms and conditions for up to two (2), one (1) year period(s). The City hereby establishes the maximum aggregate contract price of $7,000,000.00, which includes the initial term and all renewals for all awarded contracts. Each contract is anticipated to be for an amount not to exceed $350,000.00 per term for a total of $1,750,000.00 per contract for all terms. The City does not guarantee the entire contract capacity amount will be spent under these on-call contracts, any number of works to be authorized, or any dollar value of jobs, tasks or purchase orders allocated for each contract. Work will be performed on an as needed basis and the execution of a contract does not guarantee the issuance of work/task orders during the term of the contract.

The City is implementing a performance-based capacity model. Under this model, the total not-to-exceed contract capacity will not be equally divided among all awarded firms. Instead, firms that demonstrate responsiveness, proactive coordination, accuracy of deliverables, and overall quality of performance and drawings within budget and schedule will be awarded a greater share of assignments and contract capacity over the life of the agreement. Firms that fail to meet performance standards may receive reduced task order assignments and reduced contract utilization. Performance will be documented through the City’s standardized evaluation tools. Additional expectations and examples of non-conforming or unacceptable practices are further defined in the Professional Services Agreement.

II. SCOPE OF WORK, PROJECT OBJECTIVES AND GENERAL REQUIREMENTS

Consultants shall provide professional Landscape Architecture services on an as-needed basis in support of the City’s architectural and engineering projects throughout pre-design, design, construction, and close-out phases. Consultants must demonstrate proactive engagement, timely response, technical accuracy, and interdisciplinary coordination. Consultants shall begin work promptly when assigned and provide qualified personnel necessary to complete tasks within required timeframes.

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1) Pre-Design Services

a) Conduct site visits to assess existing site conditions including grading, drainage, vegetation, tree canopy, irrigation systems, utilities, accessibility constraints, environmental conditions, and potential conflicts.

b) Perform preliminary landscape and irrigation assessments including concept alternatives, tree preservation strategies, water-efficient irrigation approaches, and identification of site opportunities and constraints.

c) Provide preliminary cost estimates and schedule assessments tied to landscape, irrigation, tree preservation, and site improvement scopes.

d) Review applicable municipal codes and requirements including the Unified Development Code (UDC), ADA accessibility standards, COSA tree and landscape ordinances, SAWS and CPS design criteria, and GI/LID guidelines.

e) Evaluate existing tree conditions and preservation requirements, including assessments by an ISA Certified Arborist with TRAQ as required by project scope.

2) Design Services

a) Prepare landscape architectural design documents—including planting plans, hardscape layouts, irrigation designs, tree protection plans, accessibility routes, grading and drainage coordination, and site furnishing layouts—using approved project information from prior phase.

b) Design landscapes, irrigation systems, and outdoor amenities in accordance with applicable COSA standards, UDC requirements, ADA/PROWAG accessibility standards, SAWS and CPS technical criteria, and any project-specific sustainability or green infrastructure goals

c) Coordinate landscape and irrigation design with architectural, civil, structural, MEP, and other project team members to ensure integration of grading, utilities, lighting, drainage, and site infrastructure.

d) Prepare construction documents and specifications that are clear, coordinated, detailed, suitable for bidding and construction, and able to obtain required permits or utility provider approvals.

e) Include irrigation designs prepared under the responsible supervision of a Licensed Irrigator (LI) or Texas-licensed Professional Engineer (PE), as applicable.

f) Ensure playground design, surfacing, and fall-zone requirements comply with CPSI-supported criteria for safety and accessibility when playground work is included in the project scope.

g) Provide tree protection and mitigation plans prepared in coordination with an ISA Certified Arborist with TRAQ, including preservation measures, root-zone protection, and required documentation for UDC compliance.

h) Conduct interdisciplinary coordination and constructability reviews, including verification of site layouts, utilities, planting zones, irrigation routing, and integration with other design disciplines.

i) Provide design-phase cost estimates and assist the City in evaluating cost and schedule implications of design decisions.

3) Value Engineering & Coordination

a) Propose cost-saving alternatives that maintain structural integrity, system performance, code compliance, and long-term maintainability.

b) Provide value engineering recommendations as mutually exclusive options. Each option must include all required system adjustments, rerouting, infrastructure, and coordination necessary for that option to function independently of other VE options or base-scope elements. VE options may not rely on partial acceptance of other options unless explicitly identified and approved by the City.

c) Evaluate each VE option for impacts to constructability, permitting, operations, maintenance, and long-term lifecycle performance, and document these considerations as required by the City.

d) Coordinate VE recommendations with City staff, design teams, contractors, utility providers, and stakeholders to resolve budget, schedule, or quality considerations, and clearly document recommendations as required.

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e) Provide rough-order-of-magnitude or detailed cost estimates, as applicable, for each VE option to support informed decision-making during design and construction.

4) Construction Phase Services

a) Participate in construction coordination meetings with City staff, design team members, and contractors, when requested

b) Review landscape and irrigation related submittals, shop drawings, RFIs, proposed substitutions, and change orders, and provide timely and clear responses to support project progress.

c) Conduct site observations, when requested by the City, to confirm general conformance with the landscape architectural construction documents, including planting, irrigation installation, site amenities, grading/finish surfaces, accessibility routes, and tree protection measures.

d) Prepare field observation reports summarizing findings, deficiencies, or corrective actions required to maintain compliance with approved design documents.

e) Provide clarification and technical support related to planting specifications, irrigation zoning, tree protection, site furniture installation, surfacing systems, root protection areas, and coordination with other trades.

f) Support playground construction review through CPSI-informed oversight when applicable to project scope.

g) Coordinate with civil and MEP teams on site-related conflicts affecting landscape, irrigation routing, grading, drainage, or accessibility.

5) Project Close-Out and Warranty Follow-Up Services

a) Participate in punchlist development, site walk-throughs, and verification of landscape, irrigation, hardscape, tree protection, and site furnishing installation

b) Assist the City in confirming completion of landscape-related close-out items including planting establishment, irrigation performance, tree protection compliance, and site amenity installation.

c) Provide updated landscape and irrigation record documentation based on contractor as-built markups and approved design changes, in an accurate electronic format suitable for the City’s project files.

d) Support City acceptance of tree protection measures and playground installations, including confirmation of compliance with applicable standards.

e) Provide warranty-phase support including review of plant establishment, irrigation function, system performance, and follow-up visits at intervals required by the City.

6) General Vendor Expectations

a) Submit individual task proposals, as directed by the City, that identify the scope of work to be performed.

b) Provide fees for services through individual task proposals as negotiated with City staff.

c) Performing services defined by task orders, as negotiated and executed in accordance with the Consultant’s Professional Services Agreement.

d) Requirements for each task order shall be detailed in the individual work order assigned. In the event additional services are required, the scope of services and any additional fees related to these services will be agreed upon by City and the selected consultant/team in advance of these services being performed.

e) Submit invoices through the City’s project management system in accordance with compensation terms established by each task order and the Consultant’s Professional Services Agreement.

III. SCHEDULE OF EVENTS

The following tentative schedule has been prepared for this project:

RFQ: 2026-100 Page 7

IV. PRE-SUBMITTAL CONFERENCE

A non-mandatory Pre-Submittal Conference is scheduled, for September 2, 2026 at 2:30 p.m. CT.

The Pre-Submittal Conference will be held via WebEx meeting. Prospective Respondents may join the WebEx using the following instructions:

Join by phone: 1-415-655-0001 Meeting number (access code): 2331 633 5154 Meeting password: iAW3P3ZxCP9 Join meeting:

Attendance at the Pre-Submittal Conference is optional, but highly encouraged. Respondents who join the WebEx Pre-Submittal Conference are required to sign into the meeting using a QR code provided only during the meeting. This will confirm Respondent’s attendance and participation for the Pre- Submittal meeting through WebEx.

Respondent is encouraged to submit written questions concerning this RFQ through the CivCast website at least five (5) calendar days in advance of the Pre-Submittal Conference, in order to expedite the proceedings. City’s responses to questions received by this due date may be distributed at the Pre- Submittal Conference, as well as being posted on the CivCast website at https://www.CivCastusa.com/bids.

City’s responses to questions received by this due date may be discussed at the Pre-Submittal Conference, as well as being posted on the CivCast website at https://www.CivCastusa.com/bids.

Any oral responses provided by City staff at the Pre-Submittal Conference shall be preliminary. A written summary of the Pre-Submittal Conference shall contain City’s official responses to issues raised during the Pre-Submittal Conference and posted on the CivCast website at https://www.CivCastusa.com/bids. Any oral response given at the Pre-Submittal Conference that is not confirmed in the posted written summary from the Pre-Submittal Conference or in a subsequent addendum shall not be official or binding on City. Only written responses shall be official. All other forms of communication with any officer, employee or agent of City shall not be binding on City.

V. SUBMITTAL DOCUMENT REQUIREMENTS AND EVALUATION CRITERIA

City will conduct a comprehensive, fair and impartial evaluation of all proposals received in response to this RFQ. City will appoint a selection committee to perform the evaluation of the received Statement of Qualifications (SOQ). Each SOQ received by City shall be analyzed to determine overall responsiveness and qualifications to the RFQ. The selection committee may select Respondents who are judged to be reasonably qualified for interviews, depending on whether further information is needed. Interviews are not an opportunity to change a submission. If the City elects to conduct interviews, Respondents may be interviewed and re-scored based upon the same criteria. City may also request information from Respondents at any time prior to final approval of a selected Respondent

Pre-Submittal Conference: September 2, 2026, 2:30 pm, CT Deadline for Submission of Written Questions: September 10, 2026, 4:00 pm, CT Responses Due: October 6, 2026, 2:00 pm, CT Evaluation of Submittals – (Interviews, if necessary) November 2026 Anticipated City Council Consideration December 2026 https://sanantonio.webex.com/sanantonio/j.php?MTID=m618d8c400d0f3b8f2a55e4c70a691921 https://www.civcastusa.com/bids https://sanantonio.webex.com/sanantonio/j.php?MTID=m618d8c400d0f3b8f2a55e4c70a691921

RFQ: 2026-100 Page 8 or seek best and final qualifications from Respondents deemed reasonably qualified for award. Final approval of a selected Respondent is subject to the action of the San Antonio City Council or City Manager.

Respondent’s SOQ shall include the following items included in the Submittal Checklist & Table of Contents (Form 1) in the following sequence combined in PDF format:

1. SUBMITTAL CHECKLIST AND TABLE OF CONTENTS (Form #1) (Indexed and labeled as “Tab 1”) – Respondent and respondents team members shall complete this form, which shall be used as the Table of Contents and as a checklist for Respondent’s submittal.

2. EXECUTIVE SUMMARY (Indexed and labeled as “Tab 2”) – Respondent shall include a one

(1) page Executive Summary at the beginning of the Statement of Qualifications. Respondent’s Executive Summary shall state the number of years Respondent’s team has been in business, Respondent’s number of years in business in its local office, Respondent’s local office address and the number of employees employed in Respondent’s local office.

3. CONTRACT TEMPLATE AND GENERAL CONDITIONS REVIEW (Indexed and labeled as

“Tab 3”) – Respondent shall review the Contract Template and General Conditions, provided hereto and made a part hereof and labeled as Exhibit A & Exhibit B and provide written acknowledgment that Respondent accepts the terms, conditions and requirements of the City’s Contract Template and General Conditions, in Respondent’s submitted proposal under “Tab 3”.

4. LETTERS OF REFERENCE (required) (Indexed and labeled as “Tab 4”) –

Respondent and Co-Respondents must provide a maximum of five (5) letters of reference including contact information for projects completed within 5 years.

5. STATEMENT OF QUALIFICATIONS – Respondent shall provide a narrative document, as outlined in the Statement of Qualifications below, addressing all evaluation criteria in Section V of this RFQ considering the project defined in this solicitation. Sufficient information regarding Respondent’s past projects and key personnel’s experience shall be provided in Respondent’s proposal. to indicate its team has met or exceeded the minimum qualifications provided in Section V of this RFQ in proposal.

The following Evaluation Criteria shall be used, in recommending the award of this Contract:

A. Experience, Background, Qualifications of Firm, Key Personnel, and Key Sub-Consultants

(50 Points) Respondent shall respond to the following items, as they relate to Scope of Work:

1. Experience (Indexed and Labeled as “Tab 5”) – City shall consider the relevance of past experience of Respondent and respondents team members. Respondent shall provide a detailed narrative, maximum of five (5) page, describing the Respondent’s qualifications, as they relate to the referenced scope of services in this solicitation. Special attention should be given to experience of similar size and complexity as reflected in the scope of work.

2. Project Sheets (Indexed and Labeled as “Tab 6”) – Respondent’s SOQ shall include a maximum of five (5) project sheets, limited to one (1) page for each project included, which shall describe similar projects Respondent has completed within the last five (5) years.

Each project sheet shall include the following:

RFQ: 2026-100 Page 9

1. Name, description and dollar value of the completed project, including any similarity to the Project defined in this solicitation;

2. Year(s) of work on the cited project, including design and/or construction phase participation;

3. Respondent’s role in the cited project; clearly define the scope of services performed by the firm.

4. Key Personnel – Identify the Project Managers and key technical staff from the

Respondent’s firm responsible for Landscape Architectural Services. Key personnel roles may be fulfilled by the same individual if that individual holds the appropriate credentials.

5. Cited project’s original and final contract amounts (explain inconsistencies);

6. Cited project’s proposed completion date and the actual completion date achieved

(explain inconsistencies);

7. Cited project’s owner’s name and the name of the representative (if different) who served as the day-to-day liaison for the cited project, in the following format:

a. Name of Owner: _________________________

b. Name of Owner’s representative: _________________________

c. Representative’s Title/Role: _________________________

d. Representative’s Phone Number: _________________________

e. Representative’s E-mail: _________________________

3. Proposed Key Personnel/Organizational Chart (Indexed and Labeled as “Tab 7”) –

Provide a detailed organizational chart of Respondent’s proposed team, including subcontractors, identifying key personnel who will be committed to work on the various tasks for this Contract.

Label assignments as:

a. Principal/Partner;

b. Senior Associate / Senior Landscape Architect;

c. Project Manager / Licensed Landscape Architect;

d. Project Manager / Not Licensed / Designer;

e. Construction Observer;

f. Landscape Architect Intern II

g. Landscape Architect Intern I;

h. Civil Engineer / Consultant;

i. Electrical Engineer / Consultant;

j. Structural Engineer / Consultant

k. Graphics / Renderings;

l. CADD;

m. Admin / Clerical Support;

n. Subconsultants (for any services deemed necessary to fulfill the duties of this contract)

4. Resumes (Indexed and Labeled as “Tab 8”) – Respondent must submit one (1) page resumes for all its key team members, to include subcontractors. Resumes should link to project sheets and also may include additional previously completed relevant projects not highlighted in the project sheets.

Resumes also shall include:

a. The license type (if applicable) and number of years licensed, RFQ: 2026-100 Page 10

b. Number of years employed with the firm,

c. Number of years’ experience in proposed role corresponding to the assignments included in the organizational chart,

d. City of residence

5. Experience and Commitment with Green Building and Sustainability Practices (Indexed and Labeled as “Tab 9”) Respondent shall limit its response to the following items to a total of five (5) pages.

a. Describe Respondent’s experience in the design of buildings or infrastructure that have been designed as per established green and sustainable design practices.

b. Provide a list of all Green Building certifications/accreditations held by

Respondent’s team members- e.g., LEED Accredited professionals or specialized trainings and certifications.

B. Understanding of the Project and Proposed Management Plan (20 Points)

Respondent must describe its understanding of the Project and specific issues and challenges Respondent likely sees must be involved, as well as the availability of labor resources (Respondent’s capacity to perform) in executing the scope of work required. Respondent must submit information in a detailed narrative plan clearly and concisely describing the challenges it foresees and its approach to managing the Project.

1. Project Understanding (Indexed and Labeled as “Tab 10”)

Respondent shall limit its response to the following items to one (1) page:

a. Describe Respondent’s understanding of the primary objectives of the Project.

b. Describe the constraints and technical challenges related to design and construction

Respondent foresees and Respondent’s approach to addressing each related to the Landscape Architectural Services component of this RFQ.

2. Proposed Management Plan (Indexed and Labeled as “Tab 11”)

Respondent shall limit its response to the following items to a total of four (4) pages:

a. Describe Respondent’s project management approach and team organization, for the provision of the services outlined in this solicitation.

b. Describe Respondent’s Quality Control/Quality Assurance process, approach and capabilities to maintain quality control of all landscape architectural deliverables and construction phase services.

c. Describe Respondent’s approach to managing the quality and performance of Sub-consultants.

d. Describe Respondent’s ability to coordinate work with all Project stakeholders including the City, third party utility service providers, design professionals, and contractors.

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e. Describe Respondent’s approach to assuring timely completion of design including methods for schedule recovery, if necessary for the Landscaping Architectural Services component of this RFQ.

f. The City has implemented Ready to Work which is an education and job placement program. Respondents can learn more about this initiative at Ready to Work (www.sanantonio.gov) whose goal is to connect residents to career opportunities.

Describe how Respondent can leverage this initiative in their training and hiring practices.

3. Commitment to Green Building and Sustainability Initiatives, Practices and

Implementation (Indexed and Labeled as “Tab 12”)

Respondent must limit its response to the following items to a total of two (2) pages:

a. Describe Respondent’s commitment to Green and Sustainability initiatives and practices and how these initiatives and practices will be incorporated into this Project.

b. Describe Respondent’s initiative in reducing Greenhouse Gas (GHG) emissions and Respondent’s plan to reduce the emissions during the construction phase for this Project.

C. Experience with the San Antonio Region & Past Performance (20 Points) (Indexed and

Labeled as “Tab 13”)

1. The City is interested in evaluating Respondent’s team (including Sub-consultants(s), if applicable) experience with local processes and practices, as may be evidenced by work in San Antonio and/or the surrounding area, during the past five (5) years. In narrative form, using a maximum of five (5) pages for Respondent’s response and two (2) pages for Subcontractor(s) response, if applicable, briefly describe Respondent’s team experience in the areas listed below, referencing projects relating to that experience. (Note: Respondent may reference projects included in the project sheets under Criteria A above, but no additional project sheets shall be provided for this criterion, as the response shall be in narrative form.)

a. Construction costs and practices.

b. Environmental conditions and constraints.

c. Involvement in project development as it relates to public awareness in the project’s local area.

d. Respondent’s experience with private and public utilities in the San Antonio or surrounding area including SAWS and CPS.

e. Municipality Design Guidelines

2. More than one (1) project may be referenced per page, and projects should be discussed in reverse chronological order. (Note: Respondent may reference projects by project name included in the project sheets under Criteria A above or include other projects, but no additional project sheets shall be provided for this criterion, as the response shall be in narrative form.) If Respondent is referencing a project that is not included in the project sheet section, please include the following information:

a. Project name and description of scope.

b. Respondent’s project role and work performed.

http://www.sanantonio.gov/

RFQ: 2026-100 Page 12

c. Names of Respondent’s team members who worked on the project, if applicable.

d. The contact information of the project’s owner or representative (if different) including name, email, and phone number.

Note a portion of the scoring for this Section C may be based on City’s Consultants’ Scorecard, experience with City projects and/or other documentation generated by City staff and previous City Consultants on other City projects. City shall consider the history of Respondent in complying with project programs, schedules and budgets on previous City projects. No items shall be submitted by Respondent for this criterion. Respondent shall not be penalized if it has not done work on City of San Antonio projects. Specific items used for consideration may include, but are not limited to:

a. Timely completion of City projects.

b. Cooperative working relationship with City.

c. Prompt payment of Sub-consultants at all levels.

d. Compliance with other City contract terms.

e. Compliance with City Ordinances on substitution/addition/deletion of Sub-consultants.

f. Compliance with City standards.

g. Conformance to City budget requirements.

3. Reference checks may be performed with Owners indicated on the submitted project sheets as Tab (“6”).

D. SBEDA – (10 Points)

Small Business Enterprise (SBE) Prime Contract Program- 10 Points

Certified SBE firms headquartered within the San Antonio Metropolitan Statistical Area and deemed SBEDA eligible, responding to this solicitation as Prime CONTRACTORs proposing at least 51% SBE participation (Prime and/or Subcontractor) will receive ten [10] evaluation criteria points. No evaluation criteria points will be awarded to non-SBE Prime CONTRACTORs through subcontracting to certified SBE firms.

Each proposal shall be analyzed, to determine overall responsiveness, and consideration shall be given to a combination of other factors, such that City may determine which Respondents’ proposal will provide the best value to City. If City elects to conduct interviews of one or more Respondents, in connection with this solicitation, Respondent(s) shall be notified in writing and an interview date shall be scheduled.

Below is the Evaluation Criteria Summary:

Evaluation Criteria Summary Maximum

Points A. Experience, Background, Qualifications of Firm, Key Personnel, and Key Sub-Consultants 50

B. Understanding of the Project and Proposed Management Plan 20

C. Experience with the San Antonio Region & Past Performance 20

RFQ: 2026-100 Page 13

D. SBEDA

SBE Prime Contract Program – 10 Points

Total Maximum 100 Points

Required Forms (to be uploaded individually in CivCast):

City shall conduct due diligence and analysis of the following required forms:

1. SUBMITTAL COVER/SIGNATURE SHEET (Form #2) – Respondent and Co-Respondents must include the completed Submittal Cover/Signature Sheet with the other required forms. The Submittal Cover/Signature Sheet must be signed by a person (or persons) authorized to bind Respondent and the entity/entities submitting the response. Signature pages signed by a person other than an officer of the company or partner of the firm must be accompanied by evidence of authority. Joint ventures submittals require signatures from all firms participating in the joint venture. Submitting joint ventures are required to provide legal proof of the joint venture, such as a joint venture agreement.

2. CONTRACTS DISCLOSURE FORM (Form #3) – Complete and submit a Contracts Disclosure Form with the proposal. The Contracts Disclosure Form may be downloaded and completed electronically at: https://webapp1.sanantonio.gov/ContractsDisclosure/

Click on the “Print” button at the bottom of the page and place a copy in proposal response as indicated in the Proposal Checklist.

3. LITIGATION DISCLOSURE FORM (Form #4) – Respondent, Co-Respondent and all subcontractors on this project must complete a Litigation Disclosure Form, utilizing additional pages for explanation, if necessary, and submit the completed form. If Respondent is proposing as a team or joint venture, each party to that team or joint venture shall complete and submit a separate Litigation Disclosure Form.

4. SMALL BUSINESS ECONOMIC DEVELOPMENT ADVOCACY (SBEDA) PROGRAM

FORM(Form #5). Complete, sign, and submit any and all SBEDA form(s), found in this RFQ as Attachment D. If a contracting API goal has been applied to this solicitation, failure by a Respondent to submit EITHER a Utilization Plan OR a Contracting Goal Waiver Request with its proposal will result in the proposal being deemed nonresponsive and excluded from consideration.

Exception Request - A Respondent may request, for good cause, an exception to City’s application of the SBEDA Program to the solicitation if the Respondent submits the Exception to SBEDA Program Request Form (available at http://www.sanantonio.gov/EDD/Forms.aspx) with its solicitation response. The request must document one of the following: (1) the value of the contract is below the $50,000 threshold for application of the SBEDA Program; or (2) no commercially useful subcontracting opportunities exist within the contract scope of work; or (3) the type of contract is outside of the scope of the SBEDA Ordinance. Late Exception Requests will not be considered. Note: This form may not be used for requesting a waiver of a solicitation’s subcontracting goals. A Contracting Goal Waiver Request Form must be used for that purpose.

5. VETERAN-OWNED SMALL BUSINESS PROGRAM FORM (VOSB) (Form #6) – Respondent must submit a completed and signed VOSB Tracking form with this solicitation. This solicitation is not eligible for a preference based on status as a veteran-owned small business (VOSB).

https://webapp1.sanantonio.gov/ContractsDisclosure/ http://www.sanantonio.gov/EDD/Forms.aspx

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Nevertheless, in order to determine whether the program can be expanded at a later date, the City tracks VOSB participation at both prime contract and subcontract levels. San Antonio City Code Chapter 2, Article XI describes the City’s veteran-owned small business preference program.

6. LOCAL PREFERENCE PROGRAM (LPP) FORM (Form #7) – Respondent must submit a completed and signed LPP Identification form with this solicitation. The City of San Antonio Local Preference Program, described in the San Antonio City Code Chapter 2, Article XII, establishes a local preference for specific contracting categories. Each time a bidder or respondent submits a bid for a solicitation, this Local Preference Program Identification Form must be completed and turned in with the solicitation response in order to be identified as a City Business and receive the preference described below. The City will not rely on Local Preference Program Identification Forms submitted with prior or contemporaneous bids or proposals.

7. HEAT ILLNESS PREVENTION ACKNOWLEDGMENT FORM (Form #8) – Respondent and

Co-Respondents must include the complete the Heat Illness Prevention Acknowledgment form with this solicitation. Effective August 31, 2023, the Heat Illness Prevention Ordinance implemented requirements to certain City-funded contracts involving activities in outdoor and unconditioned spaces. For more detailed information on the Heat Illness Ordinance, see Ordinance No. 2023-08-31-0585 and General Conditions for Construction Contract, Article X.1.5 and Art.X.2.3(a).

8. LETTER OF INSURABILITY – Submit a letter from insurance provider stating provider’s commitment to insure the Respondent for the types of coverages and at the levels specified in this RFQ if awarded a contract in response to this RFQ. Respondent shall also submit a copy of their current insurance certificate.

9. CERTIFICATE OF INTERESTED PARTIES TEC FORM 1295 – The Texas Government Code

§2252.908, and the rules issued by the Texas Ethics Commission found in Title 1, Chapter 46 of the Texas Administrative Code, require a business entity to submit a completed Form 1295 to the City before the City may enter into a contract with that business entity:

Form 1295 must be completed online. It is available from the Texas Ethics Commission by accessing the following web address: https://www.ethics.state.tx.us/filinginfo/1295/.

Print your completed Form 1295. Submit your signed Form 1295 with your response to this solicitation. Where requested to provide the name of the public entity with whom you are contracting, insert “City of San Antonio”. Where requested to provide the contract number, provide the solicitation number shown on the cover page of this solicitation (e.g., IFB 6100001234, RFO 6100001234 or RFQ 6100001234).

The following definitions found in the statute and Texas Ethics Commission rules may be helpful in completing Form 1295.

“Business entity” includes an entity through which business is conducted with a governmental entity or state agency, regardless of whether the entity is a for-profit or nonprofit entity. The term does not include a governmental entity or state agency. (NOTE: The City of San Antonio should never be listed as the “Business entity”.)

“Controlling interest” means: (1) an ownership interest or participating interest in a business entity by virtue of units, percentage, shares, stock, or otherwise that exceeds 10 percent; (2) https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ethics.state.tx.us%2Ffilinginfo%2F1295%2F&data=05%7C02%7CEzechukwu.Anyanwu%40sanantonio.gov%7Cac6c48df39894d87429808defedfa0cd%7C1ab0214fac4a4407a7c62ef1eb76dac5%7C0%7C0%7C639228433599628656%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=b8NCrLZTj3r4540zEczbd6MWAC23Qk%2BJgGxhPfUBP%2Bo%3D&reserved=0

RFQ: 2026-100 Page 15 membership on the board of directors or other governing body of a business entity of which the board or other governing body is composed of not more than 10 members; or (3) service as an officer of a business entity that has four or fewer officers, or service as one of the four officers most highly compensated by a business entity that has more than four officers. Subsection (3) of this section does not apply to an officer of a publicly held business entity or its wholly owned subsidiaries.

“Interested party” means: (1) a person who has a controlling interest in a business entity with whom a governmental entity or state agency contracts; or (2) an intermediary.

“Intermediary,” for purposes of this rule, means a person who actively participates in the facilitation of the contract or negotiating the contract, including a broker, adviser, attorney, or representative of or agent for the business entity who:

(1) receives compensation from the business entity for the person’s participation;

(2) communicates directly with the governmental entity or state agency on behalf of the business entity regarding the contract; and

(3) is not an employee of the business entity or of an entity with a controlling interest in the business entity.

Publicly traded business entities, including their wholly owned subsidiaries, are exempt from this requirement and are not required to submit Form 1295.

City shall review Form 1295 as part of the Minimum Requirements Review performed upon all proposals received. Deficiencies in or missing Form 1295 shall not be a disqualifying error.

Instead, City shall notify a Respondent of any requirements to cure the deficiency and/or to submit/re-submit Form 1295 within two (2) days of notice to remain eligible to be considered for a contract award. If applicable, City shall include the selected Respondent’s Form 1295 in its package prepared for the San Antonio City Council or City Manager’s consideration for contract award.

VI. SUBMISSION INSTRUCTIONS

Online submission will be via CivCast at https://www.CivCastusa.com/bids. Online submission services will open for submitting Statement of Qualifications on August 21, 2026, and close on October 6, 2026, at 2:00 p.m. CT. Follow submittal instructions on https://www.CivCastusa.com/. Hard copies of submittals sent by facsimile or email will not be accepted.

Please adhere to the following criteria:

• Pages equal front only

• No smaller than 11-point font.

• Be succinct and clear.

• Keep your submittal relevant to the target project.

• Each submittal shall include the sections and attachments in the sequence listed in the

Section V, Submittal Document Requirements & Evaluation Criteria, with each section divided by tabs and indexed, as indicated in this RFQ.

• All pages shall be numbered, and all sections shall adhere to page limits. If a section does not have a page limit specified, there are no page limits for that section.

https://www.civcastusa.com/

RFQ: 2026-100 Page 16

To correctly submit a response to this RFQ, Respondent shall reveal, disclose and state the true and correct name of the individual, proprietorship, corporation and/or partnership (clearly identifying the responsible general partner and all other partners who would be associated with the contract, if any) submitting the response. The true and correct name shall comport exactly with the corporate and franchise records of the Texas Secretary of State and Texas Comptroller of Public Accounts. Individuals and proprietorships, if operating under other than an individual name, shall match with exact Assumed Name filings. Corporate Respondents and limited liability company Respondents shall include the 11-digit Comptroller's Taxpayer Number on the signature page of the Proposal.

Co-Respondents are two (2) or more entities proposing as a team or joint venture with each signing the contract, if awarded. Sub-contractors are not Co-Respondents and should not be identified here. If you are conducting business in Texas, it is likely you will have to register your business with the State Comptroller. Depending on the type of business you conduct, you may also be required to obtain a permit, collect and or pay tax, and file tax returns.)

(If Respondent/Co-Respondents are not registered with the Texas Secretary of State, please note the City of San Antonio requires Respondents selected for award of a contract register with the Texas Secretary of State. Changes to the registered agent or registered office information must always be filed with the Texas Secretary of State and comply with applicable statutory requirements. A sole proprietor, conducting business under an assumed name (a name other than the surname of the individual), shall file an assumed name certificate with the Office of the Bexar County Clerk. Any associated costs, fees or expenses should be considered in Respondent’s price proposal.)

Respondent must comply with the Restrictions on Communication section of this RFQ and shall not provide full or partial copies of its submission to City officials or City employees, as defined by that section. Failure to submit a submittal in accordance with the prescribed process will result in Respondent’s submittal being disqualified from consideration.

VII. AMENDMENTS TO RFQ

Changes, amendments or written responses to questions received in compliance with Section VIII, Restrictions on Communication herein, will be posted on the CivCast website at https://www.CivCastusa.com/bids. It is Respondent’s responsibility to review this site and ascertain whether any amendments have been made prior to submission of its proposal. If Respondent does not have access to the Internet, Respondent shall notify City, in accordance with Section VIII, Restrictions on Communication, that it wishes to receive copies of changes, amendments or written responses to questions by mail or facsimile.

No oral statement of any person shall modify or otherwise change or affect the terms, conditions or specifications stated in this RFQ and all changes to this RFQ – if any – shall be made by City only in writing.

VIII. RESTRICTION ON COMMUNICATIONS

Respondents are prohibited from contacting 1) City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the RFQ or proposal from the time the RFQ has been released until the contract is posted for consideration as an agenda item during a meeting designated as an A

RFQ: 2026-100 Page 17 session; and 2) City employees from the time the RFQ has been released until the contract is approved at a City Council “A” session.

Restrictions extend to “thank you” letters, phone calls, emails and any contact that results in the direct or indirect discussion of the RFQ and/or proposal submitted by Respondent.

Violation of this provision by Respondent and/or its agent may lead to disqualification of Respondent’s proposal from consideration.

As used herein, City Official is defined as the Mayor; members of City Council; Municipal Court Judges and Magistrates; City Manager; Deputy City Manager; City Clerk; Deputy City Clerk; Assistant City Clerk; Assistant City Managers; Assistants to City Manager; all City department heads and assistant department heads; Internal Auditor and Assistant Internal Auditors; Compliance Auditor; Assistant to City Council; Assistants to City Council, including contract personnel; Assistant to Mayor; Assistants to the Mayor, including contract personnel; Executive Secretaries; Public Utilities Supervisor; members of bid committees; members of the Historic and Design Review Commission; Zoning Commission; and members of any board or commission that is more than advisory in nature.

Exceptions to the restrictions on communication with City employees include:

1. Respondent may ask verbal questions concerning this RFQ at the Project’s Pre-Submittal Conference.

2. Respondent may ask verbal questions concerning this RFQ at the Project’s Site-Visit Meeting if one is scheduled.

3. Respondent must submit questions concerning this RFQ through the CivCast website at https://www.CivCastusa.com/bids until September 10, 2026 at 4:00 p.m. CT, Questions received after the stated deadline will not be answered.

4. Respondents and/or their agents are encouraged to contact the Economic Development Department for assistance or clarification with issues specifically related to the City’s Small Business Economic Development Advocacy (SBEDA) Program policy and/or completion of the required SBEDA forms. The point of contact may be reached by telephone at (210) 207-3922 or by e-mail at SBEDAdocs@sanantonio.gov. This exception to the restriction on communication does not apply, and there is no contact permitted to the Economic Development Department regarding this solicitation, after the solicitation closing date.

5. During interviews, if any, verbal questions and explanations will be permitted. If Respondent is invited for an interview and/or demonstration, the City requests Respondents limit the size of their team to no more than four (4) people of Respondent’s choosing and subject to City’s approval. Attorneys and/or lobbyists are strictly prohibited from attendance. If you are utilizing a subcontractor, a subcontractor representative should be included. The City reserves the right to exclude any persons from interviews as it deems in its best interest.

Upon completion of the evaluation process, Respondents shall receive a notification letter indicating the recommended firm, anticipated City Council agenda date, and a review of the solicitation process.

City reserves the right to contact any Respondent to negotiate if such is deemed desirable by City.

Such negotiations, initiated by City staff persons, shall not be considered a violation by Respondent of this section.

mailto:SBEDAdocs@sanantonio.gov

RFQ: 2026-100 Page 18

IX. AWARD OF CONTRACT AND RESERVATION OF RIGHTS

City reserves the right to award one, more than one or no contract(s) in response to this RFQ.

A. A Contract, if awarded, shall be awarded to a Respondent whose proposal is deemed most advantageous to City, as determined by the selection committee and upon the approval by the San Antonio City Council.

B. City may accept any proposal in whole or in part. If subsequent contract negotiations are conducted, such negotiations shall not constitute a rejection or alternate RFQ on the part of City. However, final selection of a Respondent is subject to San Antonio City Council approval.

C. City reserves the right to accept one or more proposals or reject any or all proposals received in response to this RFQ and to waive informalities and irregularities in any proposal received. City also reserves the right to terminate this RFQ, reissue a subsequent solicitation and/or remedy technical errors in the RFQ process.

D. By executing the Submittal Cover/Signature Sheet, Respondent agrees to be bound by the terms therein. Respondent acknowledges it has received all Addenda and agrees to be bound by the terms, conditions and requirements of this submitted submittal, all documents listed in the RFQ Submittal Checklist and Table of Contents, the enabling City Ordinance and all of the associated documentation that form the entire Contract to which Respondent shall be bound, upon the approval of the San Antonio City Council.