RFQ 19MX5724Q0003 Residential Janitorial Services.docx

RFQ 19MX5724 Q 0003 RESIDENTIAL JANITORIAL SERVICES

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

· SF 1449 cover sheet

· Continuation To SF-1449, RFQ Number 19MX5724 Q 0003, Prices, Block 23

· Continuation To SF-1449, RFQ Number 19MX5724 Q 0003, Block 20 Description/Specifications/Work Statement

· Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

SECTION 2 - CONTRACT CLAUSES

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 4 - EVALUATION FACTORS

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

· Offeror Representations and Certifications

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1

COVER PAGE

See SF-1449 in attached file.

THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5724 Q 0003

PRICES, BLOCK 23

1.1 SCOPE OF CONTRACT

The Contractor shall perform residential and furniture cleaning services, including furnishing all labor, equipment, materials, and supplies required to perform the services as specified in this contract.

1.2 TYPE OF CONTRACT

This is a firm fixed Priced indefinite-delivery indefinite-quantity type contract under which may be placed firm-fixed price task orders.

1.3 NOTICE TO PROCEED AND PERIOD OF PERFORMANCE

The contract shall be effective as from the date of Notice to proceed and shall remain in effect for twelve (12) months, with 2 (two) one-year options to renew. The initial period of performance includes any transition period authorized under the contract.

After contract award and submission of acceptable insurance certificates the Contracting Officer (CO) shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from the start date listed in Notice to Proceed unless the Contractor agrees to an earlier date) on which performance shall start.

1.4 TYPE OF SERVICES

1.4.1 Regular Services

The Government will pay the Contractor the fixed price per unit for standard cleaning services and deluxe cleaning services.

1.4.2 Temporary Additional Services

In addition, there will be instances where temporary additional services are requested in units where the standard services may or may not be required. Temporary additional services are defined as occasional cleaning services for specific tasks, as listed on 2.3 Temporary services.

1.4.2.1 Ordering Temporary Additional Services

The CO shall order Temporary Additional Services on an as needed basis through individual Task Orders. This work shall be performed by Contractor trained employees and shall not be subcontracted. The Co may require the Contractor to provide Temporary Additional Services with as litter as 24-hour advance notice.

1.4.2.2 Maximum and Minimum

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of $150.00 USD. This reflects the contract minimum for the base year and each option period. This reflects the contract minimum for the base year and each option period for temporary/additional services.

Maximum: The amount of all orders shall not exceed $ 55,000 USD. This reflects the contract maximum for the base year and each option period for temporary/additional services.

1.5 PRICING

This is a fixed priced contract with indefinite delivery/indefinite quantity for temporary additional services for a base year period with 2 (two) one-year options to renew.

(a) The Contractor shall provide the supplies or services for the base period of the contract at the rates shown below and any option years exercised by the Government.

(b) The prices listed below shall include all labor, materials, overhead, and profit. The Government will not pay any additional expenses.

1.5.1 Premium Pay

The Contractor is solely responsible for paying all tax obligations, social security and other taxes and amounts required by law. The Contractor is also sole responsible for paying vacation days, sick days, holidays, compensation insurance, public liability insurance, and any other benefits required by law for the Contractor and employees, and all other benefits promised to the employees by the Contractor, if any.

1.5.2 Currency

1.5.2.1 Offers and Payment in U.S. Dollars.

U.S. firms are eligible to be paid in U.S. dollars. U.S. firms desiring to pay in U.S. dollars should commit their offer in U.S. dollars. A U.S. firm is defined as a company which operates as a corporation incorporated under the laws of a state within the United States. Local companies are eligible to be paid in U.S. dollars provided that such company has a bank account in U.S. dollars at a Local Bank.

1.5.2.2 Offers and Payment in Pesos, Mexican currency.

Any firm that is not a U.S. firm is a foreign firm. Any local or foreign firm that does not meet the definition of a U.S. firm shall submit its prices and receive payment in local currency unless the foreign or local firm has a U.S. dollar bank account in Mexico.

1.5.3 Value Added Tax

1.5.3.1 U.S. Firms

Value Added Tax (VAT) is not applicable to U.S. firms; therefore, it shall not be included in U.S. firms’ rates or Invoices.

1.5.3.2 Local Companies

Value Added Tax (VAT) for offerors submitted by local companies, either in U.S. Dollars or in Pesos, Mexican currency, is not included in line-item rates. Instead, it will be priced as a separate amount in the contract and on the Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.

1.5.4 PRICING -BASE YEAR PRICES

Regular Services

The fixed price for the Base Year of the contract (starting on the date stated in the Notice to Proceed and continuing for a period of 12 months) is as follows:

As per paragraph 1.5.2, above, insert currency: ________

CLIN

Description

Type A – surface = 100 to 200 m²

Type B - surface = 201 to 300 m²

Type C – surface = 301 to 400 m²

VAT

Total Price 001

Type A – surface = 100 to 200 m²

Type B - surface = 201 to 300 m²

Type C – surface = 301 to 400 m²

VAT

Total Price 002

3-seat Couch

Love Seat

Chair Sofa

Lounge Chair

Dinning Chair

Queen Mattress

Twin Mattress

VAT

Total Price 003

1.5.5 PRICING- FIRST OPTION YEAR PRICES

Regular Services

The fixed price for the First Option Year of the contract (for a period of 12 months) is as follows:

Type A – surface = 100 to 200 m²

Type B - surface = 201 to 300 m²

Type C – surface = 301 to 400 m²

VAT

Total Price 101

Type A – surface = 100 to 200 m²

Type B - surface = 201 to 300 m²

Type C – surface = 301 to 400 m²

VAT

Total Price 102

3-seat Couch

Love Seat

Chair Sofa

Lounge Chair

Dinning Chair

Queen Mattress

Twin Mattress

VAT

Total Price 103

1.5.6 PRICING SECOND OPTION YEAR PRICES

Regular Services

The fixed price for the Second Option Year of the contract (for a period of 12 months) is as follows:

Type A – surface = 100 to 200 m²

Type B - surface = 201 to 300 m²

Type C – surface = 301 to 400 m²

Type D – surface = 601 to 700 m²

VAT

Total Price 201

Type A – surface = 100 to 200 m²

Type B - surface = 201 to 300 m²

Type C – surface = 301 to 400 m²

Type D – surface = 601 to 700 m²

VAT

Total Price 202

3-seat Couch

Love Seat

Chair Sofa

Dinning Chair

Queen Mattress

Twin Mattress

King Mattress

Bench

Ottoman

Patio Lounge Chair

Patio 3 seat Sofa

Patio Ottoman

VAT

Total Price 203

1.5.7 GRAND TOTAL

Grand total Contract Price, Including all Option Years

PERFORMANCE WORK STATEMENT

CONTINUATION TO SF-1449

RFQ NUMBER 19MX5724 Q 0003

PRICES, BLOCK 20

1. PERFORMANCE WORK STATEMENT

The Contractor shall provide cleaning services for different residences in Hermosillo, Sonora, Mexico, Contractor shall furnish all managerial, administrative, and a qualified work force meeting the contract requirements necessary during cleaning days to accomplish the task in this contract, which are:

2 TYPES OF SERVICES

2.1 Standard Cleaning Services:

Standard Cleaning Services, include, but are not limited to the following:

2.1.1 Interior Cleaning

a) Clean remove smudges on the floors.

b) Dust all furniture and interior blinds and remove all cobwebs, as to include the ceilings.

c) Laundry room full cleaning.

d) Wash bathroom floors, walls, sink, toilets, tubs, leaving free of stains.

e) Trash. The contractor will remove and discard all trash, as well as any other items left behind in cabinets and drawers.

2.1.2 All Exterior Cleaning

a) Wash/dust and clean porch screens, floors, windows and door frames.

b) Remove all cobwebs and any dirt in the walkways. Keep the path clear of any obstacles.

c) Trim any trees, bushes, shrubs and mown the lawn as required by Consulate Team.

d) Remove all trash resulting from the cleaning and gardening from the property.

The Contractor shall provide all equipment, materials and supplies required to perform the services as specified in this contract. Such items include, but are not limited to, protective personnel equipment (mask, hand protection, protective eyewear, etc.), tools, cleaning supplies (including mops, brooms, dust rags, detergents, cleaners, etc.), equipment and any other items required for performance of this contract.

Cleaning hours: Cleaning shall start at 8:30 and end at 16:00 hrs., with a maximum of one day to complete the job. The contractor shall be available to clean all US government residences when given less than 24-hour notice to provide the service.

2.2 Deluxe Cleaning Services:

Deluxe Cleaning Services, include, but are not limited to the following:

2.2.1 Interior Cleaning

a) Cleaning of all floor areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Moveable furniture and other moveable items shall be moved in order to clean the floor space underneath and behind the furniture and other moveable items. When completed, the floor shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

b) Open and clean all cabinets, drawers, and wardrobes, including the floors underneath furniture (move furniture by lifting to prevent damages to the floor)

c) Dust and wipe clean all wooden furniture exteriors and inside the drawers.

d) Clean all doors and windows/mirrors and frames, inside and outside including knobs and handles. Cleaned windows/mirrors will have no streaks of any kind.

e) Dust and remove all cobwebs, as to include the ceilings.

f) Stairways: Grease and grime should be removed from stair guards, rails, and base, as well as from floors.

g) Clean all kitchens installation and appliances inside and out. This includes but it’s not limited to microwaves, refrigerators, stoves, exhaust fan, fridges, sink, faucets.

h) Laundry room full cleaning, including washers & dryers the contractor will clean accumulated residue and all dirt around edges of washing machine soap dispenser, closets, and any racks.

i) Dust and vacuum clean/ Polish all furniture – sofas, dining chairs, tables, stands, etc.

j) Use steam extraction to clean dirty upholstery.

k) Dust and clean all ceiling fans, light fixtures, light bulbs, and ventilation racks.

l) Telephone instruments and outlets. The contractor will clean and disinfect the telephone instruments and remove dust on the inside and top of the electrical outlets, light switches and telephone outlets.

m) Scrub and wash bathroom floors, walls, sinks, toilets, tubs, leaving them free of stains. Completely sanitize and disinfect all surfaces using a germicidal detergent. Place a sanitary seal on bathroom toilet after cleaning. Clean all drains, remove hair and foreign debris.

2.2.2 Exterior Cleaning

a) Carefully pressure wash exterior floors.

b) Wash/dust and clean porch screens, floors, window and door frames, light fixtures and bulbs, outdoor furniture.

c) Remove all cobwebs and any dirt in the walkways. Keep the path clear of any obstacles.

d) Dust clean/wash all gates and iron work.

e) Trim any trees, bushes, shrubs and mown the lawn as required by the Consulate team.

f) Remove all trash resulting from cleaning and gardening from the property.

The Contractor shall provide all equipment, materials and supplies required to perform the services as specified in this contract. Such items include, but are not limited to, protective personnel equipment (mask, hand protection, protective eyewear, etc.), tools, cleaning supplies (including mops, brooms, dust rags, detergents, cleaners, etc.), equipment and any other items required for performance of this contract.

Cleaning hours: Cleaning shall start at 8:30 and end at 16:00 hrs., with a maximum of three days to complete the job. The contractor shall be available to clean all US government residences when given less than 24-hour notice to provide the service.

The contractor is responsible for any damage to the property and furniture, caused by the cleaning procedures or cleaning staff actions, and shell replace or repair the damage. Unless otherwise said by US government staff or as indicated in a reach agreement.

2.3 Cleaning of Residential Upholstered Furniture and/or Mattress

All wood surfaces must be dusted, treated (polished) with non-abrasive wood cleanser. Upholstered furniture must first be vacuumed to remove dust and lint (including the undersides of cushions), and second, wet-cleaned and shampooed to remove all stains.

3 INSPECTION AND ACCEPTANCE

Each service by the contractor under this contract is subject to inspection and acceptance by the Contracting Officer’s Representative. These inspections will be made personally and in the presence of a representative of the contractor to ensure that the contractor meets all the provisions of the contract order.

In case of non-acceptance of all or part of contractor’s performance due to poor quality, or non-conformity with the terms of this contract, the contractor shall re-perform immediately at no additional cost to rectify all discrepancies, even if another day is required.

4 LOCATIONS OF SERVICES

All services shall be performed at residential properties in Hermosillo, Sonora. Cleaning of Residential furniture might be required at GSO-Warehouse or other locations.

The Government reserves the right to add additional areas to this contract if the need arises.

5 SUPERVISION

The contractor shall designate a representative who shall be responsible for supervision of the contractor’s workforce during all times that services are being delivered under this contract. This supervisor shall be the focal point for the contractor and shall act as liaison with the U.S. Consulate General personnel.

6 PERSONNEL

6.1 General

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

6.2 Standard of Conduct.

6.2.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

6.2.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security

6.2.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

6.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

6.2.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

-falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

-unauthorized use of Government property, theft, vandalism, or immoral conduct;

-unethical or improper use of official authority or credentials;

-security violations; or, -organizing or participating in gambling in any form

6.2.6 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys. Where it is determined that the Contractor or its agents have duplicated a key without permission, the Contractor shall remove the individual(s) responsible from this contract immediately.

If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of re-keying that portion of the system.

6.2.7 Notice to the Government of Labor Disputes. The Contractor shall inform the COR of any actual or potential labor dispute that is delaying of threatening to delay the timely performance of this contract.

6.2.8 The Government reserves the right to deny access to U.S. owned and U.S. operated facilities to any individual.

7 MATERIAL AND EQUIPMENT

The contractor shall provide all necessary cleaning supplies and equipment, including, but not limited to mops, brooms, dust rags, detergents, cleaners, etc. to perform the work identified in this contract.

8 PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)

The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence or misconduct of the Contractor's personnel in the performance of the services under this contract.

9 INSURANCE

9.1 Amount of Insurance. The contractor is required to provide whatever insurance is legally necessary. The contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

9.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

I. Bodily injury on or off the site (stated in U.S. dollars):

II. Property Damage on or off the site (stated in U.S. dollars):

Per occurrence: $10,000 Cumulative: $25,000

9.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

9.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

9.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

a) any property of the Contractor,

b) its officers,

c) agents,

d) servants,

e) employees, or

f) any other person, Arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

9.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

9.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

9.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

10 LAWS AND REGULATIONS

10.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

10.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

11 INVOICING AND PAYMENT

Upon completion and acceptance of the work. The contractor shall submit its electronic Invoice clearly stating the services provided as described in the respective purchase order. This invoice shall be submitted to the following email address:

hermoinvoices@state.gov

11.1 Invoice Revision

The COR will review each summary invoice and approve invoices for payment. It shall be the COR who will interact with the Contractor on any invoice problems.

11.2 Payment

Payment shall be made in local currency by Electronic Funds Transfer (EFT) within 30 days after receipt of the proper invoice.

12 SPECIAL CONTRACT REQUIREMENTS

12.1 Security

12.1.1 General. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Government will run background checks on all proposed Contractor employees. Within 5 days of the award of the contract, the Contractor provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. It is anticipated that security checks will take four (4) weeks to perform.

For each individual the list shall include:

· Full name

· Place and date of birth

· Current address

· Copy of an official Identification (INE, Passport)

· Completed RSO Contractor security questionnaire.

13 DELIVERABLES

The following items shall be delivered under this contract:

Description Quantity Delivery To Date

14 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective

Scope of Work Paragraphs

Performance Threshold

Services.

Performs all cleaning services set forth in the performance work statement (PWS)

1 thru 11

All required services are performed and no more than two (2) customer complaints are received per month.

14.1 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

14.2. Standard. The performance standard is that the Government receives no more than two (2) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 2001), if any of the services exceed the standard.

14.3. Procedures.

ATTACHMENTS

Attachment 1 – Furniture pictures

Attachment 2 – Payment Registration Form – PESOS

Attachment 3 - Payment Registration Form – USD to a bank in the United States

Attachment 4 - Payment Registration Form – USD TO A BANK IN MEXICO

Attachment 5 - SAM Registration Instructions

Attachment 6- NDAA Compliance Letter

ATTACHMENT 1

ATTACHMENT 1

ATTACHMENT 2

PAYMENT REGISTRATION FORM – PESOS

Company Information

New Registration of Account Change of Account

Fiscal Name of the account holder

Bank Information needed for EFT transfers in Pesos, Mexican Currency

If it is a collection account, please include the reference number:

Numeric reference: ________________________________

Alphanumeric reference:: _________________________________

FMC Approval

Note to Offeror: This form has to be signed and attached in PDF format.

ATTACHMENT 3

PAYMENT REGISTRATION FORM – USD

TO A BANK IN THE UNITED STATES

New Registration of Account Change of Account

Bank information needed for EFT transfers in U.S. Dollars to a Bank in the United States

BANK INFORMATION

(must be 9 digits beginning with a 0,1,2 or 3)

FMC approval __________________

ATTACHMENT 4

PAYMENT REGISTRATION FORM – USD TO A BANK IN MEXICO

New Registration of Account Change of Account

Name of the account holder RFC (for Mexican Companies)

Name - Point of Contact

Telephone Number

E-mail Address

Address

Bank information needed for EFT transfers in U.S. Dollars to a U.S. Dollar Bank Account in Mexico.

BANK INFORMATION

SWIFT Intermediate Bank)

INTERMEDIATE BANK

SWIFT Intermediate Bank (Different from SWIFT Bank Mexico) ____________________________

FMC approval

ATTACHMENT 5

REGISTRATION INSTRUCTIONS FOR

DATA UNIVERSAL NUMBERING SYSTEM (DUNS), NATO COMMERCIAL AND GOVERNMENT ENTITY (NCAGE) CODE

AND

SYSTEM FOR AWARD MANAGEMENT (SAM)

1. Background:

To be eligible for an award, all prospective Offerors shall have a SAM Unique Entity ID; a Commercial and Government Entity (Cage)/North Atlantic Treaty Organization (NATO) = (NCAGE) Code; and an active registration in System for Award Management (SAM). Refer to FAR 4.605(b).

Vendors have experienced difficulty registering in SAM. One of the most common issues is inaccurate address validation. SAM first validates that addresses entered when requesting NATO Commercial and Government Entities (NCAGE) and unique entity ID match. If SAM.gov cannot validate your entity, you can create a help ticket with the Federal Service Desk at www.fsd.gov.

NOTE: it is very important that each company/entity register with their fiscal company name and address in NCAGE as well as in SAM and without misspelling/typos. The information shall match and be exactly the same on all registrations, if not, the process will take much longer.

3. NATO Commercial and Government Entity (NCAGE) Code:

Foreign entities shall obtain a NCAGE code for each Unique Entity ID they plan to register in SAM, before starting the registration process. Make sure the name and address information provided to obtain the NCAGE code matches that of the Unique Entity ID. Allow up to three (3) business days to receive the NCAGE code.

The direct link NCAGE Request Tool is:

AC/135 (nato.int)

DATA UNIVERSAL NUMBERING SYSTEM (DUNS), NATO COMMERCIAL AND GOVERNMENT ENTITY (NCAGE) CODE

AND

SYSTEM FOR AWARD MANAGEMENT (SAM)

2. Unique Entity ID

On April 4, 2022, the federal government stopped using the DUNS number to uniquely identify entities. This transition allows the government to streamline the entity identification and validation process, making it easier and less burdensome for entities to do business with the federal government. the unique entity identifier used across the federal government changed from the DUNS Number to the Unique Entity ID (generated by SAM.gov).

The Unique Entity ID is a 12-character alphanumeric ID assigned to an entity by SAM.gov.

Therefore,

a. Any entity (contractor, corporation, partnership, organization, or individual) wishing to do business with the federal government under a Federal Acquisition Regulation (FAR) based contract, or anyone applying for federal grants, cooperative agreements, or other forms of federal financial assistance through.

Grants.gov, must be registered in SAM.gov. Overseas federal acquisition awards up to $30,000 are granted an exception.

b. Current SAM.gov registrants have already been assigned their Unique Entity Identifier and can view it within SAM.gov; there is no further action required. Existing registered entities can find their Unique Entity ID by following the steps here.

c. After April 4, 2022, entities registering in SAM.gov will no longer have to go to Dun & Bradstreet and acquire a DUNS number.

4. System for Award Management (SAM)

Offeror must register the entity in SAM at - www.sam.gov Entity Registration

Please give yourself plenty of time before your contract application deadline. Allow up to 10 business days after you submit before your registration is active in SAM.

See SAM Entity Registration Checklist to know more about the information that will be requested during your registration.

DATA UNIVERSAL NUMBERING SYSTEM (DUNS), NATO COMMERCIAL AND GOVERNMENT ENTITY (NCAGE) CODE

AND

SYSTEM FOR AWARD MANAGEMENT (SAM)

Note to Offerors: Opening an account at sam.gov does not mean that you are registered. You need to click on GET STARTED and follow the system guidance to complete the registration

ATTACHMENT 6

If you completed or started your registration before May 2021, please note that sam.gov has changed. Please see the main changes description in the following link:

https://www.fsd.gov/gsafsd_sp?id=kb_article&sys_id=1cb691e91bfaa8d02fe5ed7ae54bcb0d

5. Federal Service Desk For further guidance and help please contact the Federal Service Desk at https://www.fsd.gov

· Live Chat , Web Form, Call

ATTACHMENT 6

NDAA COMPLIANCE LETTER

Section 889 of the National Defense Authorization Act (NDAA) prohibits the use or procurement of service or telecommunications equipment manufactured by ZTE, Huawei, and Xiamoi (or any subsidiary or affiliate of such entities) in support of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes.

Such branded products are defined as any information security product, solutions, and services supplied, directly or indirectly, by said manufactures to include video surveillance and telecommunications equipment produced by Hytera Communication Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities).

IN COMPLIANCE WITH THE NDAA, we declare that:

(a) Our network does not employ any device or equipment from the manufacturers stated above.

(b) All products and services provided to the U.S. EMBASSY will not employ any device or equipment from the manufacturers stated above.

Vendor Information

SECTION 2

CONTRACT CLAUSES

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

SECTION 2

CONTRACT CLAUSES

(ii) Alternate I (DEC 2023) of 52.204–30.

__ (26) (i) 52.219-28, Post Award Small Business Program Rerepresentation (FEB 2024) ( 15 U.S.C. 632(a)(2)

__ (ii) Alternate I (JUL 2014) of 52.222-36.

SECTION 2

CONTRACT CLAUSES

SECTION 2

CONTRACT CLAUSES

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.222-41, Service Contract Labor Standards (AUG 2018) ( 41 U.S.C. chapter67).

__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) ( 29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) ( 29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) ( 29U.S.C.206 and 41 U.S.C. chapter 67).

__ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) ( 41 U.S.C. chapter 67).

__ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (MAY 2014) ( 41 U.S.C. chapter 67).

__ (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022).

__ (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706).

__ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) ( 42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records…