RFQ 15F06726Q0000322 - Communication Support.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

COMBINED SYNOPSIS / SOLICITATION FOR

COMMUNICATION SUPPORT

Combined Synopsis / Solicitation for Communication Support

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13 July 2026

To: All Prospective Offerors

Subject: Combined Synopsis / Solicitation for Commercial Items Request for Quotation #

15F06726Q0000322, Communication Support for the Federal Bureau of Investigation

The Federal Bureau of Investigation (FBI) is requesting a firm fixed price quotation in response to this Request for Quote (RFQ) in accordance with the instructions contained herein. All responsible sources may submit a quotation which will be considered by the agency. This acquisition will use the solicitation, evaluation, and award policies and procedures at FAR Part 12.2. The FBI intends to award a firm fixed price contract in accordance with the attached Statement of Work (SOW). This acquisition is a 100% Service-Disabled Veteran- Owned Small Business (SDVOSB) set-aside.

1. General.

Contracting Office: Professional Service Acquisition Unit (PSAU)

PSC Code: T006 – Photo/MAP/Print/Publication – Film/ Video Tape

Production

NAICS Code: 541611 - Administrative Management and General

Management Consulting Services

Contract Type: Firm Fixed-Price

Posted Date: 13 July 2026

Questions are due: 20 July 2026, no later than 11:00 AM Central Time

FBI Answers disseminated: 22 July 2026 (date subject to change)

Solicitation Response Date: 29 July 2026, no later than 1:00 PM Central Time

Contracting Officer: Q. Chynell Gray (email: QCGRAY@fbi.gov)

Set-Aside: 100% SDVOSB

Evaluation Criteria: Best Value

Incumbent Contract: Not Applicable (This is a new requirement) mailto:QCGRAY@fbi.gov

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2. Description:

A. Description of Requirement: This is a non-personal services contract for communication support in accordance with the attached Statement of Work (SOW), which outlines the full scope of this requirement. The Government will not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers are accountable solely to the Contractor who, in turn, is responsible to the Government.

B. Vendors are advised that while the awarded contract is anticipated to be firm fixed price; to receive full payment under each CLIN, the contractor must meet the milestones and delivery schedule specified in the SOW.

C. This is a combined synopsis/solicitation for commercial items prepared in accordance with the procedures in Federal Acquisition Regulation (FAR) Subpart 12.201-1, as supplemented with additional information included in this notice. See the

D. The solicitation documents and incorporated provisions and clauses are those in effect through the FAR Overhaul (Issuance Date: October 28, 2025). The Government anticipates issuing a single contract award, however, reserves the right to award multiple contracts if determined to be in the best interest of the Government.

E. Period of Performance. 6-month base period with a 6-month option.

F. Place of Performance. (See Attachment A - Statement of Work, Section 5.2)

G. CLIN Structure. (See Attachment B - Pricing Template)

3. Instructions to Vendors:

A. This is a Request for Quote (RFQ) under FAR Pat 12. The Government will strictly enforce all instruction requirements. To ensure timely and equitable evaluation of the quotation, the Vendor must follow the instructions contained herein. The Vendor must meet all solicitation requirements, including terms and conditions and submission requirements, in addition to those identified as evaluation factors. Failure to meet a requirement will result in the quote being ineligible for award.

Exceptions to terms and conditions will render the Vendor’s quote ineligible for award.

B. Questions must be submitted by 20 July 2026 at 11:00 AM CT using the attached Question and Answer Submission Form (Attachment C). This is the only request for questions. Any questions received after the due date will not be accepted.

C. All quotes must be submitted by email to the attention of Contract Specialist, Stevon Walker at SWALKER4@fbi.gov and Contracting Officer, Chynell Gray at qcgray@fbi.gov. The deadline for submission is 29 July 2026 at 1:00 pm CT. Ensure “RFQ 15F06726Q0000322 Communication Support” appears in the subject line of ALL emails regarding this solicitation.

mailto:SWALKER4@fbi.gov mailto:qcgray@fbi.gov

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D. This RFQ does not commit the FBI to pay any quote preparation costs, nor does it obligate the FBI to procure or award a purchase order for these services. This request must not be construed as authorization to proceed with or be paid for charges incurred by performing any of the work called for in this RFQ.

E. ATTENTION: Quotes must be prepared and labeled as set forth in the following table:

Name Vol Format Naming Convention Page Limit

Cover Letter/Signed SF-1449 N/A .pdf Cover_Letter_Company Name N/A

Factor 1 – Past Performance I .pdf Vol_1_PPQ_Company Name 4

Factor 2 – Technical II .pdf Vol_2_Technical_Company Name 15

Factor 3 – Price III .xlsx Vol_3_Price_Company Name N/A

i. Page Limits: The established page limits are the maximum number of pages permitted for each volume. There are no minimum page count requirements. If the quote exceeds the maximum page limit, the excess pages will not be read or evaluated. Pages must be single spaced and numbered sequentially by volume. Each volume must include a cover page with the company’s name, Unique Entity Identifier (UEI), and title of the Volume.

Cover pages do not count against the page limits.

ii. Format. The text size must be Times New Roman in a font size of 12 point. Use 1-inch margins on the top and bottom and 3/4-inch side margins. Tables, charts, graphs, and figures, if used, must be Times New Roman with as minimum font size of 9 point. They must be uncomplicated, legible, and must not exceed 8.5 x 11 inches in size.

iii. Cross Referencing. To the greatest extent possible, each volume must be written on a stand-alone basis so that its contents may be evaluated with minimum cross referencing to other volumes of the quote. Information required for evaluation but not found in its designated volume will be assumed to have been omitted from the quote.

iv. Glossary of Abbreviations and Acronyms. Volume II must contain a glossary of all acronyms and abbreviations with their corresponding definition at the end of the volume. Glossaries do not count against the page limit.

v. File Names and Extensions. Files must be named according to the quote structure table above, replacing “Company Name” with the Vendor’s name.

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vi. Cover Letter. The Vendor must include the following information in the cover letter:

• Company Name and Address

• Company’s SAM UEI and CAGE Code

• Date of Submission

• Solicitation Name and Number

• Statement that the Quote is valid for 180 days

• Single Point of contact for all matters concerning the quote, including the following:

o Name o Title o Telephone Number o Email Address

vii. SF1449. Vendors must submit a signed copy of the SF1449 (page 1 only) with their cover letter, acknowledging receipt of the solicitation’s Terms and Conditions. The quote must be signed by an official authorized to bind the firm and must have an acceptance period of not less than 30 days. Additionally, vendors must acknowledge receipt of all solicitation amendments, as applicable.

4. Evaluation Factors for Award:

FAR 52.212-2, Evaluation—Commercial Products and Commercial Services has been tailored for this solicitation in accordance with FAR 12.205(a)(2).

(a) Evaluation factors. The Government will award a purchase order resulting from this solicitation to the responsible prospective contractor whose quote, conforming to the solicitation, will be most advantageous to the Government, price and other factors considered.

Evaluation factors other than price when combined are significantly more important than price. The following factors, which are listed in the relative order of importance, will be used to evaluate quotations:

1) Past performance

2) Technical Approach

3) Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. Acceptance of a quote or purchase order offered to the successful Vendor

Version 1.1 Page 5 does not form a binding contract. A binding contract is formed when the Vendor accepts the Government’s offer, either by written acceptance of the purchase order or substantial performance of the purchase order. Before the quote’s specified expiration time, the Government may accept the quote, whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received.

(End of Provision)

5. Submission Requirements

A. Factor 1 – Past Performance. Using the attached Past Performance Questionnaire (PPQ)

(Attachment E), Vendors must provide one (1) recent and relevant Past Performance references, adhering to the instructions specified in the PPQ. Once the Assessor completes the PPQ, the information contained therein will be considered source selection sensitive and will not be released to the Vendor. The Government reserves the right to contact any references to verify past performance. However, it is the Vendor’s responsibility to ensure its reference submits the PPQ on time. The Government is not required to track down or consider PPQs not submitted to the Contract Specialist and Contracting Officer on time.

Vendors may submit any available Contractor Performance Assessment Reports (CPARs) in place of the PPQ.

i. Recency. For this RFQ, recent is defined as experience occurring or a contract awarded and performed within the past five (5) years.

ii. Relevancy. For this RFQ, relevant is defined as work providing support similar in contract type, scope, and technical complexity as a prime contractor, member of a joint venture, or first-tier subcontractor.

B. Factor 2 – Technical Approach. Vendors must demonstrate their overall understanding and ability to perform the specific work requirements identified in the SOW. Vendors’ Technical Approach must describe, in detail, their approach to and experience (as a “prime”, “as a “sub”, or as a “team member”) in performing the tasks outlined in the SOW.

The Technical Volume must not contain price information. Technical Volume must address the Vendor’s approach to:

• Content relevance in terms of accuracy, completeness, and alignment with SOW.

• Quality in terms of clarity and coherence across various social media platforms.

• Video organization/structure in terms of logical flow, formatting, and presentation.

• Ensuring correct grammar, spelling, information security, or technical specifications.

• Ensuring visual appeal, professionalism, and engagement of non-fabricated content.

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C. Subfactor 1 – Delivery Schedule. Vendors must provide a detailed milestone schedule describing their approach to meeting the milestones specified in the SOW, Section 6, Deliverables.

D. Factor 3 – Price. The Vendor must provide a firm fixed-price quote for all services under this RFQ for the required 6-month base period and 6-month option period. Vendors must use the Pricing Template (Attachment B) for the price quote and submit pricing in MS Excel format in accordance with the instructions embedded in the template. Failure to provide a firm fixed-price quote using the pricing template provided at Attachment B will result in the quote being ineligible for award.

6. Evaluation Procedures:

In accordance with FAR 12.203(c)(2), the Contracting Officer will perform a comparative evaluation of all timely and technically acceptable quotes, with fair and reasonable pricing, to identify the quotation offering the Government the Best Value. The non-price factors (i.e., Past Performance and Technical Approach) will be evaluated in accordance with the following rating systems:

A. Factor 1 – Past Performance will be evaluated using the Pass/Fail Rating System:

Rating Description

Pass The Vendor has recent and relevant experience as defined in Section 11.2, and the Vendor’s PPQ has an overall rating of at least Satisfactory in most categories rated by the referenced agency/company.

Neutral The Vendor lacks recent and relevant organizational experience as defined in Section 11.2

Fail The Vendor has recent and relevant experience as defined in Section 11.2; however, the Vendor’s PPQ does not have an overall rating of at least satisfactory in most categories rated by the referenced agency/company.

NOTE: In the case of a Vendor 1) without a record of recent and relevant past performance, 2) for whom information on past performance is not available, or 3) where information is so sparse that no meaningful past performance rating can be reasonably assigned, the Vendor will not be evaluated favorably or unfavorably on past performance. Instead, the Vendor will receive a “Neutral” rating. However, a “Pass” rating is considered more advantageous to the Government than a “Neutral” rating.

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B. Factor 2 – Technical Approach will be evaluated using the Confidence Rating System:

Rating Description

High Confidence The Government has high confidence that the Vendor understands the requirement, proposes a sound approach, and will be successful in performing the contract and meeting the established milestones with little or no Government intervention.

Some Confidence The Government has some confidence that the Vendor understands the requirement, proposes an adequate approach, and will be successful in performing the contract and meeting the established milestones with some Government intervention.

Low Confidence The Government has low confidence that the Vendor understands the requirement, proposes an approach that is deficient, or would only be successful in performing the contract and meeting the established milestones with substantial Government intervention.

C. Factor 3 – Price. This factor will not receive a rating. The Government will evaluate the total evaluated price of each quote to determine if the price is fair and reasonable in accordance with FAR 12.204(a) and applicable price analysis techniques. Vendors must submit a completed Pricing Template (Attachment B) that includes fully burdened, firm-fixed prices for the base period and each option period. Vendors are encouraged to submit their best pricing with their initial submission, as the Government intends to make an award without negotiations.

7. Basis of Award:

A firm fixed-price purchase order will be offered to the responsible SDVOSB concern whose quotation represents the “best value” to the Government. This is not a Lowest Price Technically Acceptable (LPTA) basis of award. The Government may offer a purchase order to a Vendor with a higher priced quote if the Contracting Officer determines the quotation offers the Best Value to the Government.

The quote must be signed by an official authorized to bind the firm and must have an acceptance period of not less than 30 days. All quotes and questions must be submitted to the Contract Specialist, Derek Sampson, at dsampson@fbi.gov and the undersigned at QCGRAY@fbi.gov.

Sincerely, Q. CHYNELL GRAY

Contracting Officer mailto:QCGRAY@fbi.gov

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8. Attachments:

# Attachment Name Pages A Statement of Work (SOW) 7 B Pricing Template N/A C Question and Answer Submission Form N/A D SF1449 Terms and Conditions 84 E Past Performance Questionnaire 4