RFQ 15A260626-0326 rev1 Augusta Armory.docx

This is a Request for Quotation (RFQ) document from the Maine Department of Health and Human Services, Office of Child and Family Services, soliciting proposals for a statewide HOMEBUILDERS contractor to deliver intensive in-home family preservation and reunification services. The scope requires the establishment of eight HOMEBUILDERS teams across eight OCFS districts, each comprising 4-5 specialists, one supervisor, one team manager, and support staff, plus three regional program managers overseeing all teams. Services must be delivered at full capacity and fidelity 52 weeks per year with 24/7/365 availability, including 8-10 hours per week of intensive in-home services over 4-6 weeks, family team meetings, case conferencing, and North Carolina Family Assessment Scale v.2 completion. The contractor must also operate one statewide administrative office Monday through Friday, 8:00 a.m. to 5:00 p.m., conduct two site monitoring visits per year in each district, and provide concrete services up to $500 per family annually. An informational meeting is scheduled for June 25, 2026 at 2:00 p.m. via Zoom, with questions due June 30, 2026, notice of intent to bid due July 17, 2026, and proposals due July 24, 2026. The contract term runs October 1, 2026 through September 30, 2028, with two optional renewal periods extending through September 30, 2031, subject to funding availability and satisfactory performance.

Proposals are scored on 100 points across three categories: Organization Qualifications and Experience (20 points), Proposed Services (50 points), and Cost Proposal and Budget Narrative (30 points combined). Staff qualifications require specialists to hold a master's or bachelor's degree in social work, psychology, counseling, or related field plus two years' experience with children and families; supervisors must have a master's degree plus two years' experience or a bachelor's degree plus four years as a specialist and one year of supervisory experience. All staff must complete initial HOMEBUILDERS core skills training, ECM webinar training, and client documentation training before case assignment and comply with MaineIT security policies for handling personally identifiable information and protected health information. Mandatory performance measures include 80% program completion rates, 70% of children remaining safely in home six months post-closure, 80% family progress on goals, 80% improved safety ratings, and less than 10% dropout rates. The RFQ document does not specify pricing information or funding amounts.