REQUEST FOR QUOTES (RFQ) 13391

DEPARTMENT OF GENERAL SERVICES

AS-NEEDED ROOFING SERVICES

September 30, 2026

SMALL-LOCAL BUSINESS SET-ASIDE: In accordance with Board Policy A-87, the award of contracts resulting from this RFQ is reserved for Small-Local Businesses as defined in Board Policy B-53 Small-Local Business Policy (SLBP), which can be found at: B-53 Small-Local Business Policy (SLBP).

A. KEY INFORMATION

1. The County of San Diego is seeking quotes from firms interested in providing As-Needed Roofing Services (“Offerors”).

2. The County anticipates a contract term of an initial (base) period of one (1) year(s), with four (4) one-year option periods.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/ . To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Veronica Ford, Procurement Contracting Officer, ( Veronica.Ford@sdcounty.ca.gov )

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Questions due date, or Quote due date.

Event Description Date and Time (San Diego Time) Questions due October 9, 2026, prior to 5:00 p.m.

Quotes due October 29, 2026, prior to 5:00 p.m.

6. Questions:

6.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should submit Questions via BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

6.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

7. Table of Contents:

A. Key Information B. RFQ Instructions and Rules C. Submittal Items D. Required Forms E. Statement of Work F. Payment Schedule G. Draft Agreement

MAGGIE RAMSBERGER

INTERIM DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

PHONE (858) 505-6367 FAX (858) 715-6452

BRENDA G. MILLER

ASSISTANT DIRECTOR

https://codelibrary.amlegal.com/codes/san_diego/latest/sandiego_board/b_53__small__local__business__policy_(_s_l_b_p) https://sdbuynet.sandiegocounty.gov/ mailto:Veronica.Ford@sdcounty.ca.gov

COUNTY OF SAN DIEGO – REQUEST FOR QUOTATIONS (RFQ) 13391

AS-NEEDED ROOFING SERVICES

B. RFQ INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A QUOTE

1.1. It is Offeror’s responsibility to submit a quote based on the most current RFQ, addenda thereto, County’s responses to Questions, any other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.

1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from

Department of Purchasing and Contracting’s front desk or contact clerical support at (858) 505-6367.

1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the

County’s web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of the posting of this RFQ or any later version thereof.

1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the

Contracting Officer listed in this document or provide the Purchasing and Contracting front desk with either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such submissions with the RFQ number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting

Officer, in writing, as a question (“Question”). Offerors may submit Questions by sending a message to the Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for Question submission. Offeror is responsible for ensuring that Questions are received by the County.

3. QUOTE FORMAT

3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.

4. QUOTE ORGANIZATION

4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.

4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall be inclusive of all proposed compensation.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror’s responsibility to identify and separate into a “CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

AS-NEEDED ROOFING SERVICES

4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from disclosure pursuant to the California Public Records Act, including PI (Personal Information), PII (Personally Identifiable Information), or PHI (Protected Health Information);

4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from disclosure under the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY.”

4.2.4. Offeror should reference material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item through citation to the “CONFIDENTIAL/PROPRIETARY” exhibit (for example “See response 1 contained within the ‘CONFIDENTIAL/PROPRIETARY’ exhibit for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: Pricing and Terms and Conditions are generally not confidential under the California Public Records Act).

5. QUOTE EVALUATION

5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance, availability, price, and more to determine the quote(s) that provide the best value to the County.

5.2. During evaluation, the County may appropriately consider the sustainability and social, human health, environmental, and economic impact of Offeror’s proposed products and/or approach to providing goods and/or services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.4. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the quote on the overall total cost to the County.

6. COUNTY COMMITMENT

6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any reimbursable cost in anticipation of a contract award.

6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

6.3. The County reserves the right to separately procure the same or similar goods or services.

6.4. The County may withhold all information regarding this procurement until after negotiations are complete, including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes;

the County’s evaluation and results thereof. Information releasable after the conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the California Public Records Act.

6.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFQ may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service.

6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

7. DILIGENCE AND DUTY TO INQUIRE

7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related documents, Offeror shall have a duty to submit a Question to the County.

7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and

AS-NEEDED ROOFING SERVICES

other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, contractors, or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFQ, except as explicitly provided for in this RFQ.

8. OFFEROR COMMUNICATIONS

8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this RFQ or Offeror’s quote, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFQ or by law. Any improper contact may, at the County’s sole discretion, cause Offeror to be removed from consideration for contract award.

8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may be removed from consideration for award.

8.3. Audio and/or video recording of presentations, discussions, negotiations, , or other communications with the County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.

9. SOLICITING EMPLOYEES

9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the

County’s employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with Offeror without prior written approval of the County’s Contracting Officer.

This paragraph does not prevent the employment by Offeror of a County employee who has initiated contact with Offeror.

10. PROHIBITED CONTRACTS AND SUBCONTRACTS

10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract:

10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing body;

10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers, principals, partners, or major shareholders;

10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the area of service to be performed by the contract; or, (ii) participated in any way in developing the contract or its service specifications; and

10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve as officers, principals, partners, or major shareholders.

10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections

11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

AS-NEEDED ROOFING SERVICES

11. CALIFORNIA REVENUE & TAXATION CODE § 18662

11.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of California

(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form 590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers or suppliers with expired forms or forms with incorrect information must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If Offeror has already received a waiver or a reduced withholding response from the State of California and the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694- 2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

12. W-9 FORM

12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the

County.

13. PREVAILING WAGE

13.1. The County’s public works projects are subject to compliance monitoring and enforcement by the California

Department of Industrial Relations (DIR), in accordance with Labor Code § 1771.4(a)(1). A contractor or subcontractor shall not be qualified to bid (or otherwise submit an offer) on, be listed in an offer subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in Labor Code § 1720, et seq., unless currently registered and qualified to perform public work pursuant to Labor Code § 1725.5, all as more particularly described in Labor Code § 1771.1(a).

An Offeror who is ultimately selected shall post all notices required by and pursuant to Labor Code § 1771.4(a)(2) at the job site, whether or not the County also posts these notices.

https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

AS-NEEDED ROOFING SERVICES

C. SUBMITTAL ITEMS

1. EXHIBIT 1 - REQUIRED FORMS

1.1 Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2 Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• All Offerors are encouraged to complete this form to support County data collection.

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2. EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT

2.1 EXPERIENCE

2.1.1 Confirm (YES/NO) that Offeror has at least three (3) years of experience performing roofing services including maintenance and repairs.

YES NO

2.1.2 If yes, provide three (3) examples of projects worked on within the last three (3) years. The narrative should include the following:

2.1.2.1 Name of Customers / Agencies

2.1.2.2 Point of Contact names, email addresses, and phone numbers

2.1.2.3 Scope of Work

2.1.2.4 Dates of Service

2.1.3 Confirm (YES/NO) that Offeror and subcontractor have a current and valid Classification C-39

Contractor License issued by CSLB.

2.1.3.1 If yes, submit a copy of the license.

2.1.4 Confirm (YES/NO) that Offeror is authorized by the Department of Industrial Relations and Division of Occupational Safety and Health.

2.1.4.1 If yes, submit supporting documentation.

2.1.5 Confirm your experience with California building codes.

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2.2 CONTRACT REQUIREMENTS

2.2.1 Confirm (YES/NO) that Offeror can meet all the requirements listed in Exhibit A – Statement of Work.

2.2.1.1 If no, submit a narrative explaining which requirement cannot be met, provide the reason for non-compliance, and propose an alternative solution. Please note that any non-compliance may be deemed unfavorable by the County.

2.2.2 Confirm (YES/NO) that Offeror can provide a minimum one (1) year warranty, including parts and labor, on all parts and works (repairs, rebuild, installations, etc.).

2.2.2.1 If no, please provide detailed information explaining why the Offeror cannot provide the warranty on all parts and works offered.

2.2.2.2 If a partial/limited warranty can be offered, please provide the relevant information.

2.2.2.3 Per Exhibit A – Statement of Work Section 7.4 – “The County reserves the right to furnish any or all fixtures and parts for a particular task or project. In these situations, the Contractor will still be required to warranty workmanship and installation for a period of 90 days.”

3. EXHIBIT 3 - COST/PRICE EXHIBIT

3.1 Submit a completed Payment Schedule

3.2 Confirm (YES/NO) that Offeror understands that prices are firm fixed for the term of this contract and cannot be increased at any time.

3.3 Confirm (YES/NO) that Offeror has provided an all-inclusive quote. Contractor will only be compensated based on the pay points listed on Exhibit C – Pricing Schedule.

4. EXHIBIT 4 – ACCEPTANCE OF TERMS AND CONDITIONS

4.1 Confirm acceptance “YES/NO” of the County of San Diego’s Draft Agreement (including insurance requirements):

YES ☐ NO ☐

4.1.1 If “NO,” provide a detailed list of exceptions to the terms and conditions, the nature of its concern, and what terms the Offeror is willing to accept.

Note: The Offeror will be deemed to have accepted any terms and conditions of the Contract to which it does not take exception to. The County may, as part of its evaluation process, conclude that exceptions are so numerous and/or material as to make Offeror’s response to the solicitation unacceptable.

5. EXHIBIT 5 – CONFIDENTIAL PROPRIETARY

5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions and Rules section 4.2

D. REQUIRED FORMS

(RESERVED)

E. STATEMENT OF WORK

1. SCOPE OF WORK

Contractor shall furnish all labor, labor supervision, equipment, tools, material, supplies, consumables, transportation, and travel time necessary to provide AS-NEEDED ROOFING SERVICES which shall include maintenance, repairs, and inspection.

2. SERVICE AREAS, FACILITIIES, AND HOURS OF OPERATIONS

2.1. GEOGRAPHICAL SERVICE COVERAGE

Contractor shall provide AS NEEDED ROOFING SERVICES at various County locations throughout the County of San Diego.

2.2. FACILIITES

County Administration, Center, County Operations Center, Regional Centers, Sheriff Detention Facilities, Sheriff Stations, Juvenile Detention Facilities, County Libraries, Parks, Museums, County Airports, Health Services Facilities, Hospitals & Skilled Nursing Facilities, Animal Shelters, and other County Facilities as needed.

2.3. HOURS OF OPERATIONS

Unless otherwise specified, Contractor shall provide the services during Regular Time Hours, Monday through Friday from the hours of 6:00 am to 6:00 pm.

2.4. OVERTIME HOURS

Contractor labor outside of Regular Time Hours must be pre-authorized by the COR or the site Building Maintenance Supervisor (BMS).

2.5. COUNTY HOLIDAYS

Unless specifically requested by the COR, or it is an urgent service request contractor shall limit non-service days to any or all holidays observed by the County. The following days are County observed holidays:

2.5.1. New Year’s Day (January 1st)

2.5.2. Martin Luther King, Jr. Day (3rd Monday in January)

2.5.3. Presidents’ Day (3rd Monday in February)

2.5.4. Farmworkers Day (March 31st)

2.5.5. Memorial Day (Last Monday in May)

2.5.6. Juneteenth (June 19th)

2.5.7. Independence Day (July 4th)

2.5.8. Labor Day (1st Monday in September)

2.5.9. Veteran’s Day (November 11th)

2.5.10. Thanksgiving Day (4th Thursday in November)

2.5.11. Day after Thanksgiving (4th Friday in November)

2.5.12. Christmas Day (December 25th)

3. DEFINITIONS

3.1. AS-NEEDED ROOFING SERVICES

Installation of products and repair of surfaces that seal, waterproof and weatherproof structures. This work is performed to prevent water or its derivatives, compounds or solids from penetrating such protection and gaining access to material or space beyond.

AS-NEEDED ROOFING SERVICES

3.2. SERVICE CALL

A request made by the BMS or designee to the Contractor to visit a site for urgent repairs, inspection or to provide a cost proposal for work.

3.3. URGENT

Any serious or unexpected situation requiring immediate response and action such safety hazards, total power loss, loss of critical systems, electrical shocks, broken switch gears/panels, interruption to County’s business, or as directed by the COR.

3.4. ASSIGNMENT STATEMENT OF WORK

Detailed description of the repair or work and its requirements for each TASK ORDER

3.5. COST PROPOSAL

A detailed document outlining the estimated pricing for the requested repair or work that includes a detailed cost breakdown, scope of work, timeline, and assumptions & exclusions.

3.6. FAIR AND REASONABLE PRICE

An equitable, just, and moderate price providing balanced value for the County with adequate return for the Contractor.

3.7. QUALIFIED PERSONNEL

Individuals who hold and maintain a Class C-39 Roofing Contractor License issued by the California State License Board (CSLB), for the entirety of the contract, and are experienced roofing installation and repairs.

Contractor shall provide proof that their staff performing the work under this Contract have obtained the appropriate credentials. No work shall occur under this Contract without a Qualified Person present at the site, unless previously approved in writing by the COR.

3.8. TASK ORDER

How a job is assigned to the Contractor; Task Orders are issued on an as-needed basis.

3.9. WORK

Any repair, installation, and services required by the Task Order documents, whether completed or partially completed, and includes all other labor, materials, equipment, and services provided or will be provided by the Contractor to fulfill the Contractor’s obligations. The work may constitute the whole or a part of the work as outlined in the Project.

4. LICENSE REQUIREMENTS

4.1. Contractor is required to carry and maintain a current and valid Classification Class C-39 Roofing Contractor License issued by the California Contractors State License Board (CSLB), during the term of the contract.

Any change to the current Contractor’s CSLB license status must be reported to the COR immediately.

Failure to maintain this current and valid license will result in immediate termination of the Contract for default.

4.2. Contractor must maintain current registration with the State of California Department of Industrial Relations (DIR) during the term of the contract. Failure to maintain this registration will result in immediate termination of the Contract for default.

4.3. Failure to immediately report fines, license suspension, or revocation resulting from Building Code Breaches, Performing Work without Valid Permit, Workers’ Compensation Lapses, or Safety Neglects – to the COR will result in immediate termination of the Contract for default.

5. COMPLIANCE

5.1. Contractor shall comply with California Building Standards Code (Title 24), and all applicable Federal, State and local laws, codes, rules, and regulations.

5.2. All work shall be performed in compliance with all Federal, State and County Stormwater policies.

5.3. Best Management Practices (BMP's), which relates to schedules of activities, prohibitions of practices, general good housekeeping practices, pollution prevention and educational practices, maintenance procedures, and other management practices to prevent or reduce, to the maximum extent practicable, the discharge of pollutants directly or indirectly to waters of the United States, shall be adhered to at all times as applicable. Contractor shall be responsible for maintaining compliance with the County’s Jurisdictional Urban Runoff Management Program (JURMP) and applicable Ordinances.

6. GENERAL REQUIREMENTS

6.1 Task Orders will be issued on an as-needed basis for each specific required service, that might include applying for any permits, if required, developing schedules and detailed cost proposals, procure supplies, materials, parts, and equipment.

6.2 Contractor shall provide all labor, management, supervision, supplies, materials, parts, equipment, transportation, subcontractors and permits required to deliver the services described in each Task Order Statement of Work for each as-needed project.

6.3 Urgent & Non-Urgent Service Calls:

6.3.1 The Contractor must be able to physically respond, at the site, to non-urgent service requests within twenty-four (24) hours.

6.3.2 The Contractor shall provide response to urgent service requests, on a 24-hour-a-day, 7-day-a-week basis.

6.3.3 Response time at the site to urgent service requests during Regular Time Hours shall not be more than one

(1) hour.

6.3.4 Response time at the site to urgent service requests outside of Regular Time Hours shall not be more than two (2) hours.

6.4 Work shall be coordinated with the BMS, building occupants, and third-party contractors, if needed, to ensure the least interruption to the site business operations, this might result with work being performed outside of Regular Time Hours.

6.5 Contractor personnel responding to a service call or arriving at site to perform work under a Task Order shall check in and out with the BMS.

6.6 The County will supply the Contractor with power and water for the delivering the work outlined in each Task

Order Statement of Work.

6.6.1 The County may provide some or all materials for a specific work assignment

6.7 Contractor shall manage all its personnel, subcontractors performing services or work on site, in addition to all suppliers, and coordinate the delivery of all materials needed for each Task Order.

6.8 The COR or the BMS can approve or reject any methods, materials, or equipment used by the Contractor.

6.9 Contractor shall inspect and test the work to ensure it is in compliance with the Task Order Statement of Work, the Contract, industry standards, and applicable laws, codes, rules, and regulations.

6.10 Contractor shall provide quality control testing and inspection services as required by the Contract, and/or Task

Order Statement of Work.

AS-NEEDED ROOFING SERVICES

6.11 The County may engage a third-party quality assurance, testing, inspection, or commissioning service provider(s).

The Contractor shall cooperate with the assigned third-party service provider and coordinate the scheduling of field inspection, testing and/or commissioning as required with no additional cost to the County.

6.12 Contractor shall provide recommendations for design changes or obsolete parts or equipment replacement to ensure system readiness, efficiency, and cost savings.

6.13 Contractor shall provide a digital copy blueprint provided to the designated Project Manager.

6.13.4 Roofing repairs include but are not limited to, the repair or replacement of all types of roofing, 6- ply hot moped flat roofs, composition shingles, built-up tar and gravel or cap sheet, metal, wood shake and 40 to 80 mil membrane roofing

6.13.5 Repairs may include but are not limited to, repair and rebuilding of decking, rafters, fascia, solar mounting, HVAC platforms, conduit waterproofing, parapet wall, flashing, counterflashing, coping, vents, edge metal, roof drains, scuppers, gutters/downspouts, roof penetrations and pipe boots, skylights, roof hatches, curbs, insulation/underlayment, sealants, roof-mounted equipment interfaces, and other related construction components related to roof replacement and repair.

6.13.6 If damaged roof decking is discovered after removal of roof covering, the contractor shall replace the damaged decking with new, like materials as directed by the County COR.

6.13.7 Insulated decks shall be dry or replaced before the contractor may apply any new roofing materials. The contractor shall replace wet insulation with like materials as directed by the County COR.

6.14 Final Clean Up: Contractor shall leave the work site in a clean and neat condition. If the work site is not left in a clean and neat condition, the Contractor shall be called back to clean the work site as required at its sole expense.

6.14.1 Contractor shall be required to remove and dispose of all waste and used building/construction materials from the worksite. Handling and disposal of all waste and used building/construction materials shall be conducted according to all most recent federal, state, and local health and environmental regulations.

6.14.2 All debris generated by the Contractor's performance of the services, including any and all discarded parts or materials, shall be removed from work site upon completion of services each day, hauled away, and legally disposed of by the Contractor, according to all local, State, and Federal laws. Contractor must provide to the County of San Diego all hazardous materials manifests and any other required documentation.

6.15 Contractor shall recommend design changes for repair projects to achieve cost savings.

6.16 Pre-purchase long lead time materials and equipment as needed, to maintain the project schedule.

6.17 Contractor shall obtain approval from the COR or Building Maintenance Supervisor (BMS) for all temporary measures implemented when a project cannot be completed due to weather-related conditions or other unforeseen circumstances. Temporary measures may include, but are not limited to, tarps, temporary patches, or other protective coverings.

7. SPECIFIC REQUIREMENTS

7.1. Pollution Prevention: Construction activities, including those performed by the Contractor, are or may be potential sources of pollutants at all stages of execution. The goal of pollution prevention is to minimize environmental impacts by preventing construction-generated pollutants from coming into contact with urban

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runoff. At a minimum, the County requires construction projects to implement pollution control measures, including but not limited to:

7.1.1. Minimizing the length of time soils are left exposed to wind and water.

7.1.2. Reducing the total area of exposed soils during the rainy season.

7.1.3. Protecting critical areas such as drainage channels, streams, and natural water courses.

7.1.4. Stabilizing exposed areas promptly.

7.1.5. Providing adequate waste disposal facilities for materials and equipment.

7.1.6. Ensuring erosion and sediment control materials are on-site at all times.

7.1.7. Common pollutants found at construction sites include, but are not limited to:

7.1.7.1. Concrete waste

7.1.7.2. Construction materials and chemical compounds

7.1.7.3. Types of machinery present on-site

7.1.7.4. Equipment maintenance byproducts

7.1.7.5. Fuels

7.2. Service and/or work performed under each Task Order shall be covered with a one (a) year warranty for workmanship and installation starting from the date of acceptance of work by the BMS.

7.2.1. Warranty shall include periodic site inspections; development of defective, uncompleted, or missing items/work lists, coordinating warranty repairs, handing over of work at the end of the warranty to the County or to a designated third-party service provider.

7.2.2. All parts and labor supplied by the Contractor for maintenance and repairs shall have a warranty of a minimum six months, or as prescribed by the manufacturer, whichever is greater. Failures due to poor workmanship will be repaired by the Contractor, with no additional cost to the County.

7.2.3. The County reserves the right to furnish any or all fixtures and parts for a particular Task Order. The Contractor shall still be required to warranty workmanship and installation for one year.

7.3. Work is subject to inspection and acceptance by the BMS or the COR designee.

7.3.1. The BMS, COR designee, or the COR shall have the ultimate responsibility and authority to determine and confirm whether the Contractor delivered the work and service to the satisfactory level as outlined in each Task Order Statement of Work.

7.3.2. Any work that requires correction shall be at the Contractor’s sole cost and expense.

7.3.3. Failure to start and/or complete the work as outlined in each Task Order Statement of Work will result in termination of the Task Order.

8. PERFORMANCE EVALUATION MEETINGS

8.1. The Contractor Representative shall meet with the COR annually or as requested. The Contractor shall then be given a reasonable period of time to correct any performance deficiencies identified by the County.

8.2. Failure to improve performance to a level deemed appropriate by the COR will subject the Contractor to remedies provided by this contract and may be considered in any evaluation up to three (3) calendar years after the incident.

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9. LABOR, MATERIALS, AND RENTED EQUIPMENT

9.1. Upon request, Contractor shall provide quotes at no additional cost to the County. All quotes shall be finished within five (5) business days upon request.

9.2. Services will be paid an hourly rate, with an initial half-hour minimum charge and billable in quarter-hour increments, with no additional compensation for trip charge or mileage.

9.3. Trips to procure necessary items not normally kept as “Truck stock” will be allowed and paid at a point-to-point hourly rate. Every effort is to be made to procure items from the closest available distribution site.

Failure to bring appropriate tools or parts to complete customary repairs will result in Contractor being compensated only for the work performed onsite.

9.4. Replacement parts for break/fix repairs and rented equipment not normally owned by contractors will be paid to the Contractor at cost. Documentation (itemized receipt) of actual parts cost must be submitted with the invoice. In the event of a dispute, the County may survey prices for the same make/model or part to determine the fair market price for that item/part, and reimbursement will be made based on the survey results.

9.5. The County reserves the right to furnish any or all fixtures and parts for a particular task or project. In these situations, the Contractor will still be required to warrant workmanship and installation for a period of one

(1) year.

9.6. Expendable materials, including, but not limited to, masking tape, brushes, gloves, plastic sheeting, personal protective equipment (PPE), cleaning supplies, etc., are considered normal and customary operating costs (overhead) for the Contractor and will not be paid separately by the County.

9.7. Contractor’s service technician shall check in and out with the site contact at the start and end of each service day. If the site contact is unavailable, the technician shall, upon completing the service, notify the COR or Site Supervisor of the work performed and leave an itemized job ticket detailing the services provided and the check-in/check-out times.

Providing an itemized job ticket with check-in/out times and materials used is mandatory for payment.

9.8. All work performed shall be authorized by DGS COR or FSM. Work performed without prior authorization of DGS will not be compensated for

10. RESPONSIBILITY FOR DAMAGE

10.1. All materials, supplies, and equipment used by the Contractor shall be suitable for the job and not harmful to the County assets on which they are used.

10.2. In the event County property or personal property of a County employee is damaged because of the Contractor's employees, agents, or subcontractor’s actions, the Contractor shall make repairs and restore it to its original condition at no cost to the County.

10.3. If there is pre-existing damage at the job site, Contractor shall document it with time-stamped photographs prior to the commencement of work.

10.4. All such repairs must meet current code compliance regulations. If existing non-code-compliant equipment is damaged and cannot be replaced with like-for-like materials, the County will assume the added cost for replacement.

10.5. Repair efforts must be performed in a manner that ensures all warranties are maintained for any products that are damaged.

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10.6. Repair efforts shall include the full costs for all required labor and materials. Such repairs shall be completed within thirty (30) calendar days, unless a written extension is given by the COR.

11. SUBCONTRACTOR PERFORMED WORK

11.1. Subcontracting is permitted; however, Contractor shall self-perform 70% of total amount of actual work, computed on the basis of each Task Order amount. The Contractor shall fully disclose all subcontractor costs and include such documentation with the quote submission.

11.2. Cost associated with subcontracting shall in accordance with the rates specified in EXHIBIT C – PRICING

SCHEDULE.

12. INVOICES & PAYMENT

12.1. COMPENSATION

Upon receipt of the invoice, and the supportive documentation such as inspection/service reports, certificates, parts/subcontractor receipts, contractor/subcontractor personnel timecards. and after confirming with the BMS that the service and work are satisfactory rendered and that the rates in the invoice are in accordance with the rates specified in EXHIBIT C – PRICING SCHEDULE the COR will approve the invoice for payment for the actual delivered service/work and expenditures incurred.

12.2. INVOICES SUBMITTAL

12.2.1. Contractor shall submit the invoice within ten (10) days of completing the work.

12.2.2. All invoices must be on Contractor’s letterhead. legible, and include the following items to be approved and paid:

Contract Number & Contract Title.

Invoice Unique Number.

Invoice Date.

Locations of Service (Name and Full Address).

Month/Date of Service(s).

Itemized list – each item should indicate Location’s name, Location Address, Description of

Service, Quantity, Unit Price, Extended Price.

Supportive documentation, such as inspection/service reports, certificates, parts/subcontractor receipts, contractor/subcontractor personnel timecards.

12.2.3. Contractor shall submit each invoice with the associated supportive documentation via email to DGSServiceContracts@sdcounty.ca.gov, and copy to the Contracting Officer’s Representative (COR) on the same email, the invoice should be addressed to:

“Contracting Officer’s Representative (COR) Name” Contracts Administration

Department Of General Services County Of San Diego

5560 Overland Avenue, Suite 410 San Diego, Ca 92123

12.2.4. Invoices shall not be approved and paid if not accompanied by the supportive documentation.

12.2.5. Invoices not received by the County within 90 days after the end of the month in which costs were incurred may be disallowed in their entirety.

12.2.6. The COR may request a change to the invoice format at any time.

mailto:DGSServiceContracts@sdcounty.ca.gov

13. PERSONNEL/SECURITY AND IDENTIFICATION (ID) CARDS

13.1. GENERAL

13.1.1. Security is a top priority for the County of San Diego. As such, contract service providers are required to fully comply with the security requirements of this policy and as outlined within their respective service agreements. Failure to do so is considered a breach of security and may result in termination for default.

13.1.1.1. All persons performing duties under an existing service contract must be acceptable to the County. This includes all Contractor employees and others who might have access to County facilities without the supervision of a County employee.

13.1.1.2. The Contractor and associated staff shall complete a security screening by the Sheriff’s Office (Background Division), California Department of Justice, and the Federal Bureau of Investigation before being issued an ID/access badge permitting independent entry into County facilities.

13.2. PROCEDURES

13.2.1. Background Investigations

13.2.1.1. Background checks are required for all contract employees before access will be permitted to County facilities/property.

13.2.1.2. Contractors shall submit a complete background check package for all employees (including subcontractors) identified to deliver contract services at any County facility.

Background check packages must be submitted to the Department of General Services (DGS) Security Office located at the County Operations Center. The Contractor is advised to keep copies of all applications/background check packages submitted to the DGS Security Office.

13.2.1.3. Incomplete packages will not be accepted. A typical background package includes:

13.2.1.3.1. A completed, signed Contractor Clearance Packet

13.2.1.3.2. A clean, valid, and legible copy of Social Security Card or Social Security

Administration abstract.

13.2.1.3.3. A clean, valid, and legible copy of a Driver's license, or State- issued ID

Card.

13.2.1.3.4. For contractor employees who are not citizens of the United States either a valid Resident Alien Badge or valid form of picture ID.

13.2.1.3.5. For contractor employees requesting electronic access authorization: a complete Access Registration Form.

13.2.1.4. Contractors are required to submit two checks covering the cost of the background check process for all employees. One check for $20 should be made payable to: County of San Diego, Sheriff’s Office. Questions regarding associated costs should be directed to the DGS Security Office.

13.2.1.5. In addition to the background package, Contractors must complete a LiveScan application.

Contractors shall obtain a LiveScan application from the DGS Security Office. Contractor shall be provided information on various LiveScan locations and fees. A fee is required by the Department of Justice and collected by the LiveScan operator.

13.2.1.6. Background checks generally take 4-6 weeks to process. The DGS Security Office will call the contractor with the results on the same day the submitted background checks are

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received. If the background screening results are acceptable, the DGS Security Office will make contact and request that Contractor employees come to the office or submit via email to have their photo taken and ID badge issued.

13.2.1.7. Background checks for contract employees will be valid for the duration of the respective contract and must be renewed prior to the initiation of subsequent or follow-on contracts.

"As Required" contractor support staff must renew their respective background checks, at a minimum, every four (4) years. Renewal of background checks is not needed for renewal of expired badges; but if a contractor leaves the contract then returns, background check must be re-submitted.

13.2.1.8. Background Investigation determinations are made pursuant to law enforcement database findings relative to the position applying for, in consultation as needed with County Consul.

13.2.2. Identification (ID) Badging

13.2.2.1. ID badges will only be issued to applicants successfully completing the background investigation process. ID badges will be issued when the employee's photo is taken. If a contract employee is scheduled to receive electronic access to any County facility, activation of the badge may take an additional 48 hours to complete.

13.2.2.2. Contractors shall submit payment for each employee ID badge via one check, covering the cost for all employees, and payable to: Department of General Services, County of San Diego. Questions regarding associated costs should be directed to the DGS Security Office.

13.2.2.3. The DGS Security Office shall take pictures for service contract staff or pictures may be provided digitally. If supplied by the Contractor, the pictures must be saved as "Last Name, First Name". Additionally, the pictures must be in a JPG/JPEG file format.

13.2.2.4. County-issued ID badges are to be worn at all times during the performance of duties under an existing service contract. The purpose of the ID badge is to immediately identify the wearer as an individual who is authorized to enter County facilities for the performance of contractual duties. The wearer will not escort or bring any other individuals into County facilities. County-issued ID Badges are for the exclusive use of the individual named and pictured on the badge.

13.2.2.5. The Contractor is responsible for collecting the ID badges and turning them into the County’s COR, Project Manager, or the DGS Security Office when an employee leaves employment.

13.2.2.6. All ID badges will remain the property of the County and are returnable upon demand or upon the expiration of the contract. The Contractor is responsible for collecting the ID badges and turning them into the County’s COR, Project Manager or the DGS Security Office when a contract ends. The Contractor assumes all responsibility for their employee's use and the return of the County-issued ID badges. The Contractor shall be assessed one hundred dollars ($100.00) for each badge not returned. At the expiration and/or termination of an associated contract, final payment shall be withheld until all ID badges are accounted for.

13.2.2.7. ID badges will only be issued to the specific individual cleared via the required background screening process. The cleared individual will need to present themselves in person with a valid copy of a Driver's license or State-issued ID Card to receive their ID badge.

13.2.2.8. All…