REQUEST FOR QUOTES (RFQ) 13376

SAN DIEGO COUNTY FIRE

AS-NEEDED LABOR COMPLIANCE CONSULTATION SERVICES

SEPTEMBER 1, 2026

A. KEY INFORMATION

1. The County of San Diego is seeking quotes from firms interested in providing as-needed labor compliance consultation services (“Offerors”).

2. The County anticipates a contract term of an initial (base) period of one (1) year(s), with four (4) one-year option periods.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/ . To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Eric Ayres, Procurement Specialist, Eric.Ayres@sdcounty.ca.gov.

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Questions due date, or Quote due date.

Event Description Date and Time (San Diego Time)

Questions due September 8, 2026 prior to 5:00 p.m.

Quotes due September 15, 2026 prior to 5:00 p.m.

6. Questions:

6.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should submit Questions via

BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

6.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

7. Table of Contents:

A. Key Information

B. RFQ Instructions and Rules

C. Submittal Items

D. Required Forms

E. Statement of Work

F. Payment Schedule

G. Draft Agreement

B. RFQ INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A QUOTE

1.1. It is Offeror’s responsibility to submit a quote based on the most current RFQ, addenda thereto, County’s responses to Questions, any other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.

MAGGIE RAMSBERGER

INTERIM DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

PHONE (858) 505-6367 FAX (858) 715-6452

BRENDA G. MILLER

ASSISTANT DIRECTOR

https://sdbuynet.sandiegocounty.gov/

COUNTY OF SAN DIEGO – REQUEST FOR QUOTATIONS (RFQ) 13376

AS-NEEDED LABOR COMPLIANCE CONSULTATION SERVICES

1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from

Department of Purchasing and Contracting’s front desk or contact clerical support at (858) 505-6367.

1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the

County’s web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of the posting of this RFQ or any later version thereof.

1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the

County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the

Contracting Officer listed in this document or provide the Purchasing and Contracting front desk with either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such submissions with the RFQ number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting

Officer, in writing, as a question (“Question”). Offerors may submit Questions by sending a message to the

Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for

Question submission. Offeror is responsible for ensuring that Questions are received by the County.

3. QUOTE FORMAT

3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.

4. QUOTE ORGANIZATION

4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.

4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall be inclusive of all proposed compensation.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror’s responsibility to identify and separate into a “CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from disclosure pursuant to the California Public Records Act, including PI (Personal Information), PII (Personally Identifiable Information), or PHI (Protected Health Information);

4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from disclosure under the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY.”

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

AS-NEEDED LABOR COMPLIANCE CONSULTATION SERVICES

4.2.4. Offeror should reference material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item through citation to the “CONFIDENTIAL/PROPRIETARY” exhibit (for example “See response 1 contained within the ‘CONFIDENTIAL/PROPRIETARY’ exhibit for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: Pricing and Terms and Conditions are generally not confidential under the

California Public Records Act).

5. QUOTE EVALUATION

5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance, availability, price, and more to determine the quote(s) that provide the best value to the County.

5.2. During evaluation, the County may appropriately consider the sustainability and social, human health, environmental, and economic impact of Offeror’s proposed products and/or approach to providing goods and/or services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.4. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the quote on the overall total cost to the County.

6. COUNTY COMMITMENT

6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any reimbursable cost in anticipation of a contract award.

6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

6.3. The County reserves the right to separately procure the same or similar goods or services.

6.4. The County may withhold all information regarding this procurement until after negotiations are complete, including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes;

the County’s evaluation and results thereof. Information releasable after the conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the California Public Records Act.

6.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFQ may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service.

6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

7. DILIGENCE AND DUTY TO INQUIRE

7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related documents, Offeror shall have a duty to submit a Question to the County.

7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, contractors, or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

AS-NEEDED LABOR COMPLIANCE CONSULTATION SERVICES

7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFQ, except as explicitly provided for in this RFQ.

8. OFFEROR COMMUNICATIONS

8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this

RFQ or Offeror’s quote, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFQ or by law. Any improper contact may, at the County’s sole discretion, cause Offeror to be removed from consideration for contract award.

8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may be removed from consideration for award.

8.3. Audio and/or video recording of presentations, discussions, negotiations, , or other communications with the

County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.

9. SOLICITING EMPLOYEES

9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the

County’s employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with Offeror without prior written approval of the County’s Contracting Officer.

This paragraph does not prevent the employment by Offeror of a County employee who has initiated contact with Offeror.

10. PROHIBITED CONTRACTS AND SUBCONTRACTS

10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of

Supervisors finds that special circumstances exist which justify the approval of such contract:

10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing body;

10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers, principals, partners, or major shareholders;

10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the area of service to be performed by the contract; or, (ii) participated in any way in developing the contract or its service specifications; and

10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve as officers, principals, partners, or major shareholders.

10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections

11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

11. CALIFORNIA REVENUE & TAXATION CODE § 18662

11.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of California

(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form

590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers or suppliers with expired forms or forms with incorrect information must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If

Offeror has already received a waiver or a reduced withholding response from the State of California and the

AS-NEEDED LABOR COMPLIANCE CONSULTATION SERVICES

response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694-

2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The

P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

12. W-9 FORM

12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the

County.

https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

C. SUBMITTAL ITEMS

1. EXHIBIT 1 - REQUIRED FORMS

1.1 Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2 Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• All Offerors are encouraged to complete this form to support County data collection.

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.p df

2. EXHIBIT 2 - PROGRAM/TECHNICAL EXHIBIT

2.1 Confirm (YES/NO) the Offeror has read, understands, and accepts the Statement of Work (SOW) as detailed below.

YES ☐ NO ☐

2.1.1 If NO, provide a marked-up redline version of the SOW that provides applicable alternative language with an explanation to support any alternative standards/language being proposed. Failure to specifically reject a proposed requirement(s) will be deemed an acceptance of such requirement.

2.2 Confirm (YES/NO) whether the Offeror can provide general compliance oversight as outlined in Section 4.1.1.

of the SOW.

YES ☐ NO ☐

2.2.1 If NO, provide a brief narrative explaining which areas you cannot fulfill and what alternative you would propose to meet the service requirements.

2.3 Confirm (YES/NO) whether the Offeror can provide pre-construction support as outlined in Section 4.1.2. of the

SOW.

YES ☐ NO ☐

2.3.1 If NO, provide a brief narrative explaining which areas you cannot fulfill and what alternative you would propose to meet the service requirements.

2.4 Confirm (YES/NO) whether the Offeror can provide certified payroll and documentation review as outlined in

Section 4.1.3. of the SOW.

YES ☐ NO ☐

2.4.1 If NO, provide a brief narrative explaining which areas you cannot fulfill and what alternative you would propose to meet the service requirements.

2.5 Confirm (YES/NO) whether the Offeror can fulfill auditing requirements as outlined in Section 4.1.4. of the SOW.

YES ☐ NO ☐

2.5.1 If NO, provide a brief narrative explaining which areas you cannot fulfill and what alternative you would propose to meet the service requirements.

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

AS-NEEDED LABOR COMPLIANCE CONSULTATION SERVICES

2.6 Confirm (YES/NO) whether the Offeror can provide enforcement and issue resolution services as outlined in

Section 4.1.5. of the SOW.

YES ☐ NO ☐

2.6.1 If NO, provide a brief narrative explaining which areas you cannot fulfill and what alternative you would propose to meet the service requirements.

2.7 Confirm (YES/NO) whether the Offeror can meet the necessary reporting and communication requirements as outlined in Section 4.1.6. of the SOW.

YES ☐ NO ☐

2.7.1 If NO, provide a brief narrative explaining which areas you cannot fulfill and what alternative you would propose to meet the service requirements.

2.8 Confirm (YES/NO) whether the Offeror can meet the Records Management and Public Records requirement outlined in Section 4.1.7. of the SOW.

YES ☐ NO ☐

2.8.1 If NO, provide a brief narrative explaining which areas you cannot fulfill and what alternative you would propose to meet the service requirements.

COMPANY AND PERSONNEL INFORMATION

2.9 Describe the Offeror’s overall resume and experience providing prevailing wage compliance, certified payroll review, apprenticeship compliance monitoring, and labor compliance consulting for California public works projects.. Indicate the lines of organizational management, authority, and responsibility. If any operational components will be provided through a subcontract, Offeror should clearly illustrate the lines of accountability.

2.9.1 Identify all proposed team members and their role in meeting the requirements of the SOW. Attach resumes of proposed primary/lead team members. Include experience relevant to implementing the requirements of the SOW. (Do not include personally identifying information such as address or phone number on resumes).

2.9.2 If proposing the use of subcontractors, outline any anticipated use. For each known subcontractor, provide the subcontractor’s information, including its principal place of business and business entity type, the role of the subcontractor in fulfilling the SOW, and primary/lead team member information.

If subcontractors are proposed but unknown, describe what their role would be and how they will be solicited.

2.9.3 Provide two (2) projects completed within the last five (5) years that demonstrate experience providing labor compliance services for California public works projects. Include the following:

• Client name

• Project description

• Services provided

• Duration

REFERENCES

2.10 Provide two (2) verifiable business references for the Offeror’s most relevant similar projects or programs within the past five (5) years. Each reference should include the following:

2.10.1 Company or Agency Name

2.10.2 Company mailing address, phone number, and email address

2.10.3 Dates of services provided

2.10.4 Contact Name, Position

2.10.5 Contact persons representing the reference organization, title, phone, and email address. The referenced contact person must be familiar with the Offeror, and the Offeror’s relevant experience and performance.

County staff may verify the information. The County will make reasonable attempts to contact any reference, and the inability to contact a reference may be treated as an unfavorable reference for evaluation purposes. An

AS-NEEDED LABOR COMPLIANCE CONSULTATION SERVICES

unfavorable response is a response from a listed reference stating they would not enlist the organization to perform services again in the future, or comments provided that the County deems to be substantially negative or reflective of substandard service.

The County reserves the right to contact County departments or any other agency for which the organization has previously performed under contract. The County also reserves the right to make its own inquiries to other sources for which services have been performed but are not listed. The County may, at its sole discretion, disqualify a vendor if the requested number of references stated is not provided or responses are considered unfavorable.

Do not use County of San Diego staff as a reference.

3. EXHIBIT 3 - COST/PRICE EXHIBIT

3.1 Submit a completed Payment Schedule

4. EXHIBIT 4 – ACCEPTANCE OF TERMS AND CONDITIONS

4.1 Confirm acceptance “YES/NO” of the County of San Diego’s Draft Agreement (including insurance requirements):

YES ☐ NO ☐

4.1.1 If “NO,” provide a detailed list of exceptions to the terms and conditions, the nature of its concern, and what terms the Offeror is willing to accept.

Note: The Offeror will be deemed to have accepted any terms and conditions of the Contract to which it does not take exception to. The County may, as part of its evaluation process, conclude that exceptions are so numerous and/or material as to make Offeror’s response to the solicitation unacceptable.

5. EXHIBIT 5 – CONFIDENTIAL PROPRIETARY

5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions and Rules section 4.2

D. REQUIRED FORMS

(RESERVED)

E. STATEMENT OF WORK

1. Purpose

San Diego County Fire (SDCF) seeks a labor compliance consultant (Consultant) to provide as-needed labor compliance services in support of SDCF programs and projects. The contract will include an initial term with four (4) option periods, to be exercised at the sole discretion of the County. The Consultant shall assist SDCF in ensuring that Contractors and

Subcontractors comply with all applicable federal, state, and local labor laws, including but not limited to prevailing wage requirements, certified payroll reporting, and apprenticeship standards enforced by the California Department of

Industrial Relations (DIR).

2. Definitions

2.1. Contractors – qualified supplier with an existing County Agreement and their Subcontractors performing work under SDCF contracts.

2.2. Labor compliance consultant – The Consultant retained to monitor, enforce, and support compliance with applicable labor laws and regulations.

2.3. County Contracting Officer’s Representative (COR) – The County-designated individual responsible for oversight and administration of this contract.

2.4. SDCF Facilities - Buildings, structures, and related infrastructure owned, operated, or leased and maintained by

San Diego County Fire Protection District that support fire protection, emergency response, and administrative functions.

3. Background

3.1. SDCF administers various facility maintenance and repair projects, efforts, programs, and construction-related activities funded through County sources. These projects may involve public works activities subject to applicable federal, state, and local labor laws and regulations, including but not limited to:

3.1.1. California Labor Code Section 1720 et seq. (Public Works)

3.1.1.1. California Labor Code Section 1720 et seq. defines “public works” as construction, alteration, demolition, installation, or repair work performed under contract and paid for in whole or in part with public funds. Projects meeting this definition are subject to prevailing wage and related labor compliance requirements, and Contractors and Subcontractors must comply with all applicable provisions of the California Labor Code

3.1.2. California Labor Code Section 1770 et seq. (Prevailing Wage)

3.1.2.1 California Labor Code Section 1770 et seq. requires that workers on public works projects be paid no less than the applicable prevailing wage rates as determined by the Department of Industrial

Relations (DIR). These requirements apply to all work funded in whole or in part with public funds. Contractors and Subcontractors must comply with prevailing wage laws, maintain accurate payroll records, and meet all applicable labor standards. SDCF is responsible for incorporating these requirements into contracts and monitoring compliance throughout the project.

3.1.3. California Labor Code Section 1776 (Certified Payroll Records)

3.1.3.1. California Labor Code Section 1776 requires Contractors and Subcontractors performing work on public works projects to maintain accurate certified payroll records and make them available for inspection upon request. Records must be submitted in a timely manner and include all required worker and wage information to demonstrate compliance with applicable labor laws.

3.1.4. California Labor Code Section 1777.5 (Apprenticeship Requirements)

3.1.4.1. California Labor Code Section 1777.5 requires Contractors and Subcontractors on public works projects to employ registered apprentices and comply with applicable apprenticeship standards.

This includes submitting required notices, maintaining proper apprentice-to-journeyman ratios, and contributing to approved apprenticeship training programs.

3.2. Applicable Federal labor standards, including Davis-Bacon and Related Acts, when applicable.

4. Consultant Responsibilities include but are not limited to:

4.1. The Consultant shall provide comprehensive labor compliance services on an as-needed, task order basis, including but not limited to the following:

4.1.1. General Compliance Oversight

4.1.1.1. Consultant shall serve as the primary contact person for the County Contractors and their

Subcontractors for issues related to labor compliance standards.

4.1.1.2. Ensure Contractor and Subcontractor compliance with DIR requirements and applicable federal labor standards.

4.1.1.3. Monitor and enforce the proper reporting of prevailing wages, fringe benefits, apprenticeship utilization, and the resolution of worker wage violations.

4.1.2. Pre-Construction Support

4.1.2.1. Provide and conduct pre-construction labor compliance meetings, and/or orientations with

Contractors and/or Subcontractors throughout the contract period as needed and as identified by the COR.

4.1.2.2. Provide each Contractor and Subcontractor a Labor Compliance Program Manual which shall include at a minimum:

4.1.2.2.1. Checklist of Labor law requirements

4.1.2.2.2. Copies of and directions for filling out all forms such as

4.1.2.2.3. Department of Apprenticeship Standards (DAS) Form 140

4.1.2.2.4. Department of Apprenticeship Standards (DAS) Form 142

4.1.2.2.5. California Apprentice Council Training Fund Contribution (CAC-2)

4.1.2.2.6. Fringe Benefits Statement (FBS) Form

4.1.2.2.7. And other forms as necessary

4.1.2.2.8. Applicable prevailing wage determinations

4.1.2.2.9. Skilled and trained workforce requirements

4.1.3. Certified Payroll and Documentation Review

4.1.3.1. Review certified payroll records (CPRs) for accuracy and compliance.

4.1.3.2. Monitor Contractor submissions in the DIR eCPR system.

4.1.3.3. Identify and notify Contractors and SDCF of deficiencies or non-compliance.

4.1.3.4. Provide monthly reporting on missing or incomplete documentation.

4.1.4. Auditing

4.1.4.1. Perform audits and investigations related to wage compliance and worker classification.

4.1.4.2. Monitor apprenticeship utilization and compliance.

4.1.5. Enforcement and Issue Resolution

4.1.5.1. Consultant shall resolve issues of misclassification, underpayment, and/or non-compliance of

Contractor(s).

4.1.5.2. Coordinate corrective actions with Contractors.

4.1.5.3. Consultant shall handle all requests for information pursuant to the California Public Records Act, Government Code Section 6250, et. seq. Working with the COR.

4.1.5.4. Support withholding recommendations when applicable.

4.1.6. Reporting and Communication

4.1.6.1. Provide regular monthly status reports to SDCF.

4.1.6.2. Maintain communication with Contractors and Subcontractors that is related to labor compliance training and questions related to labor compliance.

4.1.6.3. Respond to DIR inquiries, audits, and investigations.

4.1.7. Records Management and Public Records

4.1.7.1. Maintain all compliance documentation throughout the life of the project.

AS-NEEDED LABOR COMPLIANCE CONSULTATION SERVICES

4.1.7.2. All hard copies to be mailed to COR and all electronic copies to be provided to COR upon completion of task order.

4.1.7.3. Ensure proper handling and redaction of sensitive payroll information.

5. Consultant Requirements

5.1. Consultant shall provide extensive knowledge, experience, and technical competence in dealing with federal and state regulations.

5.2. Consultant’s firm shall have at least five (5) years of experience in providing labor compliance services and personnel provided shall comply with the minimum requirements as stated in Exhibit C -Pricing Schedule.

5.3. Consultant shall maintain current knowledge of changes in labor laws and regulations.

5.4. Follow DIR and Division of Labor Standards Enforcement (DLSE) approved processes.

6. Task Order Process

6.1. COR shall provide a copy of the Task Order form (Attachment 1) and requested scope of work to the Contractor, as services are needed.

6.2. Contractor shall provide the COR with a quote within three (3) business days based upon the task order request, unless otherwise specified.

6.1.1. Prices in quote shall be in accordance with rates listed in Exhibit C-Pricing Schedule.

6.1.2. Contractor shall provide a list of names and positions of individuals that shall be assigned to provide consultation services, as well as justification of individual roles and estimated time of effort on each project.

County will review documents to ensure quote is in compliance with the contract terms & conditions, scope, limits, and includes all required supplemental forms. To allow for flexibility to meet changing delivery needs, Contractor shall be bound to the total value of each Task Order but will not be restricted to individual line-item estimates.

6.2. If Contractor’s quote complies with contract terms & conditions and scope of work, COR shall finalize the Task

Order by routing it to the Contractor for signature. Contractor shall sign the Task Order and send a copy to the

COR via electronic mail.

6.3. COR shall sign the task order and then send it to Contract Management and Fiscal for approval and signature.

6.4. Contract and Fiscal staff will sign the task order and return a signed copy to the COR and Contractor.

6.5. Task Order Amendments

6.5.1. Task Orders may be amended if the County anticipates changes or if staffing adjustments are needed to complete a project that would result in a change to the Task Order budget.

6.5.1.1. In such cases, Contractor shall submit an amended budget to the COR within 24 hours of determining the need for a change. COR shall review the proposed budget and if COR agrees to the proposed changes, COR will initiate an amendment to the existing Task Order.

6.5.1.2. The Task Order Amendment shall be signed in the following order: Contractor, COR, Contract

Staff, and Fiscal Staff.

6.5.1.3. Once amended Task Order is signed, Contractor may make any changes or staffing adjustments to accomplish the services under the existing Task Order.

7. Invoicing Requirements

7.1. Invoices submitted shall be in accordance with Exhibit C – Pricing Schedule.

7.2. All invoices shall be sent via email to OES.AP@sdcounty.ca.gov.

7.3. Invoices shall include the following:

7.3.1. Business name and address

7.3.2. Month of service

7.3.3. Contract number

7.3.4. Task Order number

7.3.5. Hours spent by staff, description of work performed, extended price

7.3.6. Total invoice amount

mailto:OES.AP@sdcounty.ca.gov

EXHIBIT A – STATEMENT OF WORK -ATTACHMENT 1 – SAMPLE TASK ORDER FORM

CONSULTANT SERVICES TASK ORDER

5560 OVERLAND AVENUE, SUITE 400, SAN DIEGO, CA 92123

CONTRACTOR: PROGRAM:

REQUEST DATE: PROJECT NO.:

CONTRACT TERM: TASK ORDER NO.:

DIVISION REQUESTING: San Diego County Fire TASK ORDER LEAD:

If amending/extending, summarize changes to existing task order:

Description of Scope of Services:

Total Cost of Task Order Services:

Payment Schedule:

DISTRIBUTION: (Please provide copies of the final signed Task Order to those listed below)

Fiscal Use Only:

Project: Org: Exp Type: Task: Award:

NEW TASK ORDER AMENDED/EXTENDED TASK ORDER

Standard Priority High Priority

Firm Price Not to Exceed Estimate

Consultant Support Services

1. CONTRACTOR

By: _____________________________ Date: _____________

Name, Title

2. COR, Contracting Officer’s Representative

By: _____________________________ Date: __________

Name, Title

3. CONTRACT MANAGEMENT

By: __________________________ Date: _____________

Name, Title

4. FISCAL

By: __________________________ Date: _____________

Name, Title

AS-NEEDED LABOR COMPLIANCE CONSULTATION SERVICES

F. PAYMENT SCHEDULE

1. Compensation: Payment for services under Exhibit A – Statement of Work will be based on the hourly rates provided for all classifications associated with the work performed.

2. Payment Schedule: This is a fixed price contract. All requests for payment are subject to County approval based upon submitting documentation at the time of invoice.

3. Pricing Terms: All pricing shall be firm and fixed for the duration of the Agreement, and all quoted rates shall include any and all applicable fees.

INITIAL TERM

LABOR

CATEGORY

WORK DESCRIPTION

Estimated

Annual

Number of

Hours

UOM

Fully

Burdened

Hourly

Rate

Extended Price

Senior Labor

Compliance

Specialist

Review and make sure that all employees are paid according to prevailing wage and California wage laws. Have public works knowledge and understanding of union vs non-union.

125 Hour

Labor

Compliance

Analyst

Provide overall support to public funded public work projects including logging, auditing, and reporting duties

1,000 Hour

Administrative

Assistant/Labor

Compliance

Support

Provides administrative support to the compliance team.

100 Hour

Compliance

Trainer

Provides General Contractor and

Subcontractor training as required.

75 Hour

Initial Term Total: _____________

OPTION YEAR ONE

LABOR

CATEGORY

WORK DESCRIPTION

Estimated

Annual

Number of

Compliance

Specialist

Review and make sure that all employees are paid according to prevailing wage and California wage laws. Have public works knowledge and understanding of

Compliance

Analyst

Provide overall support to public funded public work projects including logging, auditing, and

Assistant/Labor

Compliance

Support

Provides administrative support to

Trainer

Provides General Contractor and

Subcontractor training as

Option Year One Total: _________

OPTION YEAR TWO

WORK DESCRIPTION

Estimated

Annual

Number of

Compliance

Specialist

Review and make sure that all employees are paid according to prevailing wage and California wage laws. Have public works knowledge and understanding of

Compliance

Analyst

Provide overall support to public funded public work projects including logging, auditing, and

Assistant/Labor

Compliance

Support

Provides administrative support to

Trainer

Provides General Contractor and

Subcontractor training as

Option Year Two Total: _______

OPTION YEAR THREE

WORK DESCRIPTION

Estimated

Annual

Number of

Compliance

Specialist

Review and make sure that all employees are paid according to prevailing wage and California wage laws. Have public works knowledge and understanding of

Compliance

Analyst

Provide overall support to public funded public work projects including logging, auditing, and

Assistant/Labor

Compliance

Support

Provides administrative support to

Trainer

Provides General Contractor and

Subcontractor training as

Option Year Three Total: ___________

OPTION YEAR FOUR

WORK DESCRIPTION

Estimated

Annual

Number of

Compliance

Specialist

Review and make sure that all employees are paid according to prevailing wage and California wage laws. Have public works knowledge and understanding of

Compliance

Analyst

Provide overall support to public funded public work projects including logging, auditing, and

Assistant/Labor

Compliance

Support

Provides administrative support to

Trainer

Provides General Contractor and

Subcontractor training as

Option Year Four Total: ________

*Fully Burdened Rate should include hourly rate, fringe benefit rate, overhead rate, general and administrative rate, vacation, sick time, training, parking, tolls, film, postage, facsimiles, computer usage, printing, normal copying and document reproduction, blueprint services, telecommunication, security badging, photography and any other costs and expenses incurred in completing such services.

Potential Incidental Costs - Summary

Contractor shall be entitled to reimbursement for approved reasonable incidental cost for necessary travel expenses related to work being performed.

To be eligible for reimbursement, these expenses shall adhere to the current U.S. General Services Administration (GSA) published Per Diem guidelines for San Diego, CA. Contractor must have incurred the expenses to travel to the project site to provide services specified in Exhibit A-Statement of

Work.

Pricing Summary

Term Price

Initial Term $

1st Option Period $

2nd Option Period $

3rd Option Period $

4th Option Period $

Grand Total $

4. Invoices

4.1 Contractor shall submit one monthly invoice with reports (if applicable) to the County by the 20th of the following month.

4.2 Invoices should include signature approval and date of signature.

4.3 Invoice and reports (if applicable) shall be submitted via email to OES.AP@sdcounty.ca.gov.

4.4 Invoices must contain the following certifications with signature:

mailto:OES.AP@sdcounty.ca.gov

AS-NEEDED LABOR COMPLIANCE CONSULTATION SERVICES

I certify that the above deliverables and/or services were delivered and/or performed specifically for this

Agreement in accordance with the terms and conditions set forth herein.

I further certify, under penalty of perjury under the laws of the State of California, that no employee or entity providing services under the terms and conditions of this Agreement is currently listed as debarred, excluded, suspended, or ineligible on the federal System for Award Management (SAM:

https://sam.gov/SAM/pages/public/index.jsf), the federal Health and Human Services Office of Inspector General

List of Excluded Individuals/Entities (LEIE: http://exclusions.oig.hhs.gov), or the State of California Medi-Cal

Suspended and Ineligible list (www.medi-cal.ca.gov).

Printed Name Signature Date http://www.medi-cal.ca.gov/

G. DRAFT AGREEMENT

The County’s contract with the successful Offeror(s) will be based upon the following Draft Agreement, structured as follows:

Draft Agreement

Exhibit A – Statement of Work

Exhibit B – Insurance Requirements

Exhibit C – Payment Schedule

Exhibits A (Statement of Work) and C (Payment Schedule) will be added during contract finalization. Offerors will be deemed to have accepted the Draft Agreement and Statement of Work, except where Offeror has taken clear exception in its quote in accordance with and when provided for in the Submittal Items.

AS-NEEDED LABOR COMPLIANCE CONSULTATION SERVICES

This agreement (“Agreement”) is made and entered into effective as of the date of the last signature on the signature page by and between the County of San Diego, a political subdivision of the State of California (“County”) and (contractor), located at ()] (“Contractor”), with reference to the following facts:

RECITALS

A. [Pursuant to the San Diego County Administrative Code section 401, the County’s Director of the Department of Purchasing and

Contracting is authorized to award a contract for as-needed labor compliance consultation services.

B. Contractor is specially trained and possesses certain skills, experience, education, and competency to perform these services.

C. The Chief Administrative Officer made a determination that Contractor can perform the services more economically and efficiently than the County, pursuant to section 703.10 of the County Charter.

D. The Agreement shall consist of:

• This document,

• Exhibit A Statement of Work,

• Exhibit B Insurance Requirements, and

• Exhibit C Payment Schedule

E. In the event of a conflict between any provisions of this Agreement, the following order of precedence shall govern: First (1st) this document; Second (2nd) Exhibit B; Third (3rd) Exhibit A; Fourth (4th) Exhibit C;

NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

ARTICLE 1

KEY PROVISIONS

1.1 CONTRACTOR: _____

1.2 SERVICES: as-needed labor compliance consultation services

1.3 AGREEMENT TERM: The initial term of this Agreement shall begin on the date of the last signature below and end on ____

__ 2027 (“Initial Term”).

1.4 OPTION TO EXTEND: The County shall have the option to extend the term of this Agreement for four increments of one year(s) (each an “Option Period”), for a total of four years beyond the expiration of the Initial Term, not to exceed ______ __, 20__. This option shall be automatically exercised unless County notifies Contractor in writing not less than thirty (30) days prior to an Option Period that the County does not intend to extend the Agreement.

1.4.1 Options to Extend for One to Six Additional Months at End of Agreement. County shall also have the option to extend the term of this Agreement, in one or more increments, for a total of no less than one (1) and no more than six (6) calendar months (“Incremental Options”). The County may exercise each Incremental Option by providing written notice to Contractor no fewer than fifteen (15) calendar days prior to expiration of this Agreement. The rates in effect at the time an Incremental Option is exercised shall apply during the term of the Incremental Option.

1.5 COMPENSATION: Pursuant to Exhibit C, Article 4, and other applicable provisions of this Agreement, County agrees to pay

Contractor a sum not to exceed [#] ($######) (“Maximum Agreement Amount”). Furthermore, compensation for the Initial Term and any Option Periods shall not exceed the amounts shown for the Initial Term or that Option Period shown below.

Initial Term ##/##/#### - ##/##/#### $___________

First Option Period ##/##/#### - ##/##/#### $___________

Second Option Period ##/##/#### - ##/##/#### $___________

Third Option Period ##/##/#### - ##/##/#### $___________

Fourth Option Period ##/##/#### - ##/##/#### $___________

1.6 COR: The County designates the following individual as the Contracting Officer’s Representative (“COR”).

#Name and Title

#Address

#Address

#Phone and email

1.7 CONTRACTOR’S REPRESENTATIVE: Contractor designates the following individual as the Contractor’s Representative.

#Name and Title

#Address

#Address

#Phone and email

ARTICLE 2

PERFORMANCE OF WORK

2.1 Statement of Work. Contractor shall perform the work described in the “Statement of Work” attached as Exhibit A to this

Agreement, and by this reference incorporated herein, except for any work therein designated to be performed by County.

2.1.1 Evaluation Studies. Contractor shall participate as requested by the County in research and/or evaluative studies designed to show the effectiveness and/or efficiency of Contractor services or to provide information about Contractor’s project.

2.2 Standard of Performance. Contractor shall, in good and workmanlike manner and in accordance with the highest professional standards, at its own cost and expense, furnish all of the labor, technical, administrative, professional and all other personnel, all supplies and materials, equipment, printing, transportation, training, facilities, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by County, necessary or proper to perform and complete the work and provide the services required of Contractor by this Agreement.

2.3 Contractor as Independent Contractor. Contractor is, for all purposes of this Agreement, an independent contractor. Neither

Contractor nor any person engaged by Contractor to accomplish the work under this Agreement, including, without limitation, Contractor’s and its subcontractors’ employees, volunteers, officers, agents, consultants, and subcontractors (“Workforce”) shall be deemed to be employees of the County. Contractor shall perform its obligations under this Agreement according to the

Contractor’s own means and methods of work, which shall be in the exclusive charge and under the control of the Contractor, and which shall not be subject to control or supervision by County except as to the results of the work. County hereby delegates to Contractor any and all responsibility for the safety of Contractor’s Workforce, which shall include inspection of property to identify potential hazards. Neither Contractor nor Contractor’s Workforce shall be entitled to any benefits to which County employees are entitled, including without limitation, overtime, retirement benefits, workers’ compensation benefits and injury leave.

2.4 Contractor’s Agents and Employees or Subcontractors.

Contractor shall obtain, at Contractor’s expense, all Workforce required for Contractor to perform its duties under this Agreement, and all such services shall be performed by Contractor’s Representative, or under Contractor’s Representatives’supervision, by persons authorized by law to perform such services. Retention by Contractor of any Workforce member shall be at Contractor’s sole cost and expense, and County shall have no obligation to pay Contractor’s Workforce to support any such person’s or entity’s claim against the Contractor; or to defend Contractor against any such claim.

In the event any subcontractor or consultant is utilized by Contractor for any portion of the project, Contractor retains the prime responsibility for carrying out all the terms of this Agreement, including the responsibility for performance and ensuring the availability and retention of records of subcontractors and consultants in accordance with this Agreement.

2.4.1 “Related Subcontract” means an agreement to furnish, or the furnishing of, supplies, materials, equipment, or services of any kind to Contractor or any higher tier subcontractor in the performance of some or all of the work in this

Agreement. Related Subcontracts includes consultant agreements, which are defined as agreements for services rendered, or the rendering of services, by persons who are members of a particular profession or possess as special skill and who are not officers or employees of the Contractor. Examples include those services acquired by Contractor or a subcontractor in order to enhance their legal, economic, financial, or technical positions.