RFQ 13344.pdf

County of San Diego Date Issued: August 26, 2026

REQUEST FOR QUOTATION

(this RFQ is a request for information, not an order)

RFQ Number: 13344 CONTRACTING OFFICER:

RFQ TITLE: As-Needed Food Delivery Carts Kashif Shaheed, Procurement Specialist

QUOTATIONS

DUE: September 24, 2026 5:00 PM Phone: (858) 394-5855

QUESTIONS DUE: September 8, 2026 5:00 PM Email: kash.shaheed@sdcounty.ca.gov

SUBMITTING YOUR QUOTATION:

Submit your response, including completed forms via BuyNet.

AWARD: Will be based on:

EACH ITEM EACH LOT

TOTAL (ALL ITEMS)

DESCRIPTION

THE COUNTY OF SAN DIEGO IS SEEKING QUOTES FROM QUALIFIED FIRMS (OFFERORS) TO PROVIDE AS- NEEDED FOOD DELIVERY CARTS IN ACCORDANCE WITH THE TERMS & CONDITIONS CONTAINED WITHIN.

THE COUNTY ANTICIPATES AWARDING CONTRACT(S) WITH A TERM OF ONE YEAR, PLUS TWO ONE-YEAR OPTIONS. AWARD WILL BE MADE BY LINE ITEM 1) DOUBLE FOOD CART AND 2) SINGLE FOOD CART.

OFFERORS MAY QUOTE ON ONE OR BOTH LINE ITEMS; HOWEVER ALL YEARS MUST BE PRICED.

SEE THE STATEMENT OF WORK FOR A DETAILED DESCRIPTION OF THE COUNTY’S REQUIREMENTS.

THIS REQUEST FOR QUOTATION INCLUDES AN RFQ SUBMISSION CHECKLIST TO BE COMPLETED BY

OFFERORS.

SUBMITTALS WILL BE EVALUATED BASED UPON PRICE.

mailto:kash.shaheed@sdcounty.ca.gov

COUNTY OF SAN DIEGO

REQUEST FOR QUOTATION (RFQ) 13344 – AS-NEEDED FOOD DELIVERY CARTS

SUBMISSION CHECKLIST

SUBMISSION CHECKLIST

☐ Submit a completed and signed Offeror’s Cover Page (PC600) form

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

☐ Submit a completed and signed Representations and Certifications form (PC601)

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

☐ Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• All Offerors are encouraged to complete this form to support County data collection.

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

☐ Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see information in Terms and Conditions below)

• https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

☐ Submit a completed Pricing Schedule.

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

TERMS AND CONDITIONS OF REQUEST FOR QUOTATION

RESPONSES: Your response is due through electronic upload to BuyNet on the specified close date and time, local San Diego time. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit by email or mail to the listed Contracting Officer, or by personal delivery to the Purchasing and Contracting front desk. Please use these methods only if unable to submit through BuyNet. If mailed or delivered, the above RFQ No. should be included on the front of the envelope.

It is the Offeror’s responsibility to submit based on the most current RFQ, addenda thereto, responses to Questions, any other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.

• In order to see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

Forms required to be submitted with Offeror’s Quotation are included in this RFQ or posted on the County’s web site at https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html. Posted forms may be updated from time to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of RFQ issuance or any later version.

This is a request for information, and quotations furnished are not offers.

QUESTIONS: Please submit questions and requests for clarification related to definition or interpretation of this RFQ in writing to the contracting officer before the Questions Due date/time listed in this RFQ. Those received after this date may not be answered at the discretion of the County.

PRICING: The County may award a contract on the basis of initial quotations. Your price(s) should be the lowest possible for the RFQ requirements. Omit Sales and Use Taxes unless otherwise specified.

The Estimated Quantities in the Pricing Schedule are provided solely for evaluation of quotations. They represent approximate anticipated use based on historical consumption. If the County’s actual requirements do not result in orders in the quantities described as “estimated” in the Schedule, that fact shall not constitute the basis for price adjustment.

EVALUATION AND AWARD. Quotations are subject to acceptance at any time within 90 days after submission due date/time, unless otherwise stipulated by the County. This RFQ is an informal negotiated procurement process. Lowest price may not always be the sole criteria for award of an RFQ. The County reserves the right to waive a variation in specification if, in the opinion of the County, such variation does not materially change the item or its performance within parameters acceptable to the County. The County reserves the right to reject any or all quotations and to accept or reject any item(s) thereon, or waive any informality in the quotation. The County reserves the right to perform a pre-award survey of the offeror to determine capability to perform, including but not limited to facilities, financial responsibility, materials/supplies, and past performance. The determination of the County as to an Offeror’s prospective ability to perform the contract shall be conclusive.

SAMPLES: Samples, at Offeror’s expense, may be required for evaluation by the County. Delivery of sample must be scheduled with contracting officer and provided within required timeline. The County shall have the right to review sample and to determine if such sample is acceptable. The County’s decision to award is contingent upon its acceptance of the products provided in the sample. During the term of the award, the County must approve any substitutions from the initial sample in writing in advance of substitution. In no event shall the supplier be permitted to increase prices on the basis of substituted item(s).

Sample, if not destroyed by tests, will, upon request, be returned at Offeror’s expense. Offeror must advise contracting officer at time of sending sample that they must be returned, provide return address and Federal Express account number.

BRAND NAME OR EQUAL: If items called for in this Request for Quotation have been identified in the schedule by a "brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products (including products of brand name manufacturer s other than the one described by https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html the brand name) to be considered for award if such products are determined by the County to meet fully the salient characteristic requirements listed in the request.

Unless the offeror clearly indicates in the quotation that an "or equal" product is being offered, quotation shall be considered as offering the brand name product specified.

If the offeror proposes to furnish an "equal” product, the brand name, if any, of the product to be furnished shall be inserted in the space provided in the request for quotation, or such product shall be clearly identified in the quotation. The evaluation of the quotation and the determination as to equality of the product offered shall be the responsibility of the County and will be based upon the information furnished by the offeror, or identified in the quotation as well as other information reasonably available to the purchasing activity. Caution to offerors: the purchasing activity is not responsible for locating or securing any information which is not identified in the quotation and reasonably available to the purchasing activity. Accordingly, to insure that sufficient information is available, the offeror must furnish, as part of the quotation, all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for the purchasing activity to (i) determine whether the product offered meets the salient characteristic requirements of the request for quotation, and (ii) establish exactly what the offeror proposes to furnish and what the County is binding itself to purchase by making an award. The information furnished may include specific references to information previously furnished or to information otherwise available to the purchasing activity.

If the offeror proposes to modify a product so as to make it conform to the requirements of the Request for Quotation, he shall (i) include in the quotation a clear description of such modifications and (ii) clearly mark any description to show the proposed modifications.

DUTY TO INQUIRE: Should the Offeror find discrepancies in or omissions from the RFQ, plans, specifications or other documents, or should the Offeror be in doubt as to their meaning, the Offeror must at once notify the Buyer, in writing. If the point in question is not clearly and fully set forth, a written addendum will be issued and emailed to Offerors.

CONFIDENTIAL/PROPRIETARY INFORMATION: If confidential/proprietary is contained within the submission:

1) It must be submitted in a separate file or document marked as EXHIBIT–CONFIDENTIAL/PROPRIETARY;

2) Responses to solicitation requirements that include the confidential/proprietary information, shall refer to the response contained within the EXHIBIT–CONFIDENTIAL/PROPRIETARY (for example: If submittal requirement #1 requires staff Social Security Numbers, the response to requirement #1 shall reflect “see response #1 contained within Exhibit-Confidential/Proprietary”); and

3) It must include a signed Nondisclosure Indemnification Agreement (PC620).

NOTE: As a Public Agency, the County of San Diego must adhere to the California Public Records Act, therefore pricing cannot be considered confidential/proprietary.

TERMS OF RESULTING CONTRACTS: Any purchase order(s) issued as a result of an RFQ will contain the County's standard Purchase Order (PO) terms and conditions and any additional terms and conditions referenced in this RFQ. The County’s PO Terms and Conditions are available at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf

Payment terms are NET 30, unless terms more favorable to the County are included in Offerors quotation. Note: qualified Small-Local Businesses may be eligible for more advantageous payment terms including NET15, in accordance with Board Policy B-53 Small-Local Business Policy (SLBP).

AVAILABILITY OF FUNDING: The County's obligation for payment of any contract beyond the current fiscal year end is contingent upon the availability of funding from which payment can be made. No legal liability on the part of the County shall arise for payment beyond June 30 of the calendar year unless funds are made available for such performance.

CALIFORNIA REVENUE AND TAXATION CODE SECTION 18662: In compliance with California Revenue and Taxation code section 18662, if you are a non resident of California (out-of-state invoices) who receives California source income, the County will pay California Use Tax directly to the State of California per permit no. SR FH 25-632384. Fifteen

(15) business days prior to the first payment, new suppliers or suppliers with expired forms or forms with incorrect information, must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/dpc_terms_and_conditions.pdf https://codelibrary.amlegal.com/codes/san_diego/latest/sandiego_board/b_53__small__local__business__policy_(_s_l_b_p)

Under certain circumstances you may be eligible for reduced or waived nonresident withholding. If you have already received a waiver or a reduced withholding response from the State of California and the response is still valid, submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments.

Refer to the Franchise Tax Board websites (listed below) for tax forms and information on nonresident withholding, including waivers or reductions. The County will not give you any tax advice. It is recommended you speak with your tax adviser and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/ https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

STATEMENT OF WORK

1. SCOPE OF WORK:

1.1. The San Diego County Sheriff's Office, Food Services Division, requires the as-needed purchase of Double Food Delivery

Carts, Cambro Model No.1826DBC-131 or equivalent, and Single Food Delivery Carts, Cambro Model No.1826LBC- 131 or equivalent. These units will be utilized across all Sheriff's Food Services Detention Kitchen facilities.

1.2. No locks shall be included; however, units must be lock-ready.

2. SPECIFICATIONS:

2.1 Double Food Delivery Cart, Food Storage Box Cambro Model No. 1826DBC-131, or equal.

2.1.1. Double cavity for food storage

2.1.2. 33-1/4"L x 21-1/2"D x 63-3/4"H

2.1.3. 26 support rails on 1-3/4" centers

2.1.4. Polyethylene construction

2.1.5. Foam insulation

2.1.6. Molded-in handle

2.1.7. 6" Casters

2.1.8. Color: Dark brown, National Sanitation Foundation (NSF)

2.2 Single Food Delivery Cart, Food Storage Box Cambro Model No. 1826LBC-131, or equal.

2.2.1. Removable cutting board on top

2.2.2. Holds 18" x 26" food storage boxes

2.2.3. 32"L x 21-1/2"W x 37-1/2"H

2.2.4. Color: Dark Brown, NSF

3 USAGE:

3.1 The estimated annual usage is provided solely for planning purposes and may fluctuate based on the incarcerated population.

The Sheriff's Office, Food Services Division shall not be obligated to purchase the estimated annual amount.

4 GENERAL REQUIREMENTS:

4.1 All Food Delivery Carts must be shipped and delivered fully assembled in a box.

4.2 The County shall be given credit for damaged and returned items within five (5) business days.

4.3 There shall be no restocking fee or other charges for returns of damaged or incorrect items.

4.4 Quantity and price shall be listed in the Pricing Schedule (attached below) for each item.

4.5 Delivery lead-time: 10 business days after receipt of order.

4.6 At the time of delivery, the ordering facility shall be responsible for final inspection of the product for quantity and quality, and if any product is rejected, the vendor shall pick up and exchange at no additional cost within 24 hours.

5 BACKGROUND AND SECURITY:

5.1 Prior to the initial delivery of products to San Diego County Sheriff's Office sites, all contractor personnel involved in the contract are subject to a background check and shall comply with the current San Diego County Sheriff's Office background requirements.

5.1.1. Completion of the BK-01 Records Check Form

5.1.2. A Criminal History Records Check shall be conducted

5.1.3. Fingerprints are not required but may be obtained when/if the contractor is on site or in the vicinity.

5.2 The San Diego Sheriff's Office reserves the right to reject any contractor personnel from entering the secured facilities regardless of satisfactory clearance results.

5.3 All contractor personnel, vehicles, containers and other equipment when entering or leaving the San Diego Sheriff's Office facilities or other county property shall be subject to search.

5.4 The contractor and their personnel shall keep their truck locked and secured at all times while delivering products in the San Diego Sheriff's Office facilities security area.

5.5 All tools and equipment brought into the San Diego Sheriff's Office facilities shall be maintained in a locked toolbox except when it is in use.

5.6 Equipment shall be inventoried prior to departure to ensure all items are accounted for.

5.7 The contractor personnel performing work in the San Diego Sheriff's Office ordering facilities shall be subject to the policy and procedure of the operation and not limited to the orders of the facility commander or the site manager or authority designee.

6 DELIVERY REQUIREMENTS:

6.1 All orders shall be shipped Free On Board (FOB )destination to:

San Diego County Sheriff's Office, Food Services Division East Mesa Central Production Center 446 Alta Road, Suite 5100, Building 22 San Diego, CA 92158 Attention: CPC Receiving Phone: (619) 661-2800

6.2 Deliveries are accepted Monday through Friday between 7:00 am-12:00 pm. The facility does not accept deliveries County

Holidays, which include:

6.2.1. New Year's Day

6.2.2. Martin Luther King Jr. Day

6.2.3. President's Day

6.2.4. Cesar Chavez Day

6.2.5. Memorial Day

6.2.6. Juneteenth

6.2.7. Independence Day

6.2.8. Labor Day

6.2.9. Veterans Day

6.2.10. Thanksgiving Day

6.2.11. Day after Thanksgiving

6.2.12. Christmas Day

7 INVOICING:

7.1 Invoices shall be sent by email to the Contracting Officer's Representative (COR) and mail to:

San Diego County Sheriff's Office, Food Services Division East Mesa Central Production Center

446 Alta Road, Suite 5100, Building 22 San Diego, CA 92158 email: Gary.Fricke@sdsheriff.gov

PRICING SCHEDULE

Item Double Food Delivery Cart Estimated

Annual Quantity

Unit of Measure Unit Price Total

1 Initial Term: Date of Award – June 30, 2027 10 Each $ $

2 County Option 1: July 1, 2027 – June 30, 2028 10 Each $ $

3 County Option 2: July 1, 2028 – June 30, 2029 10 Each $ $

Double Food Delivery Cart Total $

Item Single Food Delivery Cart Estimated

Annual Quantity

Unit of Measure Unit Price Total

1 Initial Term: Date of Award – June 30, 2027 20 Each $ $

2 County Option 1: July 1, 2027 – June 30, 2028 20 Each $ $

3 County Option 2: July 1, 2028 – June 30, 2029 20 Each $ $

Single Food Delivery Cart Total $

Do not include tax.

Delivery lead time after receipt of order (ARO): _________________

Brand name: _________________

Model/Part number:_________________

Dimensions/capacity: _________________

Provide Specifications sheets, photographs, function and quality details if an or-equal was quoted.