rfq_13316.pdf

REQUEST FOR QUOTES (RFQ) 13316

DEPARTMENT OF PURCHASING AND CONTRACTING

MEDICAL WASTE REMOVAL SERVICES

July, 24, 2026

A. KEY INFORMATION

1. The County of San Diego is seeking quotes from firms interested in providing Medical Waste Removal

Services (“Offerors”).

2. The County anticipates a contract term of an initial (base) period of one (1) year, with three (3) one-year option periods.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/ . To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is #Name, #Title, ( #email )

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Questions due date, or Quote due date.

Event Description Date and Time (San Diego Time)

Questions due July 31, 2026, prior to 5:00 p.m.

Quotes due August 7, 2026, prior to 5:00 p.m.

6. Questions:

6.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should submit Questions via

BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

6.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

7. Table of Contents:

A. Key Information

B. RFQ Instructions and Rules

C. Submittal Items

D. Required Forms

E. Statement of Work

F. Payment Schedule

G. Draft Agreement

B. RFQ INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A QUOTE

1.1. It is Offeror’s responsibility to submit a quote based on the most current RFQ, addenda thereto, County’s responses to Questions, any other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.

MAGGIE RAMSBERGER

INTERIM DIRECTOR

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

PHONE (858) 505-6367 FAX (858) 715-6452

BRENDA G. MILLER

ASSISTANT DIRECTOR

https://sdbuynet.sandiegocounty.gov/

COUNTY OF SAN DIEGO – REQUEST FOR QUOTATIONS (RFQ) 13316

MEDICAL WASTE REMOVAL SERVICES

1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from

Department of Purchasing and Contracting’s front desk or contact clerical support at (858) 505-6367.

1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the

County’s web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of the posting of this RFQ or any later version thereof.

1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the

County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the

Contracting Officer listed in this document or provide the Purchasing and Contracting front desk with either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such submissions with the RFQ number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting

Officer, in writing, as a question (“Question”). Offerors may submit Questions by sending a message to the

Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for

Question submission. Offeror is responsible for ensuring that Questions are received by the County.

3. QUOTE FORMAT

3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.

4. QUOTE ORGANIZATION

4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.

4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall be inclusive of all proposed compensation.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror’s responsibility to identify and separate into a “CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from disclosure pursuant to the California Public Records Act, including PI (Personal Information), PII (Personally Identifiable Information), or PHI (Protected Health Information);

4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from disclosure under the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY.”

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

MEDICAL WASTE REMOVAL SERVICES

4.2.4. Offeror should reference material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item through citation to the “CONFIDENTIAL/PROPRIETARY” exhibit (for example “See response 1 contained within the ‘CONFIDENTIAL/PROPRIETARY’ exhibit for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: Pricing and Terms and Conditions are generally not confidential under the

California Public Records Act).

5. QUOTE EVALUATION

5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance, availability, price, and more to determine the quote(s) that provide the best value to the County.

5.2. During evaluation, the County may appropriately consider the sustainability and social, human health, environmental, and economic impact of Offeror’s proposed products and/or approach to providing goods and/or services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.4. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the quote on the overall total cost to the County.

5.5. When evaluating Offeror’s quote, the County will appropriately consider the proposed purchase, acquisition, or use of goods, products, and materials produced in the United States, in accordance with 2 CFR § 200.322.

Offeror should include information relevant under section 200.322 in its quote in order to be considered for such preference during evaluation.

6. COUNTY COMMITMENT

6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any reimbursable cost in anticipation of a contract award.

6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

6.3. The County reserves the right to separately procure the same or similar goods or services.

6.4. The County may withhold all information regarding this procurement until after negotiations are complete, including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes;

the County’s evaluation and results thereof. Information releasable after the conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the California Public Records Act.

6.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFQ may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service.

6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

7. DILIGENCE AND DUTY TO INQUIRE

7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related documents, Offeror shall have a duty to submit a Question to the County.

7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

MEDICAL WASTE REMOVAL SERVICES

7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, contractors, or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFQ, except as explicitly provided for in this RFQ.

8. OFFEROR COMMUNICATIONS

8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this

RFQ or Offeror’s quote, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFQ or by law. Any improper contact may, at the County’s sole discretion, cause Offeror to be removed from consideration for contract award.

8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may be removed from consideration for award.

8.3. Audio and/or video recording of presentations, discussions, negotiations, , or other communications with the

County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.

9. SOLICITING EMPLOYEES

9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the

County’s employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with Offeror without prior written approval of the County’s Contracting Officer.

This paragraph does not prevent the employment by Offeror of a County employee who has initiated contact with Offeror.

10. PROHIBITED CONTRACTS AND SUBCONTRACTS

10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of

Supervisors finds that special circumstances exist which justify the approval of such contract:

10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing body;

10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers, principals, partners, or major shareholders;

10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the area of service to be performed by the contract; or, (ii) participated in any way in developing the contract or its service specifications; and

10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve as officers, principals, partners, or major shareholders.

10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections

11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

11. CALIFORNIA REVENUE & TAXATION CODE § 18662

11.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of California

(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form

590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment

MEDICAL WASTE REMOVAL SERVICES

from the County, new suppliers or suppliers with expired forms or forms with incorrect information must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If

Offeror has already received a waiver or a reduced withholding response from the State of California and the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694-

2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The

P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

12. W-9 FORM

12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the

County.

https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

C. SUBMITTAL ITEMS

1. EXHIBIT 1 - REQUIRED FORMS

1.1 Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2 Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• All Offerors are encouraged to complete this form to support County data collection.

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2. TECHNICAL APPROACH

2.1. Confirm (YES/NO) your acceptance of the requirements of Exhibit A – Statement of Work (SOW)

YES ☐

NO ☐

2.1.1. If your organization has exceptions to the SOW requirements, please indicate your proposed changes in your response. Provide explanations to support any alternative standards/language being proposed. Failure to specifically reject a proposed requirement will be deemed acceptance.

2.2. Byrd Anti-Lobbying Amendment certification: Confirm (YES/NO). Offeror certifies that it and its subcontractors will not and have not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of

Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant or any other award covered by 31 U.S.C. § 1352. List as a disclosure any lobbying with non-federal funds that takes place in connection with obtaining any federal award by Offeror or Offeror’s subcontractors.

YES ☐ NO ☐

2.3. Describe your technical approach to meeting the requirements outlined in the Exhibit A Statement of Work

(SOW)

2.3.1. Details of the activities to be performed and to fulfill each task outlined in the SOW to include the following:

2.3.1.1. The specific personnel and their title who will be assigned to perform services to each task outlined in the SOW, identify whether the stated service will be performed by your organization or one of your subcontractors.

2.3.1.2. Fully describe your proposed approach to SOW Section 3 General Service Requirements.

2.3.1.2.1. Confirm hours of operation and customer service availability as described in SOW 3.4.9 through

3.4.11 https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

MEDICAL WASTE REMOVAL SERVICES

2.3.1.3. Fully describe your proposed approach to SOW Section 4 Ordering Requirements.

2.3.1.3.1. Provide Sample or Templet with an itemized quote.

2.3.1.4. Fully describe your proposed approach to SOW Section 5 Specific Service Requirements

2.3.1.4.1. Provide Sample or Templet of:

2.3.1.4.1.1. Hazardous Waste Manifest (with all required data fields type, weight, pick-up and delivery location).

2.3.1.5. Fully describe your proposed approach for compliance with SOW Section 11. Invoices and Payment and Section 12. Data Collection and Reporting Requirements.

2.3.2. SOW Section 6. Licenses, Permits, Certifications:

Submit copies of all applicable current permits for regulated medical waste remove and disposal including:

2.3.2.1. DTSC State Identification Number

2.3.2.2. EPA Federal Identification Number

2.3.2.3. DTSC Hazardous Waste Transporter Registration

2.3.2.4. CDPH Medical Waste Transporter Permit

2.3.2.5. CDPH Hazardous Waste Transporter Registration Certificate

2.3.2.6. Unified Program Facility Permit (UPFP) or Small Quantity Medical Waste Generator Registration

2.3.2.7. Medical Waste Treatment Permit

2.3.2.8. Offsite Transfer Station/Treatment Facility Permit

2.3.3. Provide the roles and responsibilities of proposed team members, including an organizational chart that details the project team personnel assigned to support this project. The chart should include a general SOW responsibility and lines of report to ensure effective project management and communication.

2.3.3.1. Submit proof of current training for all staff performing services for:

2.3.3.1.1. CAL-OSHA Bloodborne Pathogens

2.3.3.1.2. DOT Hazardous Materials Transport

2.3.3.1.3. Medical Waste Handing Training

3. OFFEROR AND OFFEROR’S PERSONNEL EXPERIENCE, QUALIFICATION AND CAPACITY

3.1. The County of San Diego is committed to the values of diversity, equity, inclusion, and opportunity for local workers and qualified small, local, disabled veteran-owned, and other under-utilized businesses. Include any information about your business ownership, training, hiring, or other practices that could meet the County’s goal of furthering equity.

3.2. Describe your organization’s knowledge and experience in providing regulated medical waste removal and disposal services.

3.3. Describe your organization’s (and any proposed subcontractors’) experience providing regulated medical waste removal and disposal services in a similar scope and capacity to San Diego County.

3.4. Describe your agency’s knowledge of regulated medical waste removal and disposal services and how, during your experience, you have ensured service for removal and disposal of regulated medical waste is performed timely and efficiently.

3.5. Provide at least three (3) external (non-County of San Diego) references from entities for which your agency has performed similar services within the last five (5) years. If subcontractors are proposed, include three (3) references for each subcontractor. For each reference, include the following:

3.5.1. Entity name, customer contact name, business address, business phone number, contact phone number, and contact email address.

3.5.2. A summary of the scope of work, contract objectives, service level agreement, and results.

3.5.2.1. Effective dates of the contract.

3.5.2.2. Identify the project manager, technical personnel, and duties of each person assigned to the referenced contracts.

Note: The County may make reasonable attempts to contact references. The County’s inability to reach a reference after reasonable attempts may be treated as an unfavorable or missing reference for evaluation purposes. An unfavorable response is a response from a listed reference stating that they would not enlist your organization to perform services again in the future or comments provided that the County deems it to be substantially negative or reflective of substandard service. The County also reserves the right to make its own inquiries to other sources for which services have been performed but are not listed in your submittal.

The County reserves the right to contact County departments or any other agency for which a company has previously performed under the contract. The County also reserves the right to make its own inquiries to other sources for which services have been performed but are not listed. The County may, at its sole discretion, disqualify a vendor if the requested number of references stated is not provided or responses are considered unfavorable.

3.6. Provide a list of all subcontractors being utilized to perform services related to this agreement. For each proposed sub-contractor, provide the following (if not applicable, confirm ‘N/A’):

3.6.1. Subcontractor(s) or independent contractor(s) name and business address.

3.6.2. Describe the role/tasks to be performed.

3.6.3. Provide an overview of experience that supports their ability to perform the related work.

3.6.4. Describe how your organization’s proposed performance monitoring approach ensures that the subcontractor(s) or independent contractor(s) achieves performance standards and outcomes.

3.7. Offeror’s Personnel Qualifications and Experience:

3.7.1. Provide information about the personnel assigned to perform the required services outlining the following:

3.7.1.1. Provide a summary of the qualifications and experience of Key Personnel and each team member assigned to this project, including length of service with the firm, each personnel’s resume with a brief bio, and the qualifications and experience of any sub-consultant staff on your project team.

3.7.1.2. Identify the Key Personnel for your team and which team members are responsible for each project component.

3.8. Offeror’s capacity

3.8.1. Provide an organizational chart that clearly articulates lines of reporting and oversight into regulated medical waste removal and disposal services. For each step of regulated medical waste removal and disposal services, identify which team members will be responsible.

3.8.2. Provide documentation to support your organization’s financial stability and ability to maintain the services throughout the contract period. Documentation relating to another entity will not be considered by the County unless the other entity commits to assuming the obligation of the agreement under the same terms and conditions to which you seek to enter. The commitment should be in the form of a parent guaranty or similar legally binding agreement, which County may accept or reject at its sole discretion.

4. PRICING

4.1. Provide proposed pricing by completing Exhibit C – Price Schedule attached

5. TERMS AND CONDITIONS AND INSURANCE REQUIREMENTS

MEDICAL WASTE REMOVAL SERVICES

5.1. Confirm acceptance (YES / NO) to the County of San Diego’s terms and conditions, including insurance requirements.

YES ☐

NO ☐

If NO, provide a detailed paragraph-by-paragraph, contract clause-by-contract clause description of any issues or concerns that Offeror may have with the documents listed. If Offeror objects to a particular paragraph or clause, then

Offeror will need to further describe, in business terms and not in proposed language, the nature of its concern and what terms Offeror is willing to accept. The Exception List shall provide the reason or rationale supporting the item of concern and/or counter-response. Simply stating that a paragraph or clause is "Not Acceptable" or proposing alternative contract terms without describing in business language the reason or rationale may be considered acceptance of that paragraph or clause. If Offeror does not identify specific concerns with a particular paragraph or clause, the County will consider the paragraph and/or clause acceptable. The Offeror shall also provide a description of the business benefit to the County for the proposed language changes.

The Offeror shall provide a Redlined (track changes) copy of Terms and Conditions reflecting the proposed revisions.

Should you take exception(s) to the Draft Agreement, you understand that the County may, as part of its evaluation process, conclude that exceptions are so numerous and/or material that the proposal does not meet minimum requirements.

The Offeror will be deemed to have accepted any terms and conditions of the Draft Agreement to which it does not take exception in its proposal, and such accepted terms and conditions will not be subject to further negotiation except at the County’s sole discretion.

5.2. Provide disclosure of any lawsuits and/or pending litigation that involve failure or alleged failure to deliver performance on contracts and/or lawsuits/litigation that may directly impact this contract (e.g., non-compliance with legal requirements).

5.2.1. Provide information regarding status, resolution, and, if any, penalties, fines, or other actions required. If there are none, state “None” in your response

5.3. Provide disclosure of any current and/or pending investigations that involve failure or alleged failure to deliver performance on similar scope contracts and/or investigations that may directly impact on this contract (e.g., noncompliance with legal requirements).

5.3.1. Provide information regarding status, resolution, and, if any, penalties, fines, or other actions required. If there are none, state “None” in your response.

6. CONFIDENTIAL PROPRIETARY

6.1. Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions and Rules section 4.2

D. REQUIRED FORMS

(RESERVED)

E. STATEMENT OF WORK

1. Scope of Work/Purpose

The County of San Diego (County) requires a Contractor to provide as-needed regulated medical waste removal and disposal for various County departments. Services shall comply with all federal, state and local regulations pertaining to the packaging, storage, removal, transportation and disposal of regulated medical waste throughout the term of this contract.

2. Definitions

2.1. COR – Contracting Officer’s Representative

2.2. CDR – County Department Representative

2.3. CDR(d) - County Department Representative Designee

2.4. MEDICAL WASTE - definitions can be found in California Health and Safety Code (CA HSC) sections 117625

- 117780 and includes any biohazardous, pathology, pharmaceutical, or trace chemotherapy waste not regulated by the federal Resource Conservation and Recovery Act of 1976; sharps and trace chemotherapy wastes generated in a health care setting in the diagnosis, treatment, immunization, or care of humans or animals; waste generated in autopsy or necropsy; waste generated during preparation of a body for final disposition such as cremation or interment; waste generated in research pertaining to the production or testing of microbiologicals;

waste generated in research using human or animal pathogens; sharps and laboratory waste that poses a potential risk of infection to humans generated in the inoculation of animals in commercial farming operations; waste generated from the consolidation of home-generated sharps; and waste generated in the cleanup of trauma scenes.

2.5. MEDICAL WASTE PERMIT (CA HSC 117690) – means a permit issued by the enforcement agency to medical waste treatment facility.

2.6. MEDICAL WASTE REGISTRATION (CA HSC117690) – means a registration issued by the enforcement agency to a medical waste generator.

3. General Service Requirements

3.1. Contractor shall prepare medical waste for transfer with knowledge and expertise in environmental protection when moving from one location to another.

3.2. Contractor shall provide required medical waste collection containers upon County request.

3.3. Contractor shall establish a route of service based on the frequency of need of each County facility.

3.4. Hours of Operation/Response Time

3.4.1. Contractor shall provide services throughout the County of San Diego.

3.4.2. Contractor shall accept orders either online, by e-mail, or by telephone.

3.4.3. There shall be no minimum order requirement.

3.4.4. Contractor shall make every effort to ensure that all services are completed within the hours of operation agreed upon by the Contractor, the CDR/CDR(d) and/or COR.

3.4.5. Contractor shall notify the CDR/CDR(d) and/or COR as soon as reasonably possible of any delay and/or issues.

3.4.6. Contractor shall confirm the CDR and/or COR contact information (name, phone number, department, e-mail, address (including floor, room, and building)) and a secondary backup representative or designee

CDR(d) for delivery and billing purposes.

3.4.7. Contractor shall coordinate with the CDR/CDR(d) and/or COR to discuss the request for orders and invoicing.

3.4.8. CDR/CDR(d) and/or COR shall submit all required information to process each order request, and

Contractor shall coordinate with each CDR/CDR(d) and/or COR to obtain any missing details.

3.4.9. Contractor shall provide a point of contact and be available for questions regarding medical waste, medical waste container preparation, shipment, removal, deliveries, and related inquiries during the County’s standard business hours, Monday through Friday, 8:00 am to 4:00 pm PST. Contractor shall provide customer support during County business hours, Monday through Friday, 8:00 am to 4:00 pm PST, excluding County of San Diego observed holidays.

MEDICAL WASTE REMOVAL SERVICES

3.4.10. Contractor shall respond to all calls and e-mail inquiries from the County within one (1) business day of the County’s initial contact, provided such contact is made during regular business hours, Monday through

Friday, 8:00 a.m. to 4:00 p.m. PST.

3.4.11. Contractor shall maintain, at the Contractor’s expense, a telephone answering system, which at a minimum, provides eight (8) hours per day, five (5) days per week, live coverage during the hours of

Monday through Friday, 8:00 a.m. to 4:00 p.m. PST and/or an e-mail address to place all requests/orders.

3.5. Contract Support Team

3.5.1. Contractor shall provide a support team capable of handling all daily operations, orders and customer service needs.

3.5.2. Contractor shall ensure that all employees assigned to perform services on the contract comply with the terms and conditions of the contract. The COR reserves the authority to request the replacement and or/removal of any employee(s) who does not meet the approval of the COR.

3.5.3. Contractor shall provide the COR with a list of key personnel’s after-hours phone numbers and cell phone numbers for all emergency requests.

4. Ordering Requirements

4.1. County shall request Contractor service via online, by e-mail, or by telephone ordering system according to

Contractor’s practice.

4.2. Contractor shall confirm the CDR and/or COR contact information (name, phone number, department, e-mail, address, including floor, room, and building) and a secondary backup representative or designee CDR(d) for delivery and billing purposes

4.3. Contractor shall coordinate with the CDR/CDR(d) and/or COR to discuss the request details for orders and invoicing.

4.4. CDR/CDR(d) and/or COR shall submit all required information to process each order request, and Contractor shall coordinate with each CDR/CDR(d) and/or COR to obtain any missing details.

4.5. Contractor shall provide an itemized, written quote for each order. Quote(s) shall be provided directly to the requesting CDR/CDR(d) and/or COR within one (1) day of initial request, or a timeline identified by the requesting CDR/CDR(d) and/or the COR for pre-approval by the County. The quote(s) shall include the following, at a minimum:

4.5.1. Contract number

4.5.2. Quote Date

4.5.3. Point of contact CDR/CDR(d) and/or the COR, email address, and phone number

4.5.4. Secondary point of contact CDR/CDR(d) and/or the COR, email address, and phone number.

4.5.5. Address of Service

4.5.6. Itemized description of services requested

4.5.7. Quantity

4.5.8. Unit price and extended price, including tax

4.6. Upon requesting the County Department’s approval of the quote, Contractor shall provide the requesting County

Department with an order confirmation within one (1) business day.

4.7. Contractor shall obtain approval from the requesting County Department prior to making any substitutions from the initial order(s).

5. Specific Service Requirements

Definitions of Medical Waste can be found in the California Medical Waste Management act (CA HSC sections

117625-117780)

5.1. Contractor shall remove and dispose of regulated waste materials, including but not limited to the following items:

5.1.1. Biohazardous Medical Waste, such as infectious waste, blood waste/blood-borne pathogens, contaminated personal protective equipment, intravenous (IV) tubing, cultures and stocks.

5.1.2. Pathology Waste (Incineration Only), such as: lab specimens and anatomical waste.

5.1.3. Expired or Unused Pharmacy Medication, such as: pills, injectables, antibiotics, vaccines, tests.

5.1.4. Resource Conservation and Recovery Act (RCRA) Hazardous Medications, such as: hazardous RCRA medications, P-listed drugs/packaging, U-listed drugs/packaging, bulk chemotherapy, half or partial doses of

RCRA medications, inhalers.

5.1.5. Trace Chemotherapy – Empty: vials, ampules, syringes, needles, IVs, gowns, gloves, tubing, aprons, wipes, and packaging.

MEDICAL WASTE REMOVAL SERVICES

5.1.6. Expired Vaccines, Sharps, Syringes

5.1.7. Multi-vaccine doses and Tuberculin (TB) Skin Tests

5.1.8. Vials with Trace Mercury

5.1.9. Any other regulated medical materials collected.

5.2. Contractor shall provide transportation of medical waste within three (3) business days of being notified of the need by the County.

5.3. Sharps

5.3.1. Pick ups shall be made between 8:00 am – 4:00 pm

5.3.2. Contractor shall be responsible for reporting the estimated quantity of syringes collected per container pick up.

5.3.3. Contractor shall prepare the manifest to include the date of pick up in accordance with US Department of

Transportation (DOT). Once the manifest is completed, it will be provided to the County Point of contact

CDR/CDR(d) and/or the COR.

5.3.4. Contractor shall transport the containerized waste for processing by a fully-compliant US Department of

Transportation (DOT) method of disposal

5.3.5. Contractor shall process waste in accordance with all State and Federal laws and regulations. The Contractor shall have the treatment facility sign the required paperwork confirming receipt and treatment of waste.

5.4. Contractor shall be a Registered Regulated Waste Transporter with the Department of Toxic Substances Control

(DTSC) and the federal Environmental Protection Agency (EPA).

5.5. All Contractor drivers shall have the Department of Motor Vehicles (DMV) Hazardous Materials Endorsement.

5.6. Waste must be delivered to a licensed waste treatment or disposal site that is compliant with all DTSC, California and federal EPA regulations as applicable.

5.7. All Contractor employees shall receive and maintain all required annual training on Division of Occupational

Safety and Health (Cal-OSHA) requirements relating to Blood Borne Pathogens, DOT Hazardous Materials

Transportation and Medical Waste Handling training.

5.8. Contractor shall provide as-needed regulatory compliance training to County staff. Services shall include, but are not limited to, compliance training on local, state and federal medical waste laws and regulations.

5.9. Contractor shall perform the following tasks at its sole expense:

5.9.1. Remove, sort, package, label, mark, manifest, secure, transport and dispose of all regulated medical waste and/or biohazardous waste to a qualified, certified and permitted regulated waste treatment or disposal facility.

5.9.2. Provide a hazardous waste manifest to County departments for every medical waste pickup that includes:

type of waste, weight, pick-up location, delivery location, and other data as required by applicable regulations.

5.9.2.1. Documentation with signature from the generator to be provided to the point of contact at the site location at the time of medical waste pick-up.

5.9.2.2. Documentation to be provided to the County departments upon final disposal of medical waste with signature from the treatment, storage and disposal facility (TSDF) certifying the destruction of medical waste.

5.10. Ensure professional quality, technical assurance, timely completion, and coordination of all documentation and other services furnished under this contract.

5.11. Furnish all labor, supervision, machinery, equipment, materials and supplies necessary to perform the services under this contract.

5.12. Perform all services in a clean, safe and professional manner, ensuring that no hazards are caused to County staff, County facilities, the environment, or Contractor employees.

5.13. Replace waste containers after collection of filled containers, upon the County’s request.

5.14. Provide authorized drivers and/or regulated waste collection specialists.

5.15. At no additional charge to the County, the Contractor shall assess the County’s current regulated waste generation and methods of disposal and provide recommendations to eliminate or minimize the County’s waste generation.

6. Licenses, Permits, Certifications:

6.1. Contractor shall have all the licenses, permits and certifications needed to deliver the goods and perform the services under this contract including but not limited to:

6.1.1. California Department of Toxic Substances Control (DTSC) (state identification number) and/or U.S

Environmental Protection Agency (federal EPA identification number)

MEDICAL WASTE REMOVAL SERVICES

6.1.2. California Department of Toxic Substances Control (DTSC) Hazardous Waste Transporter Registration.

6.1.3. California Department of Public Health (CDPH) Certification to Transport Regulated Medical Wastes –

Transporter Permit.

6.1.4. California Department of Public Health (CDPH) Hazardous Waste Transporter Registration Certificate

(DTSC)

6.1.5. Unified Program Facility Permit (UPFP) or a Small Quantity Medical Waste Generator Registration

6.1.6. Medical Waste Treatment Permit

6.1.7. Medical Waste Offsite Transfer Station and Treatment Facility Permit

6.2. Contractor shall ensure that only properly trained employees are permitted to perform services under this contract. If a subcontractor/s is utilized, the Contractor shall ensure that the subcontractor/s carry all the licenses, permits and certifications needed to deliver the goods and perform the services under this contract.

7. Contractor Personnel

7.1. Contractor warrants that all persons employed to provide service under this Contract have satisfactory past work records indicating their ability to adequately perform the work under this Contract.

7.1.1. All Contractor personnel shall be employees of the Contractor and must wear uniforms and visible identification (such as badges or other approved means) furnished by the Contractor at all times while working on County property. The Contractor shall notify the COR in writing withing seven (7) days of contract award of the uniforms and identification to be worn prior to work commencement and provide written notice at least seven (7) days prior to any changes to uniforms and identification.

7.2. Contractor shall ensure that all personnel are trained and licensed as appropriate for the work required to be performed under this Contract. Any fees associated with said licenses and permits are the sole responsibility of the Contractor.

7.3. Contractor shall not allow any personnel under the influence of alcohol or drugs on County premises or in

County buildings.

7.4. Contractor’s personnel shall perform in a professional manner to the public and all County personnel.

7.5. Contractor’s personnel shall perform all services in accordance with the Contract and at the direction of the

CDR/CDR(d) and/or the COR.

8. DGS Contract Service Provider Security Requirements

8.1. Security and Badging

8.1.1. Security is one of the top priorities for the County of San Diego (County). As such, contract service providers are required to fully comply with the security requirements as outlined within their respective service agreements. Failure to do so is considered a breach of agreement and may result in termination of the service agreement for default.

8.1.2. All persons performing duties under an existing service contract must be compliant with County policies, regulations and applicable laws. This includes all contractor employees and others who might have access to

County facilities without the supervision of a County employee.

8.1.3. The contractor and associated staff shall complete a security screening by the Sheriff’s Department

(Background Division), California Department of Justice and the Federal Bureau of Investigation before being issued an identification (ID)/access badge permitting independent entry into County facilities.

8.2. Background Investigations

8.2.1. Background checks are required for all contract employees before independent access will be permitted to

County facilities/property.

8.2.2. Contractors shall submit a complete background check package for all employees (including sub-contractors) identified to deliver contract services at any County facility. Background check packages must be submitted to the Department of General Services (DGS) Office of Security Services located at the County Operations

Center. The contractor is advised to keep copies of all applications/background check packages, as permissible by law, submitted to the DGS Office of Security Services.

8.2.3. Incomplete packages will not be accepted. A background package includes:

8.2.3.1. A complete signed Security Clearance Request Form

8.2.3.2. A complete Access Registration Form for individuals requesting electronic access authorization

8.2.4. Applicants are required to submit one payment covering the cost of the background check process for all their employees background packets submitted at the same time. The check should be made payable to: Sheriff, County of San Diego. Questions regarding associated costs should be directed to the DGS Office of Security

MEDICAL WASTE REMOVAL SERVICES

Services.

8.2.5. In addition to the background packet, contractors must complete a Livescan application. Applicants shall obtain a Livescan application from the DGS Office of Security Services. The contractor shall be provided information on various Livescan locations and fees. A fee is required by the Department of Justice and will be collected by the Livescan operator.

8.2.6. Background checks generally take 4-6 weeks to process. The DGS Office of Security Services will email the applicant to communicate the results the same day they are received. Once the applicant has successfully passed background screening, the contractor employees shall go to the DGS Office of Security Services to have their photo taken and ID badge issued.

8.2.7. Background checks for contract employees are valid for the duration of the respective contract and must be renewed prior to the initiation of subsequent or follow-on contracts. “As Required” contract support staff must renew their respective background checks, at a minimum, every four (4) years.

8.3. Identification (ID) Badging Requirements

8.3.1. ID badges will only be issued to applicants successfully completing the background investigation process.

ID badges will be issued when the contract employee’s photo is taken. If a contract employee is scheduled to receive electronic access to any County facility, remote activation of the badge may take an additional 48 hours to complete.

8.3.2. DGS shall take pictures for service contract employees or pictures may be provided by the contractor on a digital disk. If supplied by the contractor, the pictures must be saved as “Last Name, First Name”.

Additionally, the pictures must be in a JPG/JPEG file format.

8.3.3. County-issued ID badges SHALL be worn during the performance of duties under an existing service contract. The purpose of the ID badge is to immediately identify the wearer as an individual who is authorized to enter County facilities for the performance of contractual duties. The wearer will not escort or bring any other individuals onto County facilities. County-issued ID badges are for the exclusive use of the individual named and pictured on the badge.

8.3.4. All ID badges are the property of the County and are returnable upon demand or upon the expiration of the contract. The contractor is responsible for collecting the ID badges and turning them in to the County project manager or the DGS Office of Security Services when a contract ends or when an employee leaves employment. The contractor assumes all responsibility for their employee’s use of and the return of the

County ID badges. The contractor shall be assessed a minimum of one hundred dollars ($100.00) for each badge not returned. At the expiration and/or termination of an associated contract, final payment may be withheld until all distributed ID badges are returned.

8.3.5. ID badges will only be issued to the specific individual cleared via the required background screening process

8.4. Additional Information

8.4.1. DGS Office of Security Services staff shall promptly submit all Security Clearance request information to the Sheriff’s Background Division, California Department of Justice, and the Federal Bureau of Investigation for processing.

8.4.2. For requests for access to Justice-related facilities (Courts, Detentions, Sheriff Stations, etc.): ID badges shall not be issued to a contractor without a qualifying recommendation from the Sheriff’s Background Division.

For Justice-related facilities, previous arrest and/or criminal convictions may lead to a non-qualifying recommendation and subsequent denial of an ID/Access badge.

8.4.3. Requests for access to all other County facilities: ID badges may be…