rfq_13014_full package.pdf

REQUEST FOR QUOTES (RFQ) 13014

SAN DIEGO COUNTY SHERRIFF’S OFFICE

LICENSE PLATE READER (LPR) TWO (2) CAMERA SYSTEM WITH SPEED TRAILER

September 22, 2026

A. KEY INFORMATION

1. The County of San Diego is seeking quotes from firms interested in providing License Plate Reader (LPR) Camera System with Speed Trailer (“Offerors”).

2. The County anticipates a contract term of an initial (base) period of one (1) year, with two (2) one-year option periods.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/ . To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Vanessa Rios, Procurement Contracting Specialist, (vanessac.rios@sdcounty.ca.gov)

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Questions due date, or Quote due date.

Event Description Date and Time (San Diego Time) Questions due September 25, 2026 prior to 5:00 p.m.

Quotes due October 7, 2026 prior to 5:00 p.m.

6. Questions:

6.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should submit Questions via BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

6.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

7. Table of Contents:

A. Key Information B. RFQ Instructions and Rules C. Submittal Items D. Required Forms E. Statement of Work F. Payment Schedule G. Draft Agreement

B. RFQ INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A QUOTE

1.1. It is Offeror’s responsibility to submit a quote based on the most current RFQ, addenda thereto, County’s responses to Questions, any other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.

MAGGIE RAMSBERGER

INTERIM DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

PHONE (858) 505-6367 FAX (858) 715-6452

BRENDA G. MILLER

ASSISTANT DIRECTOR

https://sdbuynet.sandiegocounty.gov/ mailto:vanessac.rios@sdcounty.ca.gov

COUNTY OF SAN DIEGO – REQUEST FOR QUOTATIONS (RFQ) 13014

SHERIFF’S OFFICE

1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from Department of Purchasing and Contracting’s front desk or contact clerical support at (858) 505-6367.

1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the County’s web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of the posting of this RFQ or any later version thereof.

1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the

Contracting Officer listed in this document or provide the Purchasing and Contracting front desk with either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such submissions with the RFQ number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting

Officer, in writing, as a question (“Question”). Offerors may submit Questions by sending a message to the Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for Question submission. Offeror is responsible for ensuring that Questions are received by the County.

3. QUOTE FORMAT

3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.

4. QUOTE ORGANIZATION

4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.

4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall be inclusive of all proposed compensation.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror’s responsibility to identify and separate into a “CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from disclosure pursuant to the California Public Records Act, including PI (Personal Information), PII (Personally Identifiable Information), or PHI (Protected Health Information);

4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from disclosure under the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY.”

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

4.2.4. Offeror should reference material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item through citation to the “CONFIDENTIAL/PROPRIETARY” exhibit (for example “See response 1 contained within the ‘CONFIDENTIAL/PROPRIETARY’ exhibit for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: Pricing and Terms and Conditions are generally not confidential under the California Public Records Act).

5. QUOTE EVALUATION

5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance, availability, price, and more to determine the quote(s) that provide the best value to the County.

5.2. During evaluation, the County may appropriately consider the sustainability and social, human health, environmental, and economic impact of Offeror’s proposed products and/or approach to providing goods and/or services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.4. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the quote on the overall total cost to the County.

5.5. When evaluating Offeror’s quote, the County will appropriately consider the proposed purchase, acquisition, or use of goods, products, and materials produced in the United States, in accordance with 2 CFR § 200.322.

Offeror should include information relevant under section 200.322 in its quote in order to be considered for such preference during evaluation.

6. COUNTY COMMITMENT

6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any reimbursable cost in anticipation of a contract award.

6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

6.3. The County reserves the right to separately procure the same or similar goods or services.

6.4. The County may withhold all information regarding this procurement until after negotiations are complete, including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes;

the County’s evaluation and results thereof. Information releasable after the conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the California Public Records Act.

6.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFQ may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service.

6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

7. DILIGENCE AND DUTY TO INQUIRE

7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related documents, Offeror shall have a duty to submit a Question to the County.

7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, contractors, or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFQ, except as explicitly provided for in this RFQ.

8. OFFEROR COMMUNICATIONS

8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this RFQ or Offeror’s quote, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFQ or by law. Any improper contact may, at the County’s sole discretion, cause Offeror to be removed from consideration for contract award.

8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may be removed from consideration for award.

8.3. Audio and/or video recording of presentations, discussions, negotiations, , or other communications with the County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.

9. SOLICITING EMPLOYEES

9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the

County’s employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with Offeror without prior written approval of the County’s Contracting Officer.

This paragraph does not prevent the employment by Offeror of a County employee who has initiated contact with Offeror.

10. PROHIBITED CONTRACTS AND SUBCONTRACTS

10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract:

10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing body;

10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers, principals, partners, or major shareholders;

10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the area of service to be performed by the contract; or, (ii) participated in any way in developing the contract or its service specifications; and

10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve as officers, principals, partners, or major shareholders.

10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections

11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

11. CALIFORNIA REVENUE & TAXATION CODE § 18662

11.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of California

(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form

590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers or suppliers with expired forms or forms with incorrect information must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If Offeror has already received a waiver or a reduced withholding response from the State of California and the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694- 2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

12. W-9 FORM

12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the

County.

https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

C. SUBMITTAL ITEMS

1. EXHIBIT 1 – REQUIRED FORMS

1.1 Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• Located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2 Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• Located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• All Offerors are encouraged to complete this form to support County data collection.

• Located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)

• Located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2. EXHIBIT 2 – PROGRAM/TECHNICAL EXHIBIT

2.1 Provide product specification sheets and/or technical data sheets, pictures, and an operation manual detailing how the product meets the specification requirements listed in the Statement of Work.

2.2 Confirm (YES/NO) that the Vendor agrees to provide a demonstration at a County facility, or sample of, LPR camera system upon request by the Sheriff’s Office, at no additional cost to the County.

YES ☐ NO ☐

2.3 How many lanes of traffic can your LPR cameras cover? _____________________________________________

2.4 Provide the vehicle speeds at which the quoted LPR camera can capture license plates.

2.5 Confirm (YES/NO) that the system quoted is compliant with California Senate Bill 34 (SB 34).

YES ☐ NO ☐

2.6 Confirm (YES/NO) that the system quoted supports Single Sign-On (SSO).

YES ☐ NO ☐

2.7 Confirm (YES/NO) that the system quoted provides data sanitization and anti-malware protection.

YES ☐ NO ☐

2.8 Confirm (YES/NO) that the system quoted includes disaster recovery capabilities.

YES ☐ NO ☐

2.9 Confirm (YES/NO) that the system quoted is compliant with the California Consumer Privacy Act (CCPA).

YES ☐ NO ☐

2.10 Confirm (YES/NO) that the system quoted is secure, database-encrypted, web-based, and provides real-time access to data.

YES ☐ NO ☐

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2.11 Confirm (YES/NO) that the quoted Speed Trailer is solar-powered.

2.12 Provide the maximum operating time on battery power. ______________________________________________

2.13 List any unique features of the quoted LRP cameras and speed trailers.

2.14 Confirm (YES/NO) that the LPR software is capable of operating on a Windows-based mobile computer.

YES ☐ NO ☐

2.15 Confirm (YES/NO) that the software captures GPS coordinates for every recorded license plate read and GPS-stamps all reads.

YES ☐ NO ☐

2.16 Confirm (YES/NO) that the software provides real-time alerting and allows users to create and manage custom hotlists.

YES ☐ NO ☐

2.17 Confirm (YES/NO) that the software provides audible and visible alerts when a wanted license plate is detected.

YES ☐ NO ☐

2.18 Confirm (YES/NO) that the Offeror can meet the delivery requirements for the initial order specified in Section

8.1 of the Statement of Work (SOW).

YES ☐ NO ☐

2.18.1 If NO, provide proposed lead time for initial order.

2.19 Describe the Offeror’s experience providing LPR systems and LPR speed trailers to law enforcement agencies.

List three (3) agencies the Offeror has provided these products to.

2.20 Byrd Anti-Lobbying Amendment certification: Confirm (YES/NO). Offeror certifies that it and its subcontractors will not and have not used federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant or any other award covered by 31 U.S.C. § 1352. List as a disclosure any lobbying with non-federal funds that takes place in connection with obtaining any federal award by Offeror or Offeror’s subcontractors.

YES ☐ NO ☐

3. EXHIBIT 3 – COST/PRICE EXHIBIT

3.1 Submit a completed Payment Schedule.

4. EXHIBIT 4 – ACCEPTANCE OF TERMS AND CONDITIONS

4.1 Confirm acceptance “YES/NO” of the County of San Diego’s Draft Agreement (including insurance requirements):

4.1.1 If “NO,” provide a detailed list of exceptions to the terms and conditions, the nature of its concern, and what terms the Offeror is willing to accept.

Note: The Offeror will be deemed to have accepted any terms and conditions of the Contract to which it does not take exception to. The County may, as part of its evaluation process, conclude that exceptions are so numerous and/or material as to make Offeror’s response to the solicitation unacceptable.

5. EXHIBIT 5 – CONFIDENTIAL PROPRIETARY

5.1 Include any Confidential/Proprietary Information in this exhibit, in accordance with RFQ Instructions and Rules section 4.2

D. REQUIRED FORMS

(RESERVED)

E. STATEMENT OF WORK

1. SCOPE OF WORK

1.1. Contractor shall provide the following:

1.1.1. Automatic License Plate Reader (LPR) two (2) Camera Systems as standalone units, including all required software licensing.

1.1.2. Automatic License Plate Reader (LPR) two (2) Camera Systems integrated with Speed Trailers, including all required software licensing.

2. SPECIFICATIONS

2.1. LPR two (2) Camera Systems shall:

2.1.1. Utilize self-illuminating infrared (IR) technology, or equivalent, to provide effective license plate image capture under varying weather and lighting conditions.

2.1.2. Be water-resistant and designed with minimal moving parts to reduce the risk of damage or failure.

2.1.3. Be sealed to National Electrical Manufacturers Association (NEMA) 6 and Ingress Protection (IP) 67 standards.

2.1.4. Automatically capture and accurately read various license plate types, including California dealer-issued temporary paper plates.

2.1.5. Utilize a dual-lens configuration within a single camera housing, consisting of an IR lens for license plate capture and a color overview lens for capturing an image of the vehicle for verification purposes.

2.1.6. Both lenses shall be capable of capturing up to sixty (60) frames per second (FPS).

2.1.7. Provide adjustable shutter speed, brightness, and gain setting to maintain high-quality images under varying weather and lighting conditions.

2.1.8. Have a fixed focal point or target distance ranging from 9-1/2 feet to 30 feet between the camera and vehicle's license plate.

2.1.9. Be rated for use on interstate highways.

2.1.10. Be capable of monitoring and capturing license plates from multiple lanes of the interstate highway traffic.

2.1.11. Be capable of accurately capturing and reading license plates from vehicles traveling at various speeds.

2.2. LPR Speed Trailer shall:

2.2.1. Be a solar-powered trailer equipped with a Speed Sign and LPR camera system.

2.2.1.1. Solar charging system and battery capacity shall support continuous operation of the complete LPR Speed Trailer system for a minimum of seventy-two (72) hours without external power.

2.2.2. Include a radar-equipped Speed Sign capable of detecting and displaying vehicle speeds.

2.2.3. Include a trailer chassis suitable for transporting and supporting all required equipment.

2.2.4. Include a GPS antenna and a minimum of one (1) 3G/4G or Long-Term Evolution (LTE) multiband antenna for communications and connectivity.

2.2.5. Include two (2) LPR cameras.

2.2.6. Include a rechargeable battery power system capable of powering all trailer-mounted equipment, including the LPR cameras, speed sign, radar, communications equipment, GPS equipment, and associated electronics.

2.2.7. Include all equipment necessary to process and transmit LPR data, including but not limited to, a data processor, modem, computer, power inverter, and associated communications equipment.

2.2.8. Contractor shall provide the County with the following documents required to register the speed trailer with the California Department of Motor Vehicles within 45 days of delivery:

2.2.8.1. A Manufacturers' Certificate of Origin (MCO).

2.2.8.2. Receipt showing speed trailer paid in full.

3. SOFTWARE REQUIREMENTS

3.1. Software shall:

3.1.1. Be capable of operating on a Windows-based mobile computer.

3.1.2. Not require Java or Java derivatives for operation.

3.1.3. Provide real-time alerting and allow authorized users to create and manage custom hotlists.

3.1.4. Require secure user authentication through a login and password.

3.1.5. Be controlled and managed by an administrator designated by the Sheriff's Department.

3.1.6. Be capable of integrating with a user-defined Active Directory.

3.1.7. Provide a live, simultaneous display of the following information for each license plate read:

3.1.7.1. Captured license plate image.

3.1.7.2. License plate interpretation or system read.

3.1.7.3. Corresponding color overview image of the vehicle associated with the captured license plate.

3.1.7.4. Date and time stamp of the license plate read.

3.1.7.5. Identification of the camera that captured the image.

3.1.8. Capture and associate Global Positioning System (GPS) coordinates with each recorded license plate read.

3.1.9. Provide a unique audible and visible alert when a license plate matching a wanted or otherwise designated hotlist entry is detected.

3.1.9.1. Alert screen shall remain displayed until acknowledged by the user. While the alert is displayed, the system shall continue processing license plate data in the background.

3.2. Solution shall comply with California Senate Bill 34 (SB34) and all requirements governing the collection, access, use, retention, and sharing of LRP data.

3.3. Solutions shall support Single Sign-On (SSO) through one of the following methods:

3.3.1. Security Assertion Markup Language (SAML) 2.0 compliance.

3.3.2. Other SSO methods, such as Active Directory and Office 365.

3.4. Shall support User and Entity Based Behavioral Analytics (UEBA) capabilities.

3.5. Shall provide Distributed Denial of Service (DDoS) protection

3.6. Shall utilize a multi-layered security approach to sanitize data and prevent malware and other threats throughout the LPR system, including the following:

3.6.1. Provide anti-malware scanning and threat prevention using current and regularly updated threat signatures.

3.6.2. Provide security alerts and notifications for detected threats or suspicious activity.

3.6.3. Sanitize and validate all data received from users and Application Programming Interfaces (APIs)

3.6.4. Restrict file uploads and attachments to an approved whitelist of file types.

3.6.5. Support File Content Disarm and Reconstruction (CDR) to remove potentially malicious content from uploaded files while preserving usable content.

3.7. Solution shall include a disaster recovery plan and capabilities designed to protect LPR data and maintain system availability in the event of a disruption or catastrophic event, including the following:

3.7.1. Provide a documented data protection, backup, and recovery strategy.

3.7.2. Identify the Contractor's responsibilities and liabilities for data protection, recovery, and restoration in the event of a catastrophic event.

3.8. Solution shall comply with the California Consumer Privacy Act (CCPA), as applicable.

3.9. Contractor shall provide a secure, web-based system with database encryption that provides authorized users with real-time access to uploaded LPR data.

3.10. Solution shall provide authorized users with access to LPR-specific dashboards for viewing and analyzing LPR data.

3.11. LPR dashboard shall display vehicle scans in an easy-to-read graphical format.

3.12. LPR dashboard shall display vehicle location information and captured images and provide authorized users with the ability to search LPR data using a license plate number.

3.13. Solution shall provide the ability to automatically purge LPR data at specified intervals or on specified dates in accordance with County requirements, including the following:

3.13.1. Shall provide a notification process to support compliance with established data retention and purge requirements.

3.13.1.1. Provide advance notification of scheduled purge dates.

3.13.1.2. Provide confirmation and notification upon completion of the specified data purge.

3.14. LPR data uploaded to the system shall only be accessed, disclosed, or shared by authorized users in accordance with permissions established by an administrator designated by the San Diego County Sheriff's Office.

4. INSTALLATION

4.1. Contractor shall provide installation options within San Diego County.

4.2. Contractor shall provide a technician or representative to visit Sheriff site for system start-up, configuration, and commissioning of LPR speed trailer.

5. WARRANTY

5.1. Contractor shall provide a warranty on all parts and labor.

5.2. Contractor shall provide repair services within San Diego County.

6. CUSTOMER SUPPORT

6.1. Contractor shall provide technical and sales support within seventy-two (72) business hours of a request.

7. TRAINING

7.1. Upon request by the Contracting Officer Representative (COR), Contractor shall provide up to eight (8) hours of on-site training at a Sheriff's Office facility within thirty (30) calendar days of each delivery at no additional cost to the County.

8. DELIVERY

8.1. The initial order shall be delivered before November 15, 2026.

8.2. Only new products shall be accepted. Used, refurbished, reconditioned, or gray-market LPR systems shall not be accepted and shall be rejected and returned at the Contractor’s expense.

8.3. Delivery address:

San Diego Sheriff Office – Vehicle Coordinator

5600 Overland Ave Suite #165

San Diego, CA 92123

9. INVOICE

9.1. Invoices shall be sent to:

San Diego County Sheriff's Office

Attn: Grants Unit - OPSG

9621 Ridgehaven Court

San Diego, CA 92123

9.2. The County shall be given credit for damaged and returned items within five (5) business days.

9.3. There shall be no restocking fees or other charges for returns of damaged or incorrect items.

F. PAYMENT SCHEDULE

INITIAL TERM: Date of Award – 10/31/27

Item No. Description Mfg. & Model Quoted Unit of

Measure Estimated Quantity Unit Price Extended Price

License Plate Reader two (2) Camera System (standalone unit)

Each 2 $ $

License Plate Reader two (2) Camera System with Speed Trailer

Each 1 $ $

3 Software License Annual 6 $ $

4 Installation Each 1 $ $

5 Shipping Each 1 $ $

6 Training Each 1 $ $

7 Optional Items and Available Accessories

Each 1 $ $

Each 1 $ $

Each 1 $ $

Each 1 $ $

Each 1 $ $

Each 1 $ $

INITIAL TERM NOT TO EXCEED AMOUNT: $

COUNTY OPTION 1: 11/1/27 – 10/31/28

No. Description Mfg. & Model Quoted

Unit of Measur e

Estimated Quantity Unit Price Extended Price

License Plate Reader two (2) Camera System (standalone unit)

Each 2 $ $

License Plate Reader two (2) Camera System with Speed Trailer

Each 1 $ $

3 Software License Annual 12 $ $

4 Installation Each 1 $ $

5 Shipping Each 1 $ $

6 Training Each 1 $ $

7 Optional Items and Available Accessories

Each 1 $ $

Each 1 $ $

Each 1 $ $

Each 1 $ $

Each 1 $ $

COUNTY OPTION 1 NOT TO EXCEED AMOUNT: $

COUNTY OPTION 2: 11/1/28 – 10/31/29

No. Description Mfg. & Model Quoted Unit of

Measure Estimated Quantity Unit Price Extended Price

License Plate Reader two (2) Camera System (standalone unit)

Each 2 $ $

License Plate Reader two (2) Camera System with Speed Trailer

Each 1 $ $

3 Software License Annual 18 $ $

4 Installation Each 1 $ $

5 Shipping Each 1 $ $

6 Training Each 1 $ $

7 Optional Items and Available Accessories

Each 1 $ $

Each 1 $ $

Each 1 $ $

Each 1 $ $

Each 1 $ $

Each 1 $ $

COUNTY OPTION 2 NOT TO EXCEED AMOUNT: $

PAYMENT SUMMARY

TERM ANNUAL NOT TO EXCEED

Initial Term: Date of Award – 10/31/27 $

County Option 1: 11/1/27 – 10/31/28 $

County Option 2: 11/1/28 – 10/31/29 $

Total Not to Exceed Amount: $

G. DRAFT AGREEMENT

The County’s contract with the successful Offeror(s) will be based upon the following Draft Agreement, structured as follows:

Draft Agreement

Exhibit A – Statement of Work Exhibit B – Insurance Requirements Exhibit C – Payment Schedule

Exhibits A (Statement of Work) and C (Payment Schedule) will be added during contract finalization. Offerors will be deemed to have accepted the Draft Agreement and Statement of Work, except where Offeror has taken clear exception in its quote in accordance with and when provided for in the Submittal Items.

This agreement (“Agreement”) is made and entered into effective as of the date of the last signature on the signature page by and between the County of San Diego, a political subdivision of the State of California (“County”) and [# enter full title of legal entity, type of entity and location (e.g. “a Delaware corporation,” “a California limited liability company”), located at (complete address)] (“Contractor”). For valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. Agreement. The Agreement shall consist of:

• This document,

• Exhibit A Statement of Work,

• Exhibit B Insurance Requirements, and

• Exhibit C Payment Schedule.

In the event of a conflict between any provisions of this Agreement, the following order of precedence shall govern: First (1st) this document; Second (2nd) Exhibit B; Third (3rd) Exhibit A; and Fourth (4th) Exhibit C.

2. Contractor: [#Insert Contractor’s name]

3. Services: License Plate Reader (LPR) Camera System with Speed Trailer

4. Agreement Term. The initial term of this Agreement shall begin on the date of the last signature below and end on ____ __ 20__

(“Initial Term”).

Option to Extend. The County shall have the option to extend the term of this Agreement for two (2) increments of one (1) year (each an “Option Period”), for a total of two (2) years beyond the expiration of the Initial Term, not to exceed ______ __, 20__.

This option shall be automatically exercised unless County notifies Contractor in writing not less than thirty (30) days prior to an Option Period that the County does not intend to extend the Agreement.

Options to Extend for One to Six Additional Months at End of Agreement. County shall also have the option to extend the term of this Agreement, in one or more increments, for a total of no less than one (1) and no more than six (6) calendar months (“Incremental Options”). The County may exercise each Incremental Option by providing written notice to Contractor no fewer than fifteen (15) calendar days prior to expiration of this Agreement. The rates in effect at the time an Incremental Option is exercised shall apply during the term of the Incremental Option.

5. Standard of Performance. Contractor shall, in good and workmanlike manner and in accordance with the highest professional standards, at its own cost and expense, furnish all of the labor, technical, administrative, professional and all other personnel, all supplies and materials, equipment, printing, transportation, training, facilities, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by County, necessary or proper to perform and complete the work and provide the services required of Contractor by this Agreement.

6. Payment. Pursuant to Exhibit C, and other applicable provisions of this Agreement, County agrees to pay Contractor a sum not to exceed [# write out amount] ($######) (“Maximum Agreement Amount”). Furthermore, compensation for the Initial Term and any Option Periods shall not exceed the amounts shown for the Initial Term or that Option Period shown in Exhibit C.

Payment terms are, unless otherwise specified by County, thirty (30) days from the later of: (i) performance of work under the Agreement entitling Contractor to payment, or (ii) County receipt of a correct and substantiated invoice. Payment shall be deemed to have been made on the date that County submits electronic payment or mails a warrant or check.

7. Sales and Use Tax. On invoices, Contractor shall show any sales or use tax as separate items, giving permit number authorizing collection of use tax. Contractor shall deduct any cash discount before computing sales or use Tax.

8. Contracting Officer. The Director of the Department of Purchasing and Contracting or designated Department of Purchasing and

Contracting official is the contracting officer for this Agreement (“Contracting Officer”).

9. Notices. Notice to either party shall be in writing and personally delivered; sent by certified mail, postage prepaid, return receipt requested; or emailed to the County’s or Contractor’s representative designated below (or such party’s authorized representative).

Any such notice shall be deemed received by the party (or such party’s authorized representative) on the earliest of the date of personal delivery, three (3) business days after deposit in the U.S. Mail, or upon sending of an email from which an acknowledgement of receipt has been received other than an out of office, unavailable, or undeliverable reply.

FOR COUNTY: FOR CONTRACTOR:

#Name and Title #Address

#Name and Title #Address

#Phone and email

Above contact is designated as the Contracting Officer’s Representative for this Agreement (“COR”).

#Phone and email

10. Compliance with Laws. Contractor shall at all times perform its obligations hereunder in compliance with all applicable federal, State, and local laws, rules, and regulations, current and hereinafter enacted, including facility and professional licensing and/or certification laws, and keep in effect any and all licenses, permits, notices and certificates as are required. Contractor shall further comply with all laws applicable to wages and hours of employment, occupational safety, and to fire safety, health and sanitation.

11. County Policies and Requirements. Without limiting section 10 above, Contractor shall specifically comply with the following, as applicable:

a. Board of Supervisors Policy A-79, Interlocking Directorates

b. Board of Supervisors Policy A-120, Zero Tolerance for Fraudulent Conduct in County Services

c. Board of Supervisors Policy B-67, Environmentally Preferable Procurement

d. Board of Supervisors Policy C-25, County of San Diego Drug and Alcohol Use Policy

e. Section 32.801, et seq. of the San Diego County Code of Regulatory Ordinances, Prohibitions of AIDS Discrimination

f. Article IIIk (Section 84, et seq.) of the San Diego County Administrative Code, Affirmative Action Program for Vendors

g. Section 21.2701, et seq. of the San Diego County Code of Regulatory Ordinances, San Diego County Fair Chance Ordinance

12. Contractor Adherence to Sections 965 through 971 of the San Diego County Code of Administrative Ordinances. Contractor shall specifically comply with the following requirements, as applicable:

12.1. Definitions.

i. For purposes of this Section, all capitalized terms shall have the meaning assigned to such terms in Section 966 of the San Diego County Code of Administrative Ordinances.

12.2. County Confidential Information.

i. Confidentiality. Contractor agrees to maintain data relating to any Protected Personal Activity and/or Protected Personal

Characteristics (“County Confidential Information”) received or obtained pursuant to the obligations under this Contract, if any, confidential, and shall not share and/or transmit such information to any third party including, without limitation, any governmental agency, unless required to do so pursuant to federal, state, or local law or as necessary to perform the obligations of Contractor pursuant to this Contract. Contractor agrees to include these requirements in any subcontract related to the performance of this Contract. The obligation to maintain County Confidential Information confidential and private shall survive the expiration or earlier termination of this Contract.

ii. Notice Requirement for Interactions with Federal Law Enforcement, Out-of-State Law Enforcement, or Private Parties Acting Under Color of Law Enforcement Authority.

12.3. Due Process and Safety in County Facilities.

i. Prohibition on Access for Federal Law Enforcement, Out-of-State Law Enforcement, and Private Parties Acting Under

Color of Law Enforcement Authority. Contractor shall not provide access to any Non-Public Area of a County Facility, or facility where Contractor provides services to the public on behalf of the County, to any Federal Law Enforcement Agency Personnel, Out-of-State Law Enforcement Personnel, or a Private Party Acting Under the Color of Law Enforcement Authority for the purpose of carrying out Law Enforcement Activities where the alleged criminal activity is a Protected Personal Characteristic and/or a Protected Personal Activity (“Facility Access”), except as expressly permitted pursuant to Section 967 of the San Diego County Code of Administrative Ordinances.

ii. Notice of Facility Access. Contractor shall provide the COR with notice within two (2) hours of any Facility Access, as defined in the preceding section.

13. Use of Artificial Intelligence. Contractor shall comply with Board Policy A-140, Artificial Intelligence Board Policy. Without limiting the foregoing, Contractor shall disclose any artificial intelligence (AI) functionality (as defined in Board Policy) embedded in products or services provided under this Agreement and ensure that all AI systems are used in accordance with County standards for security, privacy, and ethical practices. Contractor shall implement human oversight for any AI-generated outputs to be used in the County’s official capacity and maintain transparency by clearly attributing AI-generated content.

Contractor shall support the retrieval and export of prompts, outputs, and training details upon County request. Contractor shall not use AI systems for prohibited purposes, including fully automated decisions without meaningful human oversight, covert tracking, social scoring, or behavioral manipulation. The County reserves the right to inspect AI system usage and require modifications or cessation of use if compliance risks are identified. Any changes to AI functionality or features during the term of this Agreement shall be in compliance with this clause and be reported in writing to the Contracting Officer’s Representative prior to implementation.

14. Subcontractor Reporting. Contractor shall provide periodic reports to the County of amounts paid under this Agreement to subcontractors and whether each subcontractor qualifies as a Small-Local Business as defined in Board Policy B-53. Such reports shall be submitted to the COR using the “Subcontractor Data Collection Form (PC613)” located at https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC613_dpc_Subcontractor_Data.xlsx or as otherwise directed by County. Reports shall be aligned with the County’s Fiscal Year, with a mid-year report of data through December 31 submitted by February 15, and a full Fiscal Year report submitted by July 15.

15. Small-Local Business Preference. If this Agreement resulted from a solicitation where Contractor claimed Small-Local Business status in its response per section 405 of the San Diego County Administrative Code, Contractor shall perform a commercially useful function (as that term is defined in Board Policy B-53 Small-Local Business Policy) throughout the term of this Agreement.

16. Small-Local Business Subcontractor Participation. If this Agreement resulted from a solicitation containing Small-Local Business

Subcontractor Participation Requirements as set forth in Board Policy B-53, such requirements and Contractor’s submitted forms are incorporated herein by reference to the extent not included as an exhibit to this Agreement. Contractor shall make all commercially reasonable efforts to comply with all such requirements, including meeting the Percent of Utilization on Contractor’s Small-Local Subcontractor Utilization Plan. Contractor shall maintain a rate of Small-Local Business utilization throughout the term of this Agreement that is reasonably in alignment with the progress of the Agreement (e.g., term, utilization, deliverables). Contractor shall provide to County, upon request, documentation sufficient to verify Contractor’s compliance with such requirements.

As this contract is an indefinite delivery/indefinite quantity contract, Small-Local Business Subcontractor Participation Requirements as set forth in Board Policy B-53 apply at the time of task order issuance, based on the value of an individual task order. The Small-Local Business Subcontractor Utilization Plan form to be completed for applicable task orders may be found at https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC611_dpc_SLB_Sub_Utilization.pdf. For each task order for services exceeding $1 million in annual value, Contractor may only proceed with the work where Contractor has submitted and County has approved a Small-Local Business Utilization Plan demonstrating that Contractor: (i) will either meet or exceed a 3% Small-Local Business Subcontractor Participation Requirement or show a good faith effort to do so, or (ii) is exempt from the Small-Local Business Subcontractor Participation Requirements.

If in County’s determination, Contractor is not in compliance with all Small-Local Business Subcontractor Participation Requirements, County may take corrective action, which may include (i) requiring Contractor to submit a corrective action plan acceptable to County detailing actions the Contractor will take to fulfill its requirements and/or (ii) withholding of payments to Contractor equivalent to the amount of the underutilization. Such corrective actions shall be in addition to any other remedies the County may have under this Agreement or at law or equity.

17. Political Activities Prohibited. None of the funds, provided directly or indirectly, under this Agreement shall be used for any political activities or to further the election or defeat of any candidate for public office. Contractor shall not utilize or allow its name to be utilized in any endorsement of any candidate for elected office. Neither this Agreement nor any funds provided hereunder shall be utilized in support of any partisan political activities, or activities for or against the election of a candidate for an elected office.

18. Lobbying. Contractor agrees to comply with the lobbying ordinances of the County (including sections 23.101, et seq. of the

County Code of Regulatory Ordinances) and assure that its subcontractors’ employees, volunteers, officers, agents, consultants, and subcontractors (“Workforce”) complies before any appearance before the County Board of Supervisors. Except as required by this Agreement, none of the funds provided under this Agreement shall be used for publicity or propaganda purposes designed to support or defeat any legislation pending before State and federal legislatures, the Board of Supervisors of the County, or before any other local governmental entity. This provision shall not preclude Contractor from seeking necessary permits, licenses and the like necessary for it to comply with the terms of this Agreement.

19. Americans With Disabilities Act (ADA) 1990. Contractor shall not discriminate against qualified people with disabilities in employment, public services, transportation, public accommodations and telecommunications services in compliance with the Americans with Disabilities Act (ADA), the California Fair Employment and Housing Act (FEHA), and California Administrative Code Title 24.

19.1. Without limiting the foregoing paragraph, Contractor shall ensure that any public-facing software, website, mobile application, or web content related to County services, programs, or actions meets all requirements under federal and California law for accessibility to persons with disabilities. Contractor shall ensure that any such software, website, mobile application, or component thereof meets the WCAG 2.1, level AA accessibility standards, unless a higher standard of accessibility is required by federal or California law. Contractor must notify the County of significant updates affecting accessibility.

20. Religious Activity Prohibited. There shall be no religious worship, instructions, or proselytization as part of or in connection with the performance of this Agreement.

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC613_dpc_Subcontractor_Data.xlsx…