Section L.16.a - Volume IIA.docx

a. VOLUME IIA - Business Proposal Cost Template Instructions The business proposal cost spreadsheets must be readable.

The Offeror shall use the business proposal templates and instructions (Attachments J.9 through J.16) for all business proposal spreadsheet submissions. The business proposal spreadsheet templates indicate the levels of proposed costs that are to be provided to the extent that an Offeror’s accounting system is able to capture cost data for that particular section. Attachments J.11, J.12, J.13, J.14, and J.15 (CLINs 0002-0006) are submitted at the SLIN level only. The CMS reserves the right to ask for additional drill down, if necessary, during the evaluation.

The business proposal spreadsheets shall be submitted for each CLIN, including options. The business proposal spreadsheets shall also be provided on CD-ROM (seven 7 copies).

The Offeror shall use the business proposal spreadsheets for all pricing and include the following:

1. Labor for Prime and Subcontractors: Offeror shall provide labor rates for all labor categories that are expected to be used in the performance of the MAC contract. Such labor rates shall be projected for the base period and all option periods.

2. All travel costs proposed shall be reimbursed on a cost reimbursement basis in accordance with the Federal Travel Regulation (FTR). Offerors are required to submit a breakdown of proposed travel expenses consisting of the following: “From” and “To” cities, number, types and purpose of trips, number of travelers, duration of trip for each destination, mileage, per diem, air fare, and miscellaneous expenses. Offeror shall complete the Travel tab found in the Cost Templates for each CLIN of the contract. Other Direct Costs (ODCs): These include materials, equipment, etc. The Offeror shall consolidate ODCs into one line item. However, a separate schedule should be provided to breakdown ODCs. The schedule shall provide a detailed itemization of each ODC.

3. Subcontracts: All proposed subcontractors shall submit complete business proposal spreadsheets in the same format as the Offeror’s business proposal spreadsheets. Subcontractors may submit business proposal spreadsheets showing the breakdown of costs to CMS in a separately sealed package.

Additionally, please submit all applicable items required under L.16.b., Volume IIB, Written Business Proposal Narrative Instructions. For instance, Tabs A, B, C, D, E, F, F.1, F.2, F. 3, H, I, J, K, L should be included.

4. Indirect Rates: The Offeror shall provide the indirect rates as applicable along with the relative percentages on the business proposal spreadsheets.

5. Fee: The Offeror shall provide each fee separately on the business proposal spreadsheets.

6. Summary Rollup of All Costs: In addition to the individual contract line item summaries the Offeror shall include a summary sheet inclusive of all costs.

7. Basis of Estimate (CD Only): To provide CMS with an understanding of the Offeror's basis of estimate, the Offeror shall complete Attachment J.7, Basis of Estimate for the Base Period and Option Period One. The detailed instructions for this template are included in Attachment J.7. The Offeror shall complete and submit Attachment J.7 in excel format (2003 or 2007 version).

SPECIAL NOTE: Upon award, attachments J.11, J.12, J.13, J.14 and J.15 are required to be submitted in their entirety (i.e., all Work Breakdown Structure levels) into CMS ART.