RFP25-008_OnAirportRentalCarRFP_Final.pdf

RFB 25-008 On-Airport Rental Car Concession 1

IDAHO FALLS REGIONAL AIRPORT

CITY OF IDAHO FALLS

REQUEST FOR PROPOSALS

#25-008

FOR

On-Airport Rental Car Concession

Lease

Tentative Schedule of Events RFP Issue Date September 25, 2025

Pre-Proposal Non-Mandatory Meeting October 14, 2025, at 2:00pm MST Questions and Comments Due October 17, 2025, by 5:00pm MST

Responses to Questions and Comments October 24, 2025, by 5:00pm MST Proposals Due October 30, 2025, by 12:00pm MST

INVITATION:

Request for Proposals for the City of Idaho Falls, Idaho Falls Regional Airport as described in “On- Airport Rental Car Concession” will be received electronically through the BidNet platform on or before 12:00pm Mountain Standard Time (MST) on Thursday, October 30, 2025.

(https://www.bidnetdirect.com//cityofidahofalls) Email, facsimile, or mailed bids will not be accepted. Bids received after the specified date and time will not be given further consideration.

https://www.bidnetdirect.com/cityofidahofalls

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Solicitation Documents, Clarification Requests, Inquiries, and Changes (Addenda). All solicitation documents may be viewed on the BidNet platform (https://www.bidnetdirect.com/cityofidahofalls). You can also link to the BidNet platform by going to https://www.idahofallsidaho.gov/Bids.aspx or navigate to the City of Idaho Falls website at www.idahofallsidaho.gov, click on the Business Tab, then select Services > Bid Opportunities and proceed to the BidNet platform through the applicable BID posting.

A pre-proposal meeting will be held virtually and in-person on October 14, 2025 at 2:00pm MST.

Those wishing to attend in person may do so in the Airport Conference Room located at 2140 N Skyline Drive, Idaho Falls, ID, 83402. The conference room is in the Airport Administration offices located between the ticket counters and security. Parking is available in the hourly parking lot and will be validated. For those wishing to attend virtually, the Microsoft Teams information is:

https://teams.microsoft.com/meet/2325042889427?p=zhdrd2bCFwHwdmilSP

Questions and clarification requests will be accepted until 5:00 PM MST on October 17, 2025. All questions shall be submitted through the BidNet platform.

Responses to questions and clarification requests will be posted through BidNet no later than 5:00 PM MST on October 24, 2025. Respondents are responsible for checking BidNet for the issuance of any addenda prior to submitting a proposal. The City reserves the right to issue additional addenda at any time if, in its sole discretion, as needed. No questions will be accepted by telephone. Questions or comments directed by a respondent by any other means than through BidNet are inappropriate and such activity may result in that proposal being deemed non-responsive.

Bids will be opened on October 30, 2025, at 2:00pm MST. The bid opening will be available to all proposers but will only be held virtually. Individuals identified as the contact person for each respondent will be invited to the bid opening.

GENERAL INFORMATION

IDAHO FALLS REGIONAL AIRPORT

The Idaho Falls Regional Airport (the “Airport”), a commercial service airport owned and operated by the City of Idaho Falls (the “City”), functions as a department of the City under the direction of the Airport Director who reports directly to the Mayor and City Council. The Airport provides nonstop service to multiple destinations through five major airlines: Delta, United, Allegiant, American, and Alaska. As a key transportation hub for Eastern Idaho, it supports both business and leisure travel and maintains a strong general aviation presence. The Airport has experienced significant growth in recent years, ending the 2024 year with 312,251 enplanements and 306,663 deplanements, according to airport records (see Exhibit 1).

DESCRIPTION OF ON-AIRPORT RENTAL CAR CONCESSION

The rental car facilities at the Airport include four rental car counter spaces and four office/storage rooms in the terminal building (Exhibit 2); 116 ready/return parking spaces https://www.bidnetdirect.com/cityofidahofalls https://www.idahofallsidaho.gov/Bids.aspx http://www.idahofallsidaho.gov/

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(Exhibit 3); four Quick Turn-Around (“QTA”) facilities and associated queuing lanes (Exhibit 4);

and one shared overflow storage lot (Exhibit 5).

CONCESSION AGREEMENT

Each qualified car rental company (“Respondent”) who is selected will be required to enter into an Airport Rental Car Concession Agreement (“Agreement”). Please see Appendix E for the template agreement. All rights, privileges, and obligations related to any award must be carried out in accordance with the terms and conditions of the executed agreement.

The mandatory terms and requirements of the Agreement are not restated or summarized in this RFP. Each respondent is responsible for reviewing the sample agreement in Appendix E and fully understanding its terms before submitting a proposal.

The term of the Agreement will be three (3) years, commencing on February 1, 2026. The City reserves the right to, in its sole discretion, extend or modify the agreement at the end of the three-year period. If, during the term, any Concession becomes unable to meet the requirements of the Agreement, for any reason, the City may negotiate with a replacement operator on terms deemed favorable to the City; such terms shall be no more favorable than those offered to incumbent on-airport operators.

Rent and fees paid by the successful respondents are detailed in the Agreement and are subject to the respondent’s proposal. The successful respondents shall pay the Airport monthly as compensation for use of Airport facilities and other rights and privileges granted to it. A concessions fee and rent payment for in-terminal counter and office/storage space, ready/return stalls, QTA facilities, and use of the storage lot will be outlined in the Concession Agreement.

The Airport imposes a Customer Facility Charge (“CFC”) on rental car customers. Successful respondents will be required to collect this charge and remit it monthly, as required in the agreement. The airport reserves the right to adjust the CFC during the term of the agreement.

PROPOSAL

The City and the airport are seeking no more than four (4) successful proposals from Respondents interested in entering into an agreement to operate a rental car concession at the airport. The City encourages the availability of multiple rental car brands at the Airport to better service passengers and the community. As such, the City will allow a single Parent Company to operate up to three (3) rental car Brands within each counter space.

“Parent Company” is defined as the legal entity that operates a Brand. A Parent Company may share the common ownership of multiple Brands.

“Brand” is the name of the rental car company as commonly presented to and identified by the public.

“Brand Family” means a collection of brands under the common ownership of a single Parent Company.

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Respondents must identify the Brands to be operated under their Concession Agreement as part of their Proposal.

In submitting a proposal, respondents shall be responsible for all costs, including any travel incurred in the preparation of said proposal. Respondent agrees not to seek reimbursement for any costs associated with the preparation of a proposal from the City, regardless of whether respondent is selected.

FORMAT OF BID PROPOSALS

Respondents are required to upload their proposal documents to the BidNet platform in the following order by section:

1. Section 1 – Cover Letter

a. Identify Parent Company, including corporate structure, mailing address, and officer with signature authority for the corporation.

b. Identify Brand, or Brand family, proposing to operate as part of the concession

2. Section 2 – Bid Proposal

a. Include the form in Appendix A – Bid Proposal

3. Section 3 – Respondent Qualification Form

a. Include Appendix B – Respondent Qualification form and all the required documents or information contained within this appendix.

4. Section 4 – Affidavit of Non-Collusion

a. Include Appendix C – Affidavit of Non-Collusion

5. Section 5 – Performance Bond

a. Include Appendix D – Performance Bond

MINIMUM QUALIFICATIONS

Respondents shall demonstrate they have the necessary experience and resources to fulfill the terms of the Agreement and sustain the business operation throughout the term of the Agreement.

Respondents shall meet at least the following Minimum Qualifications:

1. Operation of a rental car business at least three years within the past five years by the respondent or by a fifty percent (50%) or greater partner or owner of the respondent.

2. A demonstrated net worth sufficient to sustain the business operations required to be performed and maintained pursuant to the Agreement requirements. Respondents who are also incumbent providers are exempt from this requirement.

3. A rental car fleet of no less than 50 late model vehicles (or ability to obtain upon award) to meet the needs of the traveling public at the Airport.

4. A corporate reservations system.

5. A demonstrated ability to do business in Idaho.

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PARTICIPATION BY AIRPORT CONCESSION DISADVANTAGED BUSINESS ENTERPRISE

(ACDBE) BUSINESSES

In accordance with the regulations of the U.S. Department of Transportation, 49 CFR Part 23 and Part 26, the City of Idaho Falls has implemented an ACDBE program under which qualified firms may have the opportunity to operate an airport business. An ACDBE goal for fiscal years 2023-2025 has been established and approved for nine-tenths of one percent (0.9%) and determined to be accomplished on a zero percent (0.0%) Race Conscious and nine-tenths of one percent (0.9%) Race Neutral basis. The proposed fiscal year 2026-2028 ACDBE goal is two percent (2.0%), to be accomplished through zero percent (0%) Race Conscious and two percent (2.0%) Race Neutral, as measured by total estimated annual gross receipts, has been established for the Agreement. Fiscal year 2026-2028 ACDBE goals are anticipated to be approved during the RFP process or prior to the effective date of any new agreement. The ACDBE percentage goal may be subject to change during the term of this Agreement.

A successful respondent shall agree to make a good faith effort to ensure that business concerns owned and controlled by socially and economically disadvantaged individuals as defined in 49 CFR Part 23, as amended, participate in the activity, service or facility provided by a concessionaire during the entire term of its agreement by means of a joint venture, partnership, franchise, or any other legal arrangement that results in a bona fide ownership and control of the activity.

If a selected respondent is unable to achieve this goal under joint venture, partnership, franchise or similar legal arrangement, the respondent shall seek to obtain the required ACDBE participation by other means, such as the purchase of goods, services, supplies and/or products from certified ACDBE vendors. In the event that a selected respondent for this solicitation qualifies as a certified ACDBE, the agreement goal shall be deemed to have been met. There are no requirements to make any submittal of anticipated ACDBE performance with this proposal, but respondents must include a statement affirming that if awarded a contract they will comply with all Federal Nondiscrimination Acts and Authorities and selected respondents will be required to report annually on ACDBE participation.

UNACCEPTABLE PROPOSALS

Proposals containing any alteration, addition, omission, condition, limitation, or irregularity of any kind, may be rejected by the City as non-responsive or irregular. The City reserves the right to reject any or all proposals at any time, with or without cause, and to waive any irregularities, technicalities, or informalities in any proposal. The City may disqualify any respondent if evidence of collusion with another respondent or other respondents is found, or if the respondent has attempted to exert influence upon any member of the City, staff, officer, representative, or member of an evaluation committee.

OPENING OF PROPOSALS

Proposals will be made available to Airport staff at 2:00PM MST on October 30th, 2025, in the Airport Conference Room located at 2140 N Skyline Drive, Idaho Falls, Idaho, 83402.

Respondents may attend virtually or in person. All registered parties will receive a calendar invitation for the Opening of Proposals. Any proposals received after this time will be deemed non-responsive and will not be considered. The opening of proposals does not constitute

RFB 25-008 On-Airport Rental Car Concession 6 acceptance of any proposal submitted by a respondent or a determination that the proposal is qualified or responsive. Upon opening, each bid amount will be read aloud (Appendix A). All other documents will not be read aloud, and their contents will remain confidential to the extent permitted by law, but such documents may be subject to disclosure to the extent required by Idaho’s Public Records Act. An Agreement and space allocation will be awarded by the City only after reviewing all documentation submitted for responsiveness with this RFP document and the requirements contained within the Agreement.

BASIS OF AWARD

Subject to the conditions and reserved rights set forth within this RFP, respondent’s proposals shall be awarded based on the following process with the expectation to award four Agreements for on-airport car rental operations. Respondent’s will be reviewed by the following tiers, with each tier acting as an approval step moving on to the next tier. The final tier resulting in no more than four qualified respondents.

The City reserves the right to investigate the financial capability, reputation, integrity, business acumen, experience, and performance history of each respondent, including principals, members, and joint venturers, and to reject any or all proposals that do not meet the minimum qualifications.

The City reserves the right to reject any or all proposals, reject proposals from unqualified respondents, or accept any proposal deemed most advantageous to the City.

If fewer than four qualified respondents are selected, the City may, at its discretion, reallocate office and counter space, ready/return stall blocks, QTA facilities, and overflow storage as outlined in the exhibits to this RFP. The City may also negotiate an agreement with other rental car companies for the use of available on-airport rental car concessions, under terms and conditions that, taken as a whole, are no more favorable than those granted to current on-airport operators.

To determine the order of successful respondents, the following process shall be employed.

Tier 1 (Pass or Fail) Respondent’s proposals will be reviewed on pass or fail criteria, initially. This review will answer the following questions:

1. Has the respondent operated a car rental business for a total of at least three years out of the past five years?

YES – or – NO

2. Does the agency demonstrate an ongoing business operation with a net-worth sufficient to sustain the business operations required to be performed and maintained pursuant to the sample agreement requirements?

3. Has the respondent demonstrated ownership of late model cars sufficient to meet the needs of the traveling public at the Airport, or the ability to obtain one?

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4. Does the respondent demonstrate the possession of a corporate reservation system?

5. Is the respondent authorized to do business in the State of Idaho? YES - or - NO

Tier 2 (Quantitative Ranking) Utilizing the included bid form, Tier 2 of the evaluation will be a quantitative calculation of the information provided. The calculation will be calculated as follows:

Terminal Office and Counter Rent – Respondents shall indicate the rental rate for office space and counter space. The rate shall be submitted as a dollar value per square foot per year for each year of the contract. The submitted value will be multiplied by the square footage of the office and counter space of Area 2 of Exhibit 2 – Office and Counter Space. The result of this equation shall be the dollar value of respondents’ bid for this area of the quantitative ranking.

Minimum bid: the minimum bid amount shall be $29.46 per square foot per year.

Ready/Return Stall Rent – Respondents shall indicate the rental rate for each ready/return stall. The submitted rate shall be as a dollar value per stall per year for each year of the contract. The submitted value will be multiplied by the number of stalls in Block B of Exhibit 3

– Ready/Return Stall Blocks. The result of this equation shall be the dollar value of respondents’ bid for this area of the quantitative ranking.

Minimum bid: the minimum bid amount shall be $960.00 per stall per year.

QTA Facility – Respondents shall indicate the rental rate for the area associated with a QTA facility. The rate shall be submitted as a dollar value per square foot per year of the contract.

The submitted value will be multiplied by the total square footage contained in Area 2 indicated in Exhibit 4 – QTA Facilities. The result of this equation shall be the dollar value of respondent’s bid for this area of the quantitative ranking.

Minimum bid: the minimum bid amount shall be $0.48 per square foot per year.

Skyline Drive Shared Storage – Respondents shall indicate the rental rate for the area associated with the shared storage on Skyline Drive. The rate shall be submitted as a dollar value per square foot per year of the contract. The respondents’ submitted value will be multiplied by one-fourth of the total square footage contained indicated in Exhibit 5 – Skyline Drive Shared Storage, which is 24,093 square feet. The result of this equation shall be the dollar value of respondent’s bid for this area of the quantitative ranking. Special note:

Respondents wishing not to utilize the shared storage area on Skyline drive may omit a bid for this space by indicating $0.00 or N/A. However, this will reduce the overall total of the respondent’s bid.

Minimum bid: the minimum bid amount shall be $0.42 per square foot per year.

Quantitative Ranking of Respondent Proposals Respondents’ bid forms shall be totaled. The highest total shall be ranked first, the next highest ranked second, and so on.

Tier 3 (Reference Check or Interview)

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In the unlikely event of a tie between proposals under Tier 2, Tier 3 will employee a review of references and/or interviews with respondents. Scoring interviews and reference checks shall be determined at the sole and absolute discretion of the City.

Tier 4 (Timely Receipt of Signed Agreement) Failure by any respondent to return a signed agreement to City for approval within 30 days of a final agreement being provided shall deem respondent non-responsive to the RFP process and the next ranked respondent shall be offered an agreement to operate at the Airport.

AWARD OF SPACE

The award of space shall be conducted via a hybrid meeting after the opening of bids.

Respondents may attend virtually or in person. The date is to be determined as the City does not know how much time it will take to review respondents’ proposals. The airport will notify all selected respondents of the date, time, and location of the space selection meeting. All criteria and information on the space to be selected shall be provided at least 48 hours in advance of the meeting.

The Airport shall award space by each of the following bid areas independently and separately, as follows:

1) Office and Terminal counter space will be awarded to the first ranked respondent, followed by the second, and so on.

2) Ready/Return Stall space will be awarded to the first ranked respondent, followed by the second, and so on.

3) QTA Facility space will be awarded to incumbent car rental concession companies by their existing facility in use, first. This is in accordance with provisions contained in the current, expiring, agreements. Incumbent respondents will be asked if they wish to retain existing facilities. After determining incumbent respondents’ desires, QTA facilities will be awarded to the first ranked respondent, followed by the second, and so on. At no time does a new entrant or top ranked respondent have the right to a QTA facility that is currently under an agreement to an incumbent respondent until that incumbent respondent opts out of its existing QTA facility.

a. The current allocation of QTA facility space is as follows:

i. QTA Facility 1 – Overland West, Inc., operating as Hertz

ii. QTA Facility 2 – Avis Budget Car Rental, LLC, operating as Avis and Budget

iii. QTA Facility 3 - Enterprise Rent-A-Car Company of Utah, LLC, operating as

Alamo and National.

iv. QTA Facility 4 – Enterprise Rent-A-Car Company of Utah, LLC, operating as

Enterprise

In the event that Enterprise Rent-A-Car Company of Utah, LLC, submits a single bid, or submits only one top four bid, this company shall elect to proceed forward with only one facility.

4) Skyline Drive Shared Storage space shall be awarded based on the total area divided by the total number of successful respondents who submitted a bid for utilization of the space. The first ranked firm shall select storage space first, followed by the second, and so on.

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Respondents shall pay the rates indicated on each of its bid forms for the space that is selected by that respondent. Said rates and amounts shall be indicated in any final agreement offered to successful respondents.

RESERVATION OF RIGHTS BY IDAHO FALLS

This RFP does not obligate the City to enter into an agreement or to bear any costs incurred in preparing and submitting a proposal or participating in subsequent presentations or negotiations. The City reserves the right to:

• Waive any minor defect or informality in any response or response procedure.

• Reject any or all submissions.

• Reissue the RFP.

• Invite additional respondents to participate.

• Request additional information and data from any or all respondents.

• Extend the submission deadline.

• Modify, supplement, or cancel this RFP with or without issuing a new one.

• Disqualify any respondent who fails to provide the requested information or provides misleading information.

• Disqualify any respondent with a real or apparent conflict of interest.

By submitting a proposal, respondents agree that any finding by the City regarding disputes related to this solicitation will be final and conclusive, except as provided herein.

WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn at any time prior to the deadline for submission. No respondent may withdraw its proposal for a period of ninety (90) days after the Proposal Due Date.

OBLIGATION OF SUCCESSFUL RESPONDENTS

Each successful respondent shall, within 30 days after written notice from the City, enter into an agreement with the City. Each successful respondent shall also furnish the City a performance bond or other acceptable third-party security as specified in the agreement. Successful respondents may request the use of their standard Performance Bond by providing such form to the City for review and approval at least seven (7) days prior to the due date of the executed Agreement. The principal amount of the performance bond (or other acceptable third-party security) shall be at least $100,000. If respondents desire to utilize security other than through a performance bond issued by a company authorized to transact business in Idaho, and having an AM Best rating of A- or better, respondents are advised to seek City approval of such company as early as possible prior to execution of an agreement. Acceptance of such alternative security is within the discretion of the City.

The selected respondents will be required to provide all labor, supervision, materials, supplies, transportation, equipment, and services necessary to assume overall responsibility for the coordination and administration of an Agreement.

In addition to the performance bond, selected respondents, before executing the Agreement, are

RFB 25-008 On-Airport Rental Car Concession 10 required to provide proof of as outlined in the agreement.

NON-COLLUSION

Each respondent must submit with its proposal a completed Affidavit of Non-Collusion. Each affidavit must be signed and sworn to by an authorized representative of the respondent.

CONFLICT OF INTEREST

By submitting a proposal, the respondent agrees to ensure that, at the time of contracting, there will be no conflicts of interest, direct or indirect, that could affect their performance under the agreement. Furthermore, the respondent shall ensure that no employee or subcontractor with such conflicts will be employed in the performance of the agreement.

EEO REQUIREMENTS

By submitting a proposal, the respondent agrees not to discriminate against any worker, employee, applicant, subcontractor, or member of the public based on race, color, gender, age, national origin, disability, or any other unlawful basis. The respondent further agrees to comply with all applicable Federal, State, and local equal employment opportunity requirements.

FINANCIAL REQUIREMENTS

Before negotiating an agreement, the selected respondent may be required to demonstrate net worth sufficient to sustain the business operations required to be performed and maintained pursuant to the agreement. The City reserves the right to request audited financial information from the previous year to support the respondents’ financial position.

PROPRIETARY MATERIAL

The City assumes no liability for the disclosure of proprietary material submitted by respondents. All proposal submissions will be considered public documents under applicable state law, except where protected by law.

ANTI-BOYCOTT AGAINST ISRAEL ACT

Pursuant to Idaho Code section § 67-2346, if payments under this contract exceed one hundred thousand dollars ($100,000) and respondent employs ten (10) or more persons, a successful respondent will be required to certify that it is not currently engaged in and will not for the duration of this contract engage in, a boycott of goods or services from Israel or territories under its control.

The terms in this Paragraph that are defined in Idaho Code section 67-2346 shall have the meaning defined therein.

ANTI-BOYCOTT OF CERTAIN SECTORS

Pursuant to Idaho Code § 67-2347A, if payments under this contract exceed one hundred thousand dollars ($100,000) and a successful respondent employs ten (10) or more persons, a successful respondent will be required to certify that it is not currently engaged in and will not for the duration of the contract engage in a boycott of any individual or company because the individual or company engages in or supports either (1) the exploration, production, utilization, transportation, sale, or manufacture of fossil fuel-based energy, timber, minerals, hydroelectric power, nuclear energy, or agriculture; or (2) the manufacture, distribution, sale, or use of firearms, as defined in Idaho Code § 18-3302(2)(d). The terms in this Paragraph that are defined

RFB 25-008 On-Airport Rental Car Concession 11 in Idaho Code § 67-2347A shall have the meaning defined therein.

CERTIFICATION OF NO CHINESE OWNERSHIP

Pursuant to Idaho Code § 67-2359, a successful respondent will be required to certify that it is not currently owned or operated by the government of the People’s Republic of China and will not, for the duration of this Project, be owned or operated by the government of the People’s Republic of China.

FACILITIES

Space to be provided by the City will be basic space in an “as is” condition. The City shall have no responsibility to improve or repair any Brand or Brand Family specific space including parking, storage, QTA Facility Bay and Terminal Space, or to remove the property of a predecessor operator. Space that is joint use, such as lobby space in the terminal in front of the car rental counter space and the ready/return lot will be maintained by the Airport. The storage lot on Skyline Drive will be maintained by all successful respondents including but not limited to snow removal. Any snow removal provided by the City will be at the discretion of the Airport.

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EXHIBIT 1 – Idaho Falls Regional Airport Historical Information Contract Year 2024

Rental Car Gross Revenue Avis/ Alamo/

Month Hertz Budget National Enterprise Total February 2024 $ 129,680 $ 236,672 $ 200,604 $ 145,316 $ 712,272 March 2024 175,875 269,964 218,402 181,447 845,688 April 2024 155,225 282,183 198,649 157,962 794,019 May 2024 163,911 425,322 285,053 218,575 1,092,861 June 2024 221,801 609,161 332,911 321,630 1,485,503 July 2024 279,874 591,617 388,596 447,287 1,707,374 August 2024 280,744 520,508 442,025 408,004 1,651,281 September 2024 227,055 508,605 374,817 386,638 1,497,115 October 2024 169,039 432,726 294,226 301,407 1,197,398 November 2024 109,136 255,170 173,299 170,478 708,083 December 2024 134,577 238,726 223,728 208,122 805,153 January 2025 145,569 250,406 236,922 193,006 825,903

Totals $ 2,192,486 $ 4,621,060 $ 3,369,232 $ 3,139,872 $ 13,322,650

Contract Year 2023

Rental Car Gross Revenue Avis/ Alamo/

Month Hertz Budget National Enterprise Total February 2023 $ 157,667 $ 216,755 $ 172,098 $ 160,900 $ 707,420 March 2023 213,125 255,556 189,787 166,368 824,836 April 2023 160,391 238,328 180,172 183,453 762,344 May 2023 197,392 347,593 198,589 193,249 936,823 June 2023 257,628 625,798 284,844 253,401 1,421,671 July 2023 286,476 757,893 326,242 285,277 1,655,888 August 2023 261,049 621,698 309,578 273,627 1,465,952 September 2023 231,451 508,751 260,625 279,274 1,280,101 October 2023 189,961 369,441 228,555 223,155 1,011,112 November 2023 120,267 232,381 169,240 155,671 677,559 December 2023 105,517 215,056 167,608 154,505 642,686 January 2024 131,996 215,455 188,617 168,091 704,159

Totals $ 2,312,920 $ 4,604,705 $ 2,675,955 $ 2,496,971 $ 12,090,551

Contract Year 2022

Rental Car Gross Revenue Avis/ Alamo/

Month Hertz Budget National Enterprise Total February 2022 $ 165,196 $ 196,479 $ 140,950 $ 150,940 $ 653,565 March 2022 188,520 242,710 150,080 149,557 730,867 April 2022 234,459 319,537 170,602 207,066 931,664 May 2022 415,530 780,586 380,272 341,609 1,917,997 June 2022 943,695 1,682,964 617,857 562,093 3,806,609 July 2022 507,955 1,092,653 445,700 345,747 2,392,055 August 2022 304,250 683,960 373,998 395,658 1,757,866 September 2022 303,966 598,597 302,696 376,437 1,581,696 October 2022 175,369 339,153 235,645 270,825 1,020,992 November 2022 128,678 203,429 148,674 146,001 626,782 December 2022 134,431 263,302 163,364 168,537 729,634 January 2023 144,772 241,737 173,615 192,494 752,618

Totals $ 3,646,821 $ 6,645,107 $ 3,303,453 $ 3,306,964 $ 16,902,345

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Contract Year 2024 Air Service

Passenger Passenger Passenger Month Enplanements Deplanements Total February 2024 19,466 19,300 38,766 March 2024 21,648 21,936 43,584 April 2024 22,281 22,342 44,623 May 2024 26,199 25,220 51,419 June 2024 28,505 29,332 57,837 July 2024 30,695 29,503 60,198 August 2024 29,143 28,387 57,530 September 2024 27,188 26,433 53,621 October 2024 27,096 25,942 53,038 November 2024 26,165 25,307 51,472 December 2024 28,633 28,214 56,847 January 2025 25,232 24,747 49,979

Totals 312,251 306,663 618,914

Contract Year 2023

Air Service Passenger Passenger Passenger

Month Enplanements Deplanements Total February 2023 17,579 17,512 35,091 March 2023 20,590 20,491 41,081 April 2023 20,978 21,182 42,160 May 2023 23,025 23,500 46,525 June 2023 26,287 27,071 53,358 July 2023 28,697 27,355 56,052 August 2023 23,978 23,696 47,674 September 2023 24,115 23,501 47,616 October 2023 24,207 23,473 47,680 November 2023 22,704 22,607 45,311 December 2023 23,359 23,148 46,507 January 2024 20,923 20,783 41,706

Totals 276,442 274,319 550,761

Contract Year 2022

Air Service Passenger Passenger Passenger

Month Enplanements Deplanements Total February 2022 17,243 17,423 34,666 March 2022 19,271 17,650 36,921 April 2022 25,900 25,764 51,664 May 2022 32,670 34,078 66,748 June 2022 42,471 43,334 85,805 July 2022 34,711 32,565 67,276 August 2022 30,159 29,301 59,460 September 2022 27,247 26,740 53,987 October 2022 24,556 24,544 49,100 November 2022 22,181 21,652 43,833 December 2022 22,377 22,135 44,512 January 2023 19,641 19,014 38,655

Totals 318,427 314,200 632,627

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EXHIBIT 2 – Office and Counter Space

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EXHIBIT 3 – Ready/Return Stall Blocks

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EXHIBIT 4 – QTA Facilities

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EXHIBIT 5 – Skyline Drive Shared Storage

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APPENDIX A – BID PROPOSAL

ON-AIRPORT RENTAL CAR CONCESSIONS

Submitted by:

(Name)

(Street)

(City) (State) (Zip Code)

Telephone: ( )

Email:

Brand or brands under which respondent will do business at the Airport:

1. The undersigned respondent hereby submits to the Idaho Falls Regional Airport this Bid Proposal for the right to manage and operate a non-exclusive on-airport rental car concession as described in the Rental Car Concession Agreement, including all terms, covenants, and conditions set forth therein, as well as the proposal specifications, solicitation of proposals, general information and instructions to respondents, any issued addendum, and the forms attached thereto as Appendices A – E.

2. The undersigned respondent agrees to manage and operate the non-exclusive on-airport rental car concession as set forth in the Concession Agreement and proposes to pay the Airport ten percent (10%) of Gross Revenues, as defined in the Rental Car Concession Agreement, per operational year, or a minimum annual fee, whichever is greater. In addition, the respondent proposes to pay rent for the facilities utilized in the amounts indicated for each year of the agreement.

Terminal Office and Counter Space (Per Square Foot Per Year) 1st Year Rent = _________________________ 2nd Year Rent = _________________________ 3rd Year Rent = _________________________

Ready/Return Stalls (Per Stall Per Year) 1st Year Rent = _________________________ 2nd Year Rent = _________________________ 3rd Year Rent = _________________________

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QTA Facility (Per Square Foot Per Year) 1st Year Rent = _________________________ 2nd Year Rent = _________________________ 3rd Year Rent = _________________________

Overflow Storage (Per Square Foot Per Year) 1st Year Rent = _________________________ 2nd Year Rent = _________________________ 3rd Year Rent = _________________________

Three-Year Total = ____________________________

3. As requested by this RFP, respondents are required to submit with this Bid Proposal, the following fully completed forms:

a. Qualification Form (if not incumbent);

b. Affidavit of Non-Collusion; and

c. Performance Bond.

4. The undersigned respondent understands that for purposes of award and selection order for terminal office and counter space, ready/return stall blocks, QTA facilities, and overflow storage sections, rankings will be determined based on the overall three-year total as applied within the

RFP.

5. It is further understood that the undersigned respondent is bound by this offer for a period of ninety (90) days following the Proposal Due Date.

6. By submission of this proposal, the respondent acknowledges that the Airport and its appropriate employees have the right to make any inquiry or investigation deemed appropriate to substantiate or supplement information contained in the Respondent Qualification Form, and the respondent authorizes a release to the Airport of any and all information sought in such inquiry or investigation.

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APPENDIX B – RESPONDENT QUALIFICATION FORM

1. Instructions:

Respondents must provide evidence that they are fully qualified and possess the necessary experience and resources to fulfill the requirements of the Concession Agreement.

To do so, each respondent must submit, with their Bid Proposal, the information requested in this questionnaire.

Failure to submit a fully completed Respondent Qualification Form will result in disqualification of both the Bid Proposal and the respondent. THE INFORMATION IN THIS

QUALIFICATION FORM WILL BE HELD CONFIDENTIAL, TO THE EXTENT PERMITTED BY LAW,

BUT MAY BE SUBJECT TO DISCLOSURE TO THE EXTENT REQUIRED BY IDAHO’S PUBLIC

RECORDS ACT.

Appendix B is waived in its entirety for incumbent operators. “Incumbent Operator” is defined as a legal entity submitting a proposal that currently holds an active Rental Car Concession Agreement with the Idaho Falls Regional Airport. The proposing entity must be the same legal entity that currently holds the signed Rental Car Concession Agreement at the Airport.

2. Financial and Experience Data:

The undersigned submitting this Bid Proposal on behalf of the respondent warrants that the individual, firm, partnership, or corporation submitting the Bid Proposal (1) has reviewed and understands this RFP, including Appendices A through E and any issued addenda; (2) is duly organized, fully qualified, and possesses the necessary facilities, experience, and financial resources to fulfill the requirements of the RFP and the Concession Agreement; and (3) affirms that the statements provided in this Respondent Qualification Form are true.

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3. Information to be Furnished:

a. Name and Organization:

Name of Respondent

Respondent intends to operate this concession as a:

Individual

Partnership

Corporation

LLC/LLP

Other Explain:_________________________

Principal Office Address

Representative

Telephone

If a Corporation or LLC:

When Incorporated

In What State

President/Manager

Treasurer

Secretary

If a Partnership:

Date of Organization

General or Limited Partnership

Agreement Recorded

County, State, and Date

Name and address of Each General Partner:

NAME ADDRESS

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b. Relevant Experience:

Give the name and locations of up to three places at which the respondent has operated a rental car business in the past five (5) years, together with the dates of operation:

i. Type of Operation

Name

Location

Dates

Vehicles*

ii. Type of Operation

Name

Location

Dates

Vehicles*

iii. Type of Operation

Name

Location

Dates

Vehicles*

* The average number of passenger vehicles available for rent at each location during the period specified (estimate)

Is respondent a franchise or licensee operation?

Yes ( ) No ( )

(Identify Franchisor or Licensor and Explain): __________________

Provide documentation showing that Franchisee or Licensee is able to operate the brand from the Franchisor or Licensor.

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State approximately the largest gross receipts the respondent has realized from the operation of any one of the above-mentioned businesses in any one of the past two years.

$_________________________________ Year ____________

Location__________________________

Have any leases for the operation of a concession privilege held by the respondent (or its licensees) ever been cancelled?

Yes ( ) No ( )

(If yes, give the name and location and an explanation of the circumstances.)

Has the respondent or its licensees ever won a bid for a rental car concession and failed to enter into a lease or concession agreement?

Yes ( ) No ( )

(If yes, give the name and location and an explanation of the circumstances.)

Please give the name and the background experience of respondent's full-time manager who will be assigned to the Idaho Falls Regional Airport:

The following is a detailed plan of respondent’s method to manage and operate a non-exclusive rental car concession at Idaho Falls Regional Airport. Discussion should include, but not be limited to, customer convenience services it will seek to provide, description of national reservation system, credit cards accepted, staffing patterns by shift, method of handling damaged vehicles and policy regarding theft and vandalism.

(Attach extra sheets, if necessary.)

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c. Financial Information:

A copy of respondent’s latest annual report, which includes a Balance Sheet, Income Statement, and a Statement of Cash Flows, must be submitted with this bid. If the respondent is a wholly or partially owned subsidiary, the annual report for the parent company will be acceptable.

Has the respondent ever had a bond or surety cancelled or forfeited?

Yes ( ) No ( ).

If yes, state name of bonding company, date, amount of bond and reason for such cancellation or forfeiture. (Use space below.)

Has the respondent been discharged in bankruptcy or filed a bankruptcy petition within the past seven years?

Yes ( ) No ( ).

If yes, state date, jurisdiction, amount of liabilities and assets and the circumstances leading to the action. (Use space below.)

List name and address of respondent’s independent Certified Public Accountant:

Name: ___________________________________________________

Address: _________________________________________________

Attach a statement from respondent’s officer or respondent’s independent Certified Public Accountant that he has read and understands the section of the Car Rental Concession Agreement covering the audit requirements and gross revenues.

List three (3) persons or firms with whom respondent has conducted financial transactions during the past three (3) years. The references named must have knowledge of respondent’s debt payment history. If firms are used, give the name of the department and/or person who may be contacted. At least one (1) reference must be a financial institution.

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REFERENCE NO. 1

Name: _____________________________________________

Firm: _____________________________________________

Title: _____________________________________________

Address:____________________________________________

Telephone __________________________________________

Nature and magnitude of purchase, sale, loan, business association, etc.:________________________________________________

REFERENCE NO. 2

Name: _____________________________________________

Firm: _____________________________________________

Title: _____________________________________________

Address:____________________________________________

Telephone:__________________________________________

Nature and magnitude of purchase, sale, loan, business association, etc.:________________________________________________

REFERENCE NO. 3

Name: _____________________________________________

Firm: _____________________________________________

Title: _____________________________________________

Address:____________________________________________

Telephone:__________________________________________

Nature and magnitude of purchase, sale, loan, business association, etc.:________________________________________________

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APPENDIX C – AFFIDAVIT OF NON-COLLUSION

STATE OF ____________________________ )

) ss.

COUNTY OF __________________________ )

The Affiant, __________________________, being first duly sworn deposes and states: that he is:

1. (Fill in only one)

a. The respondent is an individual doing business under the name of ___________________________________________________; or

b. The duly authorized representative of the respondent, a general partnership, or LLC doing business under the name of ____________________________________________________________; or

c. The duly authorized representative of the respondent, a corporation organized and existing under the laws of the State of ____________________ and doing business as ______________________________________________________; (the "Respondent");

2. That the Respondent is filing herewith a Bid Proposal to the Idaho Falls Regional Airport in conformity with the Instructions therefore;

3. Affiant further states that the Bid Proposal filed herewith is not made in the interest of or on behalf of any undisclosed persons, partnership, company, association, organization, or corporation ("Person" collectively hereinafter); that such proposal is not collusive or a sham;

that Respondent has not, directly or indirectly, induced or solicited any other respondent to put in a sham proposal, and has not directly or indirectly, colluded, conspired, or agreed with any respondent or anyone else to put in a sham proposal, or that anyone shall refrain from submitting a proposal;

4. That Respondent has not in any manner, directly or indirectly by agreement, communication;

or conference with any Person, sought to fix the proposed price of the Respondent or of any other respondent, or to fix any overhead, profit, or cost element of such proposed price or that of any other respondent, or to secure any advantage against the Airport or anyone interested in the Concession Agreement;

5. That all statements contained in such Bid Proposal and the Respondent Qualification Form are true;

6. That Respondent has not directly or indirectly, submitted their proposal or any breakdown thereof or the contents thereof, or divulged information or data relative thereto, or paid or agreed to pay, directly or indirectly, any money, or other valuable consideration for assistance or aid rendered or to be rendered in procuring or attempting to procure the Concession Agreement, to any Person or to any member or agent thereof; and has given no money or other valuable consideration to any Person or to any member or agent thereof; for aid or assistance

RFB 25-008 On-Airport Rental Car Concession 27 in securing a Concession or the Concession Agreement in the event the same is awarded to the Respondent.

7. The statements of this Affidavit are true based upon the personal knowledge and/or belief of the Affiant.

Further Affiant sayeth not.

As ________________________________________ of Respondent:_________________________________

Sworn before me and subscribed in my presence this _____ day of__________________, 2023.

Witness my hand and official seal.

My commission expires: ______________________________

[SEAL]

Notary Public

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APPENDIX D – PERFORMANCE BOND

KNOW BY THESE PRESENTS: That we _______________________, as Principal, and we ____________________________, as Surety, are jointly and severally held and bound unto the Idaho Falls Regional Airport and City of Idaho Falls in the sum of One Hundred Thousand Dollars $100,000 for payment of which we jointly and severally bind ourselves, our heirs, executors, administrators, successors, and assigns, firmly by these presents.

The condition of this bond is such that, whereas, on the _______ day of _____________________, 2025, ____________________________, Principal herein, will enter into a Rental Car Concession Agreement with the Idaho Falls Regional Airport, copies of which are annexed, and which Concession Agreement, together with all contract documents, are made a part hereof;

NOW, THEREFORE, if the Principal herein shall faithfully and truly observe and comply with the terms, conditions, and provisions of said Concession Agreement, in all respects, and shall well and truly perform all matters and things undertaken to be performed under said Concession Agreement and within the time prescribed therein, or as extended; and shall well and truly perform all the undertakings, covenants, terms, and conditions and agreements of any and all duly authorized modifications of said Concession Agreement that may hereafter be made, notice of which modifications to the Surety is hereby waived, then this obligation shall become null and void.

Otherwise, this obligation remains in full force and effect.

IN WITNESS WHEREOF, the parties, Principal and Surety herein have caused these presents to be signed and sealed this _______ day of ___________________________, 2025.

Principal By____________________________

Surety

By____________________________

NOTE: Proper notarization forms, Affidavit or Qualifications of Attorney-in-Fact, copy of Power of Attorney granted by surety and any other necessary forms must also be provided prior to execution.

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APPENDIX E – SAMPLE CONCESSION AGREEMENT

[ENTITY] CAR RENTAL CONCESSION AGREEMENT – September 2025

NON-EXCLUSIVE

RENTAL CAR CONCESSION AGREEMENT

THIS NON-EXCLUSIVE CAR RENTAL CONCESSION AGREEMENT (“Agreement”) is made and entered into this ___ day of ____________, 2025, by and between the City of Idaho Falls, Idaho, a municipal corporation of the State of Idaho (hereafter “CITY”), acting through its operating department the Idaho Falls Regional Airport, whose address is 308 Constitution Way, Idaho Falls, Idaho, and [Enter Car Rental Company Name] operating as [Enter Car Rental Brands] (hereafter “CONCESSIONAIRE”), a [State and business type] with its principal offices being located at [Enter Address].

WHEREAS, CITY owns, controls, operates, and maintains, an airport known as Idaho Falls Regional Airport (hereafter “AIRPORT”) and has the authority to grant rights and privileges with respect thereto; and

WHEREAS, in order to provide ground transportation to and from the AIRPORT, CITY desires and intends to enter into multiple non-exclusive rental car concession agreements to provide car rentals to the traveling public; and

WHEREAS, to effectuate such desire, CITY did hereby issue Request for Proposal 25-008: Non-Exclusive Rental Car Concessions for the Idaho Falls Regional Airport; and

WHEREAS, CONCESSIONAIRE submitted a proposal that was deemed responsive and qualified; and

WHEREAS, any previous agreement between CITY and CONCESSIONAIRE shall be superseded and no longer valid upon the signing of this Agreement, and

WHEREAS, CONCESSIONAIRE has been selected to conduct non-exclusive car rental operations at the AIRPORT.

NOW, THEREFORE, CITY and CONCESSIONAIRE do hereby, in consideration of the mutual covenants, conditions, and obligations contained herein, agree to as…