05-SOWPWSBaltimore MD.pdf

FEDERAL BUREAU OF PRISON’S

PERFORMANCE WORK STATEMENT

(RESIDENTIAL REENTRY CENTER)

OCTOBER 2006

i

List of Attachments

REQUEST FOR CONTRACT STAFF BACKGROUND INVESTIGATION . . . . . . A

INITIAL INTAKE FORM . . . . . . . . . . . . . . . . . . . . . B

CASE NOTES . . . . . . . . . . . . . . . . . . . . . . . . . . C

URINALYSIS PROCEDURES . . . . . . . . . . . . . . . . . . . . . D

PROHIBITED ACTS AND DISCIPLINARY SEVERITY SCALE . . . . . . . . E

TYPES OF RELEASES. . . . . .. . . . . . . . . . . . . . . . . F

EXPLANATION OF TERMS. . . . . . . . . . . . . . . . . . . . . G

FOOD GUIDE PYRAMID . . . . . . . . . . . . . . . . . . . . . . H

ii

LIST OF BOP FORMS

(provided by the CCM)

NAME OF FORM

ADMINISTRATIVE REMEDY FORMS

APPLICATION FOR VOLUNTEER SERVICE

AUTHORIZATION TO OPERATE A MOTOR VEHICLE

CENTER DISCIPLINE COMMITTEE (CDC) REPORT (RRC’S)

COMMUNITY-BASED PROGRAM AGREEMENT

DUTIES OF STAFF REPRESENTATIVES (RRC’S)

FURLOUGH APPLICATION - APPROVAL AND RECORD

FURLOUGH QUESTIONNAIRE - OUT OF SENTENCING DISTRICT

INCIDENT REPORT (RRC'S)

INMATE RIGHTS AT CENTER DISCIPLINE COMMITTEE HEARING

NOTICE OF CENTER DISCIPLINE COMMITTEE HEARING (RRC'S)

PASS REQUEST AND APPROVAL

QUESTIONNAIRE - SENTENCING DISTRICT

URINE SAMPLING PROGRAM (RRC'S)

WAIVER OF CCC DRUG TREATMENT REQUIREMENT

WAIVER OF APPEARANCE (RRC’S)

iii

LIST OF BOP PROGRAM STATEMENTS

(Referenced in the Performance Work Statement)

Program Statements

PS 5380.06 Cost of Incarceration Fee (COIF)

PS 1330.13 Administrative Remedy Program

PS 7570.02 Contract Staff Integrity for Privately Operated Community Corrections Residential Facilities

PS 7320.01 Home Confinement

PS 3420.09 Standards of Employee Conduct

PS 1480.05 News Media Contacts

PS 5270.07 Inmate Discipline and Special Housing Units

PS 7300.09 Community Corrections Manual

PS 5280.08 Furloughs

NOTE: All program statements listed throughout the RRC performance work statement must be the Bureau of Prison’s most current version.

iv

List of Acronyms

ACA American Correctional Associate

ACO Administrative Contracting Officer

BOP Bureau of Prisons

CCC Community Corrections Center

CCM Community Corrections Manager

CCRA Community Corrections Regional Administrator

CDC Center Discipline Committee

CO Contracting Officer

COS Contract Oversight Specialist

COIF Cost of Incarceration Fee

COTR Contracting Officers Technical Representative

DHO Discipline Hearing Officer

DOJ Department of Justice

E.O. Executive Order

MCA Management Center Administrator

MINT Mothers and Infants Nurturing Together

NCIC/NLET National Crime Information Center/ National Law Enforcement Telecommunication System

NTP Notice to Proceed

PWS Performance Work Statement

QAP Quality Assurance Program

QCP Quality Control Program

RRC Residential Reentry Center

USM United States Marshals

USPC United States Parole Commission

USPO United States Probation Office

A. Performance Requirements

This residential reentry center performance work statement (PWS) sets forth the contract performance requirements for the management and operation of a community corrections based facility. Rated capacity of the facility shall be determined by ACA standards or the local authority having jurisdiction (e.g., local or state building inspector, or fire marshal) whichever standard is more stringent.

The contractor shall ensure the facility is operated in a manner consistent with the mission of the Bureau of Prisons Community Corrections and Detention Services Branch. The mission is to protect society by confining offenders in community-based facilities that are safe, humane, cost-efficient, appropriately secure, and that provide work and other self-improvement opportunities to assist offenders in becoming law-abiding citizens.

The contractor has 120 calendar days from notice of award to ensure the facility is in compliance and meets all applicable laws and regulations for occupancy, prior to the start of contract performance. Contract performance shall begin when the contracting officer (CO) issues the Notice to Proceed (NTP).

Performance shall be a three-year base period with the contractor awarded up to two yearly award terms, if the overall contract performance rating is “Acceptable” starting at the end of the second year. For the contractor to earn five additional one-year award terms, the overall contract performance must have a rating of “Very Good.” Actual award term determinations are unilateral decisions made solely at the discretion of the Government.

Unless otherwise specified, all plans, policies, and procedures, including those identified in the American Correctional Association (ACA) Performance-Based Standards for Adult Community Residential Services, shall be developed by the contractor and submitted in writing to the contracting officers technical representative (COTR) for review and concurrence prior to issuance of the NTP.

Once concurrence has been granted, these plans, policies, and procedures shall not be modified without prior written acknowledgment of the COTR and a bilateral modification to the contract issued by the CO.

Bureau of Prison (BOP) policies referenced in this PWS, may be accessed on the Internet at www.bop.gov.

Unless otherwise indicated, the contractor shall furnish all facilities, personnel, management, equipment, supplies, and services necessary for performance of all aspects of the contract.

Unless explicitly stated otherwise, the contractor is responsible for all costs associated with and incurred, as part of providing the services outlined in this contract.

The contractor will have a working fax machine, internet capabilities, and will provide the number and email address to the Community Corrections Manager (CCM) Office.

The contractor will post the name, telephone number, and address of the following BOP officials: the CCM, Management Center Administrator (MCA), Community Corrections Regional Administrator (CCRA), and the name and address of the Regional Director.

B. Contract Compliance

All services and programs shall comply with the PWS; the U.S.

Constitution; all applicable Federal, state, and local laws and regulations; applicable presidential Executive Orders (E.O.); all applicable case law, consent decrees, and Court Orders. Should a conflict exist between any of the aforementioned standards, the most stringent shall apply. When a conflict exists and a conclusion cannot be made as to which standard is more stringent, the COTR will confer with the CO who will determine the appropriate standard. The contractor shall comply with and implement any applicable changes to BOP policy, Department of Justice (DOJ) requirements, Congressional mandate, federal law, or E.O. Should the government invoke such changes, the contractor retains its rights and remedies under the terms and conditions of the contract.

The BOP reserves its right to conduct announced and unannounced inspections of any aspect of contract performance at any time and by any method, in order to assess contract compliance.

C. General Administration

Unless otherwise specified in this PWS or by the CO in writing, the contractor is required to perform in accordance with the most current edition of the ACA Performance-Based Standards for Adult Community Residential Services.

The contractor shall obtain ACA accreditation within 24 months of NTP and shall maintain continual compliance with all ACA standards and supplements during the performance of the contract, unless otherwise specified by the BOP. Once full accreditation has been obtained, the contractor shall maintain this accreditation throughout the life of the contract, inclusive of any award terms granted. Failure to perform in accordance with contract requirements, and to obtain ACA accreditation within 24 months from NTP may, at a minimum, result in a reduction of the contract price in accordance with the Inspection of Services Clause, FAR 52.246-4.

Accomplishment of some ACA standards is augmented by BOP policy and/or procedure. In these instances, the PWS identifies and provides direction for the enhanced requirements.

This PWS contains numerous references which direct the contractor to notify, contact, or provide the CO or COTR/CCM with information or data. After award, the CO may formally designate other Government individuals to assume those responsibilities.

The contractor is responsible for the development and administration of a comprehensive Quality Control Plan (QCP) which ensures all requirements of this PWS are achieved.

Additionally, a written assessment of the QCP shall be submitted quarterly to the administrative contracting office (ACO) and POS.

The specific requirements for the Quality Control and Quality Assurance Plans are detailed in Section E.3 and E.4 of the solicitation/contract.

The contractor shall protect, defend, indemnify, save, and hold harmless the United States Government, the BOP, and its employees or agents, from and against any and all claims, demands, expenses, causes of action, judgements, and liability arising out of, or in connection with, any negligent acts or omissions of the contractor, its agents, subcontractors, employees, assignees, or any one for whom the contractor may be responsible. The contractor shall also be liable for any and all costs, expenses, and attorney fees incurred as a result of any such claim, demand, cause of action, judgement, or liability, including those costs, expenses, and attorney fees incurred by the United States Government, the BOP, and its employees or agents. The contractor’s liability shall not be limited by any provision or limits of insurance set forth in the resulting contract.

In awarding the contract, the Government does not assume any liability for third parties, nor will the Government reimburse the contractor for its liabilities to third parties, with respect to loss due to death, bodily injury, or damage to property resulting in any way from the performance of the contract or any subcontract under this contract.

The contractor shall be responsible for all litigation, including the cost of litigation, brought against it, its employees or agents for alleged acts or omissions. The CO shall be notified in writing of all litigation pertaining to this contract and provide copies of any pleadings filed or said litigation within five working days of the filing. The contractor shall cooperate with Government legal staff and/or the United States Attorney, regarding any requests pertaining to Federal or contractor litigation.

Policies and procedures shall be developed to ensure a positive relationship is maintained with all levels of the Federal judiciary. The contractor’s procedures shall ensure a tracking system is established to ensure all judicial inquiries and program recommendations are responded to in a timely and accurate manner. All judicial inquiries and contractor responses, specifically related to an inmate, shall be made part of the inmate's file.

D. Quality Control

The contractor shall submit a summary of the QCP in accordance with the requirements outlined in Section E, Inspection and Acceptance of the solicitation/contract with the proposal. The summary cannot exceed four typed pages in length. Upon award of the contract, the successful offeror must submit a detailed QCP in accordance with Section E.3 of the solicitation.

E. Public Information

The contractor shall notify the COTR/CCM when a request is made by a member of the United States Congress for information or to visit the facility.

The COTR/CCM shall be notified when a request is made for inmate or employee interviews or visits to the facility by any representative of the media as defined by Program Statement (PS) 1480.05, News Media Contacts. The contractor shall permit inmate interviews by legitimate media, consistent with PS 1480.05, News Media Contacts and concurrence by the COTR/CCM.

The contractor shall coordinate all public information related issues with the COTR/CCM. All press statements and releases shall be cleared, in advance, with the COTR/CCM.

The contractor shall promptly make public announcements stating the facts of unusual newsworthy incidents to the local media.

Examples of such events include, but are not limited to: deaths, escapes from custody, and facility emergencies.

The contractor shall ensure employees agree to use appropriate disclaimers clearly stating employee opinions do not necessarily reflect the position of the BOP or DOJ in any public presentations they make, or articles they write, that relate to any aspect of contract performance or the facility operations.

F. Personnel

1. The contractor needs to ensure, at a minimum, a male and female (if co-ed facility) will be on duty, 7 days a week, 24 hours a day.

2. The contractor will employ a social service coordinator (SSC). The SSC is responsible for assisting offenders with transitional programming. The SSC will develop and coordinate reentry programs to ensure continuity of care for the offender and facilitate services for offenders with special needs, i.e.

sex offenders, significant medical and mental health issues, drug and alcohol abuse/dependence. The SSC will determine the focus of the offender’s pursuits i.e. employment full time, furthering educational and vocational training, mental health treatment etc.

Education and experience qualifications for the position of social services coordinator will be a four year degree in a social or behavioral science program from an accredited college or university.

3.STAFF CODE OF CONDUCT. The contractor shall establish written policies and procedures concerning the employees code of conduct that replicates PS 3420.09, Standards of Employee Conduct.

The contractor also is subject to the requirements outlined in PS 7570.02, Contract Staff Integrity for Privately Operated Community Corrections Residential Facilities.

4. SEXUAL ABUSE INFORMATION. The contractor has responsibility for providing a working environment free from sexual harassment and intimidation in accordance with Title VII of the Civil Rights Act of 1964, as amended. Sexual abuse/assault/misconduct is verbal or physical conduct of a sexual nature directed toward an offender or employee by another offender, employee, or volunteer of the facility.

The contractor shall ensure policy prohibits sexual abuse/ assault/misconduct by employees against federal offenders or other employees. Sexual misconduct is illegal and a violation of federal law.

The contractor shall develop and implement a comprehensive staff training program addressing the facility's sexual abuse/assault/ misconduct prevention and intervention program. Written policy, procedure, and practice shall provide that all staff receive such training during employee orientation and on an annual basis, as part of the facility's in-service training plan.

5. BOP TRAINING. At least one key staff member shall attend and participate in the BOP regional training meeting, ordinarily scheduled every two years. The contractor is responsible for all costs associated with this training.

6. BACKGROUND INFORMATION. The contractor shall develop policy and procedure to ensure background investigations are completed on potential employees and unescorted volunteers, prior to submitting the background information to the BOP. Contract employees and unescorted volunteers must be approved by the CCM before they may work with federal offenders.

The contractor shall submit a person's name and relevant information to the CCM for a fingerprint and background check only after the contractor has determined this person is appropriate for employment, and this person will work with federal offenders.

The contractor shall secure from a person (i.e., a person who the contractor employs or intends to employ and who will be working with federal offenders) a signed consent form using Attachment A, Request for Contract Staff Background Investigation. The contractor shall then submit to the CCM the relevant information, including the signed consent form. The contractor shall not submit any person which the contractor does not employ or intend to employ.

The contractor shall require this person to provide complete details of any conviction record or current charges for any violation of law. The information will be used to determine the person's fitness for working with federal offenders.

The information shall include full name, date of birth, state of birth, sex, race, social security number, and previous cities and state(s) of residence. The contractor shall notify this person that a National Crime Information Center/National Law Enforcement Telecommunication System (NCIC/NLETS), fingerprint, criminal records, and other appropriate background checks will be processed by the BOP to verify this information. The intent is to ensure all contract employees are effectively and efficiently screened to ensure their acceptability to work with federal offenders.

The CCM may grant the person temporary clearance to work with federal offenders after the NCIC/NLETS checks are conducted, if the results of the checks are appropriate.

The final approval or disapproval by the CCM will follow the

CCM's receipt of the fingerprint and/or other background checks.

This action shall in no way prevent, preclude, or bar the withdrawal or termination of any prior clearance or approval by the CCM at any time during the term of the contract.

The CCM will ordinarily approve a person to work with federal offenders in accordance with the guidelines established in PS 7570.02, Contract Staff Integrity for Privately Operated Community Corrections Residential Facilities.

The contractor shall develop procedures to verify training, experience, and credentials of all staff.

G. Physical Plant

Each technical proposal shall include a legible and accurate copy of the site and floor plans for the proposed facility. Each technical proposal shall also include accurate photographs, taken within 120 days of proposal submission, showing the front and back outside views of the facility.

The facility should be located in close proximity to community-based services, resources, and public transportation. Therefore, the contractor shall be located within one mile of public transportation or shall provide transportation for offenders to seek employment, work, or for participation in program activities at no cost to the offender. Commuting time to the general area of work should ordinarily be no more than one and one-half hours each way, via public or contractor provided transportation.

Arrangements shall be made by the contractor to ensure transportation for indigent offenders seeking employment or attending program activities, is at no cost to the offender.

H. Referral and Intake Processing

The contractor will accept all offenders for placement at the facility and manage any offender referred by the CCM.

Acceptance of a federal offender not referred by the CCM may result in non-payment under this contract.

The contractor shall have written policies and procedures governing offender referrals and intake processing that incorporates the following BOP specific requirements. (Also refer to Attachment B in the PWS for more specific directions)

1. Referrals and Acceptance Procedures for Offenders

A. Transferring from a BOP institution

B. Supervision cases

2. Admission Procedures

A. Transfer Orders

B. Judgement/Commitment Case Orders

C. Intake Screening Form

D. Photographs

E. Conditions of Residential Community Programs

3. Notification Procedures for Arrivals and “No-Shows”

I. Program Components

The contractor shall develop policies and procedures that demonstrate and achieve the requirements of the following program components: community corrections, pre-release, and home confinement. The contractor shall have a thorough understanding of the components and subsequent requirements for each component assignment.

The contractor shall have a program review team (PRT) consisting of one or more representatives of each of the following: 1) the BOP CCM or representative; 2) facility director or caseworker;

3) TDAT provider; and 4) USPO (based on their willingness to participate). The PRT has responsibility for reviewing referral documents and establishing program levels.

1. Community Corrections Component. The community corrections component consists of levels one and two and is the most restrictive. Level one: Offenders are denied all access to the community except in emergency situations. Level two: Except for employment, program needs only available outside the facility, emergency situations, and community service ordered by the Court, an offender is restricted to the facility. Offenders normally remain in this component until they have demonstrated the responsibility necessary to function in the community.

2. Pre-Release Component. The pre-release component consisting of levels three and four is designed to assist offenders making the transition from an institution to the community, or as a program resource while under supervision. The contractor shall develop programs that increase privileges. Level three: allows offenders more access to the community and family members through weekend and evening passes in accordance with the Authorized Absences section. Level four: allows much greater access to the community and more frequent visits with family members or significant others outside the facility.

3. Home Confinement Component. The home confinement component or level five, is authorized by the CCM according to the offender's needs. The contractor shall maximize the use of this component by referring all eligible and appropriate candidates to the CCM for review. Eligible and appropriate candidates are defined in PS 7320.01, Home Confinement.

Offenders in this program component are permitted to reside at home and be gainfully employed. The contractor shall review and monitor the telephone bills of an offender in this component to ensure no service is in place that would circumvent the accountability program.

Compliance with the conditions of home confinement may be monitored by electronic monitoring equipment approved by the CCM, or by regular telephone or in person contacts by contract staff.

If electronic equipment is proposed, the contractor shall clearly indicate the equipment is offered at no additional cost to the BOP and costs are not reflected in the cost of the contract.

The per diem rate for offenders on home confinement shall be half the regular per diem rate.

J. Authorized Absences

The offender's absence from the facility is to achieve specific programing objectives to include seeking employment, strengthening family ties, engaging in religious activities, education, recreation, and counseling. The contractor approves these program activities as long as the public interest is served.

The contractor shall develop policies and procedures to authorize absences while ensuring accountability of the offender. The contractor shall adhere to PS 7300.09, Community Corrections Manual, and PS 5280.08, Furloughs.

The per diem rate for offenders on furlough shall be half the regular per diem rate. The contractor shall reserve a bed for the offender while on furlough.

K. Escape Notification Procedures

Fiscal Impact. The BOP does not pay the contractor for the day of escape. The contractor will develop procedures to follow when an inmate escapes. These procedures should include, but are not limited to, securing inmate property and notification to local law enforcement officials and the BOP.

L. Urine Drug Testing and Breathalyzer

The contractor shall maintain a urine surveillance program that complies with Attachment D, Urinalysis Procedures. The contractor will use a laboratory which meets the requirements of 42 CFR Part 493, Laboratory Requirements, to engage in urine drug testing for federal offenders.

The urinalysis lab shall detect and identify at least the drugs and/or metabolites by a basic screen test, at the minimal levels, listed in Attachment D.

Urinalysis costs are the responsibility of the contractor. The USPO may use the contractors urinalysis program established for the BOP; however, costs of urinalysis for USPO cases are the responsibility of the USPO. The contractor shall maintain proof (copies of paid invoices, canceled checks, lab reports) to verify services have been rendered.

Every inmate returning from an activity in the community (work, recreation, etc.), will be administered a Breathalyzer test by contractor staff.

M. Searches and Contraband

The contractor shall develop policies and procedures to control the introduction of contraband. These procedures shall ensure all staff are trained on the proper techniques for offender pat, room, vehicle, and common area searches. This training shall be conducted within the first week of the employee being hired and annually thereafter.

N. Individual Orientation, Program Planning, and Progress

The contractor shall have written policies and procedures on offender orientation and case management to include the:

! Facility's program opportunities;

! Program components and what they mean;

! Facility's disciplinary system;

! Universal precautions;

! Sexual abuse/assault intervention;

! Human Immunodeficiency Virus (HIV) and Hepatitis B & C prevention (e.g., risks regarding sexual behavior and drug abuse); and

! Suicide prevention.

The contractor shall consult with the USPO when developing program plans for USPO cases. The program plan shall be signed by the contractor and offender, and when applicable, the supervising authority.

O. Employment

The contractor shall develop and provide an employment program that includes the goal for offender employment, within 15 days of arrival at the facility. The program must include accountability, security, and notification procedures to ensure the employer is aware of the offenders legal status. Also, the program must include employer approval procedures. The governing authority (BOP or USPO) shall have final authority on requests for offenders to use electronic technology in the workplace.

Restriction from work shall not be used as a disciplinary sanction. Informal resolution shall not impede or control an offender's ability to work.

P. Offenders Financial Responsibility

To provide for the continuity of the BOP’s institution policy concerning the Inmate Financial Responsibility Program the contractor shall establish a program to meet the following:

! All sentenced inmates with financial obligations will develop, with staff assistance, a financial plan to meet those obligations.

! Each financial plan will be monitored effectively to ensure satisfactory progress is being made.

! Appropriate consequences will be incurred for inmates who refuse to participate in the program or fail to comply with their financial plan.

The financial plan will include the following obligations, ordinarily in the order listed:

(1) Special assessments

(2) Court-ordered restitutions

(3) Fines and court costs

(4) State or local court obligations

(5) Other federal government obligations

The contractor will provide pertinent addresses (the Courts and United States Attorneys’ Offices) for making payments and to record the inmate’s progress toward meeting those obligations.

COST OF INCARCERATION FEE (COIF). The contractor shall contact the CCM for direction on all cases concerning the COIF. The contractor shall post PS 5380.06, Cost of Incarceration Fee (COIF), in the facility for all offenders to read. The contractor shall comply with the requirements of the COIF under the direction of the CCM.

SUBSISTENCE. To promote financial responsibility, the BOP requires offenders to make subsistence payments to the contractor. The contractor shall collect 25 percent of each employed offender's gross income (calculated for a week), not to exceed the total dollar amount of the contract's daily per-diem rate for one week.

For procedures to implement and calculate the subsistence amount, refer to Section J, Attachment 8, in the solicitation/contract.

Q. Parenting/Family

The contractor shall provide a program geared toward the enhancement of parenting skills, with special emphasis placed on those in a primary caregiver role.

R. Transitional Programs

The contractor will implement and administer the Transitional Skills Program. This program is nine weeks long and utilizes interactive journals. The program is designed to be interactive with structured activities to address common issues offenders encounter during their transition back into the community.

The contractor is responsible for purchasing the Transitional Skills Journal for all offenders (except for TDAT participants).

Journals are to be purchased from The Change Companies, at 888-889-8866 or www.changecompanies.net. All offenders (except for TDAT participants) are required to participate in the journaling program within two (2) weeks of their arrival at the facility and will sign a participation agreement. The contractor will be responsible for facilitating the group sessions and ensuring offenders complete the journal. The Facilitator’s Guide is available through the NIC Information Center, at 800-877-1461 or www.nicic.org.

The Transitional Skills groups will be no larger than 24 participants. The duration of the groups will be no less than one hour, 90 minutes is optimum and group sessions will be scheduled during the resident’s non-working hours. If an offender chooses not to participate, he or she will be restricted to the Community Corrections Component until release.

If the contractor has implemented a cognitive based counseling program to address offender transitional issues and believes their program is equivalent to the Transitional Skills program, they are to submit a copy of their program to the COTR for review and the COTR will make a determination of whether the program is acceptable as an alternative to the Transitional Skills program.

S. Cultural Diversity Programs

In order to promote cultural understanding and acceptance, the contractor shall provide educational and special programs to address cultural differences. Such programs will be developed in accordance with the cultural diversity of the offender population in the facility.

T. Marriage

The contractor shall refer a BOP offender's request for marriage to the CCM, with their recommendations. Marriage requests for offenders under supervision shall be forwarded to the USPO.

U. Offender Rules and Discipline Regulations

To promote a safe and orderly environment for inmates to live and staff to work, it is necessary for the contractor to impose discipline on those offenders whose behavior is not in compliance with established BOP or contractor rules.

The contractor will develop a discipline process for residents in the custody of the BOP that follows the requirements outlined in Wolff v. McDonnell, 418 US 539 (1974), and will incorporate the applicable portions and forms of the requirements outlined in PS 5270.07, Inmate Discipline and Special Housing Units.

The contractor will immediately advise the CCM when a 100 or 200 level discipline code is being written for an inmate. Completed CDC hearing packets will be forwarded to the CCM for review and further processing by the Discipline Hearing Officer (DHO). The CCM will advise the inmate and contract facility of the final sanction and will also advise the inmate of the appeal procedures.

All discipline actions completed by the contractor will be forwarded to the CCM for quality assurance review and included in the inmate’s file.

The contractor’s written discipline procedures will be reviewed and approved by the BOP prior to the issuance of the NTP.

V. Food Service

Food preparation shall be accomplished in accordance with the most recent edition of the U.S. Department of Public Health, Food Code, and state and local laws and regulations. Refer to Attachment H, Food Guide Pyramid.

The contractor shall clearly indicate whether food service is being provided in-house or by an outside source. When sub-contracted to an outside source, a copy of this agreement shall be provided, ensuring the following:

1) The contractor shall provide documentation that the vendor or food service provider is a full-service organization, capable of providing breakfast, lunch, and dinner. The contractor shall identify the individual in charge of the food service operation. In addition, the contractor shall identify the legal owner and operator of the food service company.

2) The contractor shall provide documentation that the owner possesses a permit issued by the regulatory authority authorizing them to operate a food service establishment.

W. Medical Services

Expenses for an offender’s medical and dental care shall be the responsibility of each offender. These may be personally paid or paid by the offender’s insurance. If the offender has no resources, the contractor shall make every effort to secure no-cost treatment. If no-cost treatment is not possible, the contractor shall contact the CCM to determine if the offender should be transferred to a BOP medical institution.

The contractor shall immediately notify the CCM of any emergency treatment. If the offender is unable to pay for the emergency treatment, the contractor shall pay and submit the paid invoice for reimbursement with the regular monthly billing to the CCM.

X. Administrative Remedy

The contractor shall establish written grievance procedures and make them available to all inmates.

The contractor shall comply with PS 1330.13, Administrative Remedy Program. The contractor shall stock and provide offenders with BOP administrative remedy forms to accommodate any claims directly related to BOP matters, e.g., disciplinary decisions or component assignment.

Y. Releases

The contractor shall provide written procedures to establish a formal release plan for offenders and execute appropriate release certificates. The plan shall include the offender's verified residence, employment, and training program. The contractor shall consult with the CCM regarding each offender's release to verify the actions required of the contractor.

Offenders shall be released during standard business hours. By 1:00 P.M. of the same day, the contractor shall telephonically notify the CCM of offenders who have released from the facility.

Releases outside this requirement must be coordinated with the

CCM.

RELEASE PLANNING. With the exception of FULL TERM RELEASE with no supervision to follow, staff shall submit a proposed release plan to the USPO for investigation and approval. This shall be completed six weeks prior to the release date.

Four weeks before a parole release date, staff shall submit a request for a parole certificate to the appropriate U.S. Parole Commission Office, with the USPO approval attached.

Parole certificates are mailed or faxed from the U.S. Parole Commission (USPC) directly to the facility. The contractor shall consult with the CCM to ensure the number of days remaining to be served are accurate and that any special conditions are noted on the reverse side of the parole certificate, prior to the offender being released from the facility. The contractor shall mail the signed parole certificate to the CCM.

NOTE: Conditions of release are read to the offender and the offender's signature (witnessed and dated by a staff member) is obtained on each of the parole certificates and SPT certificates, when applicable.

Each page of the certificate is signed individually, in pen, and is not carbonized. Release on parole is not effective without the offender's signature. Copies are distributed as follows: (a) original to offender;

(b)copy to USPO; (c)"institution copy" to CCM; and (d)copy to U.S. Parole Commission Office.

If an offender is releasing to some type of supervision, the contractor must advise the offender to report to the USPO within 72 hours of release from the facility.

RELEASE DOCUMENTS. The contractor shall verify all release documents with the CCM three days prior to release. The contractor shall ensure all release documents have original signatures, are dated, and appropriately distributed. The contractor is responsible, but not limited to the following:

! Parole Certificate, ! Mandatory Release Certificate, ! Special Parole Term Certificate, ! Conditions of Supervision, ! Notice of Release and Arrival, or ! Notice to the U.S. Attorney of Release of Inmate with Criminal Fine.

TERMINAL REPORT. The contractor shall complete a terminal report on all releasing offenders within five working days of release.

It shall follow the case notes format and shall include, the following:

! A description of adjustment, ! A prognosis for future adjustment, ! Suggestions on how the offender could have been better prepared for his/her placement in the facility, ! Final status of offender's money, i.e., obligation payments, savings, and ! Release plans, including: residence, employment, and salary.

Distribution: original to CCM, copy to the USPC (if applicable), and a copy to the appropriate USPO.

PROPERTY. The contractor shall establish and maintain procedures to dispose of an offenders' personal property in the event of death, escape, or transfer. Inventory must be accomplished by no less than two staff, each of whom will sign and complete an inventory list. Property shall be secured and inventoried as soon as possible following death, escape, or transfer.

Personal property left behind by an escapee shall be considered voluntarily abandoned. The contractor shall contact the CCM for instructions. If an offender is being held in a local jail, whoever was listed to be notified on the intake screening form, will be advised to pick up the property after the property is released by the investigating officers, if applicable.

FILES. Upon completion or termination of the offender's program, the contractor shall forward the file to the CCM along with the terminal report, within five calendar days of the offenders release. The contractor may retain public information which can identify the former offender, copies of research data which have been depersonalized, and copies of reports generated by the contractor.

Z. United States Probation Office (USPO) Cases

Ordinarily, USPOs are responsible for the overall supervision of offenders who are placed in a facility as a condition of pre-trial, probation, parole, mandatory release, or supervised release supervision.

The contractor shall not accept persons described in this chapter unless they have been approved for placement by the CCM.

The contractor shall provide all services and programs cited in the PWS for all persons described in this section, except as specified below:

! Driving - Permission to drive must be approved by the facility director and the supervising USPO.

! Discipline - Persons under supervision as described in this section are subject to facility rules and minor sanctions. However, if an act is alleged to have been committed by an offender under supervision that would require a recommendation of a major sanction, a formal disciplinary hearing is not required. Rather, staff shall forward the original report of such misconduct with recommendations to the USPO for disposition. The contractor shall forward a copy to the CCM.

! Intake - Staff in cooperation with the USPO shall develop an individual program plan for each offender.

! Financial Obligation - Offenders under supervision shall pay subsistence. The contractor shall immediately notify the CCM if the court indicates subsistence should not be collected on USPO cases.

! Medical Services - The contractor shall notify the USPO of medical problems of probationers, parolees, mandatory releases, and supervised releases. All medical and dental expenses for persons under supervision of a USPO are the responsibility of the offender. Staff should assist the offender in finding appropriate community resources.

! Marriage - Offenders under supervision shall submit requests for marriage to the USPO.

The contractor may not request persons under supervision be placed in United States Marshals (USM) custody.

! Any unauthorized absence of persons described in this section shall be reported immediately to the USPO, and the CCM shall be notified by the next calendar day or as directed by the CCM.

! Drug counseling and urine and alcohol surveillance are the administrative and fiscal responsibility of the USPO. The contractor shall work closely with the supervising USPO to coordinate services.

! Release - When the term specified by the court has been satisfied, or the facility director determines an offender's program is completed, or participation will produce no further significant benefits, staff shall notify the USPO and request termination. The contractor will copy the CCM with this action. A terminal report shall be completed by the contractor and forwarded to the USPO and the CCM. The contractor shall ensure the CCM has been properly notified of all requests for program termination and has received the terminal reports before release.

! Offenders identified in this section are not eligible for furloughs or home confinement. Absences other than "sign-out" shall be approved by the supervising USPO, and documented by the contractor.

! Death - In the event of death, the contractor shall immediately notify the USPO and CCM. The USPO is responsible for disposal of the body and any administrative follow-up procedures.

! Basic mental health treatment for offenders under supervision is the financial responsibility of the supervising authority if the resident is uninsured or is unable to pay.

Community Corrections PWS Attachment A

Request for Contract Staff Background Investigation

Facility:___________________________________ Location Code:

Please type all information

LAST NAME FIRST NAME MIDDLE NAME OR INITIAL OTHER NAMES USED

POSITION OR JOB TITLE ANTICIPATED HIRE DATE CRIMINAL HISTORY, IF APPLICABLE

SEX RACE HAIR EYES HGT WGT DOB

DRIVERS LICENSE - STATE & NUMBER SOCIAL SECURITY NUMBER CITY AND STATE OF BIRTH

OTHER STATES LIVED OR WORKED IN

If this is a key staff member, a copy of the applicants application and resume must be attached. Upon conditional approval, a sealed transcript must be sent directly to the CCM office from any schools, colleges, or universities identified on the application which substantiate the individuals qualifications to fulfill the position.

Applicants Acknowledgment:

I authorize the release to the Federal Bureau of Prisons of any information generated as a result of a National Crime Information Center/National

Law Enforcement Telecommunications System (NCIC/NLETS) criminal history check on me, or any other information necessary to determine my suitability for work with federal offenders.

I also authorize the Federal Bureau of Prisons to disclose to the facility director or the contractor’s “authorized negotiator” all information generated as a result of a National Crime Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS) criminal history check on me, or any other information necessary to determine my suitability for work with federal residents at the above noted facility.

I understand all my records are protected under federal privacy regulations and cannot be disclosed without my written consent unless otherwise provided for in the regulations. I also understand I may revoke this consent at any time, except to the extent that action has been taken in reliance on it. In any event, this consent will cease to be effective after my employment.

Signature of Applicant Date

Printed Name and Signature of Witness (Program Director) Date

Community Corrections PWS Attachment B

Photocopy (If permitted by law)

Drivers License in this Box

Photocopy

Social Security Card in this Box

INITIAL INTAKE FORM

U.S. DEPARTMENT OF JUSTICE FEDERAL BUREAU OF PRISONS

Facility Name and Address:

Contract Staff Completing the Interview (Print):

Name of Offender: Register Number:

Offender Home Address: DOB: SSN: Race: Sex:

Religion: Date and Time of Arrival:

1. NOTIFICATION IN CASE OF EMERGENCY/DEATH (Offender Completes):

In an emergency or death, I direct that my , whose name and

(relationship) address is

(Name) (Street) (City) (State) (Telephone Number) be notified.

Name and Telephone Number of Personal Physician:

Special Medical Needs:

Disposition of Personal Property:

Personal and Release Needs:

2. STATUS (Contract Staff Completes):

Component Assigned: Community Corrections Pre-Release Home Confinement Type of Case (BOP or USPO):

(BOP cases are in custody and subject to removal to a BOP institution)

Case Manager Assigned:

3. SIGNATURES (Contract Staff and Offender Completes):

Contract Staff Signature Date & Time Offender Signature Date and Time

Record Copy - Facility Director; Copy - CCM

Community Corrections PWS Attachment C

CASE NOTES

SECTION A

A.1 Identify the offender by name and register number.

A.2 List case type, BOP or USPO.

A.3 List offender's assigned component, community corrections, pre-release, or home confinement, and special instructions, if any.

A.4 Indicate offender's release date and how it was verified.

A.5 Identify, if applicable, if written notice of VCCLEA and PLRA was completed.

SECTION B - Facility Adjustment (brief summary)

B.1 Program plans and time tables, B.2 Employment - include job search progress, B.3 Educational/vocational participation, B.4 Program participation - list both current and completed, also indicate when and by whom the pre-release or home confinement component was approved, B.5 Disciplinary actions - chronologically list all actions at the facility (informal resolutions are not to be included), B.6 Physical and mental health - including any significant mental or physical health problems, and any corrective action taken, B.7 Financial responsibility plan and current status, and B.8 Passes/Furlough (chronologically list all and summarize offender's success).

SECTION C - Release Planning

C.1 When appropriate, staff shall request the offender to provide a specific release plan that includes the address and employment.

C.2 Staff shall identify available release resources and any particular problem that may be present in release planning.

Have both offender and contract staff sign and date the notes.

Community Corrections PWS Attachment D

URINALYSIS PROCEDURES

URINALYSIS TESTING SPECIFICATIONS

The laboratory must comply with all specifications contained herein and all applicable local, state, and federal law as indicated in 42 CFR Part 493.

Urine samples submitted for testing shall contain the laboratory’s required minimum amount of urine, ordinarily 25 milliliters.

If necessary because of litigation, the laboratory must provide a qualified expert witness to testify as to laboratory procedures employed, as well as the accuracy and reliability of test results. Additionally, the laboratory must be able to prove the chain of custody.

The laboratory must demonstrate a satisfactory intrinsic quality control program and must participate in at least one proficiency testing program conducted by local, state, federal agencies, or professional groups, and must have demonstrated satisfactory performance in that proficiency testing program for at least the last two years. The laboratory shall provide results of proficiency testing to the contractor, at least annually. CCMs will review these findings during monitoring visits.

Specifications of Methodology

Sensitivity. The laboratory shall have the capability to detect and identify certain drugs and metabolites by basic screening at minimal levels, or lower, as indicated in the PRIMARY TEST PANEL.

Basic Screening Procedures. All primary initial screen tests will be with Enzyme Multiplied Immunoassay Technique (EMIT)/FDA Approved Methodology Testing as indicated, with the SPECIAL test initial screen being EMIT/FDA Approved Methodology Testing as indicated under the SPECIAL test group. All testing will be performed according to the manufactures specifications for all requests and instruments, as in FDA approved package inserts or appropriate manufacturer accreditation body which has reviewed and accepted the laboratories modified protocol.

Confirmation of Positive Tests. The approved methods of confirmation of specimens testing positive are listed in both the Primary and SPECIAL test panels above.

Confirmation tests must be done on all initial positives. Authorized confirmation methodologies include Thin Layer Chromatography (TLC), High Performance Thin Layer Chromatography (HPTLC), and GC/MS test methodology. No substitutions can be made to the methods. The positive rate of all samples is estimated to be between 6 and 7 percent.

Other Requirements. The laboratory must perform the test within 48 hours of receipt.

The laboratory will telephonically notify the contractor facility of positive results within 24 hours of the time the test was performed. Urine specimens testing positive must be retained by the laboratory for a minimum of 30 days for possible retesting, if requested.

URINALYSIS PROCEDURES

PRIMARY TEST PANEL

DRUG/SUBSTANCE SCREEN

METHOD

SCREEN

LEVEL

CONFIRMATIONS

METHOD

CONFIRMATION

CUTOFF

Amphetamines Amphetamine Methamphetamine

EMIT 1000ng/ml GC 300ng/ml

Barbiturates Amobarbital Butabarbital Butalbital Pentobarbital Phenobarbital Secobarbital

EMIT 300ng/ml GC 500ng/ml

Benzodiazepines EMIT 300ng/ml GC 200ng/ml

Cannabinoids (THC/Marijuana)

EMIT 100ng/ml GC 15ng/ml

Cocaine Benzoyl Ecgonine

EMIT 300ng/ml GC 300ng/ml

Methadone EMIT 300ng/ml GC 300ng/ml

Opiates !Codeine !Hydromorphone !Morphine

EMIT 300ng/ml GC 500ng/ml 1000ng/ml 200ng/ml

Phencyclidine EMIT 25ng/ml GC 200ng/ml

URINALYSIS PROCEDURES

STANDARD PROCEDURES FOR COLLECTING URINE SURVEILLANCE SAMPLES

1. To the extent possible, urine samples should be collected in one or two centralized areas of the facility (e.g., facility director's office or other private office), by contract staff who are thoroughly familiar with the procedures specified below.

2. Offenders shall be thoroughly searched to detect any device designed to provide a urine substitute or possible contaminant and shall thoroughly wash their hands prior to providing the sample.

3. When the offender reports for testing contract staff shall:

! Make a positive picture identification of the offender, ! Collect the sample from the offender, !