RFP071326KJM-Addendum Number 01(FINAL).pdf

This is an RFP Addendum Number 01 issued by The University of North Carolina at Chapel Hill for solicitation RFP071326KJM regarding an Institutional Biorepository Management Platform. The addendum clarifies the Offer Deadline of August 21, 2026, at 12:00 PM Eastern Time, which was inadvertently omitted from the RFP cover page but was correctly identified in the Procurement Schedule. The University is seeking a commercially available, fully developed institutional biorepository management platform that is production-ready and not a custom design or development solution. The platform must integrate with multiple existing University systems including iLab, IRBIS, OnCore, Veeva, Epic/EHR, and TRACS while supporting diverse biorepository workflows across campus. Written questions are due July 24, 2026, and proposals must be submitted electronically via the North Carolina electronic Vendor Portal (eVP) by the August 21, 2026 deadline. A public virtual meeting to announce responding vendors is scheduled for August 21, 2026, at 2:00 PM ET, with finalists to be selected by September 4, 2026, followed by interviews, oral presentations, and product demonstrations. The resulting contract will have an initial term of three years from the effective date with renewal options for up to seven additional one-year terms at the University's sole discretion.

Security and compliance capabilities are decision-critical for this procurement, requiring HIPAA compliance, role-based access controls, audit trails, and 21 CFR Part 11 compliance where applicable. The University will conduct security and compliance reviews including SOC 2 Type II certification, ISO risk assessment, data governance reviews, and institutional privacy office reviews before contract award. Vendors must be registered as a North Carolina supplier in good standing. Award decisions will be made using a trade-off method of source selection, evaluating conformance to specifications, total cost of ownership, vendor schedule and implementation plan, reference strength, past performance, and associated risks. The contract may be extended to other University of North Carolina System institutions at their discretion under the same terms and conditions. Vendors must execute and return this addendum prior to the RFP opening date to avoid potential proposal rejection.