RFP027-001AsphaltPavingatBennet.pdf

MANCHESTER PUBLIC SCHOOLS

BUSINESS SERVICES

REQUEST FOR PROPOSAL FOR

RFP #027-001

ASPHALT PAVING

BENNET ACADEMY

A MANDATORY WALK THROUGH IS SCHEDULED FOR

WEDNESDAY, JULY 15, 2026 AT 10:00 AM

BENNET ACADEMY

1151 MAIN STREET, MANCHESTER, CT (MEET IN THE FRONT OF THE BUILDING)

PROPOSAL DUE:

WEDNESDAY, JULY 22, 2026

10:00 AM

VIRTUAL OPENING

WEDNESDAY, JULY 22, 2026

10:15 AM

Business Services 45 North School Street Manchester CT 06042

(860) 647-3445 Fax: (860) 647-8210

RFP: Asphalt Paving Project at Bennet Academy RFP #027-001 Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 2 of 28

Table of Contents

Section Page Number

Bid/RFP Procedure 3

Legal Notice and Request for Proposal 4

Inquiries 5

Timeframe and Directions for Submission 6

Content and Organization of Proposal 6-7

General Terms and Conditions 8-10

Construction Project Terms and Conditions 11-13

Insurance 14-15

Specifications for Proposal 16-17

Evaluation Criteria and Selection 18

Reference Sheet 19

Standard Proposer Documents – PDF Fillable 20-24

Town of Manchester’s Living Wage Ordinance and Certification

25-26

Living Wage Certification 27

Price Proposal Form – PDF Fillable 28

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 3 of 28

Bid/RFP Procedure

Manchester Public Schools Bid/RFP opening procedures.

1. Bid/RFP responses must be received by the date/time indicated in the documents. Vendors have the option of mailing documents so that they are received prior to the opening date and time or vendors may contract Business Services to make an appointment to drop off their documents.

2. Bid/RFP openings will be held virtually through Google Meet. Instructions will be provided for access to the virtual opening. Bidders must contact Business Services for login information.

3. The virtual opening will be held 15 minutes after the proposals are due to give vendors time to login.

4. The virtual opening will be exactly the same as a regular opening - a representative of Business Services will open the packages and will publicly read the results. Results are not final until reviewed. Awardees will be notified. Tabulations will be completed and available upon request.

If you have any questions, please contact Business Services at (860) 647-3444, (860) 647-3445 or email RFPs-Bids@mpspride.org.

Karen L. Clancy Assistant Superintendent of Business Services Manchester Public Schools

(860) 647-3444 mailto:RFPs-Bids@mpspride.org

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 4 of 28

LEGAL NOTICE

REQUEST FOR PROPOSALS

MANCHESTER PUBLIC SCHOOLS

TOWN OF MANCHESTER, CONNECTICUT

ASPHALT PAVING PROJECT AT BENNET ACADEMY

RFP #027-001

Manchester Public Schools (MPS) is requesting proposals for a paving project at Bennet Academy.

Specifications and forms are available on the MPS website using the following link:

https://www.mpspride.org/departments/business-office/rfps-bids. Sealed proposals are to be submitted to the Assistant Superintendent of Business Services, 45 North School Street, Manchester, CT 06042, by the date and time listed below:

Proposals will be accepted until Wednesday, July 22, 2026 at 10:00 AM

A mandatory pre-bid conference is scheduled for:

Wednesday, July 15, 2026 at 10:00 AM

Bennet Academy, 1151 Main Street, Manchester, CT (Front of Building)

Please direct any questions about the RFP to Business Services, 45 North School Street, Manchester, CT. MPS reserves the right to reject any and all proposals. MPS is an equal opportunity employer and requires affirmative action policy for all its contractors and vendors as a condition of doing business with the school district, as per Federal Order 11246.

Date of Notice: July 9, 2026

Karen L. Clancy Assistant Superintendent of Business Services

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 5 of 28

Inquiries

All questions pertaining to this Request for Proposal shall be emailed to Business Services at RFPs- Bids@mpspride.org or faxed to (860) 647-8210 no later than five (5) business days prior to the date the proposals are due. All information given to Manchester Public Schools except by written addendum shall be informal and not binding on Manchester Public Schools nor shall it furnish a basis for legal action by any proposer or prospective proposer against Manchester Public Schools.

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 6 of 28

Timeframe and Directions for Submission

The contents of the proposals are outlined in the Content and Organization of Proposals sections.

Proposals are to be submitted no later than Wednesday, July 22, 2026 at 10:00 AM and may be sent by mail or hand delivered to:

Assistant Superintendent of Business Services

Manchester, CT 06042

Content and Organization of Proposals

The Request for Proposals (RFP) is intended to provide interested vendors with information concerning the conditions and requirements for submitting proposals. Vendors must examine all information and materials contained in this RFP. Failure to do so will be at the vendor’s risk. In response to the RFP, vendors shall adhere to the established format. By doing so, comparable, objective data will be provided for Manchester Public Schools’ (MPS) review and analysis. The proposal shall contain the following sections, in order and format described below.

A. Submittal Letter A submittal cover letter on company letterhead addressed to Karen L. Clancy, Assistant Superintendent of Business Services, which includes the following:

● a statement by the Vendor accepting all terms, conditions and requirements contained in the RFP;

● a brief discussion of the Vendor’s background, including the number of years in business in Connecticut, experience and ability to perform this contract in accordance with specifications; and

● any other information as requested for this RFP.

B. Standard Vendor Documents Vendors shall sign and include all documents and forms provided with the RFP. These documents are in a PDF fillable format except for the signature and date sections. Also, to be included is a listing of three (3) municipal or private sector references for whom recent (3 years or less) similar services were provided.

C. Price Proposal Vendors shall submit a price proposal which indicates their full cost to provide the scope of services outlined. All costs associated with the performance of these services must be clearly delineated.

D. Exceptions Vendors wishing to take any exceptions to any requirement in the RFP shall state and explain such exceptions. MPS may accept proposals which take exception to any requirements of the RFP. Any exception must be clearly delineated and cannot materially affect the substance of this RFP.

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 7 of 28 All Vendors shall submit the original and two (2) complete copies of the proposal. The proposals shall be submitted in a sealed envelope with the proposal number, proposal name, and opening date and time plainly marked in the lower left-hand corner of the envelope.

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 8 of 28

General Terms and Conditions

1. The proposal and any addenda will be issued on the Manchester Public Schools’ website at https://www.mpspride.org/departments/business-office/rfps-bids. It shall be the responsibility of the vendor to download this information. Manchester Public Schools (MPS) will not mail a separate hard copy of addendum to vendors. Failure of any vendor to receive any such addendum or interpretation shall not relieve such vendor from any obligation under his proposal as submitted. All addenda so issued shall become part of the Contract Documents.

No addendum shall be issued less than 2 calendar days before the due date unless it is to change the due date.

2. The attached proposal is signed by the vendor with full knowledge of an agreement with the general specifications, conditions and requirements of this proposal.

3. Proposals received later than the date and time specified will not be considered. Amendments to or withdrawals of proposals received later than the date and time set for proposal opening will not be considered.

4. All proposals shall be opened publicly and read aloud. Vendors may be present at the opening of proposals. All proposals shall be tabulated and copies of said tabulation shall be made available to vendors upon their request.

5. MPS will not be liable for any costs incurred in the preparation of the response for this Request for Proposal. All proposal submissions and materials become property of MPS and will not be returned. Respondents to the RFP are hereby notified that all proposals submitted and information contained therein and attached thereto be subject to disclosure under the Freedom of Information Act after evaluation and award decision have been made.

6. All deliveries and commodities or services hereunder shall comply in every respect with all applicable laws of the federal government and/or State of Connecticut. Purchases made by MPS are exempt from payment of Federal Excise Taxes and the Connecticut Sales Tax and such taxes must not be included in the proposal prices.

7. MPS reserves the right to reject any and all proposals, to waive technical defects and to make such awards including accepting a proposal, although not the low proposal, as it is deemed to be in the best interest of MPS.

8. MPS may make such investigation as deemed necessary to determine the ability of the vendor to discharge a contract. The vendor shall furnish MPS with all such information and data as may be required for this purpose. MPS reserves the right to reject any proposal if the proposer fails to satisfactorily convince MPS that he/she is properly qualified by experience and/or does not have the facilities to carry out the work called for herein. Conditional proposals will not be accepted.

9. Specifications cannot be modified by anyone other than the assigned agent for MPS.

10. The work included in these specifications covers all labor, material equipment, and services required to complete what is listed in the Request for Proposal.

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 9 of 28

11. The vendor shall not sublet, sell, transfer, assign or otherwise dispose of contract or any portion thereof or of his right, title or interest therein, or of his obligations thereunder, without the consent of MPS.

12. The vendor shall be required to submit the Affirmative Action Statement with their completed proposal package. The successful vendor shall comply in all respects with the Equal Employment Opportunity Act. Findings of non-compliance with applicable State and Federal equal opportunity laws and regulations will be sufficient reason for revocation or cancellation of this contract.

13. The vendor shall be required to submit the Background Check Compliance Agreement with their completed proposal package.

14. The vendor shall be required to submit the Vendor Indemnification with their completed proposal package.

15. The vendor shall be required to submit the Non-Collusive Proposal Statement with their completed proposal package.

16. This proposal is subject to the provisions of the Town of Manchester Living Wage Ordinance.

A summary description of the ordinance and the certification form is attached. Vendors are asked to indicate on the attached Living Wage Certification form if their firm would be considered a covered employer. The certification form is to be returned with the proposal.

17. Successful vendor(s) shall, after being awarded the contract, and before doing any work, furnish Certificates of Insurance, including Automobile Property Damage Liability, General Liability and Workers Compensation Insurance in the amounts shown in Insurance Requirements. The vendor shall carry insurance under which Manchester Public Schools and the Town of Manchester, CT shall be named as an additional insured for the duration of this work and noted on the Certificate of Insurance. All Liability Insurance required herein shall be Comprehensive, General and Automobile Bodily Injury and Property Damage Policy or Policies. Certificate of Proposer Liability shall be filed with MPS before work is started and contain a ten (10) day written notice of cancellation clause.

18. Hold Harmless: The vendor/insured shall indemnify and hold harmless MPS and, if applicable, the engineer and their agents and employees from and against all claims, damages, losses and expenses, including attorney’s fees of counsel selected by MPS, arising out of or resulting from the performance of the work and/or the supplying of materials, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of use resulting there from, and (b) is caused in whole or in part by any negligent act or omission of the vendor/insured, any sub vendor, anyone directly or indirectly employed by any of them or anyone for whose acts of them may be liable, regardless of whether or not they are caused in part by a party indemnified hereunder.

19. The vendor shall adhere to proper conduct at all times. Proper conduct is meant to include, but not limited to the following:

● No weapons, drugs or alcohol on the premises.

● No smoking on the premises.

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 10 of 28

● No exterior doors are left opened or unlocked.

● Be polite and courteous at all times.

● Adhere to any/all security standards, requirements and/or regulations of each school.

● Drive with extreme caution any motor vehicles on school property.

20. If awarded, the contract shall take the form of an award letter or confirming purchase order by

MPS. All terms, conditions and instructions, addenda and appendices of this request for proposal shall be incorporated in that letter or purchase order whether specifically referenced in the letter or purchase order or not.

21. The use of subcontractors is prohibited unless authorized in writing by the MPS Assistant Superintendent of Business Services, or Superintendent of Schools, or their duly authorized signatory authority.

22. MPS reserves the right to award to multiple vendors and MPS reserves the right to eliminate items that are no longer needed.

23. The contract will be managed by Lindsey Boutilier, Director of Operations.

24. The contract shall be in effect from award of contract to August 26, 2026.

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 11 of 28

CONSTRUCTION PROJECT TERMS AND CONDITIONS

The successful vendor is responsible for obtaining all necessary building permits as required by any authority having jurisdiction. Town fees and town permits are waived. State fees for town permits cannot be waived by the Town of Manchester.

The Town of Manchester is tax exempt. A certificate shall be provided to the vendor.

All measurements are the responsibility of the vendor.

The vendor shall coordinate with the work of other vendors and employees of MPS who will be doing the work concurrent with the vendor.

The school may be occupied by students ranging in age from 6 to 18 years old during the construction period. The contractor shall provide and maintain barricades as required to prevent intentional or unintentional access to the work area and dust barriers to limit the migration of dust within the building.

The vendor shall access the site through designated doors of the building. Construction vehicles shall be parked in designated parking spaces in the primary parking lot, except during times of delivery.

The vendor shall provide final cleaning of materials installed, removing any foreign material that would impact the appearance of finished surfaces.

The vendor shall and does, as part of the contract, hereby guarantee all materials installed, removing any foreign material that would impact the appearance of finished surfaces.

The vendor shall and does, as part of the contract, hereby guarantee all materials and workmanship to be of first quality and that the finished work will remain in satisfactory condition for a period of one

(1) year from the date of final acceptance of work performed or as specified in the bid. The date of acceptance is considered to be the date of final payment for the work involved.

Security for Faithful Performance: Bid, performance and payment bonds are not a requirement of this project.

Retainage: 5% retainage can be held for up to one (1) year until the project is completed and accepted by Manchester Public Schools.

Prevailing Wage Rates: The wages paid on an hourly basis to any mechanic, laborer or workman employed upon the work herein contracted to be done and the amount of payment of contribution paid or payable on behalf of each such employee to any employee welfare fund defined in subsection

(h) of this section (31-53 of the General Statutes,) shall be at a rate equal to the rate customary or prevailing for the same work in the same trade or occupation in the town in which such public works project is being constructed. Any vendor who is not obligated by agreement to make payment or contribution on behalf of such employee to any such employees’ welfare fund shall pay to each employee as of his wages the amount of payment or contribution for his classification on each payday.

Upon the award of any contract subject to the provisions of this section, the Vendor to whom such contract is awarded shall certify, under oath to the Labor Commissioner, the pay scale to be used by

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 12 of 28 such vendor and any of his subcontractors for work to be performed under such contract. The Vendor shall fully comply with all provisions of Public Act 93-392 including weekly submitted of certified payrolls accompanied by a Compliance Statement and shall be subject to such sanctions mandated for violations of said Public Act.

The provisions of this section shall not apply where the total cost of all work to be performed by ALL Vendors and Subcontractors in connection with new construction of any public works project is less than ONE MILLION dollars or where the total cost of all work to be performed by ALL Vendors and Subcontractors in connection with any remodeling refinishing, refurbishing, rehabilitation, alteration or repair of any public works project is less than ONE HUNDRED thousand dollars.

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 13 of 28

NOTICE TO ALL CONTRACTORS, BUILDERS AND HOMEOWNERS

Please pay particular attention to the following list of inspections. Requirements will be strictly adhered to.

Pursuant to Section R109 of the State of Connecticut Basic Building code, the following inspections are required by the Manchester Building Department:

1. Site inspection – may be before permit is issued.

2. When footing forms are in place and before concrete is placed.

3. When foundation forms are in place and before concrete is placed.

4. After foundation is erected, waterproofed and footing drains installed.

5. ***Before construction above foundation is started two “As Built” foundation location plans must be filed with the Building Department.

6. When forms for structural slabs, panels or columns are in place and before concrete is placed.

7. Fireplace when the top of the smoke chamber is reached.

8. 1 st roof/felt/ice and water shield (nailing shall be at 6 nails per shingle including new construction.)

9. Rough inspections: Plumbing before any piping is concealed.

(Complete ductwork and plumbing shall be installed before electrical wiring is started.)

Heating pipes and/or ducts before they are concealed.

Electrical before any wiring is concealed.

Framing before any interior wall covering is applied.

Insulation before drywall.

10. Final inspections when all construction details and utility installations re: complete and house numbers, as designated by the Engineering Department, are installed.

11. Other inspections that may be requested by the building or contractor and/or required by the building official or his designee.

12. The permit holder or his agent shall notify the building official when the work is ready for inspections, giving not less than seventy-two (72) hours’ notice.

13. Inspection for issuance of Certificates of occupancy requires a 10-day prior notification to the Building Department.

NOTE: Complete ductwork and plumbing shall be installed before electrical wiring is started

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 14 of 28

Insurance Requirements

To the extent applicable, the amounts and types of insurance will conform to the minimum terms, conditions and coverage of Insurance Services Office (ISO) policies, forms and endorsements.

If the Vendor/Insured has self-insured retentions or deductibles under any of the following minimum required coverage, the Vendor/Insured must identify on the certificate of insurance the nature and amount of such self-insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be the Vendor/Insured’s sole responsibility.

A. Commercial General Liability: With respect to the operations the Vendor performs and also those performed for it by subcontractors, the Vendor shall carry, and require each subcontractor to carry, Commercial General Liability insurance, including Contractual Liability, Products and Completed Operations, Broad Form Property Damage and Independent Contractors. See chart below for applicable minimum coverage amounts

If the Contract amount is between 0 and $2,000,000:

● The Minimum Single Occurrence Amount required is $1,000,000 and the Minimum Annual Aggregate Amount is $2,000,000

If the Contract amount is between $2,000,000 and $10,000,000:

● The Minimum Single Occurrence Amount required is $2,000,000 and the Minimum Annual Aggregate Amount is $4,000,000

If the Contract amount is >$10,000,000:

● The Minimum Single Occurrence Amount is $4,000,000 and the Minimum Annual Aggregate Amount is $8,000,000

B. Automobile Liability: The Vendor/Insured shall maintain business auto liability insurance with a minimum limit of $1,000,000 combined single accident covering the operation of all motor vehicles, including those hired or borrowed, that are used in connection with the Project and/or services for all damages arising out of bodily injury to or death of all persons and/or injury to or destruction of property. This policy shall not be subject to an annual aggregate limitation.

C. Worker’s Compensation: With respect to all operations the Vendor performs and all those performed for it by subcontractors, the Vendor/Insured shall carry, and require each subcontractor to carry, Worker’s Compensation insurance as required by the laws of the State of Connecticut.

Employer’s Liability insurance shall be provided in amounts not less than:

● $500,000 per accident for bodily injury by accident;

● $500,000 policy limit by disease; and

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 15 of 28

● $500,000 per employee for bodily injury by disease

D. Owner’s and Contractor’s Protective Liability Insurance for and in the Name of the Town and/or State: With respect to the Vendor’s Project operations and also those of its subcontractors, the Vendor shall carry, for and on behalf of the Town and/or State for each accident or occurrence resulting in damages from bodily injury to or death of persons and/or injury to or destruction of property. See chart below for applicable minimum coverage amounts.

If the Contract amount is between 0 and $2,000,000:

● The Minimum Single Occurrence Amount required is $1,000,000 and the Minimum Annual Aggregate Amount is $2,000,000

If the Contract amount is between $2,000,000 and $50,000,000:

● The Minimum Single Occurrence Amount required is $2,000,000 and the Minimum Annual Aggregate Amount is $4,000,000

If the Contract amount is >$50,000,000:

● The Minimum Single Occurrence Amount is $4,000,000 and the Minimum Annual Aggregate Amount is $8,000,000

E. Excess Coverage:

For contracts valued under $250,000, the vendor shall purchase and maintain excess or umbrella liability insurance with a limit of not less than $1,000,000, covering all lines of insurance required by this contract.

For contracts with a value of $250,000 or more, the vendor shall purchase and maintain excess or umbrella liability insurance with a limit of not less than $5,000,000, covering all lines of insurance required by this contract.

The Vendor/Insured must carry insurance under which Manchester Public Schools and the Town of Manchester, CT must be named additional insured for the duration of the work/contract and noted on the Certificate of Insurance.

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 16 of 28

Specifications for Proposal Scope of Services Manchester Public Schools (MPS) is seeking to engage a contractor to provide all labor, materials, equipment, supervision, transportation, permits (as required), and incidentals necessary to complete the site preparation, grading, and asphalt paving work at the site of Bennet Academy to be completed prior to August 26, 2026.

Deliverables Work should include, but is not limited to, the following:

1. Demolition and Site Preparation

• Perform all necessary demolition and grading required to prepare the site.

• Remove any surface obstructions that interfere with the work.

• Properly dispose of all demolition materials off-site at an approved disposal facility.

2. Tree and Stump Removal

• Cut and remove designated trees and associated stumps within the project limits

• Remove all roots and debris necessary to provide a stable subgrade.

• Dispose of all trees, stumps, brush and related materials off-site.

3. Excavation

• Excavate and prepare an area measuring approximately 58 feet by 40 feet for installation of the aggregate base and asphalt pavement.

• Remove unsuitable materials encountered during excavation.

• Haul and dispose of all excess excavated material off-site.

4. Aggregate Base

• Install 10 inches of processed aggregate base over the prepared subgrade.

• Compact the aggregate base to the density required for asphalt paving using appropriate compaction equipment.

• Fine grade the aggregate base to provide proper drainage and a suitable surface for paving.

5. Asphalt Paving

• Furnish and install Class 2 asphalt pavement, 3 inches in compacted thickness, over the prepared aggregate base.

• Pave an area measuring approximately 58 feet by 40 feet (2,320 square feet).

• Provide a smooth, uniform finished surface with proper grades to promote positive drainage.

6. Finish Grading and Topsoil

• Place imported topsoil along the perimeter and rear of the newly paved area where necessary.

• Fine grade all disturbed areas to ensure positive drainage away from the pavement and adjacent structures.

7. Site Restoration

• Seed and straw all disturbed soil areas upon completion of grading

• Leave the site in a clean condition, free of construction debris and excess materials.

Code Requirements:

A. Contractors should be aware that all Public Schools are required by State and Federal regulations to comply with all laws pertaining to asbestos containing building materials (ACBM) in their schools.

B. It is required that any design professional and/or contractor that enters into a contractual agreement with MPS, pertaining to building renovations or additions shall ensure that all

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 17 of 28 building materials specified and/or to be installed are of a non-asbestos material. In order to verify this, MPS requires the successful contractor to submit Material Safety Data Sheets (MSDS) detailing the building material.

C. All contractors/design professionals are encouraged to inspect the AHERA Asbestos Management Plan prior to commencing any work. Any questions regarding ACBM or this requirement should be addressed to MPS’s Asbestos Management Planner.

D. Any asbestos encountered in construction shall be brought to MPS’s attention prior to continuation of work. Removal will be done in accordance with all Federal., State, and local laws and regulations.

Disabilities Code Requirements:

A. In order to meet the needs of persons with disabilities, when applicable all items shall comply with the current Connecticut Basic Building Code including ICC/ANSI A 117.1-1998, Section 504 Rehabilitation Act 1973 including the Uniform Federal Accessibility Standards (UFA) and 504 Regulations, and the Americans with Disabilities Act Title II including Americans with Disabilities Act Accessibility Guidelines (ADAAG) and ADA Regulations.

B. Compliance with the current Connecticut Fire Safety Code and current OSHA - Title 29/Labor is also required when applicable. The contractor must provide proof of having attended OSHA 10-hour Construction Standard Training course for any projects of $100,000 (effective July 2007).

C. The “items” shall include, but not limited to; fixtures, furnishings, equipment, workstations (including built-ins), playground equipment, laboratory fume hoods, darkroom equipment, welding stations, shop equipment, etc.

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 18 of 28

Evaluation Criteria and Selection

Proposals will be reviewed and evaluated based upon the following factors, each of which has equal weight:

A. Industry experience B. Previous experience in the District, if applicable C. Quality of product/services D. Competitiveness of price proposal E. Completeness of proposal package F. References

Manchester Public Schools (MPS) shall select the contractor whose proposal is determined by MPS to be best suited and most advantageous, and provides the greatest overall benefit to MPS on the basis of the criteria and/or factors of evaluation listed. All contractors will be notified by letter as to the results of the evaluation. The tabulation of these results will be available to any contractor upon request. MPS has the right to reject any and all proposals.

Manchester Public Schools retains the right to request any additional information pertaining to the ability, qualifications, and procedures used to accomplish all work under this contract, as it deems necessary to ensure that services are provided in a satisfactory manner.

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 19 of 28

Manchester Public Schools

Manchester CT 06042

Reference Sheet

Name of Business

Contact Person & Title

Address

Phone Number & Email

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 20 of 28

Manchester CT 06402

Vendor Information

Legal name of vendor: ______________________________________________________________ (Print Business, Partnership or Corporate Name)

Address: _________________________________________________________________________

Signature: ________________________________________ Date: __________________________ (Authorized Signature)

Name: ___________________________________________ Title: __________________________ (Please Print)

Telephone: _______________________________________ Fax:____________________________

Federal Tax Identification Number (FEIN): _______________________________________________

Contract Contact Person: ____________________________________________________________

Title: ____________________________________________________________________________

Email: __________________________________________ Telephone: _______________________

The vendor is ______ individual ______ partnership

______ corporation, incorporated in _____________, please affix seal.

Names and titles of other officers or partners are:

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 21 of 28

Manchester CT 06042

Affirmative Action Statement

TO: All Vendors

FROM: Karen L. Clancy, Assistant Superintendent of Business Services

SUBJECT: Affirmative Action

Manchester Public Schools is an Equal Opportunity Employer, and will not transact business with firms which are not in compliance with all Federal and State Statutes and Executive Orders pertaining to non-discrimination.

In order to have your firm listed on our acceptable vendor’s list and thereby be eligible for consideration as a source for goods and services, please complete and return the following Statement of Policy to:

Assistant Superintendent of Business Services

Statement of Policy

It is the employment policy of _____________________________________________________ that there shall be no discrimination against anyone on the grounds of race, creed, national origin, sex, age or physical handicap in the hiring, upgrading, demotions, recruitment, termination and selections for training.

In addition, this firm is in full compliance with the letter and intent of the various Equal Opportunity and Civil Rights Statutes noted above.

Signature Date

Name Title

Telephone Street Address

Fax City/State/Zip Code

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 22 of 28

Vendor Indemnification

To the fullest extent permitted by law, the Contractor shall, defend, indemnify and hold harmless the School District and its respective officers, employees and agents from any and all loss, liability, damage, penalty, expense or fee, including attorneys’ fees, arising from or relating to (i) the Contractor’s breach of this Contract; (ii) strictly limited to the extent of negligence or willful misconduct of the Contractor and its officers, employees, and agents; or (iii) any other action or event arising out of or in any way connected with this Contract. The Contractor agrees that the School District shall have the right to participate in the defense of any such claim through counsel of its choosing. This indemnity shall not be affected by other portions of this Contract.

The existence of insurance shall in no way limit the scope of this indemnification. The Contractor further undertakes to reimburse MPS for damage to property of MPS caused by the Contractor, or its employees, agents, subcontractors or delivery persons, or by faulty, defective or unsuitable material or equipment used by him/her or them.

State of: _________________________________

County of: _______________________________ ____________________________________ Signed by Vendor Name Legal Name of Vendor Street City/State/Zip Code Date

Subscribed and sworn to before me on this

________day of _________________20______

Notary Public

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 23 of 28

Non-Collusive Statement

FROM: Karen L. Clancy Assistant Superintendent of Business Services

SUBJECT: Non-Collusive Statement

The undersigned vendor, having fully informed themselves regarding the accuracy of the statements made herein certifies that:

1. The proposal has been arrived at by the vendor independently and has been submitted without collusion with, and without any agreement, understanding, or planned common course of action with any other vendor of materials, supplies, equipment or services described in the Request for Proposal, designed to limit independent bidding or competition, and;

2. The contents of the proposal have not been communicated by the vendor or its employees or agents to any person not an employee or agent of the proposer or its surety on any bond furnished with the proposal, and will not be communicated to any such person prior to the official opening of the proposal.

The undersigned vendor further certifies that this statement is executed for the purposes of inducing Manchester Public Schools to consider the vendor and make an award in accordance therewith.

Legal Name of Vendor

Business Address

Name and Title of Authorized Signer

Signature Date

Telephone Fax Email Address

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 24 of 28

Background Check Compliance Agreement

FROM: Karen L. Clancy, Assistant Superintendent of Business Services

SUBJECT: Background Check Compliance Agreement

Purpose The Background Check compliance agreement is intended to ensure that the vendor, awarded this contract, has or will hire qualified employees/staff to provide and maintain a safe and secure environment.

Policy Vendors shall comply with maintaining a policy and procedure in place for a background check and performing background checks, in accordance with any State and Federal laws for any person assigned to this contract.

Definition of a Background Check A background check is a process in which the specifics of an individual’s past history are verified for the purposes of determining qualifications for employment/work, and it is conducted in addition to a reference check. The type of background check conducted is dependent upon a position’s responsibilities and required qualifications by the contract. When conducting background checks, it is the proposer’s responsibility to comply with any State and Federal laws, including Public Act 16-67.

Compliance Agreement The vendor hereby agrees that assigned personnel for this contract have been administered a background check. To the best of the proposer’s knowledge, the employee has a satisfactory background check in accordance and in compliance with any State and Federal laws. The vendor and its employees release Manchester Public Schools, its officers and its employees from any and all liability arising out of or related in any way to such testing.

Legal Name of Vendor

Business Address

Name and Title of Authorized Signer

Signature Date

Telephone Fax Email Address

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 25 of 28

Summary Description for Vendors Regarding

Manchester’s Living Wage Ordinance

Effective February 1, 2010, the Town of Manchester adopted a living wage ordinance. This Summary Description is designed to provide any vendor bidding on a Town of Manchester or Manchester Board of Education contract with the key provisions of that ordinance. It does not contain the full ordinance.

Living Wage Requirement:

The ordinance requires that companies awarded service contracts by the Town of Manchester exceeding $25,000 in any one fiscal year pay their Eligible Employees a living wage. Companies considered Covered Employers subject to this requirement are defined below. The Town of Manchester has determined that the contract resulting from this bid or Request for Proposals will be subject to the ordinance if the total contract value is $25,000 or more in any one fiscal year.

The living wage is currently calculated to be $17.78/hour for employees that are provided comprehensive health care benefits, or $26.07/hour for employees that are not provided comprehensive health care benefits.

The living wage and health benefit requirements are adjusted annually each July, effective July 1, 2010. Companies will be required to pay the applicable living wage rate in effect during the term of their contracts.

Covered Employers and Exemptions:

The ordinance requires that Covered Employers pay the living wage rate. Certain employers are excluded from paying the living wage rate. They are as follows:

1. Non-profit organizations as defined by the ordinance, and

2. Entities that employ less than 25 eligible employees.

Eligible Employees:

Eligible employees are all permanent, full-time employees of the company (defined as a normal work week of at least 30 hours), working in the State of Connecticut, not just those working on the Town contract. The following are not considered eligible employees for the purposes of the living wage requirement:

1. Employees with a normal work week of less than 30 hours.

2. Seasonal or temporary employees.

3. Employees under the age of 18.

4. Employees hired as part of a school-to-work program.

5. Students who serve in a work-study program or as an intern.

6. Trainees participating for not more than six months in a training program.

7. Employees enrolled in a governmentally funded vocational rehabilitation program.

8. Volunteers working without pay.

9. Employees exempted under Section 14(c) of the Fair Labor Standards Act due to disabilities.

10. Any person whose wage rate is subject to a federal or State of Connecticut statute or regulation mandating a prevailing wage rate.

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 26 of 28

Employer Obligations:

Covered Employers are required to do the following pursuant to the ordinance.

1. Certify with the submission of their bid or proposal a) that they will pay the required living wage to eligible employees if awarded a contract, or b) that they are exempt from requirements of the ordinance,

2. Upon award, covered employers shall provide the Town a sworn affidavit affirming that all eligible employees of the covered employer working in the State of Connecticut are receiving the living wage and health benefits required by this ordinance.

3. This sworn affidavit shall be provided thereafter on an annual basis within 30 days of a request being made by the Town if the duration of the contract exceeds one (1) year.

4. Notify their employees of their rights under the Living Wage Ordinance by posting a copy of the ordinance and other materials prepared by the Town of Manchester in locations where employees will see them.

5. Make best efforts to attempt to hire residents of the Town of Manchester for all new positions which result from a service contract subject to the ordinance.

Prohibited Practices:

1. Covered Employers cannot decrease non-wage benefits (such as insurance, vacation, or pension) as a means of complying with the living wage requirements.

2. Covered Employers cannot retaliate or discriminate against any employee for making a complaint against the covered employer regarding compliance with living wage requirements.

Enforcement:

The Town may enforce the provisions of this ordinance by the imposition of fines, suspension of contract or declaring the Covered Employer ineligible for future contracts.

Waivers:

The ordinance provides for the waiver of certain requirements in the ordinance. However, no waivers will be considered until the bidding process has been completed and a contract has been awarded.

Requests for waivers must be made by the Covered Employer, in writing, to the General Manager.

The General Manager shall submit the waiver request to the Board of Directors, which shall have the sole discretion as to whether it is granted.

The above is intended to be a summary of the requirements of the living wage ordinance as they affect covered employers and is provided for informational purposes only. Employers should read the entire Living Wage Ordinance. It can be found online at https://www.manchesterct.gov/Government/Departments/Purchasing/BIDS

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 27 of 28

Town of Manchester Living Wage Certification Form

The Town of Manchester has determined that this contract may be subject to the provisions of the Manchester Living Wage Ordinance, Chapter 212 of the Manchester Code of Ordinances, Sections 212-1 through 212-11.

Bidders are required to indicate whether they are a Covered Employer as defined by the Manchester Living Wage Ordinance or are exempt from the requirements by marking the appropriate section below.

FAILURE TO INDICATE MAY RESULT IN THE REJECTION OF YOUR BID.

______I/We are a covered employer and shall pay the required living wage to eligible employees and comply with the requirements of the ordinance during the term of the contract.

Or that:

______I/We are not a Covered Employer and therefore not subject to Manchester’s Living Ordinance for the reason indicated below:

______Charitable foundations, charitable trusts or nonprofit agencies or nonprofit corporations, provided that the foundation, trust or nonprofit agency or corporation is exempt from federal income taxation and may accept charitable contributions under Section 501 of the Internal Revenue Code of 1986, or any subsequent corresponding internal revenue code of the United States, as from time to time amended.

______Bidder employs less than twenty-five (25) eligible employees.

______Annual contract value is less than $25,000.

I, _________________________________of ____________________________________ do hereby certify

Officer, Owner, Authorized Rep. Company Name that the representations made above are accurate for___________________________________________.

Bid Name or RFP Name

Signed by: _____________________________________Dated: _____________________________

TO BE RETURNED WITH BID OR RFP SUBMISSION.

Proposal Due: Wednesday, July 22, 2026 at 10:00 AM Page 28 of 28

Manchester, CT 06042

Price Proposal

I/WE have received the proposal documents and addenda numbered and dated as follows:

Addendum #_____ dated ______

Addendum #_____ dated _______

Addendum #_____ dated _______

I/WE, the undersigned, hereby agree to furnish and deliver the requested services at the prices named herein, subject to and in accordance with the Cost Proposal, and Specifications, all of which are made a part of this Proposal. I/WE further agree to and are willing to adhere to the General Terms and Conditions as identified in the proposal documents.

Demolition and Site Preparation $____________________

Tree and Stump Removal $____________________

Topsoil Removal $____________________

Excavation $____________________

Aggregate Base $____________________

Asphalt Paving $____________________

Finish Grading and Topsoil $____________________

Site Restoration $____________________

Total Cost of Project $____________________

Signature______________________________________________ Date_____________________

Vendor___________________________________________________________________________