RFP Softball Bleachers 2-14-25.pdf

REQUEST FOR PROPOSAL (RFP)

2025 PINCONNING

SOFTBALL

BLEACHER

PROJECT

Pinconning Area Schools

February 14, 2025

Questions/Communications to:

dlp designs, llc

Daniel J La Pan, AIA 4521 N. Saginaw Bay Shore Drive

Pinconning, MI 48650

P: 989.598.5035

PINCONNING AREA SCHOOLS

Advertisement for Request for Proposals

Pinconning Area Schools Softball Bleacher Project

Proposals for the Pinconning Schools Softball Bleacher Project will be received by the

Pinconning-Area School District at the Office of the Superintendent, 605 West 5th Street, Pinconning, MI 48650 until Monday, March 3, 2025 at 1:30 PM. Any proposal received after the designated closing time will be returned unopened.

The purpose of this Request for Proposals is to seek the service of qualified contractors to construct softball bleachers located west of Pinconning High School. The proposal is to include the construction means and methods and supply of all materials necessary from the footings to the finished seating. Contractor is to clean up the site upon completion and correct any damage completed during construction to include grading and seeding of the damaged areas to the approval of the superintendent.

No pre-bid project review meeting has been planned. Anyone intending on visiting the site shall contact the districts representative to set up a site visit. Although it is not mandatory, it is highly recommended that the site be visited to verify site limitations, layout and exact condition/location of the project.

An original and one (1) copy of the proposal shall be submitted in a sealed envelope addressed to

Mr. Andy Kowalczyk, Superintendent and marked Pinconning Area Schools Softball Bleacher

Project.

The School District reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities therein. The district further reserves the right to award the contract to that proposer whose proposal best complies with the project requirements. Proposers may not withdraw their proposal for a period of sixty (60) days for the date set for the opening thereof.

Andy Kowalczyk

Superintendent

Dated: February 14, 2025

1. INTRODUCTION

1.1 PURPOSE AND GENERAL INFORAMATION

The Pinconning Area School District is requesting responses to this Request for Proposal

(RFP) to enter into a contract with a General Contractor to layout and construct a new

Softball Bleacher as indicated in the attached Construction Documents.

A copy of this RFP can be obtained from www.pasd.org/resources/requests_for_proposal and on the states website www.Michigan.gov/VSSlogin. It is incumbent upon Respondents to check the website for additional information and/or addendums. Bidders may request that the Owner clarify information contained in this RFP. Questions regarding the substance of the RFP or scope of services must be submitted via e-mail to Daniel La Pan, AIA at dlpdesignsaia@gmail.com the school districts architect on this project. Oral comments are not official responses. The aggregated answers to all Requests for

Clarification will be provided in an addendum to the RFP which will be issued and posted on the Purchasing page of the State of Michigan’s web site at www.Michigan.gov/VSSlogin and on the Owner’s website at https://www.pasd.org/resources/requests_for_proposal.no later than three (3) business days prior to the bid opening date for all potential proposers to view.

1.2 DEFINITIONS

In this RFP the following definitions shall apply:

“District” means Pinconning Area School District;

“District Representative” has the meaning set out in section 1.5;

“Website” means www.pasd.org

“Closing Time” has the meaning set out in section 1.3;

“Contract” means a formal written contract between the District and a Preferred

Proponent to undertake the Services, the preferred contract form for this project will be a

Purchase Order from the District with attached amendments.

“Preferred Proponent” means the Proponent selected by the District to enter into negotiations for a Contract;

“Proponent” means an entity that submits a Proposal;

“RFP” means this Request for Proposals;

“Services” has the meaning of any and all construction and administration work necessary to complete this project;

“Site” means the place where the Services are to be performed.

http://www.pasd.org/resources/requests_for_proposal http://www.michigan.gov/VSSlogin mailto:dlpdesignsaia@gmail.com http://www.michigan.gov/VSSlogin http://www.pasd.org/resources/requests_for_proposal.no http://www.pasd.org/

1.3 PROPOSAL SCHEDULE

Closing Time and Address for Proposal Delivery

Proposal must be received by the office of:

Office of the Superintendent

605 West 5th Street

Pinconning, MI 48650

Proposal Closing Date and Time: Thursday, February 13, 2025 at 1:30 PM (Local

Time).

Submissions by email will be accepted. Bids may be received by email to business@pasd.org. Email bidding will close out at the same time Bid Proposals are due.

LATE PROPOSALS

Proposals received after the Closing Time will not be accepted or considered. Delays caused by and delivery, courier or mail service(s) will not be grounds for an extension of the closing time.

1.4 INFORMATION MEETING

A pre-bid meeting has not been planned. Interested suppliers/contractors wishing to visit the site are to contact the districts representative and set up a time to tour the area being replaced and to review the existing conditions. Although it is not mandatory, it is highly recommended that the site be visited to verify site limitations, layout and exact location of the project.

1.5 AMMENDMENTS TO PROPOSALS

Proposals may be revised by written amendment, delivered to the location set out above, at any time before the closing time but not after. An amendment must be signed by an authorized signatory of the Proponent in the same manner as provided in the original proposals.

All inquiries related to this RFP shall be directed in writing, via e-mail to the person named below (the ‘District Representative”). Information obtained from any person or source other than the District Representative may not be relied upon.

District Representative:

Mr. Jeremy O’Hare

Phone: 989.751.9934

E-mail: ohare@pasd.org

Inquiries should be made no later than 3 days before Proposal Closing Time. The District reserves the right not to respond to inquiries made within 3 days of Closing Time.

Inquiries and responses will be recorded and posted on the Website. It is the responsibility of the Proponent to check the Website for Addendums prior to submitting their proposal.

mailto:business@pasd.org mailto:ohare@pasd.org

Proponents finding discrepancies or omission in the Contract or RFP or having doubts as to the meaning or intent of any provision should immediately notify the District

Representative. If the District determines that an amendment is required to this RFP, the

District Representative will issue an addendum in accordance with section 1.6. No oral conversation will affect or modify the terms of this RFP or may be relied upon by any

Proponent.

1.6 ADDENDA

If the District determines that an amendment is required to this RFP, the District

Representative will post a written addendum on the Website at www.pasd.org/resources/request_for_proposal and www.Michigan.gov/VSSlogin, upon posting will be deemed to form a part of this RFP. No Amendment of any kind to the RFP is effective unless it is posted in a formal written addendum on the Website. Upon submitting a Proposal, Proponents will be deemed to have received notice of all addenda that are posted on the Website.

1.7 EXAMINATION OF CONTRACT DOCUMENTS AND SITE

Proponents will be deemed to have carefully examined the RFP, including any attached schedules, the proposed agreement and the Site (as applicable) prior to preparing and submitting a Proposal with respect to any and all facts which may influence a Proposal.

1.8 STATUS INQUIRIES

All inquiries related to the status of this RFP, including whether or not a Contract has been awarded, should be directed to the District Representative.

2. PROPOSAL SUBMISSION FORM AND CONTENTS

2.1 PACKAGE

Proposals shall be in a sealed package, marked on the outside with the Proponent’s name and title of the Project.

2.2 FORM OF PROPOSAL

Proponents are to complete the form of Proposal attached as Schedule A.

2.3 SIGNATURE

The legal name of the person or firm submitting the Proposal should be inserted in

Schedule A. The Proposal should be signed by a person authorized to sign on behalf of the

Proponent and include the following:

A. If the Proponent is a corporation then the full name of the corporation should be included, together with the names of authorized signatories. The Proposal should be executed by all of the authorized signatories or by one or more of them provided that a copy of the corporate resolution authorizing those persons to execute the Proposal on behalf of the corporation is submitted;

http://www.pasd.org/resources/request_for_proposal http://www.michigan.gov/VSSlogin

B. If the Proponent is a partnership or joint venture then the name of the partnership or joint venture and the name of each partner or joint venturer should be included and each partner or joint venturer should sign personally (or, if one or more person(s) have signing authority for the partnership or joint venture, the partnership or joint venture should provide evidence to the satisfaction of the District that the person(s) signing have signing authority for the partnership or joint venture). If a partner or joint venture is a corporation then such corporation should sign as indicated in subsection (A) above; or;

C. If the Proponent is an individual, including a sole proprietorship, the name of the individual should be included.

2.4 ADDITIONAL INFORMATION

The District may, at its discretion, request clarifications or additional information from a

Proponent with respect to any Proposal, and may make such requests to only selected

Proponents. The District may consider such clarifications or additional information in evaluating a Proposal.

2.5 NEGOTIATION OF CONTRACT AND AWARD

If the District selects a Preferred Proponent or Proponents, then it may:

A. Enter into a Contract with the Preferred Proponent(s); or

B. Enter into discussions with the Preferred Proponent(s) to clarify any outstanding issues and attempt to finalize the terms of the Contract(s), including financial terms.

If discussions are successful, the District and the Preferred Proponent(s) will finalize the Contract(s); or

C. If at any time the District reasonably forms the opinion that a mutually acceptable agreement is not likely to be reached within a reasonable time, give the preferred

Proponent(s) written notice to terminate discussions, in which event the District may then either open discussions with another Proponent or terminate this RFP and retain or obtain the Services in some other manner.

The District is under no obligation to accept any Proposal submitted. The District reserves the right in its sole discretion to waive informalities in, or reject any or all

Proposals, or to accept any Proposal deemed most favorable in the interest of the

District, or cancel the competition at any time without award. Thereafter, the District may issue a new Invitation/Request, sole source or do nothing.

All costs incurred in the preparation and presentation of the proposal shall be wholly absorbed by the contractor. All supporting documentation and manuals submitted with this proposal will become the property of the Pinconning Area School District unless otherwise requested by the contractor at the time of submission.

3. GENERAL CONDITIONS

3.1 NO DISTRICT OBLIGATION

This RFP is not a tender and does not commit the District in any way to select a Preferred

Proponent, or to proceed to negotiations for a Contract, or to award any Contract, and the

District reserves the complete right to at any time reject all Proposals, and to terminate this

RFP process.

3.2 NO CONTRACT

By submitting a Proposal and participation in the process as outlined in this RFP, Proponents expressly agree that no contract of any kind is formed under, or arises from, this RFP prior to the signing of a formal written Contract.

3.3 CONFLICT OF INTEREST

Proponents shall disclose any potential conflicts of interest and existing business relationships that they may have with the District. If requested by the District, Proponents should provide all pertinent information regarding ownership of there company within forty-eight (48) hours of the District’s request.

3.4 SOLICITATION OF DISTRICT BOARD MEMBERS

Proponents and their agents will not contact any Board Member of the District or staff with respect to this RFP at any time prior to the award of a contract or the termination of this

RFP. The District may reject the proposal of any Proponent that makes any such contact.

3.5 CONFIDENTIALITY

All submissions become the property of the District and will not be returned to the

Proponent. The District will hold all submissions in confidence unless otherwise required by law.

4. SCOPE OF SERVICES

4.1 Services will include but not limited to:

1. Verify all dimension prior to fabrication of materials.

2. Consult Architect for any foreseen errors of discrepancies

3. Prep site for the construction of the new Softball Bleacher

4. Coordinate any proposed changes with Owners Representative and architect prior to construction.

5. Construct new concrete bleacher and seats.

6. Install new handrails and fencing.

7. Install new stadium seating (color to match baseball field)

8. Paint any exposed steel (color per owner)

9. Caulk all differential materials.

10. Pour concrete walkway

11. Clean up and dispose of all materials remaining on site

12. Prep disturbed soil during construction and seed per Superintendents approval

13. Contractor shall include in their proposal the removal of an existing concrete pad located at the backstop area on the Girls Softball field below the existing bleachers.

The existing bleacher will be removed and relocated by the owner. The existing concrete slab is 30’ L x 19’ W and assumed to be 4” deep. Coordinate removal and placement of new bleacher with owner. Care should be taken around backstop. Any damage caused during construction of the bleacher to the backstop will be the responsibility of the contractor to repair backstop to the current condition of the structure or better. Contractor shall protect the backstop from concrete splatter.

4.2 Contractors will be responsible for any and all damage due to construction. Any damage caused by the contractor must be repaired within ten (10) working days after field completion at the expense of the contractor. If damage occurs, the contractor will be liable for such damages.

4.3 It is expressly agreed and understood that the Contractor is, in all respects, an independent contractor as to work; however, in certain aspects, the Contractor is bound to follow the directions of the District Superintendent or appointed designee at the time of repair and/or construction, and that the Contractor is in no respect an agent, servant or employee of the

District.

4.4 The Contractor’s timeliness and delivery of quality products shall be monitored by the

District Superintendent or appointed designee. If at any time the Contractor is performing less than satisfactory work, the Contractor, upon notification by the District Superintendent or appointed designee, shall do whatever is necessary to perform the work properly at no additional cost to the District. Failure to give such notification shall not relieve the

Contractor of his obligation to perform the work at the time and in the manner specified.

5. INSURANCE REQUIREMENTS

5.1 The selected service provider shall agree to indemnify and hold harmless the District and its officers, agents, and employees for any and all claims, causes, or actions, and damages of every kind, for injury to or death of any person and damages to property arising out of or in connection with the work done by the Contractor under this contract, and including acts of omissions of the District or its officers, agents, or employees in connection with said contract.

5.2 The District will require proof of professional liability insurance with errors and omissions coverage, workers compensation insurance, general liability and automobile insurance with companies authorized to do business in Michigan, and in amounts meeting or exceeding the amounts listed in Attachment B.

5.3 Each proposal that exceeds $50,000 must be submitted with an attached certified check, money order, or a bid bond from a surety company approved to do business in the State of

Michigan, payable to the Owner in an amount not less than 5% of the base proposal sum of the work.

5.4 Prior to the execution of the contract, furnish Performance and Payment Bonds covering the faithful performance of the contract and the payment of all obligations arising there under. Include cost of bonds in the base proposal. The bidder shall require the attorney-in-fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of their power of attorney.

5.5 The successful Contractor, within ten (10) days after the contract award, shall furnish the

District with proof of insurance as stated in Attachment B.

5.6 The District and dlp designs, llc shall be named as additional insured on all policies as directed in Attachment B. Should any insurance required by this contract lapse, the

Contractor shall immediately cease any operations until authorized in writing by the

District. If the lapse period extends fifteen (15) days, the contract shall automatically terminate and the Contractor shall be in breach of this contract.

6. AGREEMENT/EXCEPTIONS

6.1 Submission of a proposal indicates the Contractor agrees to the terms, conditions and other provisions contained in the RFP, unless the Contractor clearly and specifically presents in its proposal any exceptions to the terms, conditions, and other provisions contained in the

RFP.

6.2 Exceptions presented in a proposal are not to be considered incorporated into the contract between the District and the selected Contractor unless and until the District agrees to accept such exceptions.

6.3 The selected Contractor must acknowledge and agree that the contract resulting from this

RFP include the terms, conditions, and other provisions contained in the RFP, the proposal selected (including any exceptions accepted by the District) which is acceptable to the

District and is not in conflict or contravention of the RFP, and any other documents mutually agreed upon by the District and selected Contractor.

6.4 No oral statements or any person shall modify or otherwise change or affect the terms, conditions, or specifications stated in the RFP or the resulting contract.

6.5 A formal contract will be negotiated after the selection of a contractor for the services identified in the scope of services by the District.

6.6 The contractor shall not assign the contract or any part thereof to any other person unless such assignment is first approved in writing by the District, it being understood that the contract shall not be assignable unless the proposed assignee is acceptable to the District.

The request for assignment must include evidence that the proposed assignee qualifies under all requirements of the contract and must be addressed as defined in the contract for services.

SCHEDULE A

2025 SOFTBALL BLEACHER PROJECT

BID FORM

TO: Mr. Andy Kowalczyk, Superintendent

Pinconning Area School District

Pinconning, MI 48650

Having carefully reviewed the bidding documents described in the RFP and understanding the scope of work involved in the proposed Bid and those that interface with it, we hereby propose to furnish labor, materials, tools, equipment, supervision, insurance and services required for the completion of all work required for the Bid indicated in accordance with the RFP.

BASE BID, SOFTBALL BLEACHER PROJECT:

$ Dollars

BIDDERS NAME:

ADDENDA:

And having Received and Examined the Following Addenda: (include date for acknowledgement)

Addendum Number _ _, dated

Addendum Number _ _, dated

SUBSTITUTIONS:

Bidder is cautioned to bid on the “Standards” specified. The following substitutions for the “Standards” specified are listed herein for consideration, and if accepted, the contract sum may be adjusted in accordance with the following:

_ Add / Deduct $_ _ _

_ Add / Deduct $_ _ _

CONTRACT:

The undersigned agrees that the above Base Bid Prices shall hold for 60 days after receipt of proposals, to accept provisions of “Instructions to Bidders”

IRAN BUSINESS RELATIONSHIP AFFIDAVIT:

Pursuant to the Michigan Iran Economic Sanctions Act, 2012 P.A. 517, by submitting a bid, proposal or response, Respondent certifies, under civil penalty for false certification, that it is fully eligible to do so under law and that it is not an “Iran Linked Business,” as that term is defined in the Act.

SUBMITTED BY:

Firm Name:

Address:

Email Address:

Signed:

Typed Name:

Date: Title:

Phone: Fax:

If bidder is a Corporation, indicate State of Incorporation:

If a Partnership, give full names of all Partners:

Please submit (1) one original copy and (1) one copy of this proposal. Contractor should retain (1) one copy for your records.

FAMILIAL DISCLOSURE STATEMENT

All bidders must complete the following familial disclosure from in compliance with MCL 380.1267 (Public

Act 232 of 2004) and attach this information to the bid.

By the attached sworn and notarized statement we are disclosing the following familial relationship(s) that exist between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive officer of the public school academy.

The Owner shall not accept a bid that does not include this sworn and notarized disclosure statement.

Disclose any familial relationship and complete the form below in its entirety:

The following are familial relationships as described above (provide employee name, family contact name, family contact position, and familial relationship or NONE.)

Signature(s): Title: Name of Firm:

STATE OF MICHIGAN

SS COUNTY OF

On this day of , 20 , before me a Notary Public in and for , Said county, personally appeared agent of the said firm

And acknowledged the same to be his free act and deed as such agent.

Notary Public

SCHEDULE B

PINCONNING AREA SCHOOLS 2025

SOFTBALL BLEACHERS PROJECT

INSURANCE REQUIREMENTS

WORKER’S COMPENSATION AND EMPLOYER’S LIABILITY INSURANCE:

Worker’s Compensation: State of Michigan Statutory Limits

Employer’s Liability: $500,000 – each accident

$500,000 – disease (each employee)

$500,000 – disease (policy limit)

The limits for Commercial General Liability insurance including -coverage for Premises-Operations, Independent Contractors’ Protective, Products-Completed Operations, Contractual Liability, Personal

Injury and Broad Form Property Damage (including coverage for Explosion, Collapse, and Underground

Hazards) shall be as follows:

COMMERCIAL GENERAL LIABILITY INSURANCE:

Each occurrence $2,000,000 – aggregate

Each occurrence $2,000,000 – aggregate

Fire Damage (any one fire) $100,000

Medical Expense (any one person) $5,000

The Contractor shall furnish and maintain during the entire period of construction, a

Protective/Contractual Liability policy written in the name of the Owner and Architect with the following limits:

Bodily Injury $1,000,000 – each occurrence

Property Damage $1,000,000 – each occurrence

Property Damage $1,000,000 – aggregate

Notes;

Products-Completed Operations Insurance shall be maintained for a minimum period of one (1) year after final payment.

The Owner and Architect shall be listed as additional insured. The Owner shall be the certificate holder.

Automobile Liability insurance (owned, non-owned and hired vehicles) for bodily injury and property damage:

AUTOMOBILE LIABILITY INSURANCE:

Bodily Injury $1,000,000

Property Damage $1,000,000

Umbrella or Excess Liability Coverage: UMBRELLA/EXCESS LIABILITY INSURANCE:

Umbrella/Excess Insurance $2,000,000 – each occurrence

$2,000,000 – aggregate

SCHEDULE C

SOFTBALL BLEACHERS PROJECT

PROJECT ATTACHMENTS

DRAWINGS:

A1 PLANS, SECTION 12 November 2024

A2 ELEVATION, SECTION 12 November 2024 dlp

26'8"

1 1/2" PIPE RAILING

REFER TO SECTION AND

ELEVATIONS FOR DETAILS

20.0

C

20.0

C

20.0

C

20.0

C

20.0

C

20.0

C

20.0

C

20.0

C

20.0

C

20.0

20.0

C

20.0

C

20.0

C

20.0

C

20.0

C

20.0

C

20.0

C

20.0

C

20.0

C

20"STADIUM SEATING

20.0

C

20.0

C

20.0

C

20.0

C

20.0

C

20.0

C

20.0

C

20.0

C

20.0

20.0

C

20.0

C

20.0

C

20.0

C

20.0

C

20.0

C

20.0

C

20.0

C

20.0

6" CONCRETE SLAB W/

#5'S EACH WAY

#5'S T & B CONTINUOUS

PROVIDE MIN 4" CLEARANCE

BLEACHER PLAN

A1

SCALE: 1/4" = 1'-0"

#5'S @ 4'-0" O.C.

8" SPLIT FACE BLOCK

W/ #5'S @ 2' OC (TYP)

1 SECTION A-A

A1 SCALE: 1/4" = 1'-0"

7" X 1'-6" CONC.

STEP, DOWEL PIN TO

SEATING SLAB (TYP.)

6" CONCRETE SLAB W/

#5'S EACH WAY

8" X 16" CONC. FOOTING

W/ 2 #5'S CONTINUOUS

SOFTBALL VIEWING STANDS

PINCONNING HIGH SCHOOL

project no.

24143 issue date

12 november 2024 sht of designs

605 W. FIFTH ST. PINCONNING, MI 48650

4521 n. saginaw bay shore dr.

pinconning, michigan 48650 A1 2

INFILL W/ FENCING MESH

MATCH BASEBALL BLEACHERS

1 1/2" PIPE RAILING (TYP)

1'-6"

8" SPLIT FACE BLOCK

MATCH BASEBALL BLEACHERS

OVERHANG CONCRETE 1 1/2" OVER

BLOCK BASE (REFER TO BASEBALL)

FRONT ELEVATION

SIDE ELEVATION

dlp designs pinconning, michigan 48650

4521 n. saginaw bay shore dr.

1 1/2" GUARD RAILING

4'-0"

18'8"

4'-0"

1 1/2" PIPE RAILING (TYP)

SOFTBALL VIEWING STANDS

PINCONNING HIGH SCHOOL

project no.

24143 issue date

12 november 2024 sht of

A2 2