State of California – A Natural Resources Agency

OFFICE OF ENERGY INFRASTRUCTURE SAFETY

715 P Street, 20th Floor | Sacramento, CA 95814

916.902.6000 | www.energysafety.ca.gov

OFFICE OF ENERGY INFRASTRUCTURE SAFETY

REQUEST FOR PROPOSALS (SECONDARY)

NOTICE TO BIDDERS

DATE: 03/23/2026

NO: RFP-25-1011

TITLE: ELECTRIC UTILITY INSPECTION SERVICES – WILDFIRE MITIGATION INSPECTIONS

You are invited to review and respond to Request for Proposal (RFP) 25-1011, to oversee electric uƟlity performance with approved Wildfire MiƟgaƟon Plans (WMPs), for the Office of Energy Infrastructure Safety (Energy Safety). In submiƫng your proposal, you must comply with the instrucƟons found herein. The services required are delineated in the Sample Standard Agreement (AƩachment B), Exhibit A, Statement of Work (SOW).

Please read the document carefully.

Note that all agreements entered into with the State of California will include by reference General Terms and CondiƟons (GTC 02/2025) and Contractor CerƟficaƟon Clauses (CCC 4/2017). Upon submiƩal of a response to this RFP, Bidder commits to comply with these requirements if awarded an Agreement:

hƩps://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard- Contract-Language

SERVICES NEEDED:

Energy Safety’s Compliance Assurance Division (CAD), is seeking proposals for a Contractor to: (1) inspect uƟlity assets to confirm that uƟliƟes performed work in accordance with their WMPs for non-vegetaƟon related iniƟaƟves, (2) report to Energy Safety and the uƟliƟes on general safety concerns that may or may not be related to WMP work performed by the uƟliƟes, and (3) maintain a team that has adequate Ɵme available and the necessary experƟse to appropriately cover all tasks/deliverables outlined in the Exhibit A, SOW and meet any other expectaƟons set by Energy Safety staff.

KEY ACTION DATES:

SCHEDULE DATE

Advertisement Date (CSCR EVENT ID# 0000038479) 03/23/2026 Written Questions Due by 2:00 P.M. (PST) 03/30/2026 Proposal Due by 2:00 P.M. (PST)* 04/20/2026 Anticipated Award Date 5/01/2026

*All dates aŌer the RFP Proposal Package Due Dates are approximate and may be adjusted as condiƟons indicate without an addendum to this solicitaƟon.

ESTIMATED BUDGET

Energy Safety’s budget for the proposed contract is limited to $1,000,000 from the Ɵme of award through June 30, 2028.

AGREEMENT TERM

The period of performance will be upon approval by the Department of General Services for 24 months, with an opƟon to extend for an addiƟonal 12-month term at Energy Safety’s sole discreƟon at the original rates evaluated.

DVBE PARTICIPATION REQUIREMENT: DVBE parƟcipaƟon requirements are waived for this RFP. Bidders are however, encouraged to parƟcipate in the DVBE incenƟve program as outlined in SecƟon 3 of the RFP.

DEPARTMENT CONTACT:

The contact person for this RFP is:

State of California – A Natural Resources Agency

OFFICE OF ENERGY INFRASTRUCTURE SAFETY

715 P Street, 20th Floor | Sacramento, CA 95814

916.902.6000 | www.energysafety.ca.gov

Bryson Grant Office of Energy Infrastructure Safety

AdministraƟve Services Division 715 P Street, 20th Floor Sacramento, CA 95814 bryson.grant@energysafety.ca.gov

Table of Contents

SECTION 1 – INSTRUCTIONS TO PROPOSERS

1. INTRODUCTION

2. BACKGROUND

3. COMMITMENT

4. BIDDER MINIMUM QUALIFICATIONS

5. REASONABLE ACCOMMODATION

6. PROPOSAL CONSIDERATIONS

6.1. Public InformaƟon

6.2. Payment Withhold

6.3. Socio-Economic Preference/IncenƟve Programs

7. RULES AND CONDITIONS

7.1. WriƩen QuesƟons and Answers (Q&A)

7.2. Addenda

7.3. Final Proposal Package Content

7.4. Proposal Package SubmiƩal InstrucƟons

7.5. Withdrawal and ModificaƟon of Proposal Package

7.6. Errors in SubmiƩals

7.7. RejecƟon of Proposals

7.8. EvaluaƟon and SelecƟon

8. AWARD OF CONTRACT

8.1. NoƟce of Intent to Award

8.2. Protests

8.3. Tiebreaker

9. POST AWARD REQUIREMENTS

9.1. Contractor CerƟficaƟon Clauses (CCC 04/1017)

9.2. Conflict of Interest, Statement of Economic Interest (Form 700)

9.3. Payee Data Record (STD204) (and STD205 if applicable)

9.4. Disabled Veterans Business Enterprise (DVBE) DeclaraƟon (DGS PD 843) (if applicable)

9.5. Security and ConfidenƟality (if applicable)

10. VALIDITY OF CONTRACT

11. BACKGROUND CHECKS ............................................................................. Error! Bookmark not defined.

12. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS

13. CONFLICT OF INTEREST ............................................................................ Error! Bookmark not defined.

SECTION 2 – PROPOSAL SUBMITTAL ITEMS AND DESCRIPTIONS

1. PART 1 – PROPOSAL REQUIREMENTS (ADMINISTRATIVE)

2. PART 2 – PROPOSAL REQUIREMENTS (TECHNICAL)

3. PART 3 – COST PROPOSAL REQUIREMENTS

SECTION 3 - EVALUATION CRITERIA AND SELECTION

1. EVALUATION OF PROPOSALS

1.1. AdministraƟve EvaluaƟon (Phase 1) (Pass/Fail)

1.2. Technical EvaluaƟon (Phase 2) (Scored)

1.3. Experience & QualificaƟons – (Phase 2) (Scored) ............................... Error! Bookmark not defined.

1.4. Cost Proposal (Lump Sum Cost Points)

2. SCORING CRITERION GUIDELINES

3. EVALUATION CRITERIA

SECTION 4 – SOCIO-ECONOMMIC PROGRAM INFORMATION AND RESOURCES

1. INTRODUCTION

2. SB PREFERENCE AND NON-SB SUBCONTRACTOR PREFERENCE PROGRAMS

2.1. SB Preference

2.2. Non-SB Subcontractor Preference

3. DVBE INCENTIVE PROGRAM

4. COMMERCIALLY USEFUL FUNCTION

5. REPORTING REQUIREMENT

6. TARGET AREA CONTRACT PREFERENCE ACT (TACPA) PREFERENCE PROGRAM

7. RESOURCES

ATTACHMENT A – REQUIRED PROPOSAL PACKAGE CHECKLIST

ATTACHMENT 1 – BIDDER CERTIFICATION

ATTACHMENT 2 –QUALIFICATIONS WORKSHEET

ATTACHMENT 3 –CUSTOMER REFERENCE SURVEY

ATTACHMENT 11 – COST SHEET

ATTACHMENT B – SAMPLE STANDARD AGREEEMENT

Office of Energy Infrastructure Safety

RFP 25-1011

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SECTION 1 – INSTRUCTIONS TO BIDDERS

1. INTRODUCTION

There are condiƟons that this RFP, submiƫng Bidders, proposals, and resulƟng Agreements are subject to and required to comply with. Bidders must examine these instrucƟons carefully and respond to the solicitaƟon requirements prior to bid.

Bidders must be aware of the requirements of codes pertaining to electrical uƟlity infrastructure. Bidders may access the codes included in California law through publicaƟons or through the internet at hƩps://leginfo.legislature.ca.gov/faces/codes.xhtml

2. BACKGROUND

Energy Safety, CAD is seeking proposals for an agreement to provide inspection services to Energy Safety to assist with its mission to oversee electric utility performance with approved WMPs for non-vegetation related initiatives. The successful bidder would inspect utility assets to confirm that utilities performed work in accordance with their WMPs, report to Energy Safety and the utilities on general safety concerns that may or may not be related to WMP work performed by the utilities, and maintain a team that has adequate time available and the necessary expertise to appropriately cover all tasks and deliverables outlined in the Contract. Successful bidder must be aware and demonstrate ability in the Technical Response

3. COMMITMENT

Bidder acknowledges and confirms that Bidder will, if awarded Agreement, be in full compliance with all items noted in this RFP and the agreement documents located in ATTACHMENT B: Sample Standard Agreement. Bidder is advised to read these provisions carefully prior to submiƫng a proposal. Contract terms, condiƟons, and/or requirements are not subject to negoƟaƟon.

If Bidder fails to meet any of the requirements or comply with Energy Safety’s requests, Energy Safety may make a non-responsive determinaƟon and reject or, disqualify the firm from the RFP process. Energy Safety is not commiƩed to award an Agreement resulƟng from this RFP.

4. BIDDER MINIMUM QUALIFICATIONS

Bidder or Bidder’s firm must be in good standing with the California Secretary of State and currently hold all required licenses and permits to conduct business in the State of California. If Bidder is a sole proprietorship, it must be registered with the city, county, or other local government enƟty in which the principal place of business is located.

Bidder must propose a team of resources to complete the tasks as outlined in AƩachment B, Sample Standard Agreement. The proposed team must include at a minimum: one Project Manager, one Professional Engineer, one Electrical Engineer, one Electrical Line Inspector Southern CA, one Electrical Line Inspector Northern CA, one Worker Safety Monitor, and one CerƟfied Drone Operator who meet the minimum qualificaƟons as indicated SecƟon 2 and in AƩachment 2, QualificaƟons Worksheet.

5. REASONABLE ACCOMMODATION

For Bidders needing a reasonable accommodaƟon to parƟcipate in the procurement process or for Bidders having quesƟons regarding reasonable accommodaƟons for the procurement process, you may reach out the department contact idenƟfied in the NoƟce to Bidders (Cover Page).

Important: Bidder must submit the request for a reasonable accommodaƟon at least 10 working days before the scheduled event, e.g., meeƟng, conference, workshop, etc., or due date for proposal submiƩal. Energy

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Safety is not obligated to consider the request if it is submiƩed less than 10 working days prior to the scheduled event.

6. PROPOSAL CONSIDERATIONS

By submiƫng a response, Bidder acknowledges that the Bidder understands the character, quality, and quanƟty of work insofar as this informaƟon is reasonably ascertainable from specificaƟons as detailed in the Statement of Work. In addiƟon, Bidder acknowledges that the WriƩen QuesƟons Period (see SecƟon 7.1 for addiƟonal details) offers Bidders opportuniƟes to seek Energy Safety’s clarificaƟon prior to proposal submission.

Failure of Bidder to acquaint themselves with available informaƟon will not relieve the Bidder from responsibility for esƟmaƟng properly, the difficulty, or cost of successfully performing the work.

a. Public InformaƟon

Upon bid opening, all documents submiƩed in response to this RFP will become the property of Energy Safety and will be regarded as public records under the California Public Records Act (Government Code secƟon 6250 et seq.) and subject to review by the public. Energy Safety cannot prevent the disclosure of public documents; however, the contents of all bids, correspondence, agenda, memoranda, working papers, or any other medium which discloses any aspect of a Bidder’s proposal must be held in the strictest confidence unƟl the agreement is awarded. Energy Safety will disregard any language purporƟng to render all or porƟons of any proposal package confidenƟal.

The proposal submiƩals may be returned to the Bidder only at the Bidder's expense unless such expense is waived by Energy Safety and only aŌer the final proposal tabulaƟon has been released.

Upon cancellaƟon of the solicitaƟon, Energy Safety will offer to return the proposal at Bidder’s expense.

A Bidder may request that Energy Safety destroy the proposal, rather than pay for its return.

b. Payment Withhold

The provisions for payment under an Agreement resulƟng from this RFP will be subject to a ten percent (10%) withholding per invoice pursuant to Public Contract Code secƟon 10346. The withheld payment amount will be included in the final payment to the Contractor and will only be released when all required work has been completed to the saƟsfacƟon of Energy Safety.

If the awarded Contractor made a commitment to Disable Veteran Business Enterprise (DVBE) parƟcipaƟon via subcontractors, the provisions for payment under this an Agreement resulƟng from this RFP is subject to a $10,000 withhold from the final payment, or the full final payment if less than $10,000, Reference SecƟon 4 for detailed DVBE reporƟng requirements.

c. Socio-Economic Preference/IncenƟve Programs

Refer to SecƟon 4 for more informaƟon regarding the DVBE Requirements and IncenƟve Program, the Small Business (SB) Preference Program, Non-SB (Non-SB) Subcontractor Preference Program, and the Target Area Contract Preference Act (TACPA).

Awarded Contractor who has parƟcipated in the Non-Small Business Preference Program and/or the DVBE Requirement/IncenƟve Program by the use of subcontractors, will, upon compleƟon and final payment, cerƟfy that payments have been made to the SB and/or DVBE subcontractor firm(s) listed in AƩachment 4 - Bidder DeclaraƟon, for services rendered and in accordance with Government Code secƟon 14841 and Military and Veteran Code secƟon 999.5 and § 999.7, and pursuant to the terms and condiƟons of the Agreement.

7. RULES AND CONDITIONS

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a. WriƩen QuesƟons and Answers (Q&A)

Bidders needing clarificaƟon on the requirements of this solicitaƟon, or on procedural maƩers regarding the compeƟƟve solicitaƟon process, may submit quesƟons to Energy Safety’s Department Contact (cover page). Refer to the Key AcƟon Dates for deadline requirements.

Oral communicaƟons with Energy Safety officers and employees will be non-binding on Energy Safety and will in no way excuse the Bidder of any obligaƟons as set forth in this package. If Bidders have any quesƟons pertaining to this RFP, all communicaƟon should go through Energy Safety’s Department Contact. E-mails MUST be clearly marked: “QuesƟons RelaƟng to SOLICITATION 25-1011”

The quesƟons and answers will be published as an Addendum to the RFP.

If Bidder discovers any ambiguity, conflict, discrepancy, omission, or other error in this RFP, Bidder will immediately noƟfy Energy Safety’s Department Contact of such error(s) in wriƟng and request clarificaƟon or modificaƟon of the document. If a Bidder fails to noƟfy Energy Safety prior to the Proposal Package due date of an error known to the Bidder, or there was an error that reasonably should have been known to the Bidder, the Bidder will submit a proposal at their own risk, and if awarded the Agreement, will not be enƟtled to addiƟonal compensaƟon or Ɵme by reason of the error or its later correcƟon.

b. Addenda

Energy Safety reserves the right to amend, alter, or change the content of this RFP if found necessary.

Any ambiguity, conflict, discrepancy, omission, or other error discovered in the RFP must immediately be reported to Energy Safety Department Contact prior to the deadline for submission of wriƩen quesƟons.

Energy Safety will issue an addenda to address such issues. Addenda will be posted publicly and made available on Cal eProcure hƩps://caleprocure.ca.gov/pages/index.aspx, California State Contracts Registrar (CSCR), RFP Event Page (EVENT ID# 0000038479).

c. Final Proposal Package Content

Energy Safety may reject any Proposal if it is condiƟonal, incomplete, or contains irregulariƟes. Energy Safety may waive an immaterial deviaƟon in a Proposal, if found to be in the best interest of Energy Safety. Waiver of an immaterial deviaƟon will in no way modify the RFP requirements or excuse the Contractor from full compliance with the Agreement requirements.

Bidder must submit the forms provided by Energy Safety (included in this RFP) or included by reference to downloadable form, as indicated on AƩachment A, Required Proposal Package Checklist. Failure to submit any of the required documents may be deemed non-responsive, and the Proposal may be rejected. IntroducƟon leƩers, colored displays, promoƟonal materials, etc., should not be included in the proposal submiƩal.

See SecƟon 2, Bidder SubmiƩal Items and DescripƟons, for detailed informaƟon.

d. Proposal Package SubmiƩal InstrucƟons

Proposals must be received in accordance with the Proposal Due Date. Submissions received aŌer the scheduled closing Ɵme for receipt will not be opened. Documents must be submiƩed in the same order as they appear on AƩachment A, Required Proposal Package Checklist.

Proposal Packages must clearly state that they are in response to RFP 25-1011. AƩachment 11, Cost Proposal Sheet must be submiƩed in a separate PDF.

Proposals must be submiƩed as directed below:

One electronic version of the enƟre Proposal Package EXCEPT AƩachment 11, Cost Proposal Sheet in Adobe Acrobat format. Cost Proposal Sheet must be included as a separate file and clearly labeled

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AƩachment 11, Cost Proposal Sheet in Adobe Acrobat format via email to:

bryson.grant@energysafety.ca.gov (Bidder is responsible for ensuring that the submission is formaƩed in Adobe Acrobat Reader, and viewable by Energy Safety.

Proposal Packages improperly marked may be missed.). Proposal submission emails must contain “Proposal 25-1011 Response Enclosed”, if mulƟple emails are required for submission due to file size, emails must have “1 of X” in the Ɵtle. Response aƩachments must be clearly labeled and disƟnguishable between Proposal and Cost Proposal Sheet.

e. Withdrawal and ModificaƟon of Proposal Package

Proposals may be withdrawn prior to the proposal package due date provided that a request, in wriƟng and executed by Bidder or Bidder’s authorized representaƟve, is filed with Energy Safety’s department contact via electronic submission. Withdrawal of a proposal will not prejudice the right of a Bidder to file a new proposal.

f. Material Errors in SubmiƩals

A material error in a Proposal Package may be cause for rejecƟon of that proposal. Energy Safety may make certain correcƟons if Bidder’s intent is clearly established based on a review of the complete proposal.

g. RejecƟon of Proposals

All proposals may be rejected whenever the determinaƟon is made that the proposals received are not compeƟƟve, when the cost is not reasonable, when the cost exceeds the amount expected, or when it is determined to be in the best interest of Energy Safety.

AddiƟonally, a proposal may be rejected if:

It is received aŌer the due date and Ɵme for submiƩal.

Any items or informaƟon required by the RFP are not included within the submiƩal.

All published addenda are not acknowledged.

There are undisclosed, inaccurate, or incomplete disclosures of conflicts of interest.

Energy Safety reserves the right to reject a proposal as nonresponsive if the pricing of resources is deemed to be unusual and not normal business pracƟces.

No proposal may be rejected arbitrarily or without reasonable cause.

h. EvaluaƟon and SelecƟon

Proposals that are determined to be responsive and meet the proposal submission requirements will have their technical proposal evaluated and scored in accordance with Proposal Scoring Criteria. Refer to SecƟon 3 for detailed informaƟon on EvaluaƟon and SelecƟon.

8. AWARD OF CONTRACT

An Award, if made, will be to the proposal that receives the highest score (Technical Score and Cost Points) aŌer preferences and incenƟves are applied (as applicable). (See SecƟon 4, Socio-Economic Program InformaƟon and Resources for preference and incenƟve informaƟon).

9. NoƟce of Intent to Award

WriƩen noƟficaƟon of Energy Safety’s intent to award will be posted publicly at: Cal eProcure (hƩps://caleprocure.ca.gov/pages/index.aspx ), CSCR.

Bidders have a right to protest the award. All protests of award must be made within five calendar days of the NoƟce of Intent to Award being posted.

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10. Protests

Protests are limited to the grounds contained in the California Public Contract Code secƟon 10345.

Protests must be filed with the Department of General Services (DGS) Office of Legal Services (OLS) aŌer noƟce of intent to award the agreement but before the actual award. The iniƟal protest leƩer must include the RFP number, the name of the State Agency, and the department contact person. An Agreement will not be awarded unƟl either the protest has been withdrawn or DGS has rendered a decision.

AŌer filing a protest, the protestant must submit, within five calendar days, a detailed wriƩen statement of the protest grounds if the original protest did not contain the complete grounds for the protest. It is suggested that protest be submiƩed both electronically and by cerƟfied or registered mail to:

Department of General Services Office of Legal Services

AƩenƟon: Bid Protest Coordinator 707 Third Street, 7th Floor, Suite 7-330

West Sacramento, CA 95605 Email: OLSProtests@dgs.ca.gov

A copy of the protest must also be provided to the designated Energy Safety contact noted below :

Office of Energy Infrastructure Safety ATTN: Tyler Morris, Chief

AdministraƟve Services Division 715 P Street, 20th Floor Sacramento, CA 95814

Email: tyler.morris@energysafety.ca.gov

Protestants should include an email address and advise the DGS Bid Protest Coordinator if they will accept service of documents pertaining to the protest via email.

a. Tiebreaker

In the event of a Ɵe between the highest scoring Bidders, a coin toss will be conducted in the presence of witnesses. Bidders will be invited to witness the coin toss; in addiƟon, state staff witnesses will also be present.

In the event of a Ɵe between Bidders with a proposal from a SB, and a proposal from a DVBE that is also a SB, the award will go to the DVBE that is also an SB. (Reference Chapter 3 and Government Code § 14838 (f) and 2 California Code of RegulaƟons § 1896.8(f)).

11. POST AWARD REQUIREMENTS

Awarded Contractor and the resulƟng Agreement will be subject to the provisions in this RFP and the Sample Standard Agreement (AƩachment B).

Upon Award, Awarded Contractor will submit and comply with the following, as applicable:

a. Contractor CerƟficaƟon Clauses (CCC 04/1017)

Must be signed by an individual authorized to bind Contractor.

b. Conflict of Interest, Statement of Economic Interest (Form 700)

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Upon an executed Contract, the Contractor will submit a signed Conflict of Interest, Statement of Economic Interest (Form 700) for himself, his employees and any subcontractors assigned to this effort.

The Energy Safety Agreement Administrator will provide this form. The Fair PoliƟcal PracƟces Commission requires this document, and further informaƟon is available at the following address:

hƩp://www.fppc.ca.gov.

These Form 700s must be filed with Energy Safety prior to any Agreement being executed pursuant to this RFP.

Awarded Contractor also has a conƟnuing obligaƟon to idenƟfy and noƟfy new project personnel, including subcontractors, employees, independent contractors, volunteers, and all others to fulfill this requirement, and these individuals must file their Form 700 with Energy Safety within 10 days of being added to the project. Project personnel must also file annually during the term of the Agreement and when leaving office upon compleƟon of their work under this Agreement as stated in the Sample Standard Agreement, Exhibit D, Special Terms and CondiƟons, SecƟon 10.

c. Payee Data Record (STD204) (and STD205 if applicable)

A STD 204 must be completed and signed by an appropriate and authorized individual. If Contractor’s remiƩance address is different than the mailing address on the STD 204, complete and submit the Payee Data Record Supplement Form (STD 205).

d. Disabled Veterans Business Enterprise (DVBE) DeclaraƟon (DGS PD 843) (if applicable)

Required for Contractors or Subcontractors who are an Office of Small Business and Disabled Veterans Business Enterprise Services (OSDS) CerƟfied DVBE. All disabled veteran owners and disabled veteran managers of the DVBEs must sign.

e. Security and ConfidenƟality

Individual Security and ConfidenƟality Statements are required for each consultant staff prior to performance of services.

12. VALIDITY OF CONTRACT

The Contract shall not be binding upon Energy Safety unƟl it is executed by the Contractor, Energy Safety, and DGS/OLS approval have been obtained (as applicable). Contract documents required for the execuƟon of the Contract consist of the document included herein as Sample Standard Agreement

(STD213).

13. EXECUTIVE ORDER N-6-22 – RUSSIA SANCTIONS

On March 4, 2022, Governor Gavin Newsom issued ExecuƟve Order N-6-22 (the EO) regarding Economic SancƟons against Russia and Russian enƟƟes and individuals. “Economic SancƟons” refers to sancƟons imposed by the U.S. government in response to Russia’s acƟons in Ukraine, as well as any sancƟons imposed under state law. By submiƫng a bid or proposal, Contractor represents that it is not a target of Economic SancƟons. Should the State determine Contractor is a target of Economic SancƟons or is conducƟng prohibited transacƟons with sancƟoned individuals or enƟƟes, that shall be grounds for rejecƟon of the Contractor’s bid/proposal any Ɵme prior to agreement execuƟon, or, if determined aŌer agreement execuƟon, shall be grounds for terminaƟon by the State.

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SECTION 2 – PROPOSAL SUBMITTAL ITEMS AND DESCRIPTIONS

1. PART 1 – BIDDER REQUIREMENTS (ADMINISTRATIVE)

Bidder must submit the following AdministraƟve Requirements which are scored as Pass/Fail. The required forms or documents are either available by reference via downloadable document or are documents that must be supplied by the Bidder. Refer to AƩachment A, Required Proposal Package Checklist.

AƩachment 1 – Proposal CerƟficaƟon

An individual authorized to bind the company contractually must sign the cerƟficaƟon to acknowledge that the company agrees to all the terms and condiƟons outlined in this RFP. By signing AƩachment 1, Bidder cerƟfies compliance with Energy Safety’s Conflict of Interest reporƟng requirements, as discussed in the Conflict-of-Interest secƟon of this RFP.

PotenƟal conflicts of interest will be evaluated as part of the proposal selecƟon process. If a conflict of interest exists for either Bidder or any proposed individuals or subcontractors, the Bidder may be deemed non-responsible and will be ineligible for Award.

AƩachment 2 - QualificaƟons Worksheet

Bidder must complete and submit AƩachment 2, Part 1, to demonstrate how the six required proposed personnel one Project Manager, one Professional Engineer, one Electrical Engineer, one Electrical Line Inspector Southern CA, one Electrical Line Inspector Northern CA, one Worker Safety Monitor, and one CerƟfied Drone Operator meet the minimum qualificaƟons as indicated. Resume must be aƩached for each resource/personnel.

Bidder may complete AƩachment 2, Part 2, to list Value-Added Experience and QualificaƟons as applicable. Any proposed resource may fulfill the Value-Added porƟon.

All proposed resources must submit a resume.

AƩachment 3 –Customer Reference Survey

Bidder’s team of resources must include at least one Project Manager, Professional Engineer, Electrical Line Inspector (Northern CA), Electrical Line Inspector (Southern CA), Worker Safety Monitor, and one CerƟfied Drone Operator who meet the minimum requirements as stated in AƩachment 2. Bidder must submit exactly three completed Customer Reference Survey Form(s) for each of the six required proposed resources. References must be for work performed by the Resource within the last five years that conform to the descripƟons below:

Where possible, the customer reference email address must match and indicate the organizaƟonal enƟty's name. (e.g., If the organizaƟonal enƟty is California Department of Motor Vehicles, the reference email must include @dmv.ca.gov, not @gmail.com).

Energy Safety will validate customer references by any means necessary or appropriate, including email and telephone. Bidders are responsible for maintaining contact with their referencing customers to ensure their prompt responses to Energy Safety’s validaƟon inquiries.

Customer Reference Survey quesƟons must receive a raƟng of at least “SaƟsfactory” to be considered responsive.

AƩachment 4 – Bidder DeclaraƟon (GSPD 05-105)

Complete the Bidder DeclaraƟon GSPD-05-105 to idenƟfy all subcontractors proposed for parƟcipaƟon in the agreement, their SB and/or DVBE CerƟficaƟon number (if applicable), a descripƟon of the services they will provide, and the % of net bid price they will perform. The Bidder awarded the Agreement is contractually obligated to use the subcontractors for the corresponding work idenƟfied, unless Energy

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Safety agrees to a subsƟtuƟon, and it is incorporated by amendment to the agreement. If no subcontractors are being uƟlized, please indicate none on the form.

NOTE: All proposed subcontractors MUST be listed on the Bidder DeclaraƟon.

AƩachment 5 – Commercially Useful FuncƟon (CUF) CerƟficaƟon Form (if applicable)

All cerƟfied Small Business, Micro Business, and/or DVBE prime contractors, subcontractors or suppliers must meet the commercially useful funcƟon requirements under Government Code secƟon 14837 (d)(4) (for SB) and Military and Veterans Code secƟon 999(b)(5)(B) (for DVBE).

CerƟfied SB or DVBE Contractors/Subcontractors, in accordance with AB 669 (Chapter 623, Statutes of 2003), address specific aspects of the legislaƟon that requires them to perform a CUF as defined by Government Code secƟons 14837, 14838.6, 14839, 14842, and 14842.5.

NOTE: If Bidder is not a SB and/or DVBE, or is not using SB/DVBE Subcontractors, complete and sign AƩachment with “Not Applicable”.

AƩachment 6 – Disabled Veterans Business Enterprise (DVBE) DeclaraƟons DGS PD 843 (as applicable)

If Bidder is a DVBE or has made a commitment to subcontract a porƟon of the work to cerƟfied DVBE subcontractors, complete and submit the DGS PD 843.

AƩachment 7 – Darfur ContracƟng Act

Complete and submit the Darfur ContracƟng Act form if its company currently or within the previous three (3) years has had business acƟviƟes or other operaƟons outside of the United States.

Public ContracƟng Code secƟon 10475 through secƟon 10481 apply to any company that currently or within the previous three (3) years has business acƟviƟes or other operaƟons outside of the United States.

For such a company to bid on or submit a proposal for a State of California agreement, the company must cerƟfy that it is either: a) not a scruƟnized company; or b), a scruƟnized company that has been granted permission by the DGS to submit a proposal.

A scruƟnized company is a company doing business in Sudan, as defined in Public Contract Code secƟon 10476. ScruƟnized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services (Public Contract Code § 10477(a)), unless wriƩen permission from the Director of DGS to bid on this procurement has been granted (Public Contract Code § 10477(b)).

NOTE: If NA, check the box to indicate not applicable, and return form.

AƩachment 8 – California Civil Rights Laws AƩachment

Pursuant to PCC § 2010, any Bidder entering into or renewing an agreement over one hundred thousand dollars ($100,000) on or aŌer January 1, 2017, must cerƟfy to all the following:

1. That it is in compliance with the Unruh Civil Rights Act (SecƟon 51 of the Civil Code).

2. That it is in compliance with the California Fair Employment and Housing Act (Chapter 7 (commencing with secƟon 12960) of Part 2.8 of Division 3 of Title 2 of the Government Code).

Failure to submit this completed form with the Proposal will result in the proposal being considered non-responsive.

AƩachment 9 – Iran ContracƟng Act VerificaƟon Form

Pursuant to the Iran ContracƟng Act of 2010 (Public Contract Code secƟons 2200 through 2208,“the Act”), a Person, as defined in the Act, is ineligible to bid on, submit a proposal for, enter into, or renew any agreement with the state for goods or services of one million dollars ($1,000,000) or more if the Person engages in investment acƟviƟes in Iran, as defined in the Act. Prior to submiƫng a bid or proposal and prior to execuƟng any state agreement or renewal for goods or services of one million dollars ($1,000,000)

Page (9 of 29 ) or more, a Person must complete and return the aƩached Iran Contract Act CerƟficaƟon form with its proposal cerƟfying that it is not on the list of ineligible vendors prohibited from doing business with the State of California.

2. PART 2 – PROPOSAL REQUIREMENTS (TECHNICAL)

Technical Requirements are supplied by Bidder to demonstrate the responsibility of Bidder. The Technical Requirements submission will be evaluated and scored based on its content, quality, and demonstrated abiliƟes of Bidder to meet the requirements of this RFP.

To be considered responsive, Technical Requirements must contain the following and be presented in the order below:

a. Cover LeƩer

The cover leƩer must be on company leƩerhead, not to be more than two (2) pages, Arial size 11-point font (or similar), and include the following paragraph, signed by an individual who is authorized to bind the Bidder contractually.

“The enclosed proposal is submiƩed in response to the above referenced Request for Proposal 25-1011, including any addenda. Through submission of this proposal, we agree to all the terms and condiƟons of the Request for Proposal and agree that any inconsistent provisions in our proposal may result in a lower score, up to and including disqualificaƟon. We have carefully read and examined the Request for Proposal and have conducted such other invesƟgaƟons as were prudent and reasonable in preparing the proposal. We agree to be bound by statements and representaƟons in our proposal.”

The leƩer will include the following informaƟon:

1. The proposed Lead Contact/Project Manager.

2. A brief introducƟon to the bidder’s organizaƟon.

3. A brief explanaƟon of why the bidder’s organizaƟon is best suited to provide CAD inspecƟons for

Energy Safety.

4. The name, Ɵtle, and signature of a company official authorized to bind the bidder contractually.

5. Name, email, and phone number of the Bidder’s contact for Energy Safety inquiries related to the proposal.

b. Table of Contents

c. Summary

The Summary must be no longer than one (1) page. Include a brief descripƟon of the proposed project briefly summarizing the main point of the various secƟons of the proposal, including the features and benefits of the proposal.

d. Bidder’s OrganizaƟonal Structure

A narraƟve descripƟon of how Bidder plans to organize the resources necessary to complete the service deliverables. The content should demonstrate Bidder’s ability to provide the services set forth in this RFP. Include an organizaƟonal chart showing the hierarchy of the proposed Project Manager, proposed personnel resources, other key personnel of the bidder’s organizaƟon, and all other proposed parƟes (subcontractors) to the proposal. All subcontractors must be listed on AƩachment 4, Bidder DeclaraƟon Form (GSPD 05-105). All subcontracts must be approved by Energy Safety, and no work will be subcontracted without the prior wriƩen approval of Energy Safety.

e. Technical NarraƟve Response

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A narraƟve response idenƟfying what acƟviƟes will be undertaken to deliver the services and provide the task/deliverables as idenƟfied in Exhibit A, Statement of Work. The narraƟve response should include a technical approach and work plan that are considered the heart of the proposal and will receive a high level of scruƟny. This part of the proposal will be evaluated to ensure all tasks and deliverables listed in the Statement of Work are addressed and can be completed by the bidder. This porƟon of the proposal must include a wriƩen response to all Technical NarraƟve Response scoring elements listed in the Scoring Criteria listed in SecƟon 3 and must include the following:

1. Methodology (Approach to Work)

Include a response and methodology to address all tasks noted in Exhibit A, Scope of Work. The descripƟon must include not only what work will be performed, but how it will be performed. IdenƟfy specific techniques and methodologies that will be used, outline approach, understanding, and process of documenƟng inspecƟons of electrical corporaƟon assets for non-performance with an approved Wildfire MiƟgaƟon Plan or statue, outline and describe any proposed tools that are not contractor owned, and specific administraƟve and operaƟonal management experƟse that will be employed to accomplish the tasks listed in this RFP under AƩachment B, Sample Standard Agreement.

The methodology must be described in sufficient detail to allow Energy Safety staff to evaluate the methods and must address all tasks and deliverables set forth in the Statement of Work.

2. Work Plan and Schedule Develop a Work Plan and Schedule for the esƟmated agreement term (24 months).

The plan must idenƟfy each major task, necessary subtasks, and milestones by which progress can be measured. The plan will specify the esƟmated hours to accomplish each task, indicate the responsible party for performing the task, and anƟcipated dates of compleƟon.

3. ReporƟng Sample The Bidder’s team is required to provide one or more verifiable wriƩen samples of reports akin to the project and its deliverables. These samples must showcase the team’s capacity to analyze and present data, formulate tailored strategies, offer recommendaƟons, and effecƟvely arƟculate key findings ciƟng code. These reporƟng samples serve as a comprehensive demonstraƟon of the quality of work expected from the Bidder’s team.

4. Resources Experience & QualificaƟons Bidders must provide confirmaƟon that resources meet the minimum experience and qualificaƟons required. Bidders may offer a comprehensive narraƟve descripƟon outlining how the resources(s) experience and qualificaƟons to Energy Safety. This secƟon will detail and expand upon the descripƟon offered in AƩachment 2, Part 2. Include copies of cerƟficaƟons or licenses as applicable.

3. PART 3 – COST PROPOSAL REQUIREMENTS

a. AƩachment 10 – Cost Proposal Sheet

The cost breakdown (Cost Proposal) must be included and submiƩed under separate aƩachment. Cost proposal must provide hourly rates that will be uƟlized on an as-needed basis by Energy Safety. Using AƩachment 11, Cost Proposal Sheet, list each proposed resource name, Ɵtle, role, and hourly rate. For all costs, Bidder must include all items such as labor, personnel, subcontractors, meeƟngs, materials, reports, and tax, if applicable, as necessary to perform and complete the tasks as outline in the Statement of Work. Hourly rates listed for each proposed resource must remain in effect for the duraƟon of the agreement term.

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SECTION 3 - EVALUATION CRITERIA AND SELECTION

1. EVALUATION OF PROPOSALS

a. AdministraƟve EvaluaƟon (Phase 1) (Pass/Fail)

Energy Safety will perform an administraƟve evaluaƟon in accordance with the RFP requirements to check for the presence or absence of required informaƟon. During the evaluaƟon period, if an item is unclear, or needs further clarificaƟon, Bidders may be asked to provide addiƟonal documentaƟon.

During review, if any of the required documents are missing, incomplete, or if any required documents have been modified or contain alteraƟons, Energy Safety may reject the proposal submiƩal as non-responsive. Energy Safety reserves the right to ask clarifying quesƟons during evaluaƟon; however, the answers cannot change or alter the proposal submiƩal. Should a discrepancy exist between the answer provided and the proposal submiƩal, the proposal submiƩal will be considered correct.

Proposals that contain false or misleading statements, or which provide references which do not support an aƩribute or condiƟon claimed by the Bidder, will be rejected.

Proposals passing Phase 1 will be forwarded to the EvaluaƟon Panel to evaluate and score the technical requirements.

b. Technical EvaluaƟon (Phase 2) (Scored)

Energy Safety will appoint an EvaluaƟon Panel to evaluate and score each proposal in accordance with the Scoring Criterion Guidelines as shown below.

The EvaluaƟon Panel will individually and as a team review, evaluate, and numerically score all proposals passing the Phase 1 EvaluaƟon uƟlizing the scoring system below to assign points. Following the chart in SecƟon 3.3 is a list of the consideraƟons that the evaluaƟon team may take into account when assigning individual points to a technical proposal.

c. Experience & QualificaƟons (Phase 2) (Scored)

Energy Safety will award a maximum of 60 points for experience and qualificaƟons that meet the minimum qualificaƟons as stated on AƩachments 2, QualificaƟons Worksheet.

d. Cost Proposal (Lump Sum Cost Points)

Bidders who achieve a minimum of 95 technical points will move forward to the Cost Points phase.

Bidders who do not achieve a minimum of 95 technical points will not have their cost proposals opened and will not be eligible for award.

Bidders may achieve a maximum of 76 Cost Points. Cost points will be awarded based on how close each Bidder’s cost proposal is to the lowest cost proposal. The following formula will be used for the award of cost points:

Formula:

Lowest Respondent’s Total Cost x Maximum

Lump Sum Cost Pts.

Lump Sum Cost Points Respondents Total Cost

EXAMPLE CALCULATION:

Total Points Available from Consensus Scoring 76

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Respondent Lump Sum

Cost Proposal

Lowest Lump Sum Cost Next Lowest Cost X

Total Possible Lump Sum Cost

Points = Lump Sum Cost Points

A $200 200/200 x 76 = 76 B $250 200/250 x 76 = 60.8

Preferences will be applied as required to eligible proposals. Please see SecƟon 4, Socio-Economic and Preference Programs.

2. SCORING CRITERION GUIDELINES

The evaluaƟon panel will abide by the following Scoring Criterion Guidelines to complete the Technical EvaluaƟon:

SCORING CRITERION FOR TECHNICAL EVALUTION*

Points Interpretation Explanation for Points

0-24 Inadequate Response does not include or fails to address the requirements of the SOW. The omission(s), flaw(s), or defect(s) are significant and unacceptable.

25-44 Barely

Adequate

Response addresses the requirements being scored, but there many omissions, flaws, or defects or the requirements are addressed in such a limited way that it results in a low degree of confidence in the proposed solution.

45-74 Fair Response addresses the requirements of being scored, but there are one or two omissions, or defects. The proposed methodology and solutions barely meet the requirements to complete the deliverables.

75-109 Good

Response fully addresses the requirements being scored with a good degree of confidence in the Applicant’s response or proposed solution. No identified omission(s), flaw(s), or defect(s). Any identified weaknesses are minimal, inconsequential, and acceptable.

110-130 Excellent or Outstanding

Response fully addresses the requirements being scored with a high degree of confidence in the Applicant’s response or proposed solution. Applicant offers one or more enhancing features, methods or approaches exceeding basic expectations.

*Scoring Criteria for Experience & QualificaƟons is included in the EvaluaƟon Criteria chart below.

In assigning points for individual raƟng factors, evaluators may consider issues including, but not limited to, whether the response:

1. Is lacking informaƟon, lacking depth or breadth or lacking significant facts and/or details, and/or;

2. Is fully developed, comprehensive and has few if any weaknesses, defects or deficiencies, and/or;

3. Demonstrates that the Bidder understands Energy Safety’s needs, the services sought, and/or the

Contractor's responsibiliƟes, and/or;

4. Illustrates the Bidder's capability to perform all services and meet all scope of work requirements, and/or;

5. If implemented, will contribute to the achievement of Energy Safety’s goals and objecƟves, and/or;

6. Demonstrates the Bidder's capacity, capability and/or commitment to exceed regular service needs (i.e., enhanced features, approaches, or methods; creaƟve or innovaƟve business soluƟons).

3. EVALUATION CRITERIA

The EvaluaƟon Criteria listed below specifies the total number of points available for each requirement. Using the Scoring Criterion Guidelines, the evaluaƟon panel individually evaluate Clarity and OrganizaƟon of Proposal and Technical NarraƟve Response for a maximum of 130 points. A threshold of 95 points or more for the Technical EvaluaƟon must be achieved to move to Part 3 – Cost Proposals.

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Example: Evaluator gives a 10 out of 10 for Clarity and OrganizaƟon of Proposal, 80 out of 100 for Methodology, 8 out of 10 for Work Plan and Schedule, and 9 out of 10 for ReporƟng Sample for a total score of 107 out of 130. This would be considered a “Good” Technical EvaluaƟon.

Bidder and Bidder’s proposed project team will be evaluated and scored during the Technical EvaluaƟon on how well they meet the minimum qualificaƟons.

The total score for each Proposal will be the average of the combined scores of all EvaluaƟon Panel members.

CLARITY AND ORGANIZATION OF PROPOSAL Points Available

The Proposal is well-organized, detailed, and comprehensive. It describes and delineates in a logical and realisƟc manner the tasks that will lead to the compleƟon of all work in the agreement and includes acƟviƟes, tasks, methodology, resources, Ɵmeline, personnel, budget, and coordinaƟon with Energy Safety staff. Abstract/Summary and Bidder’s OrganizaƟonal Structure offer a comprehensive introducƟon and overview of Bidder’s proposal.

TECHNICAL NARRATIVE RESPONSE

Points

Available

Methodology (Approach to Work) 100 Points will be awarded for this criterion based on the degree to which the proposal sufficiently describes and clearly demonstrates:

The technique, approach, and methods for accomplishing the Exhibit A, Statement of

Work meets or exceeds the Energy Safety’s needs.

Approach, understanding, and process for documenƟng inspecƟons of electrical corporaƟon assets for non-performance with an approved WMP or statute.

The Bidder’s ability to address factors criƟcal for success, in addiƟon to risks, barriers, and limitaƟons (e.g., loss of key subcontractor).

The proposed work is technically feasible and achievable within the proposed schedule.

The Bidder has provided examples of experience in working with government and/or electrical corporaƟons compleƟng similar work over an extended period of Ɵme.

Work Plan and Schedule (Plan) 10 Points will be awarded for this criterion based on the degree to which the proposal clearly reflects the Bidder’s effecƟveness in seƫng a work plan schedule, workflow tracking, quality control, meeƟng Work AuthorizaƟon deadlines and responding to the Energy Safety’s needs in a Ɵmely and competent manner. Components include:

A list of phases, major acƟviƟes, strategies, and tools to achieve the Statement of Work Tools will include, but are not limited to:

o Project Charter o CommunicaƟon Plan that includes the Energy Safety management briefings o Samples of Forms and Templates to be uƟlized in the course of work o Work AuthorizaƟon Response Times o Cost Tracking o IdenƟficaƟon of resources required for Bidder to complete the deliverables outlined in the statement of work, including access to experts within Energy Safety.

ReporƟng Sample 10 Points will be awarded for this criterion based on the degree to which the work sample sufficiently describes and clearly demonstrates:

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The ability to analyze and organize data, WriƟng effecƟvely for technical and non-technical audiences The display of data in a clear and coherent manner, and Demonstrates ability to idenƟfy and reference code accurately.

Experience & QualificaƟons* Scoring Range (Total Available Points = 60) *

Project Manager (1) Possible Points = 10 Professional Engineer (1) Possible Points = 10 Electrical Line Inspector Southern CA (1) Possible Points = 10 Electrical Line Inspector Northern CA (1) Possible Points = 10 Worker Safety Monitor (1) Possible Points = 10 CerƟfied Drone Operator (1) Possible Points = 10

*Experience and qualificaƟons is on an all or nothing basis. If proposed resource does not meet the minimum requirements it will be scored as a 0.

COMBINED TOTAL POSSIBLE POINTS FOR TECHNICAL EVALUATION 190

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SECTION 4 – SOCIO-ECONOMMIC PROGRAM INFORMATION AND RESOURCES

1. INTRODUCTION

This secƟon describes socioeconomic and environmental programs established by State law and further defined by regulaƟons and policies to increase business opportuniƟes to small and disabled veteran businesses and those businesses operaƟng in economically distressed areas of the State.

SB and/or DVBE firms must be cerƟfied by the State of California, Department of General Services (DGS), Procurement Division (PD), Office of Small Business and DVBE Services (OSDS). CerƟfied ReporƟng Requirements apply to SB/DVBE preference and incenƟve programs as described in General Terms and CondiƟons (GTC 02/2025), 19., Small Business ParƟcipaƟon and DVBE ParƟcipaƟon ReporƟng Requirements.

2. SB PREFERENCE AND NON-SB SUBCONTRACTOR PREFERENCE PROGRAMS

The following informaƟon will apply to both Small Businesses (SBs) and Microbusinesses (MBs)

Bidders will note that for the purposes of this RFP, the OSDS SB cerƟficaƟon of “SB-PW” (public works) cannot be used to fulfill the SB/Non-SB Preference Program(s).

a. SB Preference

A five percent (5%) small business preference will be granted to Bidders cerƟfied as “Small Business” in accordance with § 1896 et. Seq., Title 2, California Code of RegulaƟons (CCR). CerƟficaƟon must be provided by OSDS.

Pursuant to 2 CCR § 1896.14, in order to receive the small business preference, Bidders must have a completed applicaƟon (including proof of annual receipts) on file with OSDS.

If claiming the SB Preference, include your OSDS CerƟficaƟon number and the required informaƟon as directed in the proposal documents.

For award based on low price, the preference is applied by reducing the proposal price by the five percent (5%) preference as computed from the lowest responsive and responsible proposal. The preference is used only for evaluaƟon purposes and does not alter the amounts of the actual proposals. The maximum SB preference allowed may not exceed $50,000 per proposal. In combinaƟon with any other preferences (TACPA, recycled, etc.), the maximum limit of the combined preferences is 15% of the proposal amount and, in no case, more than $100,000.00 per proposal, whichever is less.

A cerƟfied SB may only be displaced by another cerƟfied SB with a higher percentage of DVBE parƟcipaƟon resulƟng in a lower adjusted proposal price.

b. Non-SB Subcontractor Preference

In accordance with Government Code (GC) § 14838(b)(1)(2), the applicaƟon of the five percent (5%) small business bidding preference is extended to a Bidder whose business is not cerƟfied as a small business but commits to subcontracƟng at least twenty-five percent (25%) of its net proposal price to businesses that are California cerƟfied small businesses and/or microbusinesses performing a commercially useful funcƟon.

If requesƟng the Non-SB…