RFP PS SOP Leadership Development.docx

Philadelphia Department of Public Health

REQUEST FOR PROPOSALS FOR

SMALL ORDER PURCHASE

FOR LEADERSHIP DEVELOPMENT PROGRAM RESPONSE DEADLINE:

No later than 5 pm Local Philadelphia Time on October 2, 2026

SUBMISSION REQUIREMENTS:

All proposals must be submitted electronically to the correct contract opportunity established for this RFP (identified by opportunity number) through eContract Philly at https://philawx.phila.gov/econtract/

Cherelle L. Parker, Mayor Palak Raval-Nelson PhD, MPH, Health Commissioner, Philadelphia Department of Public Health The City of Philadelphia

TABLE OF CONTENTS

1. INTRODUCTION

1.1 Values

The City of Philadelphia is committed to ensuring all businesses have access to contracting opportunities with the City and seeks to promote the economic development of small and local businesses.

1.2 Contracting with the City of PhiladelphiaIF ELIGIBLE, YOU ARE ENCOURAGED TO:

· Apply for Local Business Entity (LBE) certification with City’s Procurement Department. If you provide your LBE status and/or promise to have a Local Impact, this must be used as a positive factor in evaluation and potential selection. Additionally, some opportunities are exclusively reserved for LBE certified businesses.

The City of Philadelphia (“the City”) has two primary categories of contract opportunities:

Includes consulting, legal or creative services and other service types

PROCUREMENT

PROFESSIONAL SERVICES

Includes supplies and equipment and public works

Consistent with our values, the City requires that all contractors and subcontractors be in compliance with our laws, regulations, and polices, including:

CHAPTER 17-1300. PHILADELPHIA 21ST CENTURY MINIMUM WAGE AND BENEFITS STANDARD

PAYMENT OF CITY BUSINESS TAXES OR OTHER INDEBTEDNESS OWED TO THE CITY

CITY BUSINESS LICENSES AND PERMIT REQUIREMENTS

Please closely review the City’s contract attachments including the standard terms and conditions. Any contract resulting from this RFP will incorporate and be governed by these documents. You must raise any objections to these standard terms and conditions in your proposal. Objections are not favored and may be weighed against your proposal and negotiation of proposed objections may extend the contracting time. Additionally, the City need not consider later-raised objections.

1.3 Contacting Us

For technical questions or concerns connected to this RFP, email eContractPhilly@phila.gov or call (215) 686-4914.

· Please note the phone number provided is not a live helpline.

· Allow for enough time prior to any application deadline to receive a response to your request. The City will not extend a deadline even if it has not responded to your question or request.

2. SERVICES WE ARE LOOKING FOR

2.1 Overview

The City may, at its sole option, amend the Contract to add up to three (3) additional terms, each not to exceed one year.

Provide a program designed to strengthen the leadership capacity of Administrators and Managers across the organization by equipping them with the essential skills, behaviors, and mindsets needed to guide teams effectively.

2.2 Project Details

Services

development framework to ensure alignment between the mission, purpose, guiding principles, and operational model with the strategic direction of the department.

This program will also offer support to leaders and is designed to ensure impact and sustainability.

and deliverables in support of the Program:

Contractor shall provide the following deliverables under this Scope of Services:

• One (1) two-hour Program Orientation session.

• Five (5) full-day in-person core leadership workshops covering the topics described in Section 4.2.

• Two (2) additional half-day equivalent in-person workshops as needed to complete the seven workshops curriculum.

• One (1) two-hour “Putting It All Together” capstone session.

• Twenty (20) LPI 360® assessments, administered and debriefed.

• Twenty (20) What’s My Communication Style® (HRDQ) assessments.

• One hundred (100) total hours of one-on-one executive coaching (5 hours per participant for 20 participants).

• Participant workbooks and access to a self-paced refresher course for each workshop participant.

• Completion certificates for participants who satisfy Program requirements.

• Ongoing administrative coordination and support throughout the engagement.

Services, the Contractor shall:

• Assign qualified and experienced facilitators and executive coaches to deliver Program components.

• Provide all instructional materials, assessments, licenses, workbooks, and supporting resources required for participants.

• Coordinate scheduling and logistics for all workshops, coaching sessions, and assessment administration.

• Maintain professional standards consistent with the Five Practices of Exemplary Leadership® framework and applicable industry best practices.

• Protect the confidentiality of participant assessment results and coaching conversations.

• Communicate regularly with the DPH project lead regarding scheduling, progress, and any issues that may affect Program

Compensation Applicants are required to provide a cost proposal in their response which includes:

· A line-item breakdown of the costs for the specific services and work products proposed.

· A price that includes all costs, such as administrative or fringe costs, proposed to be charged to the City.

Cost proposals typically are:

· Fixed price, where payment is not based on time or resources expended, or

· Hourly rate, where payment is based on time or resources expended.

Please note travel costs are reimbursable only if approved by the Department and in accordance with current City policies; commuting costs are not reimbursable. The City has adopted the Federal Government Maximum Per Diem rate.

3. HOW TO SUBMIT YOUR RESPONSE

3.1 RFP Schedule

Pre-Proposal Meeting

N/A

Applicant Interviews, Presentations

N/A

The above dates are estimates only. Notice of changes in the pre-proposal meeting date, time or location, and due date for Applicant questions will be posted on eContract Philly. Should the Department change the date for the Application submission, a notice/Addendum will be posted on eContract Philly.

3.2 What You Must Include in Your Response

Applicants must submit the following information in response to this RFP in the order below:

1. Introduction

2. Company Profile

3. Company contact information

4. Proposed Scope of Work, addressing all items in Section 2 and describing how the Applicant will meet project requirements

5. Proposed Schedule

6. Cost Proposal

7. Project Personnel Statement of Applicant’s Qualifications/Relevant Experience

8. References

9. Written Statement of Financial Capacity from independent source and at least one current financial document (audited or unaudited financial statements, bank statements or references, Form 990)

10. Stated exceptions to terms and conditions, if any, and reasons for the request

11. Local Business Certification and justification and/or documentation

12. Provide the following statement: “If awarded this contracting opportunity and this contract opportunity is valued at or over $99,000 or the amount expected to be realized by the Applicant is at or over $99,000, the Applicant will provide all Transparency in Business disclosures required by Section 17-1402(1)(b)(.4) of the Philadelphia Code prior to contract conformance.”

Applicant Proposed Scope of Work responses should be limited to 5 pages.

3.3 Response Requirements

Online Submission Required by the Application Deadline You must apply online through eContract Philly to be considered for this contract opportunity. The City will not accept responses in any other format.

If you are not already registered with eContract Philly, you must first register for an account before you can apply to this opportunity. Note that each legal entity must have a separate account; you may not utilize or repurpose another entity’s account for this application.

A Complete Application is Required Please give yourself as much time as possible to start and complete your online application. The City will not consider proposals that are submitted late.

Use the Below Submission Checklist This is a tool to help you to submit a complete, accurate, responsive, and on time application.

DOES MY RESPONSE MEET THE PROPOSAL REQUIREMENTS?

Did you submit the proposal before the stated deadline in RFP Section 3.1?

Did the proposal explain how Applicant meets the goals and objectives, tasks, milestones, and deliverables, and other requirements described by the Department under “Services” in RFP Section 2.2?

Does your cost proposal meet the requirements under “Compensation” in RFP Section 2.2?

Does your cost proposal meet the requirements under “Project Schedule” in RFP Section 2.2?

Does your proposal meet the overall format and content requirements described in RFP Section 3.2, including the independent Statement of Financial Capacity” and the page limit?

If applicable, was the Local Business Certification and justification and/or documentation provided in the proposal?

Does your application provide the mandatory statement: “If awarded this contracting opportunity and this contract opportunity is valued at or over $99,000 or the amount expected to be realized by the Applicant is at or over $99,000, the Applicant will provide all Transparency in Business disclosures required by Section 17-1402(1)(b)(.4) of the Philadelphia Code prior to contract conformance.”

Did you review the entire RFP and Contract Attachments, including the Terms and Conditions?

· Did you state any objections to these document Terms and Conditions? You must raise any objections to these standard terms and conditions in your proposal. Objections are not favored and may be weighed against your proposal; additionally, the City need not consider later-raised objections.

Was the proposal submitted electronically through eContract Philly?

Was the proposal submitted under the correct opportunity number?

Was the application signed by clicking on the “submit” button at the conclusion of the eContract Philly submission process?

Was the individual who signed the application an authorized signatory for the Applicant?

4. HOW WE SELECT A CONTRACTOR & AWARD THE CONTRACT

4.1 Overview

After the proposal deadline, a diverse panel will review the submitted, complete and eligible proposals. In some cases, the finalists may be contacted for an interview or other final selection step. Once the department managing the RFP selects an Applicant, the Applicant will be notified and will enter into negotiations with the department.

4.2 Selection Process

Although, cost to the City is a material factor, it is not the sole, or necessarily the determining factor, in proposal evaluation. If the City chooses to make an award of a contract from this RFP, the City may, at its sole discretion, award such contract to a person or entity other than the responsible Applicant submitting the lowest price when the City determines, in its sole discretion, it is most advantageous to the City and in the City’s best interest to do so.

To select an Applicant for this contract opportunity, the City uses the below standard criteria in its selection process.

1. Superior ability or capacity to meet particular requirements of contract and needs of City Department and those it serves

1. Eligibility under Code provisions relating to campaign contributions

1. Superior prior experience of Applicant and staff

1. Superior quality, efficiency and fitness of proposed solution for City Department

1. Superior skill and reputation, including timeliness and demonstrable results

1. Special benefit to continuing services of incumbent, such as operational difficulties with transition or needs of population being served

1. Benefit of promoting long-term competitive development and allocation of experience to new, local, or small businesses

1. Lower cost

1. Administrative and operational efficiency, requiring less City oversight and administration

1. Anticipated long-term cost effectiveness

1. Meets prequalification requirements

12. Applicant’s certification of its Local Business Entity/Local Impact status The Department cannot communicate with other Applicants not selected for the opportunity about their proposals until after an agreement is finalized The Department is not obligated to debrief an unsuccessful Applicant on why we’ve made the decision not to select them for award.

4.3 Award

The City will post a notice on eContract Philly once the City decides which Applicant will be awarded the contract. There is no waiting period before the contract may be executed.

If selected for award, the Applicant will have to comply with laws, regulations, polices in order to be eligible for award of the contract and to maintain the contract after award.

WHAT ARE MY RESPONSIBILITIES IF I’M AWARDED THE CONTRACT?

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