City of Raleigh

Request for Proposals #: 274- PRCR-DixParkJS2026

Title: Dix Park Janitorial Services Proposal Due Date and Time: September 3rd no later than 5pm

ADDENDUM NO. 1

Issue Date: 08/27/2026

Issuing Department: City of Raleigh Parks, Recreation and Cultural Resources Department Direct all inquiries concerning this RFP to:

Dakota Massengill Gipson Play Plaza and Park Wides Operations Specialist dakota.massengill@raleighnc.gov City of Raleigh Addendum 1 to RFP 274- PRCR-DixParkJS2026

Issue Date: August 27, 2026

To: All Proposers

This Addendum, containing the following additions, clarifications, and/or changes, is issued prior to receipt of proposal packages and does hereby become part of the original RFP documents and supersedes the original RFP documents in case of conflict.

Receipt of this addendum must be acknowledged by signing in the area indicated below. Please make the follow additions, clarifications, and/or changes to the RFP as listed below and sign and return this addendum with your proposal package.

Square Footage of all Cleanable Spaces:

Site Address Square Footage Dix Park Cottage Outdoor Restroom 830 Umstead Dr 480 Dix Park Chapel 1030 Richardson Drive 10500 Dix Park Gipson Play Plaza /Outdoor Restrooms 715 Biggs Drive 1200 Whiteside Drive 805 Whiteside Dr 2750 Flowers Cottage Outdoor Restrooms 2104 Umstead dr 200 Staff Office: two front offices, two restrooms 1101 Warehouse Drive 2576 Staff office attached cleaning only for bathroom and trash pickup 1103 Warehouse Drive

Staff office: office and restroom 1105 Warehouse Dr 2172 Staff office: restroom 1109 Warehouse Dr 108 Staff office: office and restroom (Dix Grounds team office) 1013 Richardson Dr

Staff office: office and restroom (Parks Engagement Special Operations) 1003 Richardson Dr

Appendix Reorder:

Appendix I Facility Cleaning Expectations Example Appendix II Chapel Cleaning Schedule Appendix III Proposal Cost Form Appendix IV Janitorial Services Rate Table Appendix V Proposal Cost Form to be attached with Appendix III Appendix VI Proposer Questionnaire Appendix VII Reference Questionnaire Instructions and Form Appendix VIII Sample Contract

Day Porter Hours:

Currently Shift one 9:00am-5:00pm Shift two 6:00pm-10:00pm

Day Porters Needed Daily:

There are not a required number of porters per shift to complete the work, please review scopes of work in the original RFP to assist in understanding expectations of service.

Contract Managers:

Contract managers do not need to be onsite with staff. The City does expect managers to do regular check-ins and performance inspections with their staff.

Current Contract Pricing:

Current Pricing is not available as new buildings and spaces are being utilized and usage and times have changed. There are currently three different vendors servicing different types of buildings throughout the park. We are not able to vendor staffing information.

Park wide Trash Receptable Services:

Parkwide trash assistance is a new service. We do not currently have a previous park sweep time for comparison. The day porter will only be expected to help with spot checks (and those will be called in if/when needed) or if they see trash overflowing.

102 Trash Receptacles park wide 42 of those are at Gipson Play Plaza

Labor hours Per Week:

Approximately 96 hours per week for all listed cleaning spaces.

Supplies and Equipment:

Supplies and equipment (including refillable) are provided by the vendor. Each site has a dustpan and broom, rolling trash can, and vacuum if needed. All other toiletries and equipment are supplied by the contractor. There is a janitor’s closet available onsite. Interior trash bags are supplied by the vendor (this includes outdoor restrooms). Exterior trash bags will be supplied by the park.

Gipson Play Plaza Hour Change:

The Gipson Play Plaza will be moving to winter hours in November/December. Anticipated hours are 9am-7pm, these may fluctuate by an hour or so.

Buffer/Floor Scrubber:

At this time we are only looking at receiving quotes for the Dix Chapel which is 10,500 Sq Ft

Challenges:

The City is not facing any challenges with current services.

Prevailing/Living Wage Ordinance, Retention and Labor requirements:

The City does not have a living wage ordinance. We ask that all federal requirements are followed.

Background Checks:

All contracted staff are expected to have a cleared background check prior to beginning with the City of Raleigh.

Unsuccessful Proposers:

The City will not be debriefing with unsuccessful proposers.

Additional Services:

There are no additional services being performed that are not in this RFP.

Tracking Software:

The City does not have a preferred geofencing software/vendor. The contractor is free to use any commercial solution that meets the reporting criteria currently.

Cleanable Square Footage Definition:

Is primarily the gross interior.

Special Event Locations for Pricing:

Special event locations for square footage could include the outdoor restrooms and the Dix Chapel.

LEED Certified Facilities:

This was added in error. None of these buildings are LEED certified.

Annual Pricing Adjustments:

Elevating costs over 5 years should be added to the proposal. The City does not foresee adjusting pricing once we enter into a contractual agreement.

Floor Plans and Drawings:

Floor plans and drawings are not available as majority of these buildings were part of the original campus.

Dakota Massengill Gipson Play Plaza and Park Wides Operations Specialist

SIGN BELOW AND RETURN THIS ADDENDUM WITH YOUR PROPOSAL.

Proposer Name & Company: _____________________________ Date: __________

Signature: ____________________________ Title: ___________________________