RFP_No_025-004.pdf

REQUEST FOR PROPOSALS (RFP)

RFP NO. 025-004

SECURITY SERVICES

RFP Issued: April 18, 2025

Contact: Gerri Bocus, Procurement Officer

Prince George’s Community College

Office of Procurement and Contracting

301 Largo Road, Suite 264

Largo, MD 20774-2199 www.pgcc.edu

Email: bocusga@pgcc.edu

Telephone: 301-546-0025

NOTICE: Prospective Offerors who have received this document from a source other than the

Issuing Office are advised to contact the Issuing Office and provide their name and email address in order to ensure that amendments to the Request for Proposals or other communications can be sent to them. This is a courtesy, not a requirement of the College. The College does not take responsibility if any Prospective Offeror is not informed of communication issued under this RFP.

It is the sole responsibility of any Prospective Offeror to visit the College’s website or EMMA’s website for all documents relating to this RFP. Visit:

https://www.pgcc.edu/community/doing-business-with-pgcc/procurement/ https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage http://www.pgcc.edu/ mailto:bocusga@pgcc.edu https://www.pgcc.edu/community/doing-business-with-pgcc/procurement/ https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

RFP No. 025-004

Security Services

TABLE OF CONTENTS

SECTION NO. PAGE NO.

SECTION I Solicitation Schedule………………………………………..4

SECTION II Introduction…………………………………………………5

SECTION III Instructions to Offerors……………………………………..6

SECTION IV Technical Proposal Requirements………………………….15

SECTION V Technical Evaluation Process...…………………………….23

SECTION VI Price Proposals……………………………………………..26

SECTION VII Final Evaluation, Ranking and Selection…………………..27

ATTACHMENTS

ATTACHMENT A - Scope of Work

ATTACHMENT B - Contract Deliverables

ATTACHMENT C - Solicitation Terms and Conditions

ATTACHMENT D - Technical Proposal Forms

D1 - Acknowledgement of Receipt of Addenda

D2 - Bid/Proposal Affidavit

D3 - Conflict of Interest Information

D4 - References

D5 - Pricing Sheet

ATTACHMENT E - Minority Business Enterprise Participation (MBE)

ATTACHMENT F - MBE Forms

F1 - MBE Utilization Affidavit

F2 - MBE Participation Schedule

F3 - Outreach Efforts Compliance Statement

F4 - Subcontractor Project Participation Statement

F5 - Prime Contractor Unpaid MBE Invoice Report

F6 - Subcontractor Paid/Unpaid MBE Invoice Report

SECTION I

PROCUREMENT SCHEDULE

RFP Issued: April 18, 2025

Submission of Written Questions: April 24, 2025 at 10:00 AM ET

Post Responses to Questions: April 30, 2025

Submission of Technical Proposals: May 15, 2025 at 10:00 A.M. ET

Estimated Contract Award: July 15, 2025

NOTE: Prince George’s Community College (PGCC) reserves the right to make changes to the above-mentioned schedule. All such changes shall be made by an addendum to the Solicitation.

Offerors must frequently monitor PGCC’s website at www.PGCC.edu for information concerning this solicitation, including any addenda or notices.

SECTION II

INTRODUCTION

1. OVERVIEW

A. The intent of this Solicitation and resulting Contract is to obtain professional uniformed personnel and security services for the interior and exterior of Prince George’s

Community College Largo, Maryland location in addition to one (1) extension center.

B. The Contractor shall have significant expertise in the areas necessary to meet the needs and requirements set forth in this RFP, including, without limitation, the ability to provide innovative security guard solutions to meet the needs of the College.

C. The Contractor shall provide all labor, supervision, materials, supplies, equipment, and transportation necessary for full security services to ensure they are provided in accordance with this Solicitation and the State of Maryland minimum standards, certifications, and licensing requirements for Contract Security Guards. This includes mandatory training such as CPR, Narcan administration, and Clery Compliance.

2. PGCC BACKGROUND

A. Established in 1958, Prince George Community College is an award winning fully accredited public two-year institution offering credit programs leading to an associate degree, certificate, or letter of recognition. With a student body of approximately

38,000 the College prepares its students for transfer to a four-year institution or for an immediate career.

B. PGCC also offers extensive lifelong learning opportunities and noncredit, continuing education to those seeking career training or retraining, working to boost basic skills or pursuing new areas of interest. In addition to the College’s academic focus towards student growth and achievement, its culture is geared towards ensuring students succeed.

SECTION III

INSTRUCTIONS TO OFFERORS

1. ISSUING OFFICE

A. Prince George’s Community College

Office of Procurement and Contracting

301 Largo Road, Suite 264

Largo, MD 20774-2199

B. Gerri Bocus, Procurement Officer

301-546-0025 bocusga@pgcc.edu

C. Alternate

Lawana Lewis, Procurement Coordinator

301-546-0644 lewislm@pgcc.edu

D. The Issuing Office shall be the sole point of contact with the College for purposes of the preparation and submittal of proposals in response to this Solicitation.

2. AVAILABILITY OF SOLICITATION DOCUMENTS

A. The electronic versions of the Solicitation documents are intended to provide convenience to prospective Offerors. Be advised that it is the responsibility of prospective Offerors to monitor PGCC’s website and Emaryland Market Place for any addenda, notices or postings.

B. Failure to submit signed addenda may be grounds to declare a Proposal non-responsive.

3. SUBMISSION OF WRITTEN QUESTIONS

Deadline: All questions and requests for clarification regarding the meaning or interpretation of this RFP and other Solicitation documents, or any ambiguities, discrepancies, inconsistencies, or conflicts in or between any of the technical, pricing, or contractual provisions, must be submitted no later than the date and time specified in mailto:lewislm@pgcc.edu

SECTION I - PROCUREMENT SCHEDULE of this RFP. Questions must be emailed to bocusga@pgcc.edu.

A. Questions and clarifications requested after such time will not be answered unless

PGCC elects, at its sole discretion, to do so. Failure to request such clarification is a waiver to any claim by the Offeror for expense necessarily made by reason of later interpretation of the RFP documents by the College.

B. The College has sole disretion to respond to late questions if deemed beneficial for all potential Offerors. It is the responsibility of the potential Offerors to ensure the

College receives and responds to all submitted questions and to check the College’s website for all pertinent documents relating to the procurement.

C. Items affecting the scope of work or conditions of the Contract shall be subject to the conditions of Amendments per PARAGRAPH 13 - AMENDMENTS AND

ADDENDA of this Section.

D. Format for Questions: Questions must be submitted in Microsoft Word format and include the RFP number and title, and the related Section number and title included in the RFP.

E. PGCC Point of Contact: Questions must be submitted to the PGCC Procurement

Officer in writing via electronic mail as listed on Page 1 of this RFP. No questions or requests for additional information, clarification or any other communication should be directed to any other individual.

F. No oral communication will be accepted. PGCC will not be bound by any oral communications, or written interpretations or clarifications that are not set forth in an addendum.

G. Any interpretation of a question made by PGCC will be responded to and distributed in the form of an addendum to the RFP and will be available to all interested Offerors through PGCC’s website, but without identification of the inquirer.

H. Inquiries will receive a written confirmation. Submitted inquiries not confirmed by the

College may not have been received. It is the sole responsibility of potential Offerors to ensure inquiries/questions are received for response.

I. Potential Offerors are advised that the College reserves the right to use its best judgment in choosing to respond or not to respond to any questions received before or after the stated cut-off date for questions.

4. ACCEPTANCE OF TERMS AND CONDITIONS

A. By submitting a Proposal, an Offeror shall be deemed to have accepted the terms, conditions, and requirements set forth in this RFP. The RFP including all addenda in total shall be incorporated into the Contract by reference. Any exceptions to the terms and conditions shall be submitted as specified in SECTION IV, PARAGRAPH 4 –

PROPOSAL SUBMITTAL ELEMENTS, TAB 15 of this Solicitation.

B. Contract exceptions not provided in the format required under this RFP shall not be accepted nor be made part of any Contract, if awarded.

5. TERM OF CONTRACT AND CONTRACTUAL AGREEMENT

A. It is intended that one (1) awarded firm will result from this Solicitation. Any Contract arising from this RFP shall commence on the date the Contract is executed on behalf of PGCC, or such other date as PGCC and the Contractor shall agree.

B. The term of the Contract shall be for a Base Period of one (1) year with the option to extend for one (1) additional one-year period, not to exceed two (2) years. The Base

Period will commence on the date of Contract award.

C. The exercise of a Contract option will be at the sole discretion of PGCC. Unless otherwise directed in writing, the Contract will be extended by PGCC under the terms and conditions of the original Contract.

6. PROPOSAL DUE DATE AND TIME

The Technical Proposal must be received at the Issuing Office by the date and time indicated in the Solicitation Schedule to be considered.

7. LATE PROPOSALS

Any proposal, request for withdrawal, or modification of a proposal that is not received at the designated location, time and date set forth herein will be deemed late and therefore not be considered. Delivery of the Proposal to the specified location by the prescribed time and date is the sole responsibility of the

Contractor. Exceptions may be authorized, at the sole discretion of the Procurement

Officer, when the reason for the late proposal, late request for withdrawal or late modification of a proposal is due to the action or inaction of the College. A record of the late proposal, request for withdrawal, or modification of the proposal, shall be made in the appropriate procurement file.

8. MODIFICATIONS AND WITHDRAWAL OF PROPOSALS

A. Withdrawal of, or modifications to, proposals are effective only if written notice thereof is filed to the receiving office prior to the time proposals are due. A notice of withdrawal or modification to a proposal must be signed and dated by an officer with the authority to commit the company.

B. Withdrawal or modifications will not be accepted after the time proposals are due.

9. SITE INVESTIGATION

By submitting a Proposal, the Offeror acknowledges that they have investigated and satisfied themselves as to the conditions affecting the work, including but not restricted to those bearing upon transportation, disposal, handling and storage of materials, availability of labor, water and electric power. Failure by the Offeror being acquainted with the available information will not cause the Offeror to be relieved f rom the responsibility for estimating properly the cost of successfully providing the required services. The College shall not be responsible for any conclusions or interpretations made by the Offeror of the information made available by the College.

10. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES

A. The College reserves the right to cancel this RFP at any time before the date set for the receipt of proposals.

B. The College reserves the right to reject either all proposals after the opening of the

Proposals, but before award, or any proposal, in whole or part, when it is in the best interest of the College. For the same reason, the College reserves the right to waive any minor irregularity in a proposal.

C. Proposals which fail to meet the Solicitation requirements, or which are incomplete, conditional or obscure, or which contain additions not called for, erasures, alterations or irregularities of any kind, or in which errors occur, or which contain abnormally high or abnormally low prices, for any class or item of work, may be rejected as invalid at PGCC’s discretion.

11. IRREVOCABILITY OF PROPOSALS

A. Proposals shall be valid for a minimum of one hundred twenty (120) days following the closing date of this RFP. If an award is not made during that period, the Proposal may be extended by mutual agreement between the Offeror and the College for another one hundred twenty (120) days, unless the Offeror gives specific written notice to the

Procurement Officer at least fifteen (15) days before the expiration of the then current one hundred twenty (120) day period.

B. By submission of a proposal, the Offeror guarantees that its offer shall be firm for the period specified above.

12. LICENSES AND QUALIFICATION

A. Offerors must be licensed as required by Maryland Annotated Code, Business

Operations Article, Section 19-301 et. Seq. and shall submit proof of current licensing with the Technical Proposal.

B. The College reserves the right to require an Offeror to demonstrate that he has the skills, equipment and other resources to satisfactorily perform work of the nature and magnitude necessary to complete the project within the proposed Contract schedule.

13. AMENDMENTS AND ADDENDA

Oral explanations or instructions will not be binding; only written Amendments will be binding. Amendments/Addenda will be posted on the College’s website

(https://www.pgcc.edu/community/doing-business-with-pgcc/procurement/request-for-bids/). Offerors shall acknowledge the receipt of the Addedum/Addenda in the space provided on ATTACHMENT D1 – ACKNOWLEDGEMENT OF

RECEIPT OF ADDENDA.

14. ECONOMY OF PREPARATION

Proposals shall be prepared simple and economically, providing a straightforward, concise description of the Offeror's offer to meet the requirements of this RFP.

https://www.pgcc.edu/community/doing-business-with-pgcc/procurement/request-for-bids/

15. CONFIDENTIAL / PROPRIETARY INFORMATION

Offerors must give specific attention to the identification of those portions of the proposal which is deemed to be confidential, proprietary information or trade secrets, and provide justification of why such materials, upon request, should not be disclosed by the College under the Maryland Public Information Act, General

Provisions Article, Title 4 of the Annotated Code of Maryland. Proposals will not be publicly opened. Offerors must clearly indicate each and every section that is deemed to be confidential, proprietary or a trade secret. It is NOT sufficient to preface the entire proposal with a proprietary statement.

16. FINANCIAL DISCLOSURE BY PERSONS DOING STATE BUSINESS

Offerors providing materials, equipment, supplies or services to the College must comply with Section 14-103.1 of the Election Law Article of the Annotated Code of Maryland which requires that every business which enters into contracts, leases or other agreements with the College involving cumulative consideration of at least $200,000 shall, within 15 days of the award of a contract, lease, or other agreement, file with the Maryland State Board of Elections a list containing the names and addressed of its resident agent, each of its officers, and any individual who has beneficial ownership of the contracting business.

17. ARREARAGES

A. Section 7-222 of the State Finance and Procurement Article of the Maryland

Annotated Code, provides that the Comptroller may not, except under the conditions specified therein, issue a warrant for payment to a person or entity if the person or entity owes $50 or more to the State, a unit of the State government, or any governmental entity under the control of the State.

B. By submitting a response to this Solicitation, the Offeror represents that it is not in arrears in the payment of any obligation due and owing the State of Maryland, including the payment of taxes and employee benefits, and that it shall not become so during the term of the Contract. Should the Offeror have an arrearage in excess of $50 at any time during the Contract, applications for payment submitted by a

Contractor, even if approved for payment by the College, may not be processed by the Comptroller.

18. PROPOSAL AFFIDAVITS

A. ATTACHMENT D2 – PROPOSAL AFFIDAVIT must be executed by each responding Offeror and submitted with the Offeror's Proposal.

B. ATTACHMENT D3 – CONFLICT OF INTEREST INFORMATION must be executed by each responding Offeror and submitted with the Offeror's Proposal.

19. MULTIPLE/ALTERNATE PROPOSALS

A. Offerors may not submit more than one (1) proposal nor may Offerors submit an alternate to this RFP.

B. The receipt of more than one (1) Proposal from the same Offeror, whether or not the same or different names appear on the signature page, shall result in none of the

Offeror’s Proposals being considered.

C. Reasonable proof for believing that any Offeror has an interest in more than one (1)

Proposal for the work contemplated will cause the rejection of all Proposals made by the Offeror directly or indirectly.

D. Any or all Proposals shall be rejected if there is reason to believe that collusion exists among the Offerors.

20. JOINT VENTURE OFFERORS

A. If the Offeror is a joint venture firm, the Offeror shall provide all identification information for all parties and all requirements for all parties (i.e., licenses, insurance, etc.) as requested.

B. As part of the Technical Proposal submission, the Offeror shall identify the responsibilities of each joint venture party with respect to the scope of services/work inclusive of the requirements for each entity based on such services as described in this RFP document. All joint venture parties will be held responsible for the Contract obligations separately and severally.

21. INCURRED EXPENSES

The College will not be responsible for any costs incurred by any Offeror in preparation and submittal of a proposal.

22. DEBRIEFING OF UNSUCCESSFUL OFFERORS

A debriefing of an unsuccessful Offeror will be conducted upon written request submitted to the Procurement Officer within ten (10) calendar days of which the

Offeror knew, or should have known, its proposal was unsuccessful. The debriefing s h a l l be oral and limited to a discussion of the unsuccessful Offeror’s proposal only and provide information on areas in which it was deemed weak or deficient.

The debriefing may NOT include discussion of a competing Offeror’s proposal or discussion, thoughts, notes or ranking from an individual evaluation committee member.

23. DISCUSSIONS

This Solicitation is a request for Competitive Sealed Proposals under the College’s

Procurement Policies and Procedures. The College may elect to engage in discussions with one (1) or more Offerors on issues involving price or technical factors at any time prior to selection of the prospective awardee for any given project.

24. COMMERCIAL NONDISCRIMINATION CLAUSE

A. As a condition of entering into this Agreement, the Contractor represents and warrants that it will comply with the State’s Commercial Nondiscrimination Policy, as described under State Finance and Procurement Article, Title 19, Annotated Code of Maryland. As part of this compliance, the Contractor may not discriminate on the basis of race, color, religion, ancestry or national origin, sex, age, marital status, sexual orientation, or disability or other unlawful forms of discrimination in this

Solicitation, selection, hiring, or commercial treatment of Subcontractors, vendors, suppliers, or commercial customers, nor shall the Contractor retaliate against any person for reporting instances of such discrimination.

B. The Contractor shall provide equal opportunity for Subcontractors, vendors, and suppliers to participate in all of its public sector and private sector subcontracting and supply opportunities, provided that this clause does not prohibit or limit lawful efforts to remedy the effects of marketplace discrimination that have occurred or are occurring in the marketplace.

C. The Contractor understands that a material violation of this clause shall be considered a material breach of this Agreement and may result in termination of this Agreement, disqualification of the Contractor from Participating in State

Contracts, or other sanctions. This clause is not enforceable by or for the benefit of, and creates no obligation to, any third party.

25. PRE-AWARD INVESTIGATION

A. After the due date and prior to Contract award, the College shall have reviewed and evaluated all data submitted by the successful Offeror.

B. The College reserves the right to make reasonable investigations as deemed proper and necessary to determine the Offeror’s responsibility and ability to perform the Contract, including but not limited to, conducting a financial review of the successful Offeror’s resources and inspecting the Offeror’s physical firm.

C. The Offeror shall furnish the College such information and data for this purpose, as may be requested.

SECTION IV

TECHNICAL PROPOSAL REQUIREMENTS

1. GENERAL REQUIREMENTS

A. The requirements included in this Section are purposely established to facilitate an objective, timely and efficient evaluation by PGCC. The Offeror is advised to ensure that their Proposal is in compliance with all such requirements.

B. Proposals shall include all of the requirements requested in this RFP. Failure to include all the information requested may adversely affect the evaluation and may be grounds to eliminate the Proposal from consideration.

C. The Offeror’s submission of a Proposal represents the firm will comply with all the requirements specified in this RFP.

D. Offerors must submit the required information identified in this Section as a complete Proposal package. Information in addition to that requested in this

Section will not be considered in evaluating the Proposal and shall not be approved.

E. Offerors must paginate the Technical Proposal and provide cover sheet to identify the tabs to separate the sections/responses to each of the technical criteria.

2. SUBMISSION OF PROPOSALS

A. Offerors shall submit Proposals to the Issuing Office in accordance with the

Solicitation Schedule.

B. Proposals shall be submitted electronically by the due date and time noted in the

RFP. Proposals that are submitted electronically must be attached to an e-mail in portable document format (.pdf). Offerors shall SUBMIT ONE PDF titled “FIRM

NAME”.

C. Offerors shall receive an email confirmation of receipt. Confirmation of receipt does not constitute an acceptance of any submissions. Offerors who do not receive email confirmation must contact the Issuing Office to ensure submissions were received for consideration.

D. Hyperlinks to software products sent to PGCC’s Issuing Office that indicate the

Proposal is posted by the Offeror on an electronic site may be rejected or considered non-responsive for the following reasons:

1. Contract terms and conditions (i.e., a Click-Through Agreement) are required to be accepted by PGCC in order to download the Proposal;

2. The Proposal is not easily accessible; or

3. The Proposal can be modified after submission.

E. By providing the Proposal to PGCC electronically, the Offeror grants the College the unlimited right to generate additional electronic and/or paper copies for distribution solely for the purpose of evaluation and review.

F. The College may deem a submission non-responsive if received after the due date and time. The date time the email is received by the Procurement Officer shall be the official date and time of submission to Procurement, not the date and time the Offeror

“sent”. It is essential submissions are emailed well before the deadline to ensure receipt before or by the designated time.

G. Proposals will not be opened publicly. The identity of Offerors will not be disclosed prior to the Contract Award.

H. The Proposal, either individually or collectively, is considered by PGCC to be an

Offer.

3. INITIAL TECHNICAL CRITERIA:

A. Clear, concise, yet detailed responses to the technical criteria below are to be provided in the Technical Proposal. In addition, the Bid/Proposal Affidavit and

Acknowledgement of Receipt of Addenda (if applicable) must be included.

B. The information below must be furnished in the Technical Proposal per this

Solicitation. Failure to include any of the items listed below may disqualify the firm’s response. Offerors are required to compile the Proposals in the same order as specified below. It is the Offeror’s responsibility to tailor its response to demonstrate its qualifications to perform the scope of work specifically for PGCC.

4. PROPOSAL SUBMITTAL ELEMENTS

The Proposal must include the respective numbered and titled TABS and include all written documentation outlined below:

TAB 1 Title Page: Furnish the name and address of the firm, local address, if any; name, title, address, email address, and telephone number of the contact person and the company officer responsible for ascertaining the correctness of the Proposal.

TAB 2 Table of Contents: Furnish a table of contents to delineate all the

TABS of the Proposal package.

TAB 3 Transmittal Letter: Submit a two-page transmittal letter on the business stationary, dated and signed by a company officer authorized to bind the firm(s) or entity in a Contract with the

College. The letter must be signed by an individual authorized to bind the firm to all statements, including services and financial statements contained in the Proposal. In addition, if a joint venture, the letter shall identify the responsibilities of each joint venture party with respect to the scope of services/work. The letter must indicate the official’s title or authority. Failure to manually sign the letter may disqualify the Proposal.

The following information must be provided in the transmittal letter:

A. Executive Summary: Summarize in a clear and concise manner the content of the Technical Proposal;

B. Understanding of the Scope of Work: Summarize in a brief and concise manner, the Offeror's understanding of the

Scope of Work and make a positive commitment to provide the services during the Contract term;

C. Company Classification: Identify the type of business, including the size; and

D. Description of the Company: Identify other structure in the case of a partnership or joint venture, and relevance of services to this RFP.

TAB 4 Company Information: Provide a brief history of the company to include the following:

A. Name of Contact: Provide the appropriate contact name, title, phone number and extension number, and email address for PGCC’s use during the procurement process.

B. Years of Operation: Provide the number of years providing security services with emphasis on the required functions specified in the Scope of Work herein this Solicitation.

C. Geographic Locations: Provide address and phone number of the Corporate Headquarters and Regional or Area Office responsible for servicing this account.

D. Organization Structure: Provide an organizational chart that illustrates current lines of communication and responsibility between management and regional/corporate leadership illustrating the following:

1. brief professional profiles of key personnel;

2. brief professional profiles of corporate officers; and

3. additional corporate resources that are relevant to managing security services.

TAB 5 Technical Approach and Capabilities: Provide a clear and concise summary of the proposed approach to properly perform the work outlined in the Scope of Work set forth in this Solicitation. The summary must fully describe the means, methods and expertise to perform the requirements outlined in the Scope of Work and shall include the following details:

1. Understanding of the scope, requirements and PGCC’s needs;

2. A statement on the overall approach, organization and resource commitments;

3. Methods and procedures proposed for quality assurance/control of the services and deliverables;

4. Type of equipment and supplies to be utilized; and

5. Describe in detail the hiring process to be performed (i.e.

background checks).

TAB 6 Past and Present Experience: Identify five (5) or more years experience providing security services with emphasis on the required functions specified in the Scope of Work herein this

Solicitation, including the following information:

1. Name of Company;

2. Location of Company, including address and phone number;

3. Contact Person (phone number, including extension number and email address);

4. Service start date and end date; and

5. Contract Amount.

TAB 7 Certificate of Insurance: Provide a copy of a Certificate of

Insurance verifying the firm's Coverage for Professional Liability, Commercial General Liability, Workmen's Compensation, Automobile Liability Insurance, and Professional Liability. See insurance requirements in ATTACHMENT C – SOLICITATION

TERMS AND CONDITIONS, PARAGRAPH 17.

TAB 8 Sample Invoice: Provide a sample invoice and/or a report of how the Offeror’s firm will track and document assignments with respect to billing the College.

TAB 9 References: Identify a minimum of three (3) client references.

PGCC reserves the right to contact references not provided in the proposal. Offerors must complete ATTACHMENT D4 –

REFERENCES and include herein TAB 9. References must include the following information:

1. Name of Company;

2. Location of Company, including address and phone

Number;

3. Contact Person (phone number, including extension numbers, and email address);

4. Service start date and end date; and

6. Contract Amount.

TAB 10 Terminations: Provide a list of security services accounts comparable in size to Prince George’s Community College, that the Offeror’s company has lost or from which Offeror was terminated for any reason within the past 24 months. For each account, include the following details:

1. Reason for termination;

2. Name of the operation, location, including address and phone number;

3. Contact person (Client Service Administrator); and

4. Service start date and end date.

TAB 11 Account Manager/Representative: Provide the name and contact information of the person assigned to this Contract as the

Account Manager/Representative.

TAB 12 Customer Service Reviews Data: Provide the results of the most recent Customer Service Reviews Data conducted for other security services accounts.

TAB 13 Pricing: Provide pricing inclusive of all services, equipment and supplies needed to perform the services as described in this

Solicitation. Offerors must complete ATTACHMENT D5 –

PRICING SHEET and ATTACHMENT F2 - MBE

PARTICIPATION SCHEDULE and include herein TAB 13.

TAB 14 Subcontractors: Identify any Subcontractors and the type of work anticipated to be performed on the Contract. For MBE participation, Offerors must complete ATTACHMENT F1 - MBE UTILIZATION AFFIDAVIT and and include herein TAB 13.

During Contract performance, ALL Subcontractors shall be approved in advance by PGCC. The Offeror shall ensure lower-tier Subcontractors in support of this Solicitation are in compliance with the certifications included herein, including the insurance coverage described in this Solicitation and all requirements to Federal and

State procurement regulations referenced herein.

TAB 15 Exceptions: Any exceptions to the Contract or terms and conditions must be addressed and provided in this Section of the Offeror’s proposal. This Section shall include the following details:

1. State whether the Solicitation Terms and Conditions are accepted as presented in this Solicitation;

2. identify the exceptions taken to the Solicitation;

3. provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation;

4. relate each exception specifically to each section/paragraph and/or specific part of the solicitation to which the exception is taken.

5. If no exceptions are taken to the Solicitation, the Offeror shall state “NO EXCEPTIONS TAKEN”.

TAB 16 Business License: Provide a copy of the Offeror’s current licensing, as specified in SECTION III – PARAGRAPH 12. LICENSES

AND QUALIFICATION.

TAB 17 Signing of Forms: A Proposal, if submitted by an individual, shall be signed by the individual. If submitted by a partnership, a Proposal shall be signed by such member(s) of the partnership with authority to bind the partnership. If submitted by a corporation, a Proposal shall be signed by an officer, and attested by the corporate secretary or an assistant corporate secretary; if not signed by an officer, there must be attached a copy of a board resolution or that portion of the by-laws, duly certified by the corporate secretary, showing the authority of the person so signing on behalf of the corporation.

The following forms in ATTACHMENT D – TECHNICAL

PROPOSAL FORMS must be included herein TAB 17.

D1 - Acknowledgement of Receipt of Addenda

D2 - Bid/Proposal Affidavit

D3 - Conflict of Interest Information

5. OFFEROR’S RESPONSIBILITY FOR ERRORS OR OMISSIONS IN

DOCUMENTS

A. Each Offeror is responsible for having determined the accuracy and/or completeness of the Solicitation documents, including electronic documents, upon which it relied on in making its Proposal and has an affirmative obligation to notify the PGCC Procurement Officer immediately upon discovery of an apparent inaccuracy or error in or omission from the Solicitation documents.

B. If the successful Offeror is aware of such an error or omission and has not notified

PGCC Procurement Officer, the Offeror must perform any work described in such incomplete or missing documents at no additional cost to PGCC.

6. MODIFICATION OF TECHNICAL PROPOSAL

Offerors may modify their Technical Proposals by e-mail communication at any time prior to the due date and time, provided that the Issuing Office is satisfied that a written confirmation of the modification signed by the Offeror was mailed prior to the Proposal due date and time. Technical Proposals may not be modified, supplemented, cured, or changed in any way after the due date and time, unless specifically requested by the College.

SECTION V

TECHNICAL EVALUATION PROCESS

1. ADMINISTRATIVE REVIEW

A. An administrative review shall be conducted to determine qualifying proposals.

Each Technical Proposal shall be reviewed for compliance with the mandatory requirements of this RFP. Failure to comply with any mandatory requirements will normally disqualify a Proposal. The College reserves the right to waive a mandatory requirement when it is in its best interest to do so.

A. Offerors responding to this Solicitation must meet all requirements contained herein.

If an Offeror does not meet all technical proposal submission requirements, the

College may classify the Offeror’s offer as unresponsive/unacceptable. Should a proposal be found unacceptable or if an Offeror is deemed not responsible, the proposal will neither be scored nor considered further.

B. All qualifying proposals will be reviewed and evaluated by the PGCC Technical

Evaluation Committee (the “Committee”). As the procurement progresses, the

Committee may seek input from other appropriate College staff. The Committee may also request additional technical assistance from other sources.

2. TECHNICAL EVALUATION OF QUALIFYING PROPOSALS

2.1 Initial Technical Evaluation

A. Following the administrative review of qualifying proposals, the Committee shall conduct its evaluation of the technical merit of the Proposals in accordance with the

Evaluation Criteria listed in SECTION IV - PARAGRAGH 4. PROPOSAL

SUBMITTAL ELEMENTS.

B. Minor irregularities contained in Proposals, which are immaterial or inconsequential in nature, may be waived wherever it is determined to be in the

College’s best interest. The decision for progressing in the procurement process will be made based on the strengths, weaknesses, advantages, and eficiencies that the

Technical Proposals represent.

C. Shortlist: In accordance with the Evaluation Criteria set forth in SECTION IV -

PARAGRAPH 4. PROPOSAL SUBMITTAL ELEMENTS, a shortlist may be developed based on the Initial Technical Evaluation results. All Offerors will be notified of the results as they pertain to their respective Technical Proposal.

D. Interviews/Oral Presentations/Discussion Sessions

1. Purpose: Based on the Committee’s Initial Technical Evaluation, the

College may invite, without cost to itself, the shortlisted Offerors to an oral presentation/discussion session (“Discussion Session”). The purposes of the

Discussion Session are as follows:

a. To provide the Offeror the opportunity to demonstrate its products/services;

b. To discuss/clarify any and all aspects of the Technical Proposal, in particular the proposed Services/product, options, approach/methodologies, implementation process, schedule, staffing of the contract, and ongoing support of the product and other applicable professional services;

c. To allow the College to meet the Offeror's key personnel and for these personnel to convey directly their experience and expertise in the proposed services/product and its implementation; and

d. To provide an opportunity to clarify the scope of services for the intended Contract and discuss any items addressed in the Technical

Proposal that may require additional clarification.

2. Format: The Discussion Session will be informal, as the College is not interested in a sales presentation by executives and business development staff;

rather, the College is requesting evidence of the Offeror’s ability to meet the

College’s requirements and an interactive discussion with each of the shortlisted Offerors. It is important the key personnel who are proposed to be assigned to the College fully participate in the presentation and discussion.

Ample time will be available for the College and the Offeror to ask questions and discuss issues and concerns related to the product, the scope of the services, and the Offeror’s capabilities and qualifications. It is anticipated that the

Discussion Session will be approximately 60-90 minutes in length.

2.2 Second Phase Technical Evaluation

A. Criteria: Following the Discussion Session held with shortlisted Offerors, a

Second Phase Technical Evaluation will be conducted. The Technical Evaluation

Committee will re-evaluate all criteria of the Technical Proposals of shortlisted

Offerors, incorporating assessments of the Discussion Session and outcomes of reference checks, if performed. The College reserves the right to make a determination that an Offeror is not shortlisted prior to completing reference checks. The order of Evaluation Criteria remains the same.

B. Process: Further shortlists may result as the procurement progresses. At each phase of the process, those firms that do not remain on the shortlist will not progress in the procurement. All Offerors will be notified of the results of the Technical

Evaluation as they pertain to their respective Technical Proposals. It is PGCC’s intent to incorporate references prior to establishing the final shortlist of proposals.

However, the College reserves the right to modify scoring if pertinent information regarding a Offeror’s capability is obtained prior to an award. Once a final shortlist of proposals is established, the Committee will rank the remaining Technical

Proposals from highest to lowest.

C. Additional Technical Information: The College may include additional technical requirements at any time during the procurement process to further ascertain the firms’ technical capabilities. The additional information shall be issued to only

Offerors shortlisted at any given phase to further determine technical capabilities that may result in a newly established shortlist of firm. Those firms will further progress in the procurement process.

SECTION VI

PRICE PROPOSALS

1. SUBMISSION

A Price Sheet(s) must be included with the Technical Proposal. Offerors must use the

Price Sheet form included in ATTACHMENT D5 - PRICING SHEET.

B. The quoted rates and fees shall be valid for the initial term of the Contract and will remain in effect throughout the renewal terms of the contract, unless the Contractor submits a request in writing to the PGCC Procurement Office within sixty (60) days prior to the end of each term. PGCC will have sole discretion to approve or deny rate increase requests.

2. CONTENT

A. The Price Proposal must consist of, but not be limited to, the following:

1. Total Fee/Cost for services as described in this RFP

- a fixed hourly rate by position for all services required.

2. Other services at no cost.

B. Offerors shall provide any and all other fees not listed.

3. EVALUATION

A. The Committee may elect to request a Best and Final Offer (BAFO).

B. The Committee will establish a ranking of the final Price Proposals from lowest to highest total offers.

C. The pricing rating shall be incorporated/considered in the overall proposal score. The College reserves the right to review and rank pricing upon the completion of the Committee’s review and/or to establish the final ranking.

D. Pricing will be evaluated independent against the cost estimate.

E. The College may only review/evaluate the top ranked firms established upon the completion of the technical evaluations.

SECTION VII

FINAL EVALUATION, RANKING AND SELECTION

1. RECOMMENDATION OF AWARD OR FURTHER DISUCSSIONS

A. The Committee may recommend an Offeror for Contract award(s) based upon the

Offeror’s Technical Proposal and Price Proposal without further discussion. However, should the Committee find that further discussion would benefit the College, the

Committee may recommend such discussions to the Procurement Officer.

B. Should the Procurement Officer determine that further discussion would be in the best interest of the College, the Procurement Officer shall establish procedures and schedules for conducting discussions and will notify responsible Offerors.

2. FINAL RANKING AND SELECTION

A. Process: Following evaluation of the Technical Proposals, Price Proposals and Best and Final Offers, if applicable, the Technical Evaluation Committee will make an initial overall ranking of the Proposals and recommend to the Procurement Officer the award of the Contract(s) to the Offeror whose Proposal(s) is (are) determined to be the most advantageous to the College. The decision of the award(s) of the Contract will be made at the discretion of the Procurement Officer and will depend on the facts and circumstances of the procurement. All Offerors will be notified of the award(s) selection.

B. Basis for Award: The Contract will be awarded to the Offeror that proposes to the

College the most advantageous offer in addition to meeting all other requirements of the Solicitation. The goal is to Contract with the Offeror(s) that would best meet the needs of the College as set forth in the RFP.

C. Negotiations: The College may select for award one (1) or more Offeror(s) to negotiate the terms and conditions of the Contract. The College reserves the right to make an award with or without negotiation. In the event negotiations between the selected

Offeror and the College fail to mutually agree on all terms and conditions, the College may rescind the award and conduct negotiations with the 2nd highest ranked Offeror.

Additionally, if the Offeror fails to actively pursue the finalization and execution of the

Contract, the College may rescind the Contract, at any time prior to the full execution of the Contract.

3. DEBRIEF

A. Request: Unsuccessful Offerors may request a debriefing. A request must be submitted in writing to the Procurement Officer within ten (10) days after the date on which the

Offeror knows, or should have known, that its Proposal was unsuccessful. Debriefings shall be conducted at the earliest feasible time. Requests received after ten (10) days from the Offerors’ notice may not be scheduled, at the College’s sole discretion.

B. Discussion: Debriefings shall be limited to discussion of the Offeror’s Proposal only and shall not include a discussion of a competing Offeror’s Proposal. The debriefing may include information on areas in which the unsuccessful Offeror’s Proposal was deemed weak or insufficient. The debriefing may not include discussion or dissemination of the thoughts, notes, or ranking from a Technical Evaluation Committee

Member.