RFP N4008522R2547.pdf

CODE

(Hour)

PAGE(S)

until local time

X

A X B X C

D

EX

X G F 156 - 170

171 - 175 X H 176 - 183

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 183

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N40085 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 2 3 - 9

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

10 - 53 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

54 - 55 56 - 61

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 62 - 66 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 67 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

68 - 111

PART II - CONTRACT CLAUSES

NAVFACSYSCOM MID-ATLANTIC

PWD MAINE - FEAD PORTSMOUTH

PORTSMOUTH NAVAL SHIPYARD

BLDG 59

PORTSMOUTH NH 03801-2032

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

112 - 155

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

02 Feb 2022

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N4008522R2547

Section A - Solicitation/Contract Form

GENERAL INFORMATION

COMMANDER

NAVAL FACILITIES

ENGINEERING SYSTEM COMMAND (NAVFAC)

MID-ATLANTIC ACQUISITIONS OFFICE

9324 VIRGINIA AVE, BLDG Z-140, ROOM 116

NAVAL STATION NORFOLK, VA 23511

NAVFAC RFP NUMBER: N4008522R2547

FIRE SUPPRESSION SERVICES AT

PORTSMOUTH NAVAL SHIPYARD, KITTERY, MAINE.

NOTICE: OFFERS ARE DUE BY 2:00 PM (EST) ON 04 MARCH 2022

Proposals are to be submitted electronically via email to Contract Specialist, Kara Holwick, at Kara.A.Holwick.civ@us.navy.mil, and Contracting Officer, Jeannette Vincent, at Jeannette.L.Vincent.civ@us.navy.mil.

This RFP, N4008522R2547, is for Fire Suppression Services at Portsmouth Naval Shipyard (PNSY), Kittery, Maine. This is a combination Firm-Fixed-Price and Indefinite Delivery/Indefinite Quantity (IDIQ) service type contract.

THE FOLLOWING MUST BE SUBMITTED:

• Include a cover page with Contract Number, Contract Title, Prime Contractor Name, Address, Phone Number, Fax Number, DUNS, Cage Code, Point of Contact and their phone and email address

• Signed Solicitation, Offer and Award Form (SF33), including Section B (CLINs 0001 through 0010), with all amendments acknowledged.

• Exhibits A through E (Attachment J-200000-08 ELINs Fire Suppression)

• A complete electronic copy of the technical proposal addressing Non-Price Factors 1, 2, 3, and 4 as a .pdf file

• Copy of Representations and Certifications and proof of registration in System of Award Management

(SAM).

• Confirm submission of the most recent Vets 4212 Report.

• Provide name of financial institution, point of contract, telephone number and email address. Provide a signed statement of release giving the reference permission to release the information to the Navy.

Section B - Supplies or Services and Prices

SECTION B

B.1 Contract Title: Fire Suppression Systems Repair and Maintenance at Portsmouth Naval Shipyard, Kittery, ME.

B.2 Type of Contract: This is a Combination Firm Fixed Price/Indefinite Delivery-Indefinite Quantity type contract.

B.3 Minimum Guarantee: The Firm Fixed Price portion of the base year only is the minimum guarantee for this contract.

B.4 Set-Aside: This procurement is a total small business set aside.

B.5 NAICS Code: The NAICS Code assigned to this procurement is 811310, Commercial and Industrial

Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance, with a small business size standard of $8,000,000.00. Refer to System for Award Management (SAM) at https://www.sam.gov/ (FAR 52.219-1 Small Business Program Representations (October 2014)).

B.6 Wage Determination: Service Contract Act is included in this solicitation. Refer to Fire Sup 0200000-02 J

Management and Administration v2.6.

B.7 Bid Guarantee/Bonding Requirements: There are no bid guarantee/bonding requirements for this procurement.

B.8 Contract Term: The contract contains provisions for a Base Period of 12 months with four (4) 12 month

Option Periods, not to exceed five (5) years. The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, 52.217-9, Option to Extend the Term of the Contract-Services (Jun 1994). In the option periods, the Government may adjust the prices, if applicable, based on the new Department of Labor Wage Determination for “Service Contract Wages” only.

B.9 Period of Performance: The Government anticipates a period of performance of 7/1/2022 through 6/30/2023 for the base year, and through 06/30/2027 for all subsequent option years. The contract term shall be for a period of twelve (12) months, commencing within thirty (30) days after notice of award/date of award. The Government has the option to extend the term of the contract in accordance with the “OPTION TO EXTEND THE TERM OF THE CONTRACT” (FAR 52.217-9) clause, Section I. The total term of the contract shall not exceed sixty (60) months. In the option periods, the Government will adjust the prices, as required, based on new Department of Labor Wage Rate Determinations.

B.10 Point of Contact: The pre-award point of contact for this procurement is Kara Holwick at kara.a.holwick.civ@us.navy.mil. Alternate POC is Jeannette Vincent at jeannette.l.vincent.civ@us.navy.mil.

B.11 Site Visit: No site visit is scheduled at this time. All contract specifications provided in the solicitation will be sufficient for contractors to provide proposals. The contractor may submit a Request for Information (RFI) to the Government as described in B.20 below.

B.12 Contract Line Items and Sub-Line Items:

a. Offerors shall enter unit prices and amounts for Contract Line Items (CLINs) and Exhibit Line Items

(ELINs), as indicated in the schedules. There shall be no changes made by the Offerors to Quantity columns on any tabs of the spreadsheet. Offerors are expected to fill in all unit prices on each tab of the spreadsheet.

b. In the event there is a difference between the unit price and the extended total amount, the unit price will be held to be the intended offer and the total of the CLIN, SLIN, and ELINs will be recomputed accordingly. The CLIN, which included this SLIN, will also be recomputed to take into account the changes in the contract SLINs or ELINs. If the Offeror provides a total amount for a CLIN, SLIN, or

ELIN, but fails to enter the unit price, the total amount divided by the CLIN, SLIN, or ELIN quantity will be held to be the intended unit price.

c. The schedule of Recurring Work (CLINs 0001, 0003, 0005, 0007, and 0009) and the schedule of Non-Recurring Work (CLINs 0002, 0004, 0006, 0008, and 0010) will be used as the basis for deductions in accordance with FAR Clause 52.246-4, Inspection of Services; referencing subpart (e).

B.13 Unit Price Adjustments In Option Periods: This contract incorporates the Service Contract Labor Standards statute (SCLS). The Wage Determination incorporated in Section J is for the Base Year performance period only. The latest Wage Determination available at the time for each option exercise will be incorporated into the contract and the unit prices will be adjusted in accordance with FAR Clauses 52.222-43, Fair Labor Standards Act and Service Contract Act – Price Adjustment. The contractor warrants, by submission of his proposal that the price does not include any contingency for future wage increases. The contractor may include in the offered price for the option years any increase needed for wages or benefits for construction work under this contract. The contractor warrants that the prices in the option years of this contract does not include any allowance for any contingency to cover increased cost for which adjustment is provided under FAR clause 52.217-43, Fair Labor Standards Act – Price Adjustment.

B.14 Period of Performance-Less Than One Year: Offers shall be submitted for the performance of work for a period of one year. The Contractor is cautioned to recognize that the initial term of the contract may be for a period of less than one year. Offers shall be submitted for the performance of work for a period of one year. In the event that the period of performance is less than one year, the Government will reduce the individual line item quantities to reflect the contract term and no other adjustments to the pro-rated contract price will be made.

B.15 Contractor Support of Electronic Facilities Support Contracting (e-FSC): This procurement allows for the use of FedMall (formerly DoD EMALL) for issuing orders. Refer to Section H, Special Contract Requirements.

B.16 Incorporation of Technical Proposal:

a. The contractor’s technical proposal, including revisions and amendments made prior to contract award and a copy of which is in the possession of both parties, will be incorporated into this contact upon award by reference with the same force and effect as if set forth in full text. All contractor personnel shall meet or exceed the qualification standards, experience levels, and trade backgrounds set forth in the technical proposal.

b. In the event of an inconsistency between the provisions of this contract and the technical proposal, the inconsistency shall be resolved by giving precedence in the following order: (i) the contract (excluding the technical proposal), and then (ii) the technical proposal.

B.17 Request For Proposals (RFP) Information/Clarification Questions: Contractors are required to review the entire solicitation package before submitting questions. All questions shall be submitted by email to kara.a.holwick.civ@us.navy.mil no later than ten calendar days prior to the proposal due date. This is the most efficient way to ensure all questions are addressed in a timely manner.

B.18 RFP Files: Solicitations are posted to Contract Opportunities via SAM.gov. By necessity, these files are protected to prevent unauthorized editing. It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments from this website.

B.19 Solicitation

This solicitation incorporates by reference a Performance Work Statement (PWS) developed by using NAVFAC performance-based specifications. The PWS consists of Annexes 1, 2, and 15. The contractor will be required to meet the specifications in those Annexes as if they were set forth in Section C.

B.20 Notice to Offerors: Offerors are required to submit Section J, Exhibit Line Item Numbers (ELINs) with their offer. The total of the CLIN is equal to the sum of the ELINs as shown below:

CLINs ELINs 001 A001 through A005

002 A700 through A707 003 B001 through B005 004 B700 through B707 005 C001 through C005 006 C700 through C707 007 D001 through D005 008 D700 through D707 009 E001 through E005 010 E700 through E707

B. 21 Proposal Delivery: Proposals are to be submitted electronically via email to Contract Specialist, Kara

Holwick, at kara.a.holwick.civ@us.navy.mil, and Contracting Officer, Jeannette Vincent, at Jeannette.l.vincent.civ@us.navy.mil by 2:00pm (EST) on 04 March 2022.

B.22 Base Access for PNSY Contractors: All PNSY Contractor personnel shall obtain access to the installation through enrollment and registration in the Defense Biometric Identification System (DBIDS) in order to meet the contract requirements.

Defense Biometric Identification System (DBIDS):

DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to a new pass from the Base Pass and Identification Office for each visit. There are no fees associated with obtaining DBIDS credentials. The Government performs background screening and credentialing. Throughout the year, the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

Please refer to Attachment, Fire Sup 0200000 C Management and Administration v2.9, for more information related to security requirements, passes and badges, vehicles on PNSY, DBIDS credentials, and building access.

DBIDS Paper Passes:

In the event that a visitor, vendor, or Contractor employee elects not to enroll in DBIDS, the individual will be issued a paper pass from the Base Pass and Identification Office in order to access the installation. The time standard for validity of a pass to access an installation will not be more than thirty (30) days and may be further restricted based on local policy or by Federal, DOD, Navy and CNIC guidance.

The Government will not be responsible for any cost or lost time associated with obtaining paper passes or added vetting or inspections incurred by non-participants in the DBIDS credentialing process.

The Contractor shall obtain the required employee badges and vehicle passes from the Government at its own expense, or daily passes at no additional cost. Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor’s service, the employee’s Passes and Badges shall be returned within five (5) calendar days.

Be advised by this notice that the level of security at various Naval Installations may change at any time. As the level of security heightens, the amount of time required to gain access to all Navy Installations also increases. Contractors are responsible for meeting the base access requirements and must take into account potential delays.

NAVSEA Controlled Space Access (CIA, Security Islands, etc):

Access to NAVSEA Controlled Space, such as facilities within the Controlled Industrial Area (CIA) and Security Islands, is required for the successful performance of this contract. Because this contract encompasses NAVSEA Controlled Spaces, please note that US Citizenship is required for all Contractor employees performing the contract requirements.

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Each Base Year Recurring Services

FFP

Base Year Recurring Services FOB: Destination

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED Each Base Year Non-Recurring Services

FFP

Base Year Non-Recurring Services

UNIT UNIT PRICE MAX AMOUNT

0003 UNDEFINED Each OPTION Option Year 1 Recurring Services

FFP

Option Year 1 Recurring Services

UNIT UNIT PRICE MAX AMOUNT

0004 UNDEFINED Each OPTION Option Year 1 Non-Recurring Services

FFP

Option Year 1 Non-Recurring Services

UNIT UNIT PRICE MAX AMOUNT

0005 UNDEFINED Each OPTION Option Year 2 Recurring Services

FFP

Option Year 2 Recurring Services

UNIT UNIT PRICE MAX AMOUNT

0006 UNDEFINED Each OPTION Option Year 2 Non-Recurring Services

FFP

Option Year 2 Non-Recurring Services

UNIT UNIT PRICE MAX AMOUNT

0007 UNDEFINED Each OPTION Option Year 3 Recurring Services

FFP

Option Year 3 Recurring Services

UNIT UNIT PRICE MAX AMOUNT

0008 UNDEFINED Each OPTION Option Year 3 Non-Recurring Services

FFP

Option Year 3 Non-Recurring Services

UNIT UNIT PRICE MAX AMOUNT

0009 UNDEFINED Each OPTION Option Year 4 Recurring Services

FFP

Option Year 4 Recurring Services

UNIT UNIT PRICE MAX AMOUNT

0010 UNDEFINED Each OPTION Option Year 4 Non-Recurring Services

FFP

Option Year 4 Non-Recurring Services

Section C - Descriptions and Specifications

1502000 C FACILITY INVESTMENT

1502000 – Facility Investment Table of Content Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Historical Preservation

2.4 References and Technical Documents

3 Recurring Work

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Routine Service Orders

3.2 Preventive Maintenance (PM) Program

3.2.1 Fire Protection Systems

4 Non-Recurring Work

1502000 – Facility Investment Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for installed fire suppression equipment and systems at Portsmouth Naval Shipyard, Kittery, ME.

Item

Title Description

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work.

Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

Building Systems -Fire Protection

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the FI function.

2.2.1 Certification, Training, and Licensing

All maintenance and repair shall be performed by personnel trained and certified by the OEM.

Personnel working on fire protection systems must be certified per UFC 3-601-02.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.3 Special

Requirements

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state, and local historical policies and regulations.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02.

Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work The Contractor shall maintain, repair, and alter Fire Suppression Systems to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute a Service Order, Maintenance Program, Inspection, Testing, and Certification Program, and Other Recurring Service Program to maintain and repair Fire Suppression systems.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance and repair.

Any water discharged from any system that contains AFFF shall be collected and disposed of at the onsite hazardous waste facility building 357.

The current facility inventory for FI is provided in J-1502000- 03.

Site maps are provided in J- 1502000-04.

Facilities’ Fire Suppression Systems are in normal working condition and function properly in accordance with specified standards.

3.1 Service Orders The Contractor shall

perform service order work in a timely manner and ensure fire suppression equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.

The Contractor shall schedule and perform service orders in a way that minimizes disruptions to customers and Government operations.

The Government may issue service orders for work requirements at any location within the defined boundaries of this contract for any reason at the discretion of the COR.

Service order work may include repairs to existing facility assets and equipment as well as newly installed facility assets and equipment, work to facilities and structures located on the installation but not listed in the

Service order work is responded to and completed within the specified time.

Fire Suppression equipment and systems are restored to normal working condition, including recertification if applicable and function properly in accordance with OEM specifications.

When repair is complete the fire suppression equipment and system does not present danger to personnel or equipment.

Item

Title Performance Objective

Related Information Performance Standard facilities listing, facilities and equipment that are not maintained through a recurring work schedule or program, labor hour support for non-contract projects, and any work requirements typical to the annexes and sub-annexes contained in this PWS.

Service orders are not limited to work performed on existing facilities, structures and equipment identified in the respective Section J attachments or spec items for each Annex. Additional facilities, structures and equipment added during the course of the contract will become part of the service order program at no additional cost to the Government.

Descriptions of the classifications of service orders (emergency, urgent, and routine) are provided in the Definitions and Acronyms in J- 1502000-01. These descriptions are provided for reference and the Contractor shall perform service orders per the requirements below based on the classification assigned by the Government.

The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.

The Government may combine multiple repair requirements received for the same trade in

Item

Title Performance Objective

Related Information Performance Standard the same building or structure at the same time into one service order as long as the service order threshold is not exceeded.

The Contractor shall notify the COR upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2. If Non-recurring work is issued for repairs, the Government will only pay for the portion of labor and/or material that exceeds the service order limits.

Notification of repair work identified during the performance of the Service Orders shall be submitted to the COR before leaving the work site. A service order or non-recurring work task order may be issued for repairs identified during the performance of Service Orders.

Unless otherwise stated in sub item, Service orders are limited to a ceiling of 4 labor hours and $100 in material cost. Service Orders may also be used for labor only, material only or labor and material as long the total dollar value of the service order is not exceeded.

The Contractor shall submit a monthly summary of completed service orders per Section F.

3.1.1 Emergency

Service Orders

The Contractor shall respond to emergency service orders and arrest emergent conditions to minimize and mitigate damage to installed Fire Suppression

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency service orders with the appropriate service

Emergency service orders responded to within 15 minutes of receipt if Contractor is on sites and within two hour of receipt of call if not.

Item

Title Performance Objective

Related Information Performance Standard equipment and systems and danger to personnel.

personnel and equipment to commence work immediately.

The Contractor shall remain at the work site until the emergency has been arrested.

The emergency service order is complete once the emergency has been arrested.

Once the emergency is mitigated, the Contractor shall restore the applicable equipment to normal working condition using the remaining man-hours and materials up to the service order limit.

The Government may issue an urgent or routine service order or non-recurring work task order for the follow-on work required to repair/restore the Fires Suppression system.

Emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until emergent condition is arrested.

3.1.2 Urgent Service

Orders

The Contractor shall complete urgent service orders in a timely manner and ensure installed Fire Suppression equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform urgent service orders to repair deficiencies without extended delay, therefore preventing further damage installed Fire Suppression equipment and systems.

Urgent service orders responded to within 24 hours of receipt of call.

Urgent service orders are completed within five working days.

3.1.3 Routine Service

Orders

The Contractor shall complete routine service orders in a timely manner and ensure installed Fire Suppression equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform routine service orders to repair deficiencies and return installed Fire Suppression equipment and systems to normal working condition.

Performance of routine service orders is not required outside of Government regular working hours.

Routine service orders responded to within five days of receipt of call.

Routine service orders are completed within 30 calendar days.

3.2 Preventive

Maintenance (PM) Program

The Contractor shall develop and implement a PM program for installed Fire Suppression

The Contractor shall develop and submit a PM program per Section F.

Maintenance is accomplished in accordance with the Contractor’s PM

Item

Title Performance Objective

Related Information Performance Standard equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

Notification of repair work identified during the performance of the PM Program shall be submitted to the COR before leaving the work site. A service order or non-recurring work task order may be issued for repairs identified during the performance of the PM program.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of $50 per occurrence in direct material and labor cost under the recurring work portion of the contract.

Incidental repairs work performed under maintenance are not considered a service order.

The Contractor shall not use breakdown maintenance as part of the PM program.

The PM program shall provide an economical approach manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and keep installed Fire Suppression equipment and systems in normal working condition.

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program.

These changes will be made at no additional cost to the Government.

program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and NFPA 25.

Item

Title Performance Objective

Related Information Performance Standard

The Fire Suppression equipment inventories are provided in J-1502000-03.

Historical PM frequencies and dates last performed are provided in attachment J- 1502000-08.

The Contractor shall submit a monthly PM work schedule per Section F.

The contractor shall submit an unaccomplished Work Report per section F.

3.2.1 Fire Protection

Systems

The Contractor shall perform maintenance on fire protection systems to ensure safe, reliable, uninterrupted fire protection service.

The Contractor shall maintain, inspect, and test fire protection systems in accordance with UFC 3-601-02, semi-annual, Annual, 2 Year, and 5 year requirements only, with the exceptions listed below.

Building H-1 - PM shall be performed in full compliance with NFPA-25 in order to meet Joint Commission accreditation standards.

Fire Pumps – PM shall include monthly requirements.

The Contractor shall maintain, inspect, and test fire protection systems to operate as designed.

Discharge of Water

Testing which results in any discharge of water shall be controlled in the following instances by containing the discharge (by hoses or other approved means) and routing to the nearest catch basin. No discharge onto sidewalks shall be allowed at Building 86A, regardless of weather conditions. No discharge onto paved or concrete surfaces shall

Maintenance is performed in accordance with Contractor's PM program and work schedule and UFC 3- 601-02.

All maintenance and inspections shall be current within UFC 3- 601-02 or NFPA 25 time frames..

Item

Title Performance Objective

Related Information Performance Standard be allowed when weather conditions are conducive to freezing.

Gaseous Extinguishing Systems –

PNSY safety and health regulations require special procedures and controls for work involving maintenance of gaseous systems. Perform maintenance in accordance with the following.

1. Schedule maintenance in non-work periods whenever possible.

2. Include an emergency air pack as part of Contractor personal protective equipment.

3. Do not commence work until a Government Representative has notified any personnel in areas serviced by the system that system maintenance will be performed.

The Government Representative will request personnel to leave the areas and will remain on site, outside the work area during work performance.

Contractor shall submit “Inspection, Test, and Maintenance Reports” no later than 5 workdays following the completion of each service.

Contractor shall document each PM service at the worksite by affixing or updating a Contractor furnished durable tag to the system or component being serviced, inspected or tested. As a minimum, the tag shall state the type of inspection and/or test performed the date, and the Contractor’s signature.

Item

Title Performance Objective

Related Information Performance Standard

In addition to the PM cards attached to the system additional PM cards shall be attached directly to gauges to document testing/replacement and to strainers to document cleaning. Labels or PM cards shall also be attached to storage cylinders to document replacement or hydrostatic testing.

Air Compressors:

Contractor shall perform PMs on air compressors monthly.

See J-1502000-06 for requirements.

Range Hoods:

Contractor shall provide an annual inspection and cleaning of Range Hood Systems. The Range Hood System includes exhaust hoods, grease removal devices, exhaust ductwork, exhaust fans and dampers. The Range Hood System shall be cleaned by a properly trained, qualified, and certified person.

Range Hood Systems shall be cleaned to remove combustible contaminants. All components of the range hood systems shall be cleaned as required to comply with NFPA 96. The contractor shall provide all necessary materials to perform the work unless otherwise specified. All refuse from cleaning shall be removed by the contractor and disposed of properly at locations off of

PNSY.

The Contractor shall notify facility occupants and the Fire Department prior to performing maintenance, inspection, testing or service orders of fire suppression systems.

Item

Title Performance Objective

Related Information Performance Standard

4 Non-Recurring Work

Non-recurring work may be ordered utilizing DoD FEDMALL in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR

ISSUING ORDERS

clause in Section G.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to Non-recurring work ELINs for task listings, descriptions and related requirements. All periods of performance are measured from issue date of order to acceptance of the work. Performance Standards for Non-recurring work will be the same as those in Spec Item 3 where applicable.

ANNEX 0100000

0100000 – General Information Spec Item Title 1 General Information

1.1 Outline of Services

1.2 Acquisition of Additional Work

1.3 Background Information

1.3.1 Climate Patterns

1.4 Navy PBSA Approach

1.5 Standard Template

1.6 Related Information

1.7 Verification of Workload and Conditions

1.8 Contractor's Knowledge

1.9 Technical Proposal Certification

Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the Maintenance and Repair Services for Fire Suppression Equipment outlined below and described in this Performance Work Statement (PWS) at Portsmouth Naval Shipyard, Kittery, Maine, by means of performance-based contract that is comprised of both Recurring Work and Non- Recurring Work Items.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the fully expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff – N/A Annex 4 Public Safety – N/A Annex 5 Air Operations –N/A Annex 6 Port Operations – N/A Annex 7 Ordnance –N/A Annex 8 Range Operations – N/A Annex 9 Health Care Support – N/A Annex 10 Supply – N/A Annex 11 Personnel Support – N/A Annex 12 Morale, Welfare and Recreation Support -- N/A Annex 13 Galley – N/A Annex 14 Housing – N/A Annex 15 Facilities Support

1502000 – Facilities Investment Annex 16 Utilities – N/A Annex 17 Base Support Vehicles and Equipment – N/A Annex 18 Environmental – N/A

1.2 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations, within the scope of the annexes and areas included in Spec Item 1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non-recurring work provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.3 Background Information Portsmouth Naval Shipyard is located in Kittery, Maine. It is beside the Piscataqua River, which forms the boundary between Maine and New Hampshire and provides access to the Atlantic Ocean. It is an industrial facility primarily responsible to overhaul submarines.

1.3.1 Climate Patterns Southern Maine has a long winter and a moderate summer. Temperatures along the coast, particularly in the winter, tend to be milder than those inland.

Generally, winter temperatures may range from a high of 31° F to a low of 10° F and summer temperatures may range a high of 85° F to a low of 60° F. However, winter temperatures may remain below zero for extended periods and summer temperatures may exceed 90° F

1.4 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts, which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.5 Standard Template Key to implementing the PBSA approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs.

The standard template contains 18 standard annexes. Annex 1 will always contain General Information that is relevant to the entire scope of the contract. Annex 2 contains Management and Administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 and their associated sub-annexes contain the General Information, Management and Administration requirements, Performance Objectives, Related Information, and Performance Standards that are relevant to that technical annex. Except where otherwise stated, Annexes 3 through 18 and their associated sub-annex requirements are not relevant to one another. Within each technical annex and sub-annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information. Specification Item 2 will always contain the Management and Administrative requirements. Specification Item 3 will always contain the Recurring Work requirements.

Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1 nor are they considered subordinate to one another. All costs associated with Annexes 1 and 2 and Specification Items 1 and 2 shall be priced, and their price shall be allocated to the Exhibit Line Items.

1.6 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors’ to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 and their associated sub-annexes are subject to this disclaimer. Offerors’ may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractually binding requirement on either party.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.7 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, maps, floor plans, and tables to represent the type and location of services to be provided.

All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS-IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified.

As prescribed in FAR 52.237-1, offerors’ are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.8 Contractor's Knowledge The Navy expects to receive insightful management from its contractors.

This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.9 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

ANNEX 0200000

0200000 – Management and Administration Spec Item Title 2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.2.4 Stations Regulations

2.2.5 Crane Operation and Maintenance

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

Spec Item Title

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Facilities (GFF)

2.4.2 Government-Furnished Utilities

2.4.3 Government-Furnished Materials (GFM)

2.4.4 Government-Furnished Equipment (GFE)

2.4.5 Government-Furnished Services (GFS)

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.6 NAVFAC MAXIMO

2.6.7 Quality Management System (QMS)

2.6.7.1 Quality Management (QM) Plan

2.6.7.2 Quality Inspection and Surveillance

2.6.7.3 Quality Inspection and Surveillance Report

2.6.8 Property Management Plan

2.6.9 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.4.3 DBIDS Paper Passes

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Controlled Unclassified Information

2.8.9 Employee Status

2.9 Contractor Safety Program

2.9.1 Accident Prevention Plan (APP)

2.9.2 Activity Hazard Analysis (AHA)

2.9.3 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.3.1 Alcohol and Drug Abuse Prevention Plan

2.9.3.2 Chemical Hazard Communication Program

2.9.3.3 Confined Space Program

2.9.3.4 Critical Lift Plan

2.9.3.5 Fall Prevention and Protection Plan

2.9.4 Crane Operations

2.9.4.1 Crane Inspections

2.9.4.2 Rigging Gear

2.9.4.3 Crane Operators

2.9.5 Accident and Damage Reporting

2.9.5.1 Accident Reporting and Notification Criteria

2.9.6 Fire Protection

2.9.7 Monthly On-Site Labor Report

2.9.8 OSHA Citations and Violations

2.9.9 Safety Inspections and Monitoring

2.9.10 Safety Certification

2.9.11 Safety Apparel on Jobsites

2.9.12 Emergency Medical Treatment

2.9.13 Excavations

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Sampling, Testing and Laboratory Services

2.10.2.2 ODS Requirements for Refrigerant Recycling

2.10.2.3 Solid Waste Management and Recycling

2.10.2.4 Non-Regulated Waste Disposal

2.10.2.5 Regulated Waste Disposal

2.10.2.6 Universal Waste

2.10.2.7 Spill Prevention, Containment, and Clean-up

2.10.2.8 Hazardous Material Management

2.10.2.9 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.10 Noise Control

2.10.2.11 Salvage

2.10.2.12 Asbestos Containing Material (ACM)

2.10.2.13 Clean Air Act (CAA)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Notification to the Government for Work Above the Recurring Work Limitations

2.14.2 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-Recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Material and Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-Recurring Work ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

2.2.1 Government

Regular Working Hours

The Government's regular working hours are from:

6:30 AM - 3:30 PM

Day Shift: Various – 7:00 AM – 3:30 PM

Second…