RFP- Fire Services 7.16.26.pdf

Louisville Metro Housing Authority Request For Proposals- Fire Services

Request for Proposals Number:

Dates:

Request for Proposals issued: July 16,2026

Proposals Due: July 30, 2026, by 9:00 a.m. EST.

Contracting Officer:

Elizabeth Strojan

Executive Director

Louisville Metro Housing Authority

Contact Person:

Chelsea Allen (callen@lmha1.org)

Safety Manager

Louisville Metro Housing Authority

Work Cell: 502-616-9433 mailto:callen@lmha1.org

TABLE OF CONTENTS

I. INTRODUCTION 3

a. Reservation of rights 3

II. STATEMENT OF WORK 4

a. Expertise and Experience Required 4

b. Contract type 5

III. SUBMISSION REQUIREMENTS 5

a. Submission method and deadline 5

b. Questions and Interpretations 5

IV. EVALUATION FACTORS 18

a. Award may be made without Competitive Range Discussions and Negotiations 18

b. Evaluation criteria and weights 18

V. ATTACHMENTS 19

Required HUD documents 19

I. INTRODUCTION

Louisville Metro Housing Authority (LMHA) is a Public Housing Agency which presently manages approximately 2,800 units of conventional and scattered site housing in Louisville, Kentucky. LMHA is a HUD-designated Moving to Work (MTW) agency and also operates a Section 8 Housing Choice Voucher Program. As a Public Housing Agency, LMHA receives the vast majority of its funding from the Department of Housing and Urban Development (HUD).

a. Reservation of rights

LMHA reserves the following rights:

• Right to Reject, Waive, or Terminate the RFP. LMHA may reject any or all proposals, waive any informality in the RFP process, or terminate the RFP process at any time, if deemed by LMHA to be in its best interest.

• Right to Not Award. LMHA may opt not to award a contract pursuant to this RFP

• Right to Terminate. LMHA may terminate a contract awarded pursuant to this RFP, at any time for its convenience, upon 10 days written notice to the successful proposer(s).

• Right to Determine Time and Location. LMHA shall determine the days, hours, and locations that the successful proposer(s) shall provide the services called for in this

RFP.

• Right to Reject Any Proposal. LMHA may reject and not consider any proposal that does not meet the requirements of this RFP, including but not limited to incomplete proposals and/or proposals offering alternate or non-requested services.

• No Obligation to Compensate. LMHA has no obligation to compensate any proposer for any costs incurred in responding to this RFP.

• Potential Multiple Awards. LMHA reserves the right to, at any time during the ensuing contract period(s), make an additional award to another firm that has responded to this RFP with a proposal submittal.

II. Statement of work LMHA is seeking Fire Inspection services for its sprinklers/ alarms / extinguishers/ fire pumps/ range hoods/ clean agent and backflows. This work will need to be performed by employee(s) with valid, current state and local certification.

The CONTRACTOR shall be responsible for the following:

1. Annual Inspection of all LMHA sprinkler systems;

2. Annual Inspection of all LMHA fire alarm systems;

3. Semi-Annual Inspection of all LMHA Range Hoods;

4. Annual Inspection of all LMHA Fire pumps.;

5. Annual inspection of all LMHA Clean agents;

6. Annual inspection of all LMHA Back flows; and

7. Proposals for any deficiencies within 10 business days with price of rebuilds were appropriate and can be utilized.

Immediately following a contract award as a result of this RFP, the selected contractor shall assume responsibility for all fire inspection services listed above. LMHA does not guarantee any repair work will be awarded to the contractor and reserves the right to utilize another company for repair if it is in LMHA’s best interest.

a. Expertise and Experience Required

A successful offeror:

• Must present a demonstrated history that they have been actively engaged for a minimum of eight (8) consecutive years in fire services protection and inspection.

• Must have verifiable experience in installing, maintaining and servicing expansive sprinklers and fire alarms in industrial and governmental installations.

• Must have meet all qualifications and have the ability to perform the work specified in this RFP.

• Must have the ability to work on the Simplex system.

• Must be able to install nonproprietary UL listed fire alarm systems when new system are required.

• Must be able to provide onsite emergency services in Louisville, KY with 2 hours’ notice.

• Be licensed to perform work within the Commonwealth of Kentucky.

• Be fully licensed and compliant with all federal, state and local laws.

• Must present a history of installation and repairs of commercial grade sprinklers and fire alarms throughout residential communities, including at heights of over 30 feet.

b. Contract type

Awarded contracts will include a one year term, with up to four additional one-year extensions at LMHA’s sole discretion, for a maximum term of five years. Should the contractor wish to increase fees at the time of a contract extension, they should state the amount of the annual fee escalation in their proposal.

III. Submission Requirements

a. Submission method and deadline

All proposals must be submitted electronically to requestforproposals@lmha1.org no later than 9:00 a.m. EST on July 30th, 2026.

b. Questions and Interpretations

All inquiries regarding this RFP must be submitted in writing via email to Chelsea Allen at callen@lmha1.org no later than seven (7) business days prior to the submission date and time. LMHA may, at its option, elect to respond in writing to inquiries. Copies of any such mailto:requestforproposals@lmha1.org written communication shall be made available to all prospective proposers as Addenda.

No interpretation shall be considered binding unless provided in writing by LMHA.

c. Items to be Submitted

1. Cover Letter - A cover letter that identifies the primary point of contact for the proposal and includes a general description of the offeror’s firm.

2. Qualifications and Experience – A description of your firm’s experience successfully completing projects of a similar type.

3. Fee Proposal - A fee schedule for all proposed services. The fee should include all supervision, labor, fees, taxes, supplies, transportation, and other direct or indirect costs and expenses incidental to the performance of the work.

4. A cost break down for each location of each inspection

LMHA - Liberty Green 504 E Jefferson St, Louisville, KY 40202-1149 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch -1 Smoke detector-1 Tamper switch- 2 Notification devices 57 Blackflow- 36 Extinguisher ABC Extinguishers-100 FE-36 Extinguishers-4 6 Galon Pre Eng Hood system-1 Sprinkler System Risers-1

LMHA - Liberty Green 401 S Jackson, Louisville, KY 40202 Alarms- Sensitivity device -1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-34 Sprinkler System

Risers-1

721 E Muhammad Ali Blvd, Louisville, KY 40202 Alarms Sensitivity device -1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-12 Sprinkler System Risers-1

LMHA - Liberty Green 407 St Boniface, Louisville, KY 40202 Alarms Sensitivity device -1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-12 Sprinkler System Risers-1

LMHA - Liberty Green 411 St Boniface, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-3 Sprinkler System Risers-1

LMHA - Liberty Green 430 S Hancock St, Louisville, KY 40202-1152 Sensitivity device 1

Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-12 Sprinkler System Risers-1

LMHA - Liberty Green 445 S Jackson St, Louisville, KY 40202-1195 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-34 Sprinkler System Risers-1

LMHA - Liberty Green 300 S Clay St, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-2 Smoke detectors-1 Notification devices-3 Sprinkler System Risers-1

LMHA - Liberty Green 301 S Hancock St, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1

Notification devices-15 Pull stations-4 Sprinkler System Risers-1

LMHA - Liberty Green 322 S Clay St, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-2 Pull stations-4 Smoke detectors-1 Notification devices-18 Sprinkler System Risers-1

LMHA - Liberty Green 506 E Jefferson St, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-2 Smoke detectors-1 Notification devices-57 Sprinkler System Wet risers-1 Dry risers-1

LMHA - Liberty Green 513 E Jefferson St, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-2 Smoke detectors-1 Notification devices-61

Wet risers-1 Dry risers-1

LMHA - Liberty Green 606 E Jefferson St, Louisville, KY 40202 Alarms Pull stations-3 Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-2 Smoke detectors-1 Notification devices-13 Sprinkler System Wet risers-1

LMHA - Liberty Green 608 E Jefferson, Louisville, KY 40202 Alarms Pull stations-4 Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-2 Smoke detectors-1 Notification devices-12 Sprinkler System Wet risers-1

LMHA - Liberty Green 633 E Liberty St, Louisville, KY 40202 Alarms Pull stations-4 Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-2 Smoke detectors-1 Notification devices-15

636 Ballard St, Louisville, KY 40202 Alarms Pull stations-3 Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-2 Smoke detectors-1 Notification devices-13 Sprinkler System Wet risers-1

LMHA - Liberty Green 402 S Clay St, Louisville, KY 40202 Alarms Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Notification devices-3 Sprinkler System Wet risers-1

LMHA - Liberty Green 410 S Clay St, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-12 Sprinkler System Wet risers-1

LMHA - Liberty Green 419 S Hancock St, Louisville, KY 40202 Alarms

Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-12 Sprinkler System Wet risers-1

LMHA - Liberty Green 609 E Muhammad Ali Blvd, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-12 Sprinkler System Wet risers-1

LMHA - Liberty Green 634 Marshall St, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-12 Sprinkler System Wet risers-1

LMHA - Liberty Green 629 E Muhammad Ali Blvd, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1

Notification devices-12

LMHA - Liberty Green 632 E Liberty St, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-12 Sprinkler System Wet risers-1

LMHA - Liberty Green 521 E Muhammad Ali Blvd, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-12 Sprinkler System Wet risers-1

LMHA - Liberty Green 512 Marshall, Louisville, KY 40202 Alarms Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Notification devices-4 Sprinkler System Wet risers-1

LMHA - Liberty Green 545 E Muhammad Ali Blvd, Louisville, KY 40202 Alarms

Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-18 Sprinkler System Wet risers-1

LMHA - Liberty Green 705 E Muhammad Ali Blvd, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-12 Sprinkler System Wet risers-1

LMHA - Liberty Green 321 S Clay St, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-15 Sprinkler System Wet risers-1

LMHA - Liberty Green 411 S Clay St, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1

Notification devices-15

Wet risers-1 LMHA - Liberty Green 421 S Clay St, Louisville, KY 40202 Alarms Pull stations-1 Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-15 Sprinkler System Wet risers-1

LMHA - Liberty Green 702 E Liberty St, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-5 Sprinkler System Wet risers-1

LMHA - Liberty Green 702 Marshall St, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-15 Sprinkler System

301 S Clay St, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Smoke detectors-1 Notification devices-34 Sprinkler System Wet risers-1

LMHA - Liberty Green 401 St Boniface, Louisville, KY 40202 Alarms Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1 Notification devices-3

LMHA - Liberty Green 702 Ballard St, Louisville, KY 40202 Alarms Sensitivity device 1 Batteries-2 Control Panels-1 Flow switch monitoring modules-1 Tamper Switch Monitoring Modules-1

Notification devices-12

(Fire Ext/Suppression) Price Per Unit

Plastic Tags Fire Ext Sign Standout 10lb C02 10lb ABC Wall Bracket 15lb C02 2.5lb ABC Vehicle with Bracket

2.5 Gallon Wet Chemical Class K

2.5 Gallon Water Mist

20lb ABC with Wall Bracket 5lb ABC Vehicle with Bracket 5 BRK Spring Clip Bracket 5lb FE-36 Clean Guard 9lb FE-36 Clean Guard 13lb FE-36 Clean Guard Fire Extinguisher Cover Med Fire Extinguisher Cover Large 20lb ABC High Flow Ext Dry Chem Hose Assemblies Valve Assemblies Fixture Mounting Brackets - Wall Bracket Per Extinguisher Inspection Charge Recharge 2.5 Gal Water Extinguisher Minimum Billing for Service Visit Dry Chemical BC 2.5lb Dry Chemical BC 5lb Dry Chemical BC 10lb Dry Chemical BC 20lb C02 5lb C02 10lb C02 15lb C02 20lb Dry Chemical ABC 2.5lb Dry Chemical ABC 5lb Dry Chemical ABC 10lb Dry Chemical ABC 20lb Labor Charge to Install Mounting Brackets Conductivity Test C02 Ext - -Hose Test Locater Signs

K CLASS RECHARGE

Hydrostatic testing Vehicle Bracket 10lb Fire Extinguisher Cabinet 20lb Fire Extinguisher Cabinet FE Sign Glow in the Dark 20lb Purplr K Dry Chemical AAAF 2.5 Gal Foam

30lb Class D Section II Repair Rates

NORMAL HOURLY RATE ( 8 AM - 5 PM MONDAY- FRIDAY)

AFTER HOURS RATE (5 :01 PM - 7:59AM MONDAY- FRIDAY ALL DAY SATERDAY AND

SUNDAY)

HOLIDAY HOURS (ANY STATE GOVERNMENT RECOGNIZED HOLIDAY)

Truck Charge

PERCENT DISCOUNT OFF TRUCK REPAIR PARTS

Section III Kitchen Hood Inspection Annual inspection of kitchen hood (2x a year) to include all parts and links. Does not include recharge after a fire and 12 year hydrostatic testing. Does not include pressure washing/cleaning

ADDITION 1 time pressure wash/cleaning of a 10" Kitchen Hood System (includes duct work and exhaust fan). Priced per hood.

Fire Alarm Technician Rate Fire Alarm Technician After Hours Rate Fire Alarm Sundays and Holiday Rate Fuel charges Any other misc. fees

In addition to the table above, offeror shall include a schedule for any and all additional fees charged above the hourly rate.

IV. Evaluation Factors

a. Award may be made without Competitive Range

Discussions and Negotiations

After an initial evaluation, LMHA may award a contract from this RFP without Competitive Range Discussions and/or negotiations.

b. Evaluation criteria and weights

LMHA’s evaluation committee will evaluate each submission and assign a total score based on the following weighted criteria. Cost analysis is completed objectively, and technical analysis is completed subjectively.

Criteria Possible Points Experience as outlined in proposal.

Stated qualifications as outlined in proposal.

Cost of the total amount of the individual sites.

Costs of individual prices 20

V. Attachments Required HUD documents

The following documents and requirements shall be incorporated into all responses and potential contract awards.