RFP Exhibits~2.docx
DOCX document 285 KB Posted
- Solicitation number
- 24-494DOT-FINAD-B-45164
- Issued by
- Illinois
About this file
This document is an exhibit from the State of Illinois related to a contract opportunity for Disadvantaged Business Enterprise (DBE) Supportive Services. The exhibit outlines the requirements for quarterly reports that must be submitted by the consulting firm providing the DBE supportive services. The reports must cover various metrics such as the total number of DBE firms assisted, the total number of direct service hours provided, a list of workshops presented, and details on the specific assistance provided to each DBE firm. The reports must be submitted quarterly by the 15th of the month following the end of each quarter. The total time allotted for creating these reports is a maximum of 15 hours per quarter, or 60 hours over the full contract term.
The document also includes a verification form that must be completed by the DBE firm receiving the supportive services, which includes details such as the date, services provided, and contact information for the DBE firm. This information must be included in the quarterly reports submitted by the consulting firm.
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Other files
| File | Type | Posted |
|---|---|---|
| BoBS 2575~14.pdf | ||
| CSS D4-6 - Pricing Table.xlsx | XLSX spreadsheet | |
| RFP Draft Certification Supportive Services for D4-D6 - FINAL.pdf | ||
| DBE Utilization Plan~19.pdf | ||
| vendor-disclosure-(formerly-forms-a)-v.24.1 (2)~6.docx | DOCX document | |
| ipg-active-registered-vendor-disclosure-(formerly-forms-b)-v.23.1 (2)~8.docx | DOCX document | |
| BoBS 2574~15.pdf | ||
| Offer to the State of Illinois V.25.1~9.pdf | ||
| RFP Draft Certification Supportive Services for D4-D6 - FINAL.docx | DOCX document |
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Text version
STATE OF ILLINOIS
Exhibit 4 – FHWA Required Quarterly Reports
EXHIBIT 1 – DISTRICTS & REGIONS MAP
EXHIBIT 2 – DBE Supportive Services Web Application for Billing & Data Tracking / Verification
Main Screen
Activity Report
EXHIBIT 3 – FHWA Required Quarterly Reports Verification of Supportive Services Assistance
Date:
I hereby attest that I received supportive services assistance from
(Consultant Firm Name) on the above date.
The services that were provided are listed below:
1.
Start Time: End time:
2.
Start Time: End time:
3.
Start Time: End time:
Print name of DBE firm and name of firm’s owner/designee
Signature of DBE firm’s owner/designee
Taxpayer Identification Number
Phone Number / E-Mail Address
Street Address
City, State, Zip Code
Supportive Services Consultant (signature)
Street Address
City, State, Zip Code Form SS-1, Revised 5/7/12
STATE OF ILLINOIS
EXHIBIT 4 – FHWA Required Quarterly Reports
Due Dates:
| Quarter 1: October 1 – December 31 |
| Due: January 15 |
| Quarter 2: January 1 – March 31 |
| Due: April 15 |
| Quarter 3: April 1 - June 30 |
| Due: July 15 |
| Quarter 4: July 1 – September 30 |
| Due: October 15 |
Report should cover in that reporting period:
| - | Overview items |
| o | Total number of DBE firms assisted in that quarter |
| o | Total number of direct service hours (does not include travel, workshops, workshop prep, IDOT meetings, reviewing docs for letting, etc.) Direct hours to a DBE firm. I can run this report for you if you do not have access to it from the web app. |
| o | List of workshops presented during that quarter and number of people who attended each workshop (get that info from sign in sheet) |
| - | DBE Specific Information |
| o | DBE Firms Assisted by Category (Activity Item) |
| o | Number of Hours spent on each firm |
| o | What assistance was provided and how DBE firm benefited |
| o | Any issues left to resolve |
| - | You can put this in a format by activity item or by DBE firm it is up to you. |
How you document the information is completely up to you as long as all of the information is provided. Although we do submit a FHWA Quarterly Report based on the barriers, FHWA has requested Quarterly Reports submitted by each consulting firm. These reports should be submitted as a formal report on your company letterhead.
Time to create this report is billable but not more than 15 hours per quarter, therefore no more than 60 hours per contract term. It is suggested that Vendors document the information as you go to make the reporting process easier. If a Vendor uses up all of its reporting time in the first two quarters it will not be able to request additional billing time for the reports. This is a hard maximum so all Vendors should make sure they are efficient in their reporting processes.
The activity item is in the process of being added to the activity items for billing in the web app.
State of Illinois RFP 69 Exhibit 3 – IDOT Verification Supportive Services Assistance V.20.1 image1.wmf image2.png image3.jpeg image4.png
File details come from the government source that posted it. Updated .