RFP Exhibits~1.docx
DOCX document 285 KB Posted
- Solicitation number
- 24-494DOT-FINAD-B-44536
- Issued by
- Illinois
About this file
This document contains exhibits related to a request for proposal (RFP) for supportive services assistance from the State of Illinois. Exhibit 1 provides a map of the state's districts and regions. Exhibit 2 describes a DBE Supportive Services web application for billing and data tracking/verification. Exhibit 3 outlines the required FHWA quarterly reporting, including the due dates, the information that must be covered, and the required format for the reports. Vendors are limited to no more than 15 hours per quarter, or 60 hours total per contract term, for preparing these quarterly reports.
The quarterly reports must cover the total number of DBE firms assisted, the total number of direct service hours provided, a list of workshops presented, and DBE-specific information such as the number of hours spent on each firm and the type of assistance provided. Vendors are instructed to document this information as they go to make the reporting process more efficient.
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Other files
| File | Type | Posted |
|---|---|---|
| Offer to the State of Illinois V.25.1~8.pdf | ||
| vendor-disclosure-(formerly-forms-a)-v.24.1 (2)~5.docx | DOCX document | |
| DBE Utilization Plan~17.pdf | ||
| RFP - Certification Supportive Services for D1 -3 - FINAL.pdf | ||
| BoBS 2575~13.pdf | ||
| ipg-active-registered-vendor-disclosure-(formerly-forms-b)-v.23.1 (2)~7.docx | DOCX document | |
| RFP - Certification Supportive Services for D1 -3 - FINAL~1.docx | DOCX document | |
| Pricing Table~1.xlsx | XLSX spreadsheet | |
| BoBS 2574~14.pdf |
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Text version
STATE OF ILLINOIS
Exhibit 4 – FHWA Required Quarterly Reports
EXHIBIT 1 – DISTRICTS & REGIONS MAP
EXHIBIT 2 – DBE Supportive Services Web Application for Billing & Data Tracking / Verification
Main Screen
Activity Report
EXHIBIT 3 – FHWA Required Quarterly Reports Verification of Supportive Services Assistance
Date:
I hereby attest that I received supportive services assistance from
(Consultant Firm Name) on the above date.
The services that were provided are listed below:
1.
Start Time: End time:
2.
Start Time: End time:
3.
Start Time: End time:
Print name of DBE firm and name of firm’s owner/designee
Signature of DBE firm’s owner/designee
Taxpayer Identification Number
Phone Number / E-Mail Address
Street Address
City, State, Zip Code
Supportive Services Consultant (signature)
Street Address
City, State, Zip Code Form SS-1, Revised 5/7/12
STATE OF ILLINOIS
EXHIBIT 4 – FHWA Required Quarterly Reports
Due Dates:
| Quarter 1: October 1 – December 31 |
| Due: January 15 |
| Quarter 2: January 1 – March 31 |
| Due: April 15 |
| Quarter 3: April 1 - June 30 |
| Due: July 15 |
| Quarter 4: July 1 – September 30 |
| Due: October 15 |
Report should cover in that reporting period:
| - | Overview items |
| o | Total number of DBE firms assisted in that quarter |
| o | Total number of direct service hours (does not include travel, workshops, workshop prep, IDOT meetings, reviewing docs for letting, etc.) Direct hours to a DBE firm. I can run this report for you if you do not have access to it from the web app. |
| o | List of workshops presented during that quarter and number of people who attended each workshop (get that info from sign in sheet) |
| - | DBE Specific Information |
| o | DBE Firms Assisted by Category (Activity Item) |
| o | Number of Hours spent on each firm |
| o | What assistance was provided and how DBE firm benefited |
| o | Any issues left to resolve |
| - | You can put this in a format by activity item or by DBE firm it is up to you. |
How you document the information is completely up to you as long as all of the information is provided. Although we do submit a FHWA Quarterly Report based on the barriers, FHWA has requested Quarterly Reports submitted by each consulting firm. These reports should be submitted as a formal report on your company letterhead.
Time to create this report is billable but not more than 15 hours per quarter, therefore no more than 60 hours per contract term. It is suggested that Vendors document the information as you go to make the reporting process easier. If a Vendor uses up all of its reporting time in the first two quarters it will not be able to request additional billing time for the reports. This is a hard maximum so all Vendors should make sure they are efficient in their reporting processes.
The activity item is in the process of being added to the activity items for billing in the web app.
State of Illinois RFP 69 Exhibit 3 – IDOT Verification Supportive Services Assistance V.20.1 image1.wmf image2.png image3.jpeg image4.png
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