RFP Down town Mall Attachments.pdf

ATTACHMENT

A

Downtown Mall Green Infrastructure Improvements

Feasibility Study

Engineering Report

Downtown Mall Green Infrastructure Improvements Feasibility Study Ogdensburg, New York

Prepared for:

City of Ogdensburg 330 Ford Street Ogdensburg, New York 13669

Prepared by:

Environmental Design & Research, Landscape Architecture, Engineering & Environmental Services, D.P.C.

217 Montgomery Street, Suite 1100 Syracuse, New York 13202 P: 315.471.0688 www.edrdpc.com

August 2024 http://www.edrdpc.com/

City of Ogdensburg Downtown Mall Green Infrastructure Improvements Feasibility Study i

TABLE OF CONTENTS

1.0 Executive Summary

2.0 Project Objectives

3.0 Location

4.0 Existing Conditions

5.0 Need For Project

6.0 Alternatives Considered

6.1 Bioretention

6.2 Downspout Disconnection

6.3 Permeable Pavement

6.4 Stormwater Street Trees

7.0 Selection Of Alternative

8.0 Project Description

9.0 Regulatory Approval And Permits

10.0 Operation And Maintenance

LIST OF TABLES

Table 8-1. Cost Estimate Table 8-2. Project Schedule

LIST OF FIGURES

Figure 1 Project Location Map

Figure 2 Concept Map

City of Ogdensburg Downtown Mall Green Infrastructure Improvements Feasibility Study 1

1.0 EXECUTIVE SUMMARY

The City of Ogdensburg is seeking to rehabilitate their Downtown Mall Parking Area with Green Infrastructure practices. This aims to improve water quality by disconnecting combined sewer overflows (CSOs) and reducing runoff contribution to the City’s sewers. This is part of the City’s ongoing effort to improve public spaces including the recent creation of public space at 212 Ford Street and the recent Dobisky Center Park project. The proposed downtown mall green infrastructure project is intended to continue the implementation of green public spaces.

The Downtown Mall Parking Area (DMPA) site is approximately 13.5 acres and is maintained by the City of Ogdensburg. The site offers ample space to implement a variety of green infrastructure practices. These include bioretention, downspout disconnection, permeable pavement, and stormwater street trees; all of which are New York State Department of Environmental Conservation (NYSDEC) Best Stormwater Management Practices. These green infrastructure practices will improve stormwater management in addition to improving the aesthetics of the site with more vegetation. Stormwater management inherently brings improvement of the public space with vegetation and modern furnishings such as LED lighting and potential electric vehicle charging stations.

2.0 PROJECT OBJECTIVES

The City of Ogdensburg has a need to rehabilitate the DMPA. As a part of ongoing efforts to minimize the amount and frequency of their CSOs, the City is proposing to incorporate green infrastructure into the rehabilitation of the DMPA to improve stormwater management. The City had identified incorporating green infrastructure in the CSOs Long-Term Control Plan as a means to improve the water quality in the CSO receiving waters as well as mitigate the impact of stormwater to the system. When incorporated into CSO management, green infrastructure can reduce the total runoff or delay the peak runoff flows entering the combined system, thereby reducing the total amount of CSOs.

3.0 LOCATION

The City of Ogdensburg DMPA is located in the City of Ogdensburg which resides on the southern shore of the St. Lawrence River in St. Lawrence County. The DMPA is located at 212 Ford Street. The parking lot serves and supports several businesses within the downtown area. A project location map is included as Figure 1. The project site is located within a Potential Environmental Justice Area (PEJA 15000US360894915001) as indicated by NYSDEC. An outline of the Environmental Justice Area is also shown in Figure 1. According to the FEMA Flood Insurance Rate Maps (FIRM) (community panel number 360707 0003 B, effective date November 5, 1980), the project site is not classified as being located within a designated flood hazard area.

The site is owned by the City of Ogdensburg and is maintained by the Ogdensburg Department of Public Works. There are approximately 250 parking spaces that are available to be used by the surrounding businesses. These businesses range from state offices to medical offices. The area totals approximately

13.5 acres with 13 acres of impervious area. Stormwater from the roofs of the nearby businesses is discharged directly to the storm sewer while the stormwater from the parking lot is directed to the existing

City of Ogdensburg Downtown Mall Green Infrastructure Improvements Feasibility Study 2 collection system. In its current configuration, the site discharges approximately 250,000 cubic feet during a 100-year storm event and approximately 90,000 cubic feet during a 1-year event.

4.0 EXISTING CONDITIONS

The City of Ogdensburg was given the parking area as part of the Environmental Quality Bond Act of 1986 and, as part of this gift, is required to maintain the land use of this space as a municipal parking area. The site is exclusively used for commercial businesses. The property has multiple buildings on location that house a variety of businesses. These buildings are connected to City utilities for electric, water, and sewer services. Further subsurface investigations including soil boings and infiltration tests have not yet been completed for this project, but will be completed as the project moves further into design. Readily available soil data suggests the area is comprised of Loamy Udorthents which is well drained. The depth to water table is between 2-feet and 6-feet with the depth to bedrock being more than 80-inches. There are no identified wetlands as the project area resides in the downtown area of Ogdensburg.

5.0 NEED FOR PROJECT

The City has completed several projects (i.e., sewer separation, hydraulic improvements) over the last 10 years to reduce CSO to the St. Lawrence and Oswegatchie Rivers in compliance with the NYSDEC approved Long-Term Control Plan. The final project, which is a CSO storage facility located at the City’s wastewater treatment plant, will be complete later this year. In continuation of the efforts to reduce CSOs, the City of Ogdensburg has identified the downtown parking lot and the opportunity to take further action to implement green infrastructure measures to improve stormwater management. This project will mitigate the current CSO by treating, reducing, and slowing the stormwater discharge into the combined sewer.

The City is also pursuing improvements to their public spaces. The DMPA provides an ample opportunity to keep adding and improving green public spaces. The DMPA will also serve as a flexible space to accommodate the future implementation of a marketplace located at 212 Ford Street. This will ultimately complete the prospect of an interconnected public space.

6.0 ALTERNATIVES CONSIDERED

The goal for this project is to improve stormwater management and to add aesthetic value to the property.

Based on the goal of the project alternatives considered include the following:

6.1 Bioretention

This would involve the collection of stormwater through pitched asphalt, curbs, and catch basins.

Stormwater would be routed to a section of the property and appropriately sized for bioretention use. The bioretention area will be comprised of trees or supporting vegetation and will promote infiltration of the incoming water. This alternative has the potential to reduce the runoff and will function as a passive filter system.

City of Ogdensburg Downtown Mall Green Infrastructure Improvements Feasibility Study 3

6.2 Downspout Disconnection

Downspout disconnection or the disconnection of rooftop runoff involves the redirection of collected rooftop runoff to an onsite practice area. This would require the construction of a larger practice area sized to accommodate not only the parking lot area but also the rooftop area. Redirecting rooftop runoff to vegetated practices can reduce peak discharge flows and offer passive filtering. The rooftop runoff can also be routed to onsite rain barrels that can be used for non-potable water applications such as irrigation or the filling of fountains. The implementation of downspout disconnection will require the involvement of local businesses to determine their water needs and access to rooftops for stormwater collection.

6.3 Permeable Pavement

Due to its pervious nature, infiltration occurs at the location the permeable pavement is located. This works in large open areas such as driveways and parking lots. Permeable pavement can be made to look like ordinary road surfaces such as asphalt, concrete, or brick. Permeable pavement can be incorporated into this site with the construction of a storage bed beneath it. The pavement can be made to look like brick for an added aesthetic effect while also serving as stormwater infiltration. The site has multiple areas where permeable pavement can be used as it can directly replace existing parking areas and pedestrian ways.

6.4 Stormwater Street Trees

Street trees or tree boxes are small, localized tree plantings. This site has potential to incorporate smaller tree plantings that line parking spaces. Although the tree boxes are not a stand-alone practice, the area they are planted in acts as a pervious surface and provides an opportunity for underground storage as well.

Tree boxes also have the added benefit of providing shade and aesthetic value.

7.0 SELECTION OF ALTERNATIVE

The parking area is oversized for its current use and the City has expressed interest in reducing the amount of parking spaces to accommodate stormwater management practices. The biggest limitation for the DMPA is finding adequate storage space on the site that can treat and store the stormwater runoff. Reducing the amount of parking spaces gives ample opportunity to incorporate different practices onsite without the need to maximize parking spaces.

The implementation of a bioretention practice is an ideal solution as standard stormwater collection systems could remain/be retrofitted to direct the water to the new bioretention area. Downspout disconnection was also considered due to the large building surface areas. Currently, the roof drains of the nearby buildings are located internally, making a stormwater connection to an internal downspout difficult and costly.

Redirecting the rooftop stormwater will be necessary, as well as the increasing the scale of the bioretention area to accommodate the additional stormwater routed to practice from the roofs. There may not be adequate space to treat both parking lot and rooftops with one practice. If rain barrels are incorporated into the downspout disconnection, non-potable water can be distributed to the site. This provides an opportunity to have site irrigation, access to water for cleaning, or the potential to add fountains further the sites

City of Ogdensburg Downtown Mall Green Infrastructure Improvements Feasibility Study 4 aesthetic value. There is also potential to incorporate educational signage depicting the practice to further involve and educate the community.

Permeable pavement has great functionality if it is implemented in soils that can accommodate infiltration.

The limitation of this practice would be the soil types and whether or not proper filtration media can be implemented to not only promote infiltration but also provide the needed storage. Another limitation is the maintenance that comes with permeable pavement. These pavers require additional cleaning to prevent debris from clogging up the system. They also cannot be clear of snow by traditional methods. This restricts the areas the pavement can pe placed to low traffic spaces or non-drivable surfaces.

The limitation with street trees would be space and the need for additional practices. The tree boxes would be planted in locations to primarily reduce impervious areas, but a bioretention practice will still be necessary to treat the remaining impervious areas.

8.0 PROJECT DESCRIPTION

The recommended alternative for this project is to incorporate all of the above practices into one system.

The site will have a dedicated bioretention area capable of treating the impervious parking areas and rooftops. Rooftop downspout connections will be made where connections are minimally intrusive to existing downspout infrastructure such as exterior downspouts. To minimize the storage area of the bioretention practice, permeable pavement will be utilized in low traffic areas and overflow parking spaces.

These spaces will not require snow clearing and will minimize the added maintenance. In addition to these practices, street trees will be utilized to further minimize the impervious areas and aid adding aesthetic value to the property as a whole. A concept map is included in Figure 2.

These improvements will maintain adequate parking for the surrounding businesses and future marketplace at 242 spaces. These spaces include handicap accessible spaces and the ability to include electric charging stations at designated parking spots. The improved layout maintains turning circles for tractor trailers such that the local businesses can continue utilizing their loading bays. Along with these new spaces is the application of trees and new led light poles. The trees will not only improve visuals of the site but also provide shade for walking paths and cover for nearby parking spots. The LED light fixtures will also be much more energy efficient which will reduce electrical costs.

A complete water quality volume take off has yet to be completed. However, preliminary studies of the site have indicated that there is potential to capture 500,000 gallons of rainwater with the combined applications of the above practices, or approximately 1.5 inches of rainfall. In addition to rainwater capturing, the project will also reduce the need for capture by reducing the amount of impervious areas through green spaces and porous pavers.

City of Ogdensburg Downtown Mall Green Infrastructure Improvements Feasibility Study 5

Table 8-1. Cost Estimate Unit Description Cost

Demolition $645,000 Asphalt Paving $292,000 Green Infrastructure $497,000 Erosion and Sediment Control $25,000 Site Restoration $671,000 Vegetation Plantings $205,000 Contingency $470,000 Escalation (2023 Construction) $190,000 Construction Cost $2,995,000 Engineering, Legal and Administrative $280,000 Total Project Cost $3,275,000

Table 8-2. Project Schedule

Task Date Submit GIGP Application July 2022 GIGP Award December 2022 Grant Agreement with New York State February 2023 Preliminary Design March 2023 – April 2023 Final Design May 2023 – June 2023 Bidding July 2023 Issue Contract Award August 2023 Construction August 2023 – June 2024

9.0 REGULATORY APPROVAL AND PERMITS

• NYSDEC

• City of Ogdensburg

10.0 OPERATION AND MAINTENANCE

Additional maintenance will include the clearing of debris collected by the implemented practices a detailed care guide will be issued. Site maintenance will be the sole responsibility of the City of Ogdensburg.

FIGURES

DOWNTOWN MALL GREEN INFRASTUCTURE IMPROVEMENTS

JULY 2022

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Environmental

Design & Research, Landscape Architecture, Engineering

& Environmental Services, D.P.C.

217 Montgomery Street, Suite 1100

Syracuse, New York 13202

P. 315.471.0688

D a t e

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PROJECT TITLE:

DRAWING TITLE:

DATE:SCALE: DRAWN: CHECKED:

EDR JOB#:

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FIGURE 1

NTS CRO CAP

FIGURE 1

AutoCAD SHX Text

PROJECT LOCATION

AutoCAD SHX Text

POTENTIAL ENVIRONMENTAL JUSTICE AREA

© 2022 Microsoft Corporation © 2022 Maxar ©CNES (2022) Distribution Airbus DS

PROJECT

AREA

POTENTIAL

BIORETENTION

AREA

PARKING

SPACES, TYP

PERMEABLE

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VEGETATION, TYP

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TO REMAIN, TYP

HANDICAP ACCESSIBLE

PARKING SPACES, TYP

ELECTRIC VEHICLE

CHARGING STATIONS

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AND FLEX SPACE

FENCE AND GATE WAY

LED LIGHT POLE

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PROJECT TITLE:

DRAWING TITLE:

DRAWN BY: DATE:SCALE: CHECKED BY:

Environmental

Design & Research, Landscape Architecture, Engineering

& Environmental Services, D.P.C.

217 Montgomery Street, Suite 1100

Syracuse, New York 13202

P. 315.471.0688

CITY OF OGDENSBURG DOWNTOWN MALL GREEN PARKING AREA

JULY 2022

DRAWING NUMBER:

CONCEPT SITE PLAN

NOT TO SCALE CRO CAP

CONCEPT

IMAGE COURTESY OF READINGROCK BUILDING MATERIALS

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Concept Site Plan & Maps

© 2022 Microsoft Corporation © 2022 Maxar ©CNES (2022) Distribution Airbus DS

PROJECT

AREA

POTENTIAL

BIORETENTION

AREA

PARKING

SPACES, TYP

PERMEABLE

PAVEMENT, TYP

TREES AND ACCORDED

VEGETATION, TYP

EXISTING TREES

TO REMAIN, TYP

HANDICAP ACCESSIBLE

PARKING SPACES, TYP

ELECTRIC VEHICLE

CHARGING STATIONS

CONCRETE STAGE

AND FLEX SPACE

FENCE AND GATE WAY

LED LIGHT POLE

EDR JOB#:

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PROJECT TITLE:

DRAWING TITLE:

DRAWN BY: DATE:SCALE: CHECKED BY:

Environmental

Design & Research, Landscape Architecture, Engineering

& Environmental Services, D.P.C.

217 Montgomery Street, Suite 1100

Syracuse, New York 13202

P. 315.471.0688

CITY OF OGDENSBURG DOWNTOWN MALL GREEN PARKING AREA

JULY 2022

DRAWING NUMBER:

CONCEPT SITE PLAN

NOT TO SCALE CRO CAP

CONCEPT

IMAGE COURTESY OF READINGROCK BUILDING MATERIALS

CONCEPT

C

MWBE & SDVOB Utilization Plan Forms

D

MWBE & SDVOB Waiver Forms

E

Non-Collusive Bidding, Iran Divestment Act, Equal Opportunity Employment Policy

Statement and Sexual Harassment Prevention Certifications

F

Sample Professional Services Agreement

Standard Agreement– City of Ogdensburg

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AGREEMENT

THIS AGREEMENT made in duplicate this day of , 20 .

BETWEEN

City of Ogdensburg hereinafter referred to as "Owner"

-and-hereinafter referred to as "CONSULTANT"

WHEREAS the Owner intends to carry out a project named, and has requested proposals and/or bids for a Consultant to furnish professional services in connection therewith;

AND WHEREAS the Owner hereby retains the Consultant for the purpose of carrying out the scope of work as detailed in the request for proposals and/or bids;

AND THEREFORE WITNESSETH that in consideration of the premises and covenants contained herein, the parties hereto agree as follows:

1. The Owner hereby retains the services of the Consultant in connection with the work, and the Consultant hereby agrees to provide the professional services, supply reports and execute a plan, as specified in the proposal dated , and submitted to the City of Ogdensburg.

2. The Consultant shall immediately commence with the work upon acceptance and approval of the Contract, and notification to proceed as given by the Owner.

3. It is understood, and a condition herein, that the Consultant shall carry out the work under the direction of Shane Brown, Public Works Director for the City of Ogdensburg.

4. The Consultant shall be paid no more than and 00/100 dollars ($ ) including all disbursements for professional services.

5. Invoices for the project shall be upon completion of milestones as below:

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Upon completion of Phase I of the Scope of Work $

(as outlined on Page ___of the RFQ)

Upon completion of Phase II of the Scope of Work $ (as outlined on Page ___ of the RFQ)

6. Fees and disbursements will be subject to approval by the Owner and shall be paid within thirty (30) days of the Owner’s approval.

7. If it is necessary for the Consultant to make any changes in the scope of work for any part of the project for reasons over which the Consultant has no control or the Consultant is put to any extra work, cost or expense not included in the study outline by reason of any act or matter over which he/she has no control, the Owner shall pay the Consultant a fee for such charges or extra work calculated on a time basis, provided that prior to the commencement of such charges or extra work, the Consultant shall notify the Owner in writing and obtain written approval of intentions to make such charges or to carry out such extra work and that the Consultant shall keep separate cost records in respect to such charges or extra work, satisfactory to the Owner.

8. Work additional to and beyond the scope of the terms of the proposal dated

____________, 20 (copy attached - Appendix A) shall be based on the hourly rate structure as contained herein.

Consultants name $ per hour

9. The Consultant shall not divulge any confidential information communicated to or acquired by the Consultant in the course of carrying out the work.

10. The Consultant shall give due consideration to all design plans, drawings, reports, proposals and other information provided by the Owner and shall make any decisions which it is required to make in connection therewith within a reasonable time so as not to delay the work of the Consultant.

11. The Owner shall, at the request of the Consultant, provide the Consultant with information and documents related thereto, that are within the knowledge or possession of the Owner, except insofar as the Consultant is expressly required to furnish the same under the terms hereof:

a. All pertinent information which may affect the work to be done;

b. Any existing information pertinent to the scope of work.

If any information hereunder is provided in electronic format, the Owner

P a g e | 3 recognizes that such plans, documents or other information recorded on or transmitted as electronic media, including CADD documents (“Electronic Documents”) are subject to undetectable alteration, either intentional or unintentional, due to, among other causes, transmission, conversion, media degradation, software error, or human alteration. Accordingly, the Electronic Documents are provided to the Owner for informational purposes only and not as record documents.

12. Any notice required herein to be given to the Owner shall be deemed sufficiently given if sent by mail or courier to the attention of:

Fonda Chronis, City Manager City of Ogdensburg 330 Ford Street Ogdensburg, NY 13669

(315) 393-6100

13. Any notice required herein to be given to the Consultant shall be deemed sufficiently given if sent by mail or courier to the Consultant at:

Name Title Company Address City, State Zip Phone #

14. The Owner may terminate, abandon or suspend the project by notifying the

Consultant in writing, however, if the project or any part thereof is abandoned at any state prior to completion of the work, the Owner shall pay the Consultant a fee for services from the inception of the work calculated on a time basis according to the rates, limits and other provisions set forth in this contract.

15. To meet the Owner’s schedule, this project shall begin immediately upon a notification to proceed issued by the Owner to the Consultant. The estimated time to complete the Plan is outlined in the Request for Proposals and/or Invitation to Bid (copy attached as Appendix A).

16. The Consultant certifies that it meets all applicable local, state and federal requirements regarding employment and professional standards.

17. The Consultant hereby agrees to indemnify, defend and save the Owner harmless against any and all liability, loss, damage, detriment, suit, claims, demands, costs, charge, attorney's fees and expenses of whatever kind or

Standard Agreement (Non-Construction Projects) – City of Ogdensburg

P a g e | 5 5 P a g e | 5 nature, which the Owner may directly or indirectly incur, suffer or be required to pay by reason or in consequence of the carrying out of any of the provisions or requirements of this Agreement, where such loss or expense is incurred directly or indirectly by the Owner, or its employees, agents or contractors as a result of the negligent act or omission, breach or fault of the Consultant, its employees, agents or subcontractors. If a claim or action is made or brought against the Owner for which the Consultant may be responsible hereunder in whole or in part, then the Consultant shall be notified and shall be required to pay for the handling of the claim for which it is responsible as a result of this provision.

18. The Consultant agrees that in accordance with its status as an independent contractor, it will both, conduct itself in a manner befitting an independent contractor, and not hold itself out nor claim to be an officer or employee of the Owner or the State of New York. Also, Consultant will not by reason of such status, make any claim, demand an application to or for any right or privilege applicable to an officer of the Owner or the State of New York, including, but not limited to Workmen's Compensation coverage, Unemployment Insurance Benefits, Social Security coverage or Retirement Membership for Credit.

19. The NYS Prevailing Wage Rates as applicable to this agreement are attached as Appendix B. If these rates are not applicable to this project it has been noted “Not Applicable” on Appendix B.

20. The Consultant shall maintain Workmen's Compensation and Liability

Insurance coverage sufficient to protect the health and welfare of its employees and to satisfactorily indemnify the Owner against claims that may be made against the Consultant and/or the Owner for personal injury or property damage that may occur during the course of the project and in compliance with the Appendix A - Request for Proposal / Invitation To Bid. Certification of such insurance shall be filed by the Consultant with the Owner prior to execution of this Agreement.

21. The Consultant has been approved to subcontract with to meet the MWBE goal of 0 % of the contract. ----------------- will be paid by Consultant directly out of the total of this Agreement (see Item #4 above). No other work shall be subcontracted without prior written approval of the Owner.

22. This agreement and any and all attachments including but not limited to: the

Request for Proposals or Invitation to bid including attachments and/or exhibits;

bid documents and/or proposal as submitted to the Owner including any attachments; Non-Collusive Bidding Certificate, Equal Employment Opportunity Policy Statement; and, Appendix A & B of this agreement as noted previously.

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23. This agreement shall be for an initial term that begins on the Effective Date and continues in effect through (the "Initial Term") and unless terminated sooner, shall continue, on a year-to-year basis. A Contract Amendment executed by each party will be required to extend the term of this agreement. If either party elects not to renew or extend the term of this agreement the other party must be notified not less than 60 days prior to the agreed upon expiration.

IN WITNESS WHEREOF the Owner and Consultant have signed this Agreement.

Counterparts have been delivered to Owner and Consultant. All portions of the Agreement have been signed or have been identified by Owner and Consultant or on their behalf.

OWNER: CITY OF OGDENSBURG

BY: __________________________

Fonda Chronis, City Manager

CONTRACTOR:

BY: __________________________

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Appendix A

1. Request for Proposal / Invitation To Bid

2. Proposal with attachments

3. Exhibits

Cost Proposal – Dated

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Appendix B

NYS Prevailing Wage Rates – NOT APPLICABLE