RFP D26 100 Appendix A through F.docx
DOCX document 39 KB Posted
- Attached to
- On-Call Security Services for the HIDOE
- Solicitation number
- P26003500
- Issued by
- Hawaii
About this file
This file consists of the appendices (A through F) for RFP D26-100, a solicitation issued by the Hawaii State Department of Education (HIDOE) for on-call security services at various schools and offices statewide. The scope of work encompasses security staffing and services across multiple islands and districts, including Oahu (Honolulu, Central, Leeward, and Windward districts), Hawaii (Hilo-Waiakea, Kau-Keaau-Pahoa, and Honokaa-Kealakehe-Kohala-Konawaena complexes), Maui (Baldwin-Kekaulike-Kulanihakoi, Hana, and Lahainaluna complexes), Kauai, Molokai, and Lanai. Proposals were due July 30, 2026. The appendices detail required submission components, including offeror identification information, wage certification compliance with HRS 103-55, offeror qualifications and experience documentation, client references, service descriptions with response timelines, and pricing proposals.
Pricing shall be submitted as all-inclusive hourly rates that encompass labor, supervision, equipment, materials, transportation, overhead, profit, and applicable taxes. Offerors must provide separate hourly rates for day services (6 a.m. to 6 p.m.) and night services (6 p.m. to 6 a.m.) for each island or district where services are proposed. Contractors awarded contracts exceeding $25,000 must comply with prevailing wage requirements and ensure employees are paid at rates no less than public sector employees performing similar work. Offerors must hold a valid security guard service license, maintain an active office location with telephone and fax capabilities, demonstrate a minimum of relevant experience in security services or credentialed law enforcement, and provide a minimum of three client references attesting to service quality and reliability. Offerors may utilize subcontractors for tasks exceeding 10 percent of anticipated work, with full documentation required.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP D26 100 Addendum A.pdf | ||
| RFP D26 100 Solicitation.pdf | ||
| RFP D26 100 Legal Notice.pdf |
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Appendix A
OFFEROR IDENTIFICATION AND INFORMATION FORM
Exact Legal Name of Offeror, including “dba” or “division” of a corporation (furnish the exact legal name of the entity under which an awarded contract, if any, will be executed):
Address:
Principal Place of Business (may not be a P.O. Box):
Mailing Address (only if different):
Payment Address (only if different)
Offeror’s Primary Contact Person:
Name
Title
Telephone Number
Fax Number
Email Address
Federal Tax Identification Number:
State of Hawaii General Excise Tax License Number:
| Type of Business Entity (check one): |
| Sole Proprietor Partnership Corporation Joint Venture |
Limited Liability Company Other
Names of all Offeror’s parent, affiliate and subsidiary organizations:
| Offeror is either: |
| A Hawaii business incorporated or organized under the laws of the State of Hawaii; OR |
A Compliant Non-Hawaii business incorporated or organized under the laws of the State of on (date) _____________, and, if applicable, registered with the State of Hawaii Department of Commerce and Consumer Affairs Business Registration Division to do business in the State of Hawaii.
The undersigned has carefully read and understands the terms and conditions specified herein and hereby submits the following offer to provide the goods and/or perform the work specified herein, all in accordance with the true intent and meaning thereof, and further that the Offeror shall comply with all terms, conditions and requirements of the solicitation. The undersigned further understands and agrees that by submitting this offer, 1) the undersigned is declaring the undersigned’s offer is not in violation of Chapter 84, Hawaii Revised Statutes, concerning prohibited State contracts, and 2) the undersigned is certifying that the price(s) submitted was (were) independently arrived at without collusion.
Authorized (Original in ink) Signature Name (printed)
ON-CALL SECURITY SERVICES FOR THE HAWAII STATE DEPARTMENT OF EDUCATION AT VARIOUS SCHOOLS AND OFFICES, STATEWIDE
RFP D26-100
| Title | Date | |
| RFP D26-100 | Appendix A-1 |
Appendix B
WAGE CERTIFICATE
Subject:
| Project Number |
| RFP D26-100 |
| Project Description |
| On-Call Security Services for the Hawaii State Department of Education at Various Schools and Offices, Statewide |
Pursuant to §103-55, HRS, I hereby certify that, if awarded a contract in excess of $25,000.00, the services to be performed will be performed in accordance with the following conditions:
1. The services to be rendered shall be performed by employees paid at wages or salaries not less than wages paid to the public officers and employees for similar work, if similar positions are listed in the classification plan of the public sector.
Services Performed by Laborers and Mechanics:
The Contractor or the Contractor’s subcontractor shall give a copy of the rates of wages to each laborer and mechanic employed under the contract by the Contractor at the time each laborer and mechanic is employed; provided that the Contractor does not have to provide the Contractor’s employees the wage rate schedules where there is a collective bargaining agreement.
2. All applicable laws of the Federal and State governments relating to workers’ compensation, unemployment compensation, payment of wages, and safety will be fully complied with.
Contractor shall be obliged to notify its employees performing work under this contract of the provisions of §103-55, HRS, and the current wage rate for public employees performing similar work. The Contractor may meet this obligation by posting a notice to this effect in the Contractor’s place of business accessible to all employees, or the contractor may include such notice with each paycheck or pay envelope furnished to the employee
I understand that, in addition to the base wages required by §103-55, HRS, all payments required by Federal and State laws that employers must make for the benefit of their employees shall be paid.
Offeror
Signature
Title
Date
RFP D26-100 Appendix B-1 Appendix C
OFFEROR INFORMATION
Offeror shall include the information below in their proposal.
| A. |
| License |
Security Guard Service License No.:
| B. |
| Office Location |
Street Address:
Office Telephone:
Fax No.
(Answering service/machine is not acceptable)
| C. |
| Contact Information |
Contact Name
Email Address
Direct Telephone No.
Cell Phone No.
Off-Hours Point of Contact - Contact information for services after school hours. e.g. if it is determined that the SO is not qualified and/or does not meet requirements and an alternate qualified employee needs to be provided.
Contact Name
Telephone
Cell Phone No.
| D. |
| Company Experience |
Number of consecutive years of experience providing security services:
Or, number of years of credentialed law enforcement experience of Business Owner(s):
| E. |
| Offeror History and Background - Describe Offeror’s corporate background and experience including its size and resources, details of corporate experience, or substituted experience, qualifications, and capabilities, relevant to the Project. Attach additional pages as needed. |
| F. |
| Staffing - Describe the role, function, and experience of Offeror’s assigned staff. Attach resume/vita for staff who will be specifically assigned to the contract. Resumes should contain staff's experience, education, and skills. This may include, but is not limited to, specific certifications, degrees, dates, names of employers, position titles, and educational institutions attended. If the Offeror’s solution involves use of subcontractors in an amount greater than 10% of the anticipated work, resumes of any subcontractors shall also be included. |
RFP D26-100 Appendix C-1 Appendix D
OFFEROR REFERENCE FORM
Directions:
Provide a minimum of three (3) recent client references for whom the Offeror is or has provided similar services, who can attest to the quality, reliability, qualifications, and experience of all aspects of Offeror’s services and personnel. The STATE reserves the right to inquire about Offerors performance and reliability.
Any supplemental information related to this Project, although not required, should be attached to the respective Appendix D, Offeror Reference Form.
| Offeror (Name of your Organization): |
Client Information:
| Client’s Organization Name: |
| Client’s Contact Person: |
| Title of Contact Person: |
| Phone Number of Contact Person: |
| Date or duration of project/service: |
Description of project/services rendered:
Other Information or comments:
☐ check here if supplemental information related to this project is attached.
RFP D26-100 Appendix D-1 Appendix E
OFFEROR’S OFFER OF SERVICES
This section of the Proposal must address areas described in the scope of work, and any other tasks necessary to complete the work described. This includes, but is not limited to, the island(s)/district(s)/complex(es) Offeror is proposing to service; a description of Offeror’s processes and timeliness in responding to a School/Office’s request; an estimated timeline that includes the minimum amount of advance notice Offeror would need to provide an SO to the requested location on each island/district/complex proposed; and any other relevant information related to Offeror’s services and response time.
RFP D26-100 Appendix E-1 Appendix F
OFFEROR’S PRICE PROPOSAL
Offeror’s Price Proposal shall include an hourly price. The hourly price(s) proposed shall be inclusive of all costs, direct or indirect, and all applicable taxes, as required for the fulfillment of services, if any, during the agreement period. The hourly price(s) proposed shall include all costs for labor, supervision, equipment, materials, transportation, overhead, profit, all applicable taxes and any other incidental and operational expenses. The proposed price(s) shall be the all-inclusive hourly cost to the STATE. No other charges will be honored.
The hourly price(s) proposed must include all requirements and responsibilities described in the scope of work, and any other tasks necessary, and include all costs to be incurred in the format of hourly rate(s). Offeror shall include the island(s) in which the rate(s) apply to as well as the pricing structure for day and night services and the hours each covers.
In the event the Offeror intends to enter into a partnership with a subcontractor, Offeror shall provide all required information stated above for the subcontracted task.
Offeror may use the below table as a guide for providing hourly rates; Offeror may add or delete rows as necessary to accommodate their proposed Hourly Rate structure.
| DESCRIPTION |
| HOURLY RATE |
Island of Oahu
Day Services (6 am to 6 pm)
Night Services (6 pm to 6 am)
| District(s) the above rates apply to: |
| |_|Honolulu |_|Central |
|_|Leeward |_|Windward
Island of Hawaii
Day Services (6 am to 6 pm)
Night Services (6 pm to 6 am)
| Complex(es) the above rates apply to: |
| |_|Hilo-Waiakea |
|_|Kau-Keaau-Pahoa |_|Honokaa-Kealakehe-Kohala-Konawaena
Island of Maui
Day Services (6 am to 6 pm)
Night Services (6 pm to 6 am)
| Complex(es) the above rates apply to: |
| |_|Baldwin-Kekaulike-Kulanihakoi |
|_|Hana |_|Lahainaluna
Island of Kauai
Day Services (6 am to 6 pm)
Night Services (6 pm to 6 am)
Island of Molokai
Day Services (6 am to 6 pm)
Night Services (6 pm to 6 am)
Island of Lanai
Day Services (6 am to 6 pm)
Night Services (6 pm to 6 am)
RFP D26-100 Appendix F-1
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