1800 E. Wardlow Rd Long Beach, CA 90807

562.570.2300 │LBUtilities.org

September 24, 2026

Subject: Request for Proposal (RFP) to provide Construction Management and

Inspection Services for the Cherry Avenue Sewer Improvement Project (SC- 0512)

The Long Beach Public Utilities Department (LBUD) intends to engage the services of a professional engineering consulting firm (Consultant) to perform construction management and inspection services for the Cherry Avenue Sewer Improvement Project

(SC-0512).

Description of the Construction Improvements: The Work consists of furnishing all labor, equipment, and materials necessary for the installation of approximately 3,100 linear feet of new Vitrified Clay Pipe (VCP) or HDPE sewer line, along with twelve (12) new 48-inch sewer maintenance holes and one (1) new 60-inch drop sewer maintenance hole, within the public right-of-way bounded by Anaheim Street, Cherry Avenue, 7th Street, and Gardenia Avenue in the City of Long Beach, California. The new sewer line will be connected to existing LBUD manholes. The Work also includes removal, replacement, or abandonment of existing sewer lines and several existing maintenance holes;

reconnection of sewer laterals to the new sewer main; sewer lateral replacement to the property line; traffic control measures; dewatering; sewer flow bypassing; pre-construction and post-construction video inspection; pavement removal and replacement;

and trenching, backfilling, and compacting. The estimated construction cost for this project is $6,000,000.

A non-mandatory pre-proposal online meeting will be held on Thursday October 15, 2026, at 10:00 am via MS Teams. The purpose of this meeting will be to discuss the scope of work to be performed under this request for proposal.

RSVP to the online meeting by sending an e-mail to Matthew Cruz at matthew.cruz@lbwater.org and include the subject line "Cherry Avenue Sewer Improvement Project (SC-0512): RSVP to Pre-Proposal Meeting." Please include the names of all personnel that will be attending the online meeting.

If your firm would like to be considered for providing these engineering services, please submit the information requested in this RFP as posted on Long Beach Buys (https://longbeachbuys.buyspeed.com/bso/).

https://longbeachbuys.buyspeed.com/bso/

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Proposal shall be submitted electronically via the City’s Long Beach Buys portal, available at https://longbeachbuys.buyspeed.com/bso/. Vendors must be registered with Long Beach Buys in order to submit a proposal.

The following exhibits have been included in this RFP:

Exhibit “A”: Scope of Work Exhibit “B”: Letter Proposal Requirements Exhibit “C”: Additional Information Exhibit “D”: Sample Consultant Agreement

Exhibit “E”: Sample Fee Schedule Exhibit “F”: Project Maps Exhibit “G”: Construction Plans Exhibit “H”: Project Specifications Exhibit “I”: Project Labor Agreement

Proposals must be posted to Long Beach Buys no later than 2:00pm on October 29, 2026.

The submittal must be clearly marked "Cherry Avenue Sewer Improvement Project (SC- 0512)."

If you have any questions regarding Long Beach Buys, please visit the City of Long Beach Department of Financial Management Purchasing Division for additional information (http://www.longbeach.gov/finance/business-info/purchasing-division). Technical support for Long Beach Buys is available by phone at (562) 570-6200 during normal business hours (8am – 6pm PT Monday through Friday).

LBUD reserves the right to reject any or all proposals. LBUD will select the Consultant which appears most likely to provide the services under conditions that would be in the best interest of LBUD.

Please contact Matthew Cruz at 562 570-2332 and matthew.cruz@lbwater.org if you have any questions regarding this Project.

Sincerely, Robert Verceles Director of Water/Sewer Engineering

Attachments: Exhibits A, B, C, D, E, F, G, H, and I cc: Thomas Bekele, Senior Director of Engineering

Carolina Avendano, Capital Projects Coordinator IV Matthew Cruz, Civil Engineer https://longbeachbuys.buyspeed.com/bso/ http://www.longbeach.gov/finance/business-info/purchasing-division mailto:matthew.cruz@lbwater.org wadepew Image

REQUEST FOR PROPOSAL (RFP)

CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE

CHERRY AVENUE SEWER IMPROVEMENT PROJECT

(SC-0512)

Approved this 24th day of September, 2026

Thomas Bekele

Senior Director of Engineering

Authorized this _______ day of ______________, 20_____

B. Anatole Falagán General Manager

Approved as to Form this _________ day of _________________, 20___

Dawn McIntosh City Attorney

By: _________________________________________ Marsha Yasuda

Deputy City Attorney

23rd September 26

24th September 26 wadepew Image

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CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE CHERRY

AVENUE SEWER IMPROVEMENT PROJECT

EXHIBIT "A"

SCOPE OF WORK

I. INTRODUCTION

The Long Beach Public Utilities Department (LBUD) is seeking the services of a professional engineering consultant (Consultant) to provide construction management and inspection services for the Cherry Ave Sewer Improvement Project (Project). Site location is bounded by the streets, Anaheim Street, Cherry Avenue, 7th Street, and Gardenia Avenue in the City of Long Beach, California.

II. SCHEDULE

LBUD plans to commence construction in January 2027. The specifications provide for one hundred eighty (180) calendar days of construction time from the issuance of the notice-to-proceed.

Consultant shall include sixty (60) additional calendar days beyond the contract days for inspection and administrative services, as defined in Task B.5 - Additional Services during Construction.

III. PROJECT DESCRIPTION

The Awarded Consultant shall provide Project management services, construction inspection services, construction engineering support, assure permit compliance, assist and support LBUD in stakeholder engagement and customer relations, and provide overall coordination with LBUD staff.

The construction work consists of furnishing all labor, equipment, and materials necessary for the installation of approximately 3,100 linear feet of new VCP or HDPE sewer line along with twelve (12) new 48-inch sewer maintenance holes and one (1) new 60-inch drop sewer maintenance hole in the public right of way. The new sewer line will be connected to existing LBUD manholes. The Work also consists of removing and replacing or abandoning existing sewer lines along with several existing maintenance holes. Other items include:

reconnecting sewer laterals to new sewer main, sewer lateral replacement to property line, traffic control measures, dewatering, sewer flow bypassing, pre-construction and post-construction video inspection, pavement removal and replacement, trenching, backfilling and compacting.

IV. TASK DESCRIPTION

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TASK A – NON-OPTIONAL WORK

1. Project Management, Communication, and Meetings

1.1. Assign a Project manager that will be the point of contact and coordinate all communication with LBUD staff.

1.2. Monitor and control the Project budget and schedule throughout the duration of the Project and administer the Construction Contract with LBUD.

1.3. Facilitate a kick-off meeting with LBUD staff and sub-Consultants to discuss the scope and parameters of the Project. Specific goals to be accomplished will be identified and an effective strategy to accomplish the Project goals will be discussed during this meeting. Consultant shall prepare and distribute the agenda at least 3 working days prior to the meeting and prepare and distribute meeting minutes within 5 working days of the meeting.

1.4. Prepare a work plan to document the established Project goals, milestones and deliverables, and include a Project execution strategy. Presentation and review of the work plan will be done at the kick-off meeting. This work plan will serve as the basis for subsequent action, in accordance with this Scope of Work.

1.5. The Project manager assigned by Consultant and LBUD shall meet weekly after the kickoff meeting during the Project. Consultant shall assign appropriate engineering specialty staff or principals or arrange for appropriate sub consultant’s representatives to accompany the Project manager to meet with LBUD staff members whose responsibilities correspond to the specialties of the persons accompanying the Project manager.

1.6. Contact all agencies that may be involved in the Project. It shall be the responsibility of the Consultant to determine all agencies that will be involved in the Project.

1.7. Coordinate with LBUD personnel and representatives of utilities, government agencies, City departments, and affected business owners to determine issues during construction.

1.8. Arrange for and participate in informal meetings as necessary (in addition to the meetings mentioned above) with LBUD to review progress of the Project and exchange ideas and information.

1.9. Meet with LBUD to discuss the key design/construction issues and develop general Project criteria for construction, including schedule and possible ways of minimizing problems. Prepare and submit approved meeting agendas prior to each meeting.

1.10. Record the minutes of all meetings and submit a copy of the minutes to the LBUD within five (5) working days after each meeting.

1.11. Prepare monthly progress reports summarizing the actual work performed, Project issues, and status of the Project schedule and budget. The report shall be submitted with each monthly invoice. This shall also include a summary of the

A-3 construction days expended and a summary of all the construction metrics such as Progress Payments, Request for Information (RFI) Summary, Submittal Summary, Design Revision Summary, Change Order Summary, and a discussion of the Critical Path Method (CPM) Schedule and the changes made to the schedule in this reporting period.

1.12. Submit a Project schedule each month or as requested by LBUD throughout the duration of the Project. Project schedule shall be a Gantt chart showing all tasks with start and end dates, milestones, and deadlines.

1.13. Attend all meetings as necessary for the Project as requested by LBUD’s Project manager.

1.14. Provide quality assurance and quality control (QA/QC) for major deliverables.

1.15. Include in its engineering fee the time and costs of meetings with the LBUD and other governmental/permit agencies required to establish an orderly development of the Project, as well as all printing costs, reproduction, and binding of all related documents for the Project unless stated otherwise herein.

2. Construction Management

2.1. Provide a Construction Manager for the Project. The Construction Manager shall be on-call 24 hours a day, seven days a week during construction.

2.2. Meet weekly or as determined necessary by LBUD with LBUD staff to update

Project status and discuss the Construction Contractor construction schedule.

Submit an updated schedule at each weekly meeting. The schedule shall be prepared on Microsoft Project.

2.3. Clarify construction changes and irregularities.

2.4. Assist in any response to the public regarding Project questions and concerns.

2.5. Document change, negotiate, and process change orders and/or extra work order(s). This includes analyzing any Time Impact Analysis (TIA) associated with each Change Order.

2.6. Conduct pre-construction conferences at dates, times, and places set by LBUD.

The pre-construction conferences shall:

a) Serve as a forum for discussion of contract requirements, including but not limited to submittals, permit requirements, noise mitigation, discharge issues, construction water source location, site access, work schedules, submittal of pay requests, and communication protocol.

b) Review special Project requirements and contract documents in general.

c) Establish the Notice to Proceed date and contract schedule.

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2.7. Provide general contract administration for the construction of the Project.

Provide office engineering and consultation and coordinate with LBUD and other staff to manage the construction contract.

2.8. Interpret the construction contract and documents through Request for

Information/Request for Clarification (RFI/RFC). Consultant shall assume thirty

(30) RFI/RFC for review. The Consultant may propose a different quantity of RFI/RFCs based on the review of the Project Plans and Specifications.

2.9. Develop a complete list of submittals required of the Construction Contractor, including the phase and date the submittal is due.

2.10. Review all construction shop drawings, material submittals, cut sheets, fabrication, and mill testing of equipment and materials for complete and strict conformance with the contract plans, specifications, and documents. Consultant shall ensure that any deviations or substitutions submitted by the Construction Contractor shall be equal to or of better quality than specified in the contract documents. Consultant shall recommend and review all substitutions with LBUD’s staff and receive LBUD’s concurrence prior to approving any substitution. Consultant shall submit to LBUD two (2) copies of all preliminary and final shop drawings that have been reviewed for conformance. Consultant shall assume thirty five (35) submittals for review. Consultant may propose a different quantity of submittals based on the review of the Project plans and specifications.

a) Coordinate and direct testing of equipment, materials and appurtenances for conformance with design concepts and the construction contract plans, specifications, and documents. Those tests will be conducted by the vendor or Construction Contractor to assure conformance with the designer's intent and operational criteria. Consultant shall review and evaluate said tests and make appropriate recommendations to LBUD prior to the installation of equipment and the acceptance of the constructed or furnished facilities.

b) Coordinate and assist in the verification of factory, intermediate, and final acceptance. Final acceptance shall require all the components of the facility to be fully operational, including necessary testing, start-up and jurisdictional transfer of all or the respective portions of each substantially completed facility from its construction phase to LBUD operational phase.

2.11. Manage the critical path schedule, including a three weeks look ahead schedule.

2.12. Submit the Construction Contractor’s progress payment requests to LBUD for approval after review for conformance with the contract documents.

2.13. Prepare supplementary sketches and details as required to resolve field construction problems that may be encountered.

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2.14. Review Construction Contractor’s required permits and ensure Construction Contractor’s compliance with the permit conditions.

2.15. Consultant has the option to provide and utilize a document management system for the Project. The Consultant's proposed platform is subject to LBUD's approval and shall provide LBUD staff (up to four (4) users) with continuous access. The system shall be updated daily to include daily progress reports, photos, and other documents generated each day.

3. Construction Inspection

3.1. Provide a full-time inspector to observe the Construction Contractor's construction progress and attend meetings with LBUD and the Construction Contractor regarding Project schedules. Inspector shall be on-call twenty-four (24) hours a day, seven (7) days a week during construction, and shall be on-site whenever the Construction Contractor is working.

3.2. Inspector shall be certified to inspect the work performed and shall maintain a full-sized set of Construction Drawings (22" x 34") at the Project site whenever work is being performed.

3.3. Furnish progress reports weekly and a final construction report.

3.4. Provide inspection during trenching, backfilling, and compaction operations.

3.5. Review the Construction Contractor's sewer bypass pumping and dewatering submittals and ensure compliance with the approved bypass plan throughout construction. These operations are key elements of construction, and the Consultant must have extensive experience with sewer bypass and dewatering activities.

3.6. Anticipate that the Construction Contractor may perform night work for portions of the Project, estimated at approximately ten percent (10%) to twenty percent (20%) of the total construction duration, at the Construction Contractor's means and methods. Inspector shall provide inspection coverage during night work activities as scheduled.

3.7. Assist in quality assurance in achieving conformance with the contract plans and specifications.

3.8. Coordinate with the Construction Contractor in the notification procedures for the benefit of LBUD to affected customers and/or properties. (See Task 4 — Public Outreach and Notification Compliance for full notification responsibility allocation.)

3.9. Assist LBUD with respect to temporary shutdown of sewer service, interruptions of normal service, and bypass coordination as required to construct the new facility.

Coordinate schedules related to these activities with the Construction Contractor to provide LBUD with an organized plan, considering necessary notifications to affected parties.

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3.10. Prior to the beginning of construction, submit one set of digital photographs indicating the original status of the work sites.

3.11. Maintain daily construction progress reports, Project logs, and photos of the progress of the construction work. Consultant shall submit the following weekly to

LBUD:

a) A copy of the daily construction progress reports and Project logs.

b) A summary of the construction progress for the prior reporting period.

c) One set of photographs shall be submitted to LBUD at least once per month to show construction progress.

3.12. At the conclusion of the Project, submit one complete set of construction progress photographs indicating scope of work and critical elements, mounted, identified, and indexed in notebook form.

3.13. Consultant's field personnel (inspectors) shall comply with the Project Labor Agreement (PLA) applicable to this Work, per WD-06-26 Contract Documents, and shall submit required forms as directed by LBUD's PLA Administrator.

4. Public Outreach and Notification Compliance

4.1. LBUD shall develop and approve the content and language of all public notifications (temporary utility shutdowns, traffic detours, access impacts) in accordance with Project Specifications. Consultant shall coordinate with LBUD to ensure notification content is finalized and transmitted to the Construction Contractor with sufficient lead time ahead of each work activity requiring notice.

4.2. Consultant shall verify that Construction Contractor distribution of public notifications has occurred as required and shall escalate to LBUD in writing if Construction Contractor distribution falls short of requirements or established timelines.

4.3. Consultant shall assist in facilitation of community meetings and coordination of stakeholder engagement with City of Long Beach departments (including Traffic and Transit), Los Angeles County Public Works, adjacent property owners, businesses, and residents throughout construction.

4.4. Consultant shall prepare and distribute information materials for the public, including Project fact sheets and Project updates, as directed by LBUD.

4.5. Consultant shall manage public inquiries regarding the Project on behalf of LBUD.

4.6. Consultant shall document and investigate public complaints. Advise LBUD of concerns and findings, and assist LBUD in resolving complaints as needed.

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4.7. Consultant shall coordinate with the Construction Contractor to notify affected property owners that sewer lateral reconnection work is limited to the property line.

Refer residents to LBUD's applicable rules and regulations regarding lateral ownership and maintenance responsibility as needed.

5. Record Drawings Preparation, Final Report, and Project Transfer

5.1. Construction Contractor shall maintain daily redline markups on a field set of drawings, recording up-to-date construction information and as-built conditions as Work progresses. Consultant shall review redline markups at each construction progress meeting to verify accuracy and confirm markups are being maintained daily.

5.2. Consultant shall periodically collect Construction Contractor's redline markups and verify them against field conditions and daily inspection reports for completeness and accuracy prior to incorporation into record drawings.

5.3. Consultant shall prepare record drawings by incorporating Construction Contractor's verified red-line field markups into AutoCAD Civil 3D 2020 (or the most current version). Submit one (1) printed full-size copy of record drawings along with the original electronic files (.dwg) on electronic media.

5.4. Final Report — Within sixty (60) days of construction completion, Consultant shall submit all original records to LBUD and perform the following:

a) Furnish to LBUD one copy of all video logs, construction photos, daily reports, and applicable data on a USB flash drive or external hard drive in native format.

b) Provide LBUD one (1) printed report and electronic file of construction files for the Project, including at minimum:

- Compilation of Daily Inspection Reports performed by the Construction Contractor

- Pre-construction videos and photos

- Close out of all Permits

- Punch Item List Completion Document signed by the CM and the

Construction Contractor

- Coordination with LBUD for the Unconditional Releases of all 20-day

Preliminary Notices

- Close out of all Labor Compliance Documents by LBUD's Third Party Labor

Compliance Firm

- Equipment warranties, Operation and Maintenance procedures from manufacturers

- Lesson Learned Document, including deviations from the Sequence of

Construction and material-availability issues

- Additional information if applicable

5.5. Project Transfer — Within twenty-one (21) days of final report submission, Consultant shall assist LBUD engineering with a Project transfer meeting between LBUD engineering and operations. Items to be addressed include but are not limited to:

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a) Record Drawings

b) Equipment (e.g., valves, manholes) manufacturer cut sheets, specifications, line-laying drawings, etc.

c) Equipment Operations and Maintenance Manuals

d) Spare parts list

e) Warranty — Equipment and Construction Contractor

f) Punchlist Completion

g) Test Reports — equipment, etc.

h) Regulation Compliance — Permits

i) Lessons Learned

6. Permit Coordination and Compliance

6.1. Consultant shall review existing permits and coordinate with all permitting agencies to ensure compliance. Identify additional permits required if they have not been obtained. Assist LBUD in acquiring and complying with the necessary permits.

6.2. Consultant shall monitor noise levels during construction and ensure accordance with the City of Long Beach Noise Ordinance – City of Long Beach Municipal Code

(LBMC)

6.3. Ensure Construction Contractor compliance with the NPDES Permit of the City of

Long Beach

6.4. Monitor the Construction Contractor’s field implementation of the approved Traffic

Control Plans (TCP)

a) Document any deviation from the approved TCP, including but not limited to unauthorized lane closures, missing or inadequate signage, or obstruction of business or residential access, and report findings to LBUD.

b) Escalate unresolved TCP non-compliance issues to LBUD in writing and coordinate with City of Long Beach Public Works as necessary to resolve traffic pattern concerns or complaints arising during construction.

c) Verify that the Construction Contractor maintains required business-access signage (e.g., "Business Open During Construction") throughout the duration of TCP-affected work areas.

7. Concrete/Geotechnical/Soil Testing

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7.1. Provide construction materials testing services for trench backfill and pipe zone materials associated with installation of the gravity sewer main. Testing shall verify compliance with the Project Specifications (Sections 31 23 00 and 31 23 33) and applicable California Test Methods and ASTM standards, including but not limited to relative compaction and in-place density testing.

7.2. For the purpose of fee proposal, Consultant shall describe its proposed approach to providing geotechnical/materials testing support during trench backfilling (e.g., use of a nuclear gauge technician on standby, planned testing frequency, assumed number of tests and testing days). Consultant may propose the quantity and frequency of tests based on its review of the Project plans, specifications, and geotechnical report.

7.3. Final testing quantities, methods, and intervals will be confirmed during contract negotiation and may be adjusted based on LBUD’s review of the Consultant’s proposed testing plan and the Construction Contractor’s means and methods.

7.4. Provide testing services for possible soil contamination. If contaminated soil is encountered, provide guidance to ensure that the Construction Contractor handles and disposes of any hazardous materials per the contract documents, applicable health and safety codes, and environmental regulations.

TASK B – OPTIONAL WORK

The following are optional items of work, and LBUD reserves the right to exercise its option to delete or proceed with these items. The tasks shall not be started without written authorization from LBUD.

8. Additional Services During Construction

8.1. Consultant shall include sixty (60) calendar days of additional construction management and inspection services to cover schedule overruns by the Construction Contractor. These services shall include additional construction management, inspection time, and other services required during the additional time. This task shall not be started without written authorization from LBUD.

9. Extra Services

9.1. During the course of the Work, conditions may occur that were not planned, anticipated, or unforeseen. The extra services fee is based on ten percent (10%) of all Task A non-optional items. This task shall not be started without written authorization from LBUD.

V. MISCELLANEOUS

All plans and other documents prepared by the Consultant on behalf of LBUD shall become the sole property of LBUD.

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VI. LBUD RESPONSIBILITIES

1. Provide Project management. Assign an LBUD Project Manager to act as the Project focal point.

2. Provide or make available upon request, contract documents, reports, drawings, specifications, GIS land base maps (hard copy and digital), LBUD standard specifications, records and other data deemed useful for the Project.

3. Administer Consultant Agreement and make payments to Consultant.

4. Award Construction Contract to Construction Contractor.

5. Provide coordination between LBUD, City, or other agency construction Projects and major events to avoid interference on this project.

6. Pay permit fees.

7. Provide written public notifications according to Project Specifications.

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EXHIBIT "B"

LETTER PROPOSAL REQUIREMENTS

I. LETTER PROPOSAL REQUIREMENTS

Although no specific format is required by LBUD, this section is intended to provide guidelines to the Consultant regarding features which LBUD will look for and expect to be included in the proposal.

1. Content & Format

Organize and present Letter Proposal in a neat and logical format, relevant to these services. Consultant’s proposals shall be clear, accurate, and comprehensive.

Excessive or irrelevant material will not be favorably received.

Proposals shall use a 10-point minimum font size and a maximum of 30 pages, including transmittal/offer letter and resumes of key people, but excluding Index/Table of Contents, tables, charts, and graphic exhibits. The purpose of these restrictions is to minimize the costs of proposal preparation and to ensure that the response to the RFP is fully relevant to the project. Submit a separate Fee Proposal to contain only enough pages to clearly respond to the information that is requested in the RFP.

The letter proposal should include the following:

a) Team Organization including an organization diagram.

b) Description of specific work tasks and activities, and concepts for conducting the work.

c) Descriptions of similar projects by the project manager and key staff to be used on this assignment.

d) Brief resumes of key staff listing CA PE number and showing a design year for each project (one page per resume).

e) Project schedule indicating the time frame for completing each task contained within the scope of work.

f) Cost and billing schedule of current hourly billing rates for each of the specialized engineers and of each support service.

2. Scope of Services

A description of the work program shall be included in this section. It should explain the technical approach, methodology, and specific tasks and activities that will be performed and designed to address the specific issues and work items identified in the RFP. It should also include a discussion of constraints, problems, and issues that

B-2 should be anticipated during the contract, and suggestions for approaches to resolving them.

Additionally, state in what ways and for what reasons the proposal deviates from the scope of work as presented by LBUD.

3. Statement of Qualifications

Describe the qualifications of the firm, key staff and Subconsultants that will perform on the project. The consultant and Subconsultant qualifications shall be based on projects (less than ten) within the past five years that are similar in scope and size.

The consultant and Subconsultants shall demonstrate competence to perform these services. The projects listed should be those that the key staff named for this project were responsible for performing services. Information shall include:

a) Names of key staff that participated on named projects and their specific responsibilities.

b) The client’s name, contact person, addresses, and telephone numbers.

c) A brief description of type and extent of services provided.

d) Completion dates (estimated, if not yet completed).

e) Total costs of the projects.

4. Project Team

The purpose of this section is to describe the organization of the project team including subconsultants and key staff. A project manager shall be named who shall be the prime contact and be responsible for coordinating all activities with LBUD. An organization diagram shall be submitted showing all key team members and illustrating the relationship between LBUD, the project manager, key staff, and Subconsultants. There shall be a brief description of the role and responsibilities of all key staff and Subconsultants identified in the team organization.

There should also be included in the section brief resumes of key personnel who will provide these services demonstrating their qualifications and experience. Resumes should highlight education, experience, licenses, relevant experience, and specific responsibilities for services described.

5. Project Schedule

A project schedule shall be included which identifies in graphical format the timetable for completion of tasks, activities and phases of the project, which correlate with the scope of work for the project. There should be a brief discussion of any key assumptions used in preparing the timetable and identification of critical tasks and/or events that could impact the overall schedule, including review periods.

6. Fee Proposal

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The Consultant’s fees shall be itemized in accordance with the attached spreadsheet (Exhibit E). In preparing the fee proposal for this project, the Consultant shall take into consideration the following:

a. Compensation for services provided shall be an hourly rate plus reimbursables with an upper limit.

b. A work plan, together with a breakdown of labor hours by employee billing classification, together with the cost of non-labor and Subconsultant services shall be included with the fee proposal. The labor breakdown shall be compiled by project tasks and be based on a listing of work tasks that correlates with the Consultant’s defined scope of work for the project proposal. This information will be used by LBUD staff to evaluate the reasonableness of the fee proposal and may be used in negotiating the final fee amounts for the contract agreement.

c. The Consultant’s standard billing rates for all classifications of staff likely to be involved in the project shall be included with the fee proposal along with the costs for any non-labor expenses and Subconsultants.

d. Miscellaneous expenses should include only those expenses that are normally not covered by the consultant’s overhead rates.

Allowables:

• Copying & postage

• Certain mileage & travel expenses

• Items requested by LBUD

• Outside services

Nonallowables:

• Computer charges

• Cost of telephone or facsimile equipment

• Health & Safety programs

• Administration charges

• Markups on non-labor expenses and sub-consultants

e. The Consultant shall not exceed the upper limit without prior approval from the

LBUD.

f. The Consultant shall submit their fee proposal in both PDF and Excel formats.

7. Statement of Offer & Signature

The Proposal shall be signed by an individual authorized to bind the Consultant and shall contain a statement that the proposal is a firm offer for a 90-day period.

EXHIBIT "C"

ADDITIONAL INFORMATION

I. GENERAL REQUIREMENTS

1. Insurance Requirements

The Consultant shall furnish with the proposal proof of the following minimum insurance coverage as shown in the attached sample Agreement (Exhibit D). These minimum levels of coverage are required to be maintained for the duration of the Project.

2. Standard Form of Agreement

The Consultant will enter into an agreement with LBUD based upon the contents of the RFP and the Consultant’s proposal. LBUD’s Agreement is included as Exhibit D.

The Consultant shall carefully review the Agreement, especially in regard to the indemnity and insurance provisions, and include with the proposal a description of any exceptions or changes requested to the standard contract. If there are no exceptions, a statement to that effect shall be included in the proposal. There is no guarantee that the exceptions or changes requested would be accepted. The Consultant shall be prepared to state their position on the exceptions or changes to the agreement or all requests will be denied.

3. Disclaimer

This RFP does not commit LBUD to award a contract, or to pay any costs incurred in the preparation of the proposal. The LBUD reserves the right to extend the due date for the proposal, to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified Consultant, to verify any information submitted in the proposal, or to cancel this RFP in part or in its entirety. LBUD may require the selected Consultant to participate in negotiations and to submit such technical, fee, or other revisions of their proposals as may result from negotiations.

LBUD reserves the right to request clarification of any proposal term from Proposers.

LBUD may contact the references provided; contact any Proposer to clarify any response; contact any current users of a Proposer’s services; solicit information from any available source concerning any aspect of a proposal; and seek and review any other information deemed pertinent to the evaluation process.

LBUD reserves the right to waive informalities and minor irregularities in proposals received.

LBUD prefers to award to a single CONSULTANT, but reserves the right to award contracts to multiple CONSULTANTS.

LBUD shall not be obligated to accept the lowest priced proposal, but will make an award in the best interests of the LBUD after all factors have been evaluated.

If LBUD receives a single responsive, responsible proposal, LBUD may request an extension of the proposal acceptance period and/or conduct a price or cost analysis on such proposal. The Proposer shall promptly provide all cost or pricing data, documentation and explanation requested by LBUD to assist such analysis. By conducting such analysis, LBUD shall not be obligated to accept the single proposal.

LBUD reserves the right to reject such proposal or any portion thereof.

Any irregularities or lack of clarity in the RFP should be brought to the LBUD’s designee’s attention as soon as possible so that corrective addenda may be furnished to Proposers.

Proposals must include any and all proposed terms and conditions, including, without limitation, written warranties, maintenance/service agreements, license agreements, lease purchase agreements and the Proposer’s standard contract language. The omission of these documents may render a proposal non-responsive.

Alterations, modifications or variations to a proposal may not be considered unless authorized by the RFP or by addendum or amendment.

Proposals which appear unrealistic in the terms of technical commitments, lack of technical competence, or are indicative of failure to comprehend the complexity and risk of this contract, may be rejected.

No attempt may be made at any time to induce any firm or person to refrain from submitting a proposal or to submit any intentionally high or noncompetitive proposal. All proposals must be made in good faith and without collusion.

Proposal will become public record after the conclusion of the negotiation process and before final approval by the awarding body unless the proposal or specific parts of the proposal can be shown to be exempt by law. Each Proposer may clearly label all or part of a proposal as "CONFIDENTIAL" provided that the Proposer thereby agrees to indemnify and defend LBUD for honoring such a designation. The failure to so label any information that is released by LBUD shall constitute a complete waiver of any and all claims for damages caused by any release of the information.

A proposal submitted in response to this RFP must identify any Subconsultants, and outline the contractual relationship between the Proposer and each Subconsultant. An official of each proposed Subconsultant must sign, and include as part of the proposal submitted in response to this RFP, a statement to the effect that the Subconsultant has read and will agree to abide by the Proposer’s obligations.

If the Awarded Consultant elects to use Subconsultants, Awarded Consultant agrees to require its Subconsultants to indemnify Indemnified Parties and to provide insurance coverage to the same extent as Awarded Consultant.

If the Awarded Consultant elects to use Subconsultants, the Awarded Consultant shall not allow any Subconsultant to commence work until all insurance required of Subconsultant is obtained.

Each Proposer must adhere to the City’s Vendor Code of Conduct, including, but not limited to, disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this RFP. Any such relationship that might be perceived or represented as a conflict should be disclosed. LBUD reserves the right to disqualify any Proposer on the grounds of actual or apparent conflict of interest. The Vendor Code of Conduct can be found at https://longbeach.gov/globalassets/finance/media-library/documents/business-info/purchasing-division/final-vendor-code-of-conduct-2023.

Each Proposer must include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation pending which involves the Proposer or in which the Proposer has been judged guilty or liable. Failure to comply with the terms of this provision will disqualify any proposal. The City reserves the right to reject any proposal based upon the Proposer’s prior history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failure(s) to meet contract milestones or other contractual failures.

Proposer understands and acknowledges that the representations above are material and important, and will be relied on by the LBUD in evaluation of the proposal. Any Proposer misrepresentation shall be treated as fraudulent concealment from LBUD of the true facts relating to the proposal.

Proposers are advised that any contract awarded pursuant to this procurement process that exceeds $100,000 shall be subject to the applicable provisions of Long Beach Municipal Code Section 2.73 et seq, the Equal Benefits Ordinance.

All Proposers shall complete and return, with their bid, the Equal Benefits Ordinance Compliance form contained in Attachment A, if applicable. Unless otherwise specified in the procurement package, Proposers do not need to submit with their proposal supporting documentation proving compliance. However, supporting documentation verifying that the benefits are provided equally shall be required if the proposer is selected for award of a contract.

4. Late Proposals

It is Consultant's sole responsibility to ensure that its proposal is received via Long Beach Buys prior to the scheduled closing time for receipt of proposals. Proposals received after the closing time specified in the RFP will not be considered.

5. Withdrawal of Proposals

Proposals may be withdrawn via Long Beach Buys prior to the closing time for receipt of proposals. Proposals cannot be withdrawn after the proposal closing time.

6. Assigned Representatives

The LBUD will assign a responsible representative to administer the contract, and to assist the Consultant in obtaining information. The Consultant also shall assign a responsible representative (Project manager) who shall be identified in the proposal.

The Consultant’s representative will remain in charge of the Consultant’s duties from the notice-to-proceed through Project completion. Any substitution of representatives or subconsultants identified in the proposal shall first be approved in writing by the LBUD’s representative. LBUD reserves the right to review and approve/disapprove all key staff and Subconsultant substitutions or removals, and may consider such changes which are not approved to be a breach of contract.

7. Site Inspection

Consultant is urged to make site visits and examinations so as to become thoroughly familiar with the conditions affecting their evaluation process. Failure to make such additional investigations will not be the grounds for additional claims or for extension of time under the contract, and will not relieve the Consultant of responsibility for meeting all requirements of the RFP.

II. CONSULTANT EVALUATION & SELECTION PROCESS

Consultant evaluation and selection process is based on the following criteria. The following criteria will be used in evaluating the proposals using a point value system based on the items indicated below.

Description Score

1 Ability/Resources to Perform Work 10 2 Project Manager/Staff Experience 10 3 Project Understanding 10 4 Specific Methods/Techniques Used 10 5 Demonstrated Success in Similar Projects 10 6 Reasonableness of Fee 10

Total Possible Score: 60

a) Ability/Resources to Perform Work: Necessary resources to perform the work within the Project timeline and budget.

b) Project Manager/Staff Experience: Qualifications and experience of the Project manager, other key individuals, and Subconsultants.

c) Project Understanding: Understanding of the Project requirements, including identification of critical elements and key issues.

d) Specific Methods/Techniques Used: Technical approach and work plan for the Project, including innovative approaches.

e) Demonstrated Success in Similar Projects: Demonstrated success in Projects of similar scope. Reference checks will only be conducted for a short list of firms or the top-rated firm.

f) Reasonableness of Fees: Reasonableness of fees and schedules.

LBUD may elect to interview a short list of qualified firms or to interview only the top-rated firm based on the proposals submitted for the Project.

LBUD staff will negotiate a contract with the best qualified firm for the desired consulting services at compensation which the staff determines is fair and reasonable to LBUD.

Should LBUD staff be unable to negotiate a satisfactory contract with the firm submitting a proposal in the best interest of LBUD, negotiations with that firm shall be formally terminated. LBUD is not obligated to continue negotiations with the next firm(s) and may decide not to award the contract at all.

III. EQUAL EMPLOYMENT OPPORTUNITY

LBUD is an equal opportunity employer and requires the Consultant to comply with policies and regulations concerning equal employment opportunity.

IV. CONTRACT TERMS AND CONDITIONS

a) Awarded Consultant shall agree to all of the terms and conditions specified in Exhibit

D.

b) The awarded Consultant will be the sole point of contract responsibility. The LBUD will look solely to the awarded Consultant for the performance of all contractual obligations which may result from an award based on this RFP, and the awarded

Consultant shall not be relieved for the non-performance of any or all

Subconsultants.

c) The awarded Consultant must maintain, for the duration of its contract, insurance coverages as required by the LBUD. Work on the contract shall not begin until after the awarded Consultant has submitted acceptable evidence of the required insurance coverages.

d) The Long Beach Municipal Code (LBMC) requires all businesses operating in the

City of Long Beach to pay a business license tax. In some cases, the LBUD may require a regulatory permit and/or evidence of a State or Federal license. Prior to issuing a business license, certain business types will require the business license application and/or business location to be reviewed by the Development Services, Fire, Health, and/or Police Departments. Additional information is available at www.longbeach.gov/finance/business_license.

e) All work performed in connection with construction shall be performed in compliance with all applicable laws, ordinances, rules and regulations of federal, state, county or municipal governments or agencies (including, without limitation, all applicable federal and state labor standards, including the prevailing wage provisions of sections 1770 et seq. of the California Labor Code), and (b) all directions, rules and regulations of any fire marshal, health officer, building inspector, or other officer of every governmental agency now having or hereafter acquiring jurisdiction.

f) PUBLIC WORKS OF IMPROVEMENT ONLY: Consultant agrees that all public work

(as defined in California Labor Code section 1720) performed pursuant to this

Agreement (the “Public Work”), if any, shall comply with the requirements of

California Labor Code sections 1770 et seq. LBUD makes no representation or statement that the Project or any portion thereof, is or is not a “public work” as defined in California Labor Code section 1720.

g) In all bid specifications, contracts and subcontracts for any such Public Work, Consultant shall obtain the general prevailing rate of per diem wages and the general prevailing rate for holiday and overtime work in this locality for each craft, classification or type of worker needed to perform the Public Work, and shall include such rates in the bid specifications, contract or subcontract. Such bid specifications, contract or subcontract must contain the following provision: “It shall be mandatory for the Consultant to pay not less than the said prevailing rate of wages to all workers employed by the Consultant in the execution of this contract.

h) DEPARTMENT OF INDUSTRIAL RELATIONS (DIR) COMPLIANCE: For Public

Works Contracts, no Consultant or Subconsultant may be listed on a bid proposal for a public works Project unless registered with the Department of Industrial

Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. No

Consultant or Subconsultant may be awarded a contract for public work on a public works Project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This Project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Consultants are further cautioned that certified payrolls shall be submitted electronically directly to the

Department of Industrial Relations.

i) For Public Works Contract as applicable, each Consultant and every Subconsultant and supplier shall be required to submit certified payrolls and labor compliance documentation electronically at the discretion of and the manner specified by the

City of Long Beach. Electronic submittal will be a web-based system, accessed on the World Wide Web by a web browser. Each Consultant and Subconsultant will be given a Log On identification and password to access the City of Long Beach reporting system. The foregoing is in addition to, and not in lieu of, any other requirements or obligations established and imposed by any department of the City with regard to submission and retention of certified payroll records for Consultant and Subconsultants.

j) CERTIFIED PAYROLL SUBMISSION TO THE CITY OF LONG BEACH. Pursuant to the provisions of Labor Code Section 1776, Consultant shall keep and shall cause each Subconsultant performing any portion of the work under this Contract to keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Consultant or Subconsultant in connection with the work. Such payroll records for Consultant and all Subconsultants shall be certified and shall be available for inspection at all reasonable hours at the principal office of

Consultant pursuant to the provisions of Section 1776 of the Labor

Code. Consultant's failure to furnish such records to City or City’s authorized Labor

Compliance representative in the manner provided herein for notices shall entitle

City to withhold the penalty prescribed by law from progress payments due to

Consultant.

k) Each Consultant and every Subconsultant and supplier shall be required to submit certified payrolls and labor compliance documentation electronically at the discretion of and the manner specified by the City of Long Beach.