RFP Attachment C Evaluation.pdf

RFP Attachment C

FA8533-21-R-0018

FAR 52.212-2

Evaluation—Commercial Items

I. Basis for Contract Award

A. Source Selection Methodology: This acquisition will utilize the Lowest Price Technically Acceptable (LPTA) source selection procedure in accordance with FAR 15.101-2 and 15.3 as supplemented by the DoD Source Selection Procedures referenced in DFARS 215.300 to make an integrated assessment for a best value award decision. The Government intends to award one contract as a result of this solicitation. A decision on the technical acceptability of each offeror’s proposal will be made. Among those offerors who are determined to be technically acceptable, award will be made to the offeror having the lowest total evaluated price. Offerors are reminded that the Government will only evaluate one proposal from each offeror. Award will be made to the responsible offeror whose proposal is technically acceptable, conforms to all solicitation requirements, such as terms and conditions, representations and certifications, technical requirements, and also provides the best value to the Government based on the results of the evaluation described in paragraph II below. Contract terms and conditions consistent with customary commercial practices are specified in the solicitation/contract, with otherwise tailored terms and conditions specified in the Addendum to the solicitation/contract.

II. Proposal Evaluation: The evaluation process will be accomplished as follows (Organized by Volume):

A. General

1. Discussions: The Government intends to award without discussions, but reserves the right to conduct discussions if determined necessary. Any discussions will be conducted in accordance with FAR 15.306. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer, with the concurrence of the Source Selection Authority, may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

B. Volume I, Technical Sub factors

1. General: Each offeror’s written technical proposal shall be evaluated, based on the sub factor below, to determine if the offeror provides a sound, compliant approach that meets the requirements of the Performance Work Statement, and demonstrates a thorough knowledge and understanding of those requirements. The technical proposal addresses the following sub factor in sufficient detail.

Sub factor One: Supply Chain Management Requirements.

This is met when the offeror’s written technical proposal has provided an acceptable detailed narrative with supporting documentation, such as (but not limited to) charts, diagrams, figures, graphs, and supporting illustrations to demonstrate offeror’s technical approach will meet the reliability requirements identified in PWS. Specifically, the written technical proposal shall have acceptably addressed the following:

a. Turnaround Time (TAT) Tasks. This is met when the offeror’s written technical proposal has adequately identified reliability tasks and activities to be conducted and methods to be used with adequate rationale behind why those tasks, activities and methods were chosen, and identified the key resources required to perform the tasks/activities necessary to achieve and verify the one-day TAT is met as required in PWS, Paragraph 4.3.1. At a minimum, the detailed narrative and supporting documentation sufficiently addressing the following as a part of the reliability tasks and activities:

i. fulfilling and prioritizing all spares orders;

ii. handling exceptions for circumstances beyond the offeror’s control; and,

iii. maintaining a quantity of spares to meet and maintain the TAT metric.

b. Repair and Maintenance Support Tasks. This is met when the offeror’s written technical proposal has adequately identified tasks and activities to be conducted, with adequate rationale behind why those tasks and activities were chosen, and the key resources required to perform the tasks and activities to provide repair and maintenance support in accordance with PWS paragraph 4.3.6. At a minimum, the detailed narrative and supporting documentation sufficiently addressing the following as a part of the tasks and activities:

i. an analysis of Original Equipment Manufacturer repair services to include: lead/delay times; methods to ensure quality assurance; proper configuration and functionality of repaired spares for use within the ADTS application; and supporting replacement of non-reparable, consumable parts where technical data is limited and/or unavailable.

2. Technical Rating: The technical rating reflects the evaluation of the acceptability of the offeror’s technical approach for meeting the Government’s requirement. The offeror’s proposal shall be evaluated to determine whether the proposal is acceptable or unacceptable, using the ratings and descriptions outlined in the table below. One technical rating will be assigned to the technical sub factor. In order to be considered awardable, there must be an “Acceptable” rating in the technical sub factor.

Technical Acceptable/Unacceptable Ratings:

Rating Description Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the requirements of the solicitation.

C. Volume II, Price Factor

1. Price Factor. The offeror’s proposed prices will be evaluated for reasonableness and balance in accordance with paragraphs a and b below. A Total Evaluated Price (TEP) will be calculated in accordance with paragraph c.

a. Reasonableness: The existence of adequate price competition is expected to support a determination of reasonableness. Price analysis techniques may be used to further validate price reasonableness. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional information in accordance with FAR 15.4 may be required to support the proposed price.

b. Balance: Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing exists when, despite an acceptable TEP, the price of one or more contract line items (including the Basic and Option periods) is significantly overstated or understated as indicated by the application of price analysis techniques. An overstated or understated CLIN price may be due to (a) illogical progression of rates, factors or unit prices between program years, (b) unit prices that do not take into account quantity variations, or (c) the “front-loading” of CLINs; any of these situations would reflect an inaccurate “true” cost for that CLIN. Front-loading occurs when a larger than normal amount of costs are concentrated in an early contract period. The Government will consider any “front-loaded” CLIN as unbalanced, since acceptance of the proposal would result in advance payment. The Government will analyze offers to determine whether there are unbalanced, separately priced line items or sub-line items. Prices submitted will be compared and evaluated to ensure that a logical progression exists as related to price and quantity changes within each offeror’s response to the pricing structure in the RFP Price Exhibit, Attachment A. Offers that are determined to be unbalanced may be rejected if the lack of balance poses an unacceptable risk to the Government.

c. TEP: The sum of the evaluated prices for each Firm Fixed Price (FFP) CLINs 0001, 0002, 1001, 1002, 2001, 2002, 3001, 3002, 4001, 4002, 5001, and 5002 will represent the TEP. The evaluated CLIN prices will be calculated as follows: TEP will be calculated and evaluated on the basic period of performance plus all options including FAR clause 52.217-8 Option to Extend Services (CLINS 5001 and 5002).

i. For CLINs 0001, 1001, 2001, 3001, and 4001, an evaluated price will be calculated by multiplying the proposed unit price times the respective Best Estimated Quantity (BEQ). Offerors are bound by the unit prices that are proposed in the Price Exhibit, Attachment A, if awarded the contract.

ii. Pursuant to FAR 52.217-8 Option to Extend Services, an evaluated price for CLINS 5001 and 5002 will be calculated by using the offeror’s proposed unit price for CLINS 4001 and 4002 respectively, multiplied by the BEQ noted for CLINS 5001 and 5002. The Government will utilize a PoP of six

(6) months. In the event the Government exercises FAR 52.217-8 at any time during the life of the resulting contract, not to exceed 6 months, the Government will utilize the pricing established in the

Price Exhibit, Attachment A, under the applicable contract CLIN and PoP. For example, if an extension is required in Option I for one (1) additional month under CLIN 1001, pricing for CLIN 1001 of Option I would apply to the extension under FAR 52.217-8 at the monthly rate established in the Price Exhibit, Attachment A of the resulting contract.

iii. The TEP will be calculated as the sum of the evaluated prices for CLINs 0001, 0002, 1001, 1002, 2001, 2002, 3001, 3002, 4001, 4002, 5001, and 5002.

iv. CLINs 0003, 1003, 2003, 3003, 4003, and 5003 (Spares Procurement) are To Be Determined (TBD) and therefore will not be part of the TEP calculation.

v. CLINs 0004, 1004, 2004, 3004, 4004, and 5004 (Data) are Not Separately Priced (NSP) and therefore will not be part of the TEP calculation.

vi. All dollar amounts provided shall be rounded to the nearest whole dollar.

The TEP will be used for evaluation purposes only. Offerors are advised that evaluation of options shall not obligate the Government to exercise such options.

Pictured below is an example of the TEP Calculation. The example is provided for demonstration purposes only and is not inclusive of all contract periods. The Government estimated dollars, hours, rates, quantities, and/or prices contained within are arbitrary numbers. The example is in no way reflective of the actual/total requirements as defined in the RFP. It is provided only as a means of identifying how the various types of calculations will be performed.

CLIN Contract

Type Description Best

Estimated Quantity

U/I Unit Price Estimated Total Cost

X001 FFP CLS Program Management Support

35 EA $100 $3,500

X002 FFP OEM Repair 360 EA $100 $36,000 X003 FFP Spares

Procurement

TBD EA TBD TBD

X004 NSP CDRLS 1 LO NSP NSP

5001 FFP CLS Program

Management

35 EA $100 $3,500

5002 FFP OEM Repair 360 EA $100 $36,000 5003 FFP Spares

Procurement

TBD EA TBD TBD

5004 NSP CDRLs 1 LO NSP NSP Total Evaluated Price $282,600