RFP Attachment B Instructions.pdf

RFP Attachment B

FA8533-21-R-0018

FAR 52.212-1

Instructions To Offerors—Commerical Items

I. Proposal Instructions

A. General: The following instructions cover the preparation and submittal of the offeror’s proposal for this solicitation. To ensure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. Offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined ineligible for award. Offerors/joint ventures shall submit only one (1) proposal for the proposed effort. If a joint venture arrangement exists for this acquisition, the offeror shall provide a copy of the joint venture agreement that is signed and dated by all joint venture members as part of the proposal submission.

No additional proposals (i.e. one offeror submitting two proposals based on differing approaches) shall be submitted. The Government will only review one proposal per offeror for the Contractor Logistics Support (CLS) services for the B-1B Advanced Digital Test Station. Mailed and electronically mailed proposals will not be accepted. Proposals shall be submitted via DoD SAFE. If the offeror requires a DoD SAFE Link to be submitted from the Government, requests for a DoD SAFE link for proposal submission shall be submitted via electronic mail to both Erin Perdue at Erin.Perdue@us.af.mil and Stephanie Cliett at Stephanie.Cliett@us.af.mil. All DoD SAFE Link requests shall be submitted no more than five (5) days in advance of the due date on the RFP face page in block 8. DoD SAFE link requests should be submitted via e-mail and shall state in the subject line “DoD SAFE LINK REQUEST.” If DoD SAFE Link requests are submitted after 4:00PM EST, the requests will not be submitted from the Government until the next business day. DoD Link requests submitted on a weekend or federal holiday will not be processed until the next Government business day.

Proposals shall be submitted to both the following through DoD SAFE no later than the time and date specified in block 8 of the face page of the RFP:

Erin.Perdue@us.af.mil Stephanie.Cliett@us.af.mil

II. Volume Organization

A. General: Proposals shall be submitted to the Government in three separate volumes as set forth below:

VOLUME

PAGE

LIMITS

NUMBER

OF COPIES

DESCRIPTION

I N/A* 1 Completed Request For Proposal II 15 1 Written Technical Proposal III N/A 1** Cost/Price (Price Exhibit, Attachment A, Excel Price Model(s) unlocked, and supporting documentation

** Cost/Price information submitted in a PDF format will not be accepted. All Excel models and supporting documentation shall be submitted in Excel unless the offeror is submitting un-redacted invoices. Redacted invoices or proposal submission documentation will not be accepted.

In addition to the page limitations set forth above, proposal shall comply with the following:

1. Each volume shall be marked with the RFP number and the offeror’s name and address, and the number of the Volume, i.e. I, II, III, etc. Proposals shall be in the English language and all monies shall be proposed in United States whole dollars only.

2. Print shall be no smaller than a font size of 12 and should be on 8 1/2 x 11 inch paper, excluding any charts, mailto:Erin.Perdue@us.af.mil mailto:Stephanie.Cliett@us.af.mil mailto:Erin.Perdue@us.af.mil mailto:Stephanie.Cliett@us.af.mil graphs, drawings, diagrams, supporting illustrations, or spreadsheets, etc. Charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., shall not be greater than 11” x 17”. Each volume within the proposal shall be separately tabbed and identified. Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively. Do not include elaborate formats, bindings, or color presentations.

3. The page limitation for Volume II, Written Technical Proposal, is 15 pages. The page limitation includes any charts, graphs, drawings, diagrams, supporting illustrations, spreadsheets, etc., but excludes any cover page, table of contents or list of acronyms (if utilized). A page is defined as each face of a sheet of paper containing information.

When both sides of a sheet display printed material, it shall be counted as two pages. Offerors are cautioned that any pages that exceed the page limitations shall not be read but shall be removed and either retained in the contract file without being considered in the evaluation, or, sent back to the offeror.

Page limitations may be placed on responses to Evaluation Notices (ENs), if issued. The specified page limits for EN responses will be identified on the letters forwarding the ENs to offerors or on the EN form itself.

4. Each page containing proprietary information should be so marked. Each page should contain the following legend at the bottom of each sheet:

SOURCE SELECTION INFORMATION--SEE FAR

2.101 and 3.104 CONTROLLED

UNCLASSIFIED INFORMATION

B. Communications: Exchanges of source selection information between Government and offerors will be controlled by the Contracting Officer. E-mail may be used to transmit such information, only if the e-mail can be sent encrypted, and must include “Source Selection Information – See FAR 2.101 and 3.104” in the subject line of the e-mail. Source selection information will not be transmitted via direct mailing or facsimile. In order to facilitate the sending and receiving of encrypted e-mails, offerors must use MS Outlook e-mail configured to support encryption or a different e-mail product that is S/MIME compatible and configured to support encryption.

If you intend to submit your source selection information via encrypted e-mail, you will need to contact the Buyer/Contracting Officer indicated on the face page of the solicitation prior to that first submittal in order to exchange certificates used for encryption. To ensure the process is working correctly, send a test encrypted message first (without including any source selection information). Mark test e-mails with the word Test in the subject line and provide an e-mail to both e-mail addresses listed above in Section A. Otherwise, source selection information will be transmitted via direct mailing or DoD SAFE at https://safe.apps.mil/. When submitting source selection information via e-mail, file suppression utilities, to include but not limited to zip files, will not be accepted.

Additionally, hand-delivered proposals will not be accepted. If an offeror’s computer system cannot support encryption technology, the offeror shall send the Contracting Officer correspondence at the time that they submit their proposal stating that they accept the risk of sending and receiving unencrypted electronic mail if they choose to utilize unencrypted e-mail as a channel of communication.

C. Volume I, Completed RFP:

1. Volume I shall consist of the completed and signed RFP, to include any amendments issued, with a cover letter delineating any exceptions taken to the RFP terms and conditions with accompanying rationale. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined ineligible for award. Offerors shall ensure that all clauses and provisions that require “fill-in” information are appropriately completed and legible, including the proposed prices associated with the contract line items in the Schedule of the RFP.

2. The Government intends to award without discussions, but reserves the right to conduct discussions if determined necessary. Any discussions will be conducted in accordance with FAR 15.306. Proposals must be received by AFLCMC/WNKAB no later than the date and time on the face page of the RFP in block 8, or amended, through DoD SAFE.

D. Volume II, Written Technical Proposal

1. The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors are advised that the Government will base its evaluation of the written technical proposals on the information presented therein; offeror’s shall not assume that the Government has written knowledge of their capabilities, work processes, facilities or experience. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror’s technical proposal.

2. The following information shall be provided in the written technical proposal and will be evaluated to assess technical acceptability (which includes the consideration of technical risk) in accordance with 52.212-2 Evaluation-Commercial Items (Section M). The written technical proposal shall address the following sub factor to describe the offeror’s proposed approach to performing the requirements set forth in the Performance Work Statement.

Sub factor One: Supply Chain Management The offeror’s written technical proposal shall provide a detailed narrative with supporting documentation, such as (but not limited to) charts, diagrams, figures, graphs, and supporting illustrations to demonstrate the offeror’s technical approach shall meet the Supply Chain Management requirements in Performance Work Statement (PWS), Paragraph 4.3. Specifically, the written technical proposal shall address the following:

3. Turnaround Time (TAT) Tasks. The offeror’s written technical proposal shall identify tasks and activities to be conducted and methods to be used, with rationale behind why those tasks, activities, and methods were chosen, and thekey resources required to perform the tasks and activities to meet and maintain the one-day TAT as required in PWS, Paragraph 4.3.1 by addressing the following, at a minimum:

a. fulfilling and prioritizing all spares orders;

b. handling exceptions for circumstances beyond the offeror’s control; and,

c. maintaining a quantity of spares to meet and maintain the TAT metric.

4. Repair and Maintenance Support Tasks. The offeror’s written technical proposal shall identify tasks and activities to be conducted, with rationale behind why those tasks and activities were chosen, and the key resources required to perform the tasks and activities to provide repair and maintenance support in accordance with PWS paragraph 4.3.6. by addressing the following, at a minimum:

a. an analysis of Original Equipment Manufacturer repair services to include: lead/delay times;

methods to ensure quality assurance; proper configuration and functionality of repaired spares for use within the ADTS application; and supporting replacement of non-reparable, consumable parts where technical data is limited and/or unavailable.

E. Volume III, Price Proposal

1. General Instructions

a. The offeror shall submit cost and pricing information in Volume III. The offeror shall complete the RFP Price Exhibit, Attachment A, located in the List of Documents, Exhibits, or Attachments of the RFP for CLIN(s) X001, X002, and X003. Pricing information shall not be entered under CLINs X001, X002, and X003 located in Supplies or Services and Price/Costs section of this RFP. In addition to the offeror providing a proposed amount for CLIN X001, the offeror shall also establish a monthly rate divided into 12 equal amounts. The monthly rate shall be derived from the final amount proposed for CLIN X001. For example, if the final amount for CLIN X001 is proposed for $1,200.00, the proposed amount of $1,200.00 will be divided by 12 or six (6) as required by the PoP designated for CLIN X001. This monthly rate will result in the monthly invoiced price after execution of award for X001.

b. Failure to complete the RFP Price Exhibit, Attachment A, in its entirety as denoted in paragraph 1a of Section E, Volume III, Price Proposal, General Instructions, will result in the proposal being ineligible for award.

c. Proposed unit/CLIN prices shall be rounded to the nearest whole dollar. If any proposed unit/CLIN price is not submitted in whole United States Dollars, the Government will round that unit/CLIN price to the nearest whole dollar. The Government adjusted unit/CLIN price will become the offeror’s proposed amount.

d. Data beyond that required by this instruction shall not be submitted. All data relating to the proposed price, including all required supporting documentation, must be included in the section of the proposal designated as the Price volume. Under no circumstances shall this data and documentation be included elsewhere in the proposal.

e. Compliance with these requirements is mandatory and failure to comply may result in rejection of the proposal.

f. In accordance with FAR 15.403-1(b) and 15.403-3(a), data other than certified cost or pricing data may be required to support a determination of price reasonableness. Data shall be provided in accordance with FAR 15.403-5. If, after receipt of proposals, the CO determines that there is insufficient data available to determine price reasonableness and none of the exceptions in FAR 15.403-1 apply, the offeror shall be required to submit additional cost or pricing data.

http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vffara.htm http://farsite.hill.af.mil/vffara.htm