RFP_6235_202608050419260.pdf
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- Solicitation number
- 6235
- Issued by
- Texas
About this file
This is a Request for Proposals (RFP) advertisement issued by the City of San Antonio, Texas, specifically the Henry B. Gonzalez Convention Center (HBGCC), for Event Staffing and Management Services. The solicitation seeks vendors to provide staffing for multiple positions including parking lot attendants, badge and bag checkers, handheld metal detecting operators, ticket scanners, ushers, elevator operators, wayfinding and greeters, and event safety control staff for events hosted at the HBGCC. The specific staffing levels and services required will be determined based on venue requirements, ticket sales, security considerations, expected attendance, the nature of the event, and customer considerations. The RFP was issued on July 1, 2026, with proposals due on August 14, 2026, at 11:00 a.m. Central Time. A pre-submittal conference is scheduled for July 8, 2026, at 10:00 a.m. Central Time via WebEx, with attendance highly encouraged though optional. Written questions regarding the RFP must be submitted to the Staff Contact Person, Gregory Desir, Procurement Specialist III, by 4:00 p.m. Central Time on July 10, 2026.
The solicitation is categorized under NAICS code 96269 for Personnel Services, Temporary. The RFP is administered through the City of San Antonio's SAePS (Supplier and eProcurement System) portal, and interested vendors must complete the SAePS Vendor Registration prior to viewing the full solicitation documents and submitting proposals. The evaluation committee consists of five voting members from the Convention and Sports Facilities Department, including the Assistant Directors, General Manager, Facilities Security Manager, and Event Services Manager. Communication restrictions are in place prohibiting respondents from contacting City officials and employees regarding the proposal from the time the RFP is released until contract approval by City Council. Vendor support for registration and portal questions is available at (210) 207-0118 or vendors@sanantonio.gov.
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| File | Type | Posted |
|---|---|---|
| RFP_6235_202608050420070.pdf | ||
| RFP_6235_202607221151310.pdf |
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Text version
ADVERTISEMENT INFORMATION ONLY
Solicitation Type and Name: Request for Proposals – Event Staffing and Management Services
Solicitation Number: RFP 26-091; RFx 6100019712
Description: The Henry B. Gonzalez Convention Center (HBGCC) is soliciting proposals for Event Staffing and Management Services to provide staffing for parking lot attendants, badge, and bag checkers, handheld metal detecting operators, tickets scanners, ushers, elevator operators, wayfinding/greeters, and event safety control staff for events hosted at the HBGCC. Services needed for events will be based on venue requirements, tickets, security considerations, attendance, nature of event and customer considerations.
Applicable Product Categories: 96269 - Personnel Services, Temporary
Date Issued: July 1, 2026 Due Date & Time: August 14, 2026, 11:00 a.m. Central Time
Pre-Submittal Conference: Pre-Submittal Conference will be held at 10:00 a.m., Central Time, on July 8, 2026, via WebEx. Attendance at the Pre-Submittal Conference is optional, but highly encouraged.
Respondents may call the toll-free number listed below and enter access code to participate the day of the conference.
Dial-In Number: 1-415-655-0001 | Access Code: 2349 483 8755 | Meeting Password: ESMS2026
Join from the meeting link:
https://sanantonio.webex.com/sanantonio/j.php?MTID=mb1113932ac3a072753875a4ffd42c533
Staff Contact Person: Gregory Desir, Procurement Specialist III, Gregory.Desir@sanantonio.gov
Evaluation Committee Voting Members:
YIdefonso Rodriguez-Sola, Assistant Director, Convention and Sports Facilities Department Monica Ramos, Assistant Director, Convention and Sports Facilities Department Carisa Gamez, General Manager, Convention and Sports Facilities Department Cecilie Marchi, Facilities Security Manager, Convention and Sports Facilities Department Barry David, Event Services Manager, Convention and Sports Facilities Department
Pursuant to Section 011 – Restriction on Communications and in accordance with and as authorized by Section 2-61 of the City Code, the following restrictions on communications apply to this solicitation: Respondents are prohibited from contacting 1) City officials, as defined by §2-62 of the City Code of the City of San Antonio, regarding the RFP or proposal from the time the RFP has been released until the contract is posted for consideration as an agenda item during a meeting designated as an A session; and 2) City employees from the time the RFP has been released until the contract is approved at a City Council “A” session.
https://sanantonio.webex.com/sanantonio/j.php?MTID=mb1113932ac3a072753875a4ffd42c533 mailto:Gregory.Desir@sanantonio.gov
Exceptions to the Restrictions on Communications:
Respondents may submit written questions concerning this RFP to the Staff Contact Person listed below until 4:00 p.m., Central Time, on July 10, 2026. Questions received after the stated deadline will not be answered. All questions shall be sent by e-mail. Questions submitted and the City’s responses will be posted with this solicitation.
Gregory Desir, Procurement Specialist III City of San Antonio, Finance Department – Procurement Division Gregory.Desir@sanantonio.gov
To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids” (first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor Guides & Support can be accessed from this link:
https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides- Support
TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor Registration at https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.
Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.
mailto:Gregory.Desir@sanantonio.gov https://supplierservice.sanantonio.gov/irj/portal https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-Support https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor mailto:vendors@sanantonio.gov
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