RFP 592 Boiler Inspection Preventative Maintenance and Repair Services.pdf

RENEWABLE WATER RESOURCES

Purchasing Department 561 Mauldin Road

Greenville, South Carolina 29607

REQUEST FOR PROPOSAL

For

Boiler Inspections, Preventative Maintenance, and Repair Services

RFP 592 Boiler Inspection, Preventative Maintenance, and Repair Services 2/14

REQUEST FOR PROPOSAL

For the Boiler Inspections, Preventative Maintenance, and Repair Services

E-Procurement NOTE: All formal ReWa solicitations will be conducted through the online ReWa Bid/Proposal Management Portal hosted by PlanetBids System (PB SystemTM). Vendors wishing to receive proposal alert notices or participate in this solicitation must register.

I. SCOPE OF SOLICITATION AND TECHNICAL INFORMATION

Renewable Water Resources is soliciting proposals from qualified Vendors capable of providing necessary labor, materials, tools, and equipment to perform Boiler Inspections, Preventative Maintenance, and Repair Services.

1.0 GENERAL

1.1 Scope

The purpose of this solicitation is to procure annual Boiler Inspections, Preventative Maintenance, and Repair Services.

1.2 General

Outlined specifications in this document are intended to give a general description of what is required, but do not cover all details which may vary according to the exact requirements of the products offered. Any additional products, materials, tools, or equipment necessary for the proper performance of the proposed services not specifically mentioned in these Specifications shall be furnished and installed at no change to the Contract Price or Time.

All products furnished under this section shall be new and unused.

1.3 Correction Period, Warranty, and Guarantee

The correction period, warranty, and guarantee shall be manufacturer’s warranty and/or installation Vendor’s warranty. The VENDOR shall be held responsible for all defects in materials and workmanship of the finished product. The start date of the warranty shall be the first day following a 30-day operational period in which no problems are discovered. Should any leakage, defects, or damage to the equipment, materials, or tools become evident during the guarantee period, the VENDOR shall repair and/or replace the defective equipment, materials, or tools.

1.4 Data

VENDOR shall submit complete details and specifications covering the cleaning, preventative maintenance, and repair services prior to the start of the work.

The data shall include full information on basic materials and equipment specifications.

2.0 EQUIPMENT

RFP 592 Boiler Inspection, Preventative Maintenance, and Repair Services 3/14

3.0 ANNUAL INSPECTION AND MAINTENANCE

3.1 Scope

This section covers the annual inspection and maintenance of equipment.

3.2 Specifications

VENDOR shall bear the responsibility for annual inspections that are usually scheduled in the fall and maintenance on all boiler equipment as listed. The VENDOR will be responsible for maintaining the boiler equipment to a high standard of performance. The required services to be performed under this RFP are the inspection and maintenance component and shall be lump sum. The lump sum should consist of providing labor, supervision, tools, materials, equipment, permits, licenses, and all other related costs to complete the Work. There shall be no truck charges or fuel surcharges included or additional.

VENDOR will provide a report upon completion of boiler inspection and preventive maintenance on each piece of equipment and indicate details of work performed, condition of equipment, and recommendations for any service required beyond the scope of this RFP. This report shall be forwarded to the Facility Supervisor responsible for that facility on the day of the visit.

3.3 Storage

Storage will not be permitted.

4.0 REPAIRS

4.1 General

a. Scope This section covers the repairs recognized and documented during the service inspections and maintenance.

b. Specifications In the event necessary repairs are recognized during the service inspections and maintenance, the VENDOR is expected to notify the OWNERS that day to ensure the boiler will continue to operate as designed. The necessary repairs shall be charged at the hourly rate at time on-site not to include travel time, with parts and materials charged at the actual cost. There shall be no truck charges or fuel surcharges included or additional.

c. Repair Work will be requested on an as and when requested basis to be approved in advance by the OWNERS designated on an hourly rate and material cost basis.

d. Emergency Repairs will be communicated by OWNERS designated and charged at an hourly rate.

e. Extra Work as required will be deemed to be inclusive of the contract and will be charged out the same VENDOR rates as agreed upon.

f. The OWNER reserves the right to seek alternative quotes for any repair necessary.

5.0 INSTALLATION

5.1 General

a. Scope This section covers the installation of approved replacement equipment

b. Specifications Each replacement part shall be installed in strict compliance with the manufacturer’s written instructions, the applicable governing standard, and to the satisfaction of the Owner. All materials, labor, equipment, and incidentals to install the field-required modifications to the boiler in conformance to the specifications shall be provided.

Damage to any existing structures, etc. shall be repaired to the pre-damaged condition or better to the satisfaction of the Owner.

When installation has been completed, job site shall be cleaned, to the satisfaction of the Owner. Abrasive cleaning agents shall not be used.

c. Delivery, storage, and handling

Materials shall be handled, transported, and delivered in a manner that will prevent damage of any kind.

RFP 592 Boiler Inspection, Preventative Maintenance, and Repair Services 4/14

d. Inspection

All equipment and accessories shall be inspected for damage by OWNER before installation.

Any item damaged in handling shall not be used unless it has been repaired to the original manufactures requirements and approved by the VENDOR. Such items shall be segregated from undamaged items and shall be inspected and approved by OWNER representative before their use.

VENDOR shall be responsible for the removal and disposal of the existing parts to be replaced.

II.SOLICITATION INFORMATION

1.0 PROPOSAL PACKAGES

To be considered, please provide your proposal package in the following format:

1.1. Vendor Information

No teaming or partnering with another Vendor to compete for this solicitation is permissible.

Include at a minimum:

a. Business Structure (Corporation, Joint Venture, Partnership)

b. Financial Statement – This statement will be an audited report with comments not older than one (1) year. If the most current report has not yet been audited, the previous audited report with comment shall affirm the most recent financial statement. The Financial Statement (included in the Appendix) is not included in overall page count.

c. History of the Vendor, including number of years it has been in business, present ownership and key management individuals. Describe any anticipated or existing changes in overall corporate management ownership.

d. Pending litigation that may have a material impact to the company’s financial standing and/or the company’s performance on this project, and major disputes, contract defaults, and liens in the last 10 years. A list of open litigation cases referencing design and construction matters in the past 5 years must be provided; please specify the area of owner’s project location as defined by EPA regions.

1.3 Vendor Experience

Briefly describe the Vendor's related experience by including the five (5) most recent projects of a similar scope and size clearly demonstrating ability to meet time and budget requirements. The following information should be included:

a. Name and location of the project

b. Owner's name

c. General description of the project

d. Date awarded

e. Date completed or date of anticipated project completion

f. Project Cost (original and final contract price)

g. Vendor's role in the project (work for which Vendor was responsible)

h. Personnel assigned and proof of certification to work on the specific equipment

i. Contact Name, phone number and e-mail address

1.4 References

VENDOR must submit three (3) most recent references of similar size, scope and approach. The project site location and project name, date of installation/delivery, contact name, and phone number of each reference shall be provided.

1.5 Approach

Please describe your Vendor’s approach to providing the proposed services defined in Section

2.0 above. Please submit a work plan that includes time estimates for each significant segment of the work and the staff level to be assigned.

1.6 Schedule

RFP 592 Boiler Inspection, Preventative Maintenance, and Repair Services 5/14

The Vendor should include an optimum schedule as appropriate for the Scope of Work detailed in this request for proposal. The Vendor should include their emergency response plan or on-call schedule.

1.7 Knowledge of Site and Local Conditions

The Vendor should describe their knowledge of the site's involvement in the project as an indication of their ability to deliver quality workmanship in an effective and timely manner.

1.8 Previous Work With ReWa

Please provide information on your previous work awarded and/or completed, in an excel spreadsheet stating:

a. Project Name

b. Date Awarded

c. Date Completed (if applicable)

Above information will be verified with ReWa’s records and used as an evaluation criterion.

1.9 Cost

The proposal should include a proposed cost for the following: (all labor, materials, tools, and equipment necessary) for providing the services described herein.

2.0 INSURANCE REQUIREMENTS

ReWa shall be named as additional insured for its interest on all policies of insurance except Worker's Compensation as regards ongoing operations, products and completed operations and this shall be noted on the face of the Certificate of Insurance.

Certificates for all such policies shall be provided by VENDOR’S insurance agent or broker to ReWa within 10 (ten) working days from the date of award. VENDOR will provide Owner a minimum of 30 days advance notice in the event of the insurance policies or insurance policy is canceled.

SUBVENDORS approved by Owner to perform work on this project are subject to all of the requirements in this section.

VENDOR agrees to maintain and keep in force during the life of this Agreement, with a company or companies authorized to do business in South Carolina for the following insurance policies:

Automobile Liability $ 1,000,000 Per Occurrence - Combined Single Limit (Coverage shall include bodily injury and property damage and cover all vehicles including owned, non-owned and hired.)

Comprehensive General Liability $ 1,000,000 Per Occurrence combined single limit $ 2,000,000 General Aggregate

Umbrella Liability $ 1,000,000 Per Occurrence Over Primary Insurance $ 2,000,000 Annual Aggregate

Worker's Compensation Coverage A - State of South Carolina Statutory Worker’s Compensation Coverage B - Employers Liability $100,000/$500,000

Pollution Liability $ 1,000,000 Per Occurrence

Cyber Insurance

$1,000,000 Per Incident Coverage shall include theft of funds, data, or damage to digital assets

RFP 592 Boiler Inspection, Preventative Maintenance, and Repair Services 6/14

Crime Insurance

$500,000 per Incident Coverage shall include employee theft, third-party theft, forgery, robbery, and loss outside your premises

3.0 SUBMITTALS & INQUIRIES

All submittals shall be submitted via ReWa PlanetBids Bid/Proposal Management Portal.

https://rewaonline.org/resources/vendor/current-solicitations/

Proposals must be posted in the PlanetBids portal no later than the opening date and time specified below:

ReWa PlanetBids # 592 Boiler Inspection, Preventative Maintenance, and Repair Services

Proposals shall be electronically received and only the names disclosed on the ReWa PlanetBids Bid/Proposal Management Portal on 07/31/2026 at 2:00 p.m. local time.

There will be a mandatory virtual pre-proposal meeting 07/07/2026 at 11:00 a.m. Please contact ronshicam@re-wa.org to express interest to receive the link before the pre-proposal date. There will also be a ride-around tour to follow the Pre-Proposal meeting. The dates and meet-up location of the ride-around will be given at the Pre-Proposal meeting.

Inquiries on the project or requests for additional information must be in writing and submitted via the ReWa PlanetBids Bid Management Portal or via email to: ronshicam@re-wa.org no later than 07/23/2026 at 12:00 p.m. local time. ReWa will not be responsible for or bound by any oral instruction made by an employee(s) of ReWa regarding this project.

4.0 EVALUATION CRITERIA

Provided information related to eligibility shall be reviewed prior to proposal evaluation. Only proposals from eligible Vendors will be considered for evaluation. There is a possibility that if there are two vendors that are close in evaluation criteria, the two may be shortlisted.

a. Vendor Past Performance

b. Service Costs

c. Vendor Qualifications

d. Vendor Resource Availability

5.0 VENDOR TERMS AND CONDITIONS

5.1 Proposal Opening and Award: No decision will be made until Purchasing and the user department(s) have had ample time to review each response. However, award will be made at the earliest possible date. ReWa reserves the right to award in whole or in part, by item, group of items, geographic area or by section where such action serves ReWa's best interest.

The contract will be awarded to the response that meets the requirements and criteria set forth in the request for proposal. Proposals received after the closing time/date will not be accepted. By submission of a response, you are guaranteeing that all goods and/or services meet the requirement of the solicitation during the contract period. Contract award shall be based on the proposal evaluations.

5.2 Rights Reserved by ReWa: ReWa reserves the right to reject any and all responses, any portion thereof, and waive any technicalities. Accordingly, the right is reserved to make awards in the best interest of ReWa. Integrity, reputation, experience and past performance will be heavily weighed in response evaluation. This solicitation does not commit ReWa to award a contract, to pay any costs incurred in the preparation of the response, or to procure or contract for goods and/or services listed herein.

5.3 Responders Qualification: Responders must, upon request of ReWa, furnish satisfactory evidence of their ability to furnish products or services in accordance with the terms and https://rewaonline.org/resources/vendor/current-solicitations/ mailto:ronshicam@re-wa.org mailto:ronshicam@re-wa.org

RFP 592 Boiler Inspection, Preventative Maintenance, and Repair Services 7/14 conditions of these specifications. ReWa reserves the right to make the final determination as to the responder’s ability to provide the products or services requested herein.

5.4 Responders Responsibility: Each responder shall be fully acquainted with the conditions relating to the scope and restrictions attending the execution of the work under the conditions of this response. It is expected that this will sometimes require on-site observation. The failure or omission of an offeror to be acquainted with existing conditions shall in no way relieve the offeror of any obligations with respect to this proposal or to any contract as a result of this proposal.

5.5 Waiver: ReWa reserves the right to waive any Instructions to Responders, General or Special Terms and Conditions, specifications, or technicalities when it is deemed to be in the best interest of ReWa to do so.

5.6 Rejection: ReWa reserves the right to reject any response that contains prices for individual items or services that are inconsistent or unrealistic when compared to pricing of like responses; or ambiguous responses which are uncertain as to terms, delivery, quantity, or compliance with specifications may be rejected or otherwise disregarded if such action is in the best interest of ReWa.

5.7 Proposal Form: The responder shall sign his response correctly or the proposal may be rejected. If the proposal shows any omissions, alteration of form, unauthorized additions, a conditional proposal or any irregularities of any kind, the proposal may be rejected.

Information essential to an understanding and evaluation of the proposal should be submitted.

Vendor

5.8 Specification Changes, Additions and Deletions: All changes in specifications shall be in writing in the form of an addendum and published to all responders via ReWa PlanetBids Bid Management portal. ReWa shall not be responsible for any verbal information given by any employees of ReWa in regard to this proposal.

5.9 Proposal Changes: Proposals, amendments thereto or withdrawal requests received after the advertised time for proposal opening, shall be void regardless of when they were submitted.

5.10 Proposal Price: The proposal price presented as a result of these specifications shall be for the contract period. The proposal shall be acceptable for sixty (60) days from the date of opening. All prices and notations shall be printed in ink or signing the proposal. No proposal shall be altered or amended after specified time for opening.

5.11 Federal, State and Local Laws: The Vendor assumes full responsibility and liability for compliance with any and all local, state and federal laws and regulations applicable to the Vendor and his employees including, but not limited to, compliance with the EEO guidelines, the Occupational Safety and Health Act of 1970, and minimum wage guidelines.

Further, vendor hereby certifies he will comply with the applicable requirements of Title 8, Chapter 14 of the South Carolina Code of Laws and agrees to provide to ReWa upon request any documentation required to establish either: (a) that Title 8, Chapter 14 is inapplicable both to vendor and its subVendors or sub-subVendors; or (b) that vendor and its subVendors or sub-subVendors are in compliance with Title 8, Chapter 14. Pursuant to Section 8-14-60, "A person who knowingly makes or files any false, fictitious, or fraudulent document, statement, or report pursuant to this chapter is guilty of a felony, and, upon conviction, must be fined within the discretion of the court or imprisoned for not more than five years, or both." Vendor agrees to include in any contracts with its subVendors language requiring its subVendors to

(a) comply with the applicable requirements of Title 8, Chapter 14, and (b) include in their contracts with the sub-subVendors language requiring the sub-subVendors to comply with the applicable requirements of Title 8, Chapter 14.

5.12 Deduction and Holdbacks: In addition to ReWa’s right of termination, ReWa shall be entitled to full reimbursement for any costs incurred by ReWa by reason of the Vendor’s failure to perform or to satisfactorily perform its responsibilities and duties. Such costs may include, but are not limited to, the cost of using ReWa’s employees or employees of any other entity to perform the obligations of a contract resulting from this solicitation. ReWa may obtain any such reimbursement by deduction from payments otherwise due to the Vendor or by any other proper and lawful means. All deductions from any money due to the Vendor are to be as liquidated damages and not as a penalty. It is ReWa’s intent to give the Vendor a reasonable

RFP 592 Boiler Inspection, Preventative Maintenance, and Repair Services 8/14 opportunity whenever practicable, to correct any such failure to perform or satisfactorily perform its responsibilities and duties. In no circumstances shall any uncorrected situation extend for more than five days. ReWa will make the following deductions from the contract sum in the event that the Vendor fails to perform any of the required work within the required time limits in the event ReWa carries out the work using its forces or another Vendor.

a. For use of ReWa’s forces – actual cost involved.

b. For use of another Vendor – the amount charged by said Vendor. ReWa reserves the right to hold back and/or withhold part of complete payments for unsatisfactory work, deficiencies, etc. until said defects are satisfactorily corrected or cleared.

5.13 Quality: Unless otherwise indicated in this proposal it is understood and agreed that any goods and/or services offered or shipped on this proposal shall be new and in first class condition unless otherwise indicated herein.

5.14 Default: In case of default by Vendor ReWa may procure the item or services from other sources and may recover the loss occasioned thereby from any unpaid balance due by the Vendor or by proceeding against the Vendor’s performance bond, if any, and/or by suit against Vendor.

5.15 Termination for Cause: Any contract resulting from this solicitation shall be subject to termination for failure to comply with the specifications, terms and conditions by ReWa or the Vendor upon written notice by registered mail. Such termination shall be effective not less than 30 (thirty) days nor more than 90 (ninety) days after receipt of such notice by the vendor from ReWa. Receipt of notice by one party to terminate the contract shall nullify any subsequent reciprocal notice by the receiving party prior to the announced termination date.

In the event of termination ReWa shall be responsible to pay the vendor only for work satisfactorily completed upon the effective date of termination and shall not be responsible for any other charges.

5.16 Termination for Convenience: ReWa may terminate for convenience any contract resulting from this solicitation by providing ninety (90) calendar days advance written notice to the Vendor.

5.17 Non-Appropriation: Any contract entered into by ReWa resulting from this invitation shall be subject to cancellation without damages or further obligation when funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period or appropriated year.

5.18 Incorporation of Proposal into Contract: The terms, conditions, and specifications of this proposal and the selected Vendor’s response are to be incorporated, in total, into the contract.

5.19 S.C. Law Clause: Upon award of contract under this proposal, the person, partnership, association or corporation to whom the award is made must comply with the laws of South Carolina which require such person or entity to be authorized and/or licensed to do business with this State. Notwithstanding the fact that applicable statutes may exempt or exclude the successful offeror from requirements that it be authorized and/or licensed to do business in this State, by submission of this signed proposal, the offeror understands and agrees to be bound to the jurisdiction and process of the courts of the State of South Carolina, as to all matters and conflicts or future conflicts under the contract and the performance thereof, including any questions as to the liability for taxes, licenses, or fees levied by the State.

5.20 Assignment Clause: Successful responder will be required to give ReWa ninety (90) days notice in the event of a change in the ownership of a contract resulting from this solicitation.

ReWa is under no obligation to continue the contract resulting from this solicitation with an assignee. No contract or its provisions may be assigned, sublet, or transferred without the written consent of ReWa.

5.21 Indemnification: The Vendor agrees to indemnify and save harmless ReWa and all ReWa officers, agents and employees from any and all claims, suits, actions, legal proceedings, damages, costs, expenses & attorney fees of every name and description, arising out of or resulting from the use of any materials furnished by the Vendor, or any work done in the performance of a contract resulting from this solicitation arising out of a willful or negligent act or omission of the provider, its officers, agents and employees; provided that such liability is not attributable to a willful or negligent act or omission on the part of ReWa, its officers, agents and employees.

RFP 592 Boiler Inspection, Preventative Maintenance, and Repair Services 9/14

5.22 Deviations from Specifications: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and successful offeror will be held responsible therefore. Deviations must be explained in detail on separate attached sheets(s). The listing of deviations, if any, is required but will not be construed as waiving any requirements of the specifications.

Deviations found in the evaluation of the proposal and not listed may be cause for rejection.

Responders offering substitute or equal items must provide information sufficient enough to determine acceptability of item offered.

5.23 Minor Deviations: ReWa reserves the right to negotiate minor deviations from the prescribed terms, conditions and requirements with the selected Vendor.

5.24 Price Reductions: By submitting a proposal in response to this solicitation, offeror guarantees that ReWa is receiving the lowest price offered by offeror’s company for like items/services to other customers. If at any time during the contract period, offeror proposes a lower price to another customer, upon discovery ReWa shall reserve the right to take any or all of the following actions:

a. Cancel the contract, if it is currently in effect;

b. Determine the amount which ReWa was overcharged and submit a request for payment from the responder for that amount or deduct the difference from any amount due to the responder;

c. Demand that the responder offer ReWa the same pricing schedule;

d. Take the necessary steps to collect any performance surety provided on the applicable contract.

5.25 Vendor License Requirement: The Vendor shall procure all permits and licenses, and pay all charges and fees necessary and incidental to the lawful conduct of his business. He shall keep himself fully informed of existing and future Federal, State, and Local Laws, ordinances and regulations which in any manner affect the fulfillment of his contract and shall comply with the same.

5.26 Conflict of Interest Statement: The Vendor may become involved in situations where a conflict of interest could occur due to individual or organizational activities within ReWa. The Vendor, by submitting a proposal, is in essence assuring ReWa that his company, and/or subVendors, is in compliance with all federal, state, and local conflict of interest laws, statutes, and regulations.

5.27 Contracts: ReWa reserves the option to prepare and negotiate its own contract with the Vendor, giving due consideration to the stipulations of the Vendor’s contracts and associated legal documents. Vendors should include with their submittal a copy of any proposed standard contract.

5.28 By submitting a bid/proposal for this project/commodity, you agree to accept payment via ReWa credit card for all purchases made under the contract award from this solicitation.

When preparing a bid/proposal, electronic payment processing fees shall be included in all unit prices. No price increases shall be permitted for accepting electronic payment from ReWa.

5.29 Vendor Liability: The Vendor assumes full responsibility for all injuries to, or death of any person and for all damage to property, including property and employees of ReWa and for all claims, losses or expense which may in any way arise out of the performance of the work, whether caused by negligence or otherwise; and the Vendor shall indemnify and save ReWa harmless from all claims, losses, expense, or suits for any such injuries, death or damages to property, and from all liens, losses, expenses, claims or causes of action of any sort which may arise out of the performance of the work, and shall defend, on behalf of ReWa and suit brought against ReWa for attorney’s fees and for all other expenses incurred by ReWa in connection with or as a result of any such suit, claims, or loss. Under no circumstances and with no exception will ReWa act as arbitrator between the Vendor and any subVendor. The Vendor will be solely responsible for compliance with building code requirements, all dimensions, and all conditions relating to his work under a contract resulting from this solicitation. Workmanship shall be first quality in every respect. All measures necessary to ensure a first class job shall be taken.

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5.30 Sub-Contracting: The Vendor shall not subcontract any portion of a Vendor resulting from this solicitation without proper written approval from ReWa.

5.31 Non-Collusion: The Vendor expressly warrants and certifies that neither the Vendor nor its employees or associates has directly or indirectly entered into any agreement, participated in any collusion or otherwise taken any action in restraint of free competitive procurement in conjunction with this proposal.

5.32 Prohibition of Gratuities: Neither the Vendor nor any person, Vendor or corporation employed by the Vendor in the performance of the contract shall offer or give, directly or indirectly, to any employee or agent of ReWa, any gift, money, or anything of value, or promise any obligations, or contract for future reward or compensation at any time during the term of a Vendor resulting from this solicitation.

5.33 Publicity Releases: Vendor agrees not to refer to the award of a Vendor resulting from this solicitation in commercial advertising in such a manner as to state or imply that the products or services provided are endorsed or preferred by the user. The Vendor shall not have the right to include ReWa’s name in its published list of customers without prior approval of ReWa. With regard to news releases, only the name of the contract, type and duration of contract may be used and then only with prior approval of ReWa. The Vendor also agrees not to publish, or cite in any form, any comments or quotes from the ReWa Staff unless it is a direct quote from the Public Relations Officer.

5.34 Public Record: All information submitted relating to this proposal, except for proprietary information, shall become part to the public record to the extent required by the Freedom of Information Act. Vendors shall be responsible for clearly marking all information submitted that is proprietary based on the Freedom of Information Act. ReWa assumes no responsibility for the release of information not clearly and properly labeled as proprietary.

5.35 Contact Limitation: By submission of a response to this solicitation, vendor agrees that during the period following issuance of the solicitation and prior to the statement of intent to award, vendor shall not discuss this procurement with any party except members of ReWa or other parties designated in this solicitation. OFFERORS shall not attempt to discuss or attempt to negotiate with the user department any aspects of the procurement without the prior approval of the buyer responsible for the procurement.

5.36 Precedence: In the event of conflict between the terms and conditions and the specifications, the more restrictive instruction shall take precedence unless stated otherwise in the specifications.

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INSTRUCTIONS TO RESPONDENTS

1. All aspects of this solicitation shall be governed by the Procurement Code adopted by ReWa.

2. Response amendments thereto or withdrawal requests received after the time advertised for opening will be void regardless of when they were mailed.

3. Attach complete specifications for and permitted substitutions offered, or when amplification is desirable or necessary.

4. If specifications or descriptive papers are submitted with the response, enter respondents name thereon.

5. If applicable, unit prices shall govern over extended prices, and written out prices shall govern over numeric prices, unless otherwise stated in notice.

6. Responses must be based upon payment 30 EOM. Discounts for payment in less than thirty (30) days will not be considered in making award.

7. In case of Respondent’s default ReWa reserves the right to purchase any or all items/services in default on open market, charging Respondent with any excessive costs.

8. The right is reserved to reject any response in which the delivery time indicated is considered sufficient to delay the operation for which the goods/services are intended.

In compliance with solicitation, and subject to all conditions, thereof, the undersigned offers and agrees to, if this response is accepted.

Below listed Addenda (if applicable) is hereby acknowledged:

1. 4.

2. 5.

3. 5.

Company Name:

Phone: Fax:

Address:

Response signed in writing by:

Signature:

Printed Name:

Title:

Response Date:

Cost Form for Boiler Inspection, Preventative Maintenance, and Repair Services

Qty Boiler Type WRRF Location

Superior Boilers Pelham - 2750 Phillips Rd, Greer, SBW MS4-X-500 15480 SC 29651

Hurst Boilers Gilder Creek - 2824 East Georgia

S1-X-60-15/30W Rd, Simpsonville, SC 29681

Cleaver-Brooks Mauldin Rd - 660 Mauldin Rd, CBL-700-150 Greenville, SC 29607

Clever Brooks Lower Reedy - 497 N. Harrison

2 CBLE700-125-125WHW Bridge Rd, Simpsonville, SC

CBLE 700-125-125HW 29681

Qty Boiler WRRF Location Cleanings Typical Semi-Annual Total Cleaning Cost

Type per Year Days to Inspection and (Number of Clean Tune-Up Cost Cleanings x Cleaning

Cost)

2 Superior Pelham - 2750 1 1 Boilers Phillips Rd, Greer, SBW MS4- SC 29651

X-500 15480 $ $

2 Hurst Gilder Creek - 1 1 Boilers 2824 East Georgia S1-X-60- Rd, Simpsonville, 15/30W SC 29681 $ $

2 Cleaver- Mauldin Rd - 660 1 1 Brooks Mauldin Rd, CBL-700- Greenville, SC 150 29607 $ $

2 Clever Lower Reedy - 497 2 2 NA Brooks N. Harrison Bridge CBLE700- Rd, Simpsonville, 125- SC 29681

125WHW

CBLE 700-

125-125HW $

* The Lower Reedy facility requires cleaning twice a year. Total Inspection and Tune-Ups are considered part of the cleaning during both visits. Due to significant build up the Lower Reedy boilers tvoicallv take 2 davs to clean. $ $

Additional Services

Breakdown of Charf;les

Item Unit Cost Hourly Rate $

Emergency Rate (or after hours) $

RFP 592 Boiler Inspection, Preventative Maintenance, and Repair Services 12/14